United Nations
Global Environment
Environment
Programme
Facility
UNEP-GEF WIO-LaB PROJECT
ADDRESSING LAND BASED ACTIVITIES
IN THE WESTERN INDIAN OCEAN
ANNUAL REPORT
2005
UNEP-GEF WIO-LAB Project Management Unit
United Nations Environment Programme (UNEP)
P.O Box 30552
Gigiri, Nairobi 00100, Kenya
Tel: +254-020-7621270
Fax: +254-020-7623203
http:/www.wiolab.org
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Table of Contents
Page
1.
Background information..............................................................................................................................1
1.1
Overall objective(s) of the project ..........................................................................................................1
1.2
Financial details (budget)........................................................................................................................1
1.3
Partners and leveraged resources...........................................................................................................2
2.
Project Status ................................................................................................................................................3
2.1
Information on the delivery of the project.............................................................................................3
2.2
Report on changes/delays in project delivery and details of remedial action...................................11
3
List of documents annexed.........................................................................................................................12
Annex (a):
Meetings held in the year 2005 ....................................................................................................13
Annex (b): List of participants in meetings...................................................................................................15
Annex (c):
Publications/Reports of meetings................................................................................................18
Annex (d): Technical Information / Public Information Documents..........................................................20
Annex (e):
Other Outputs/Activities..............................................................................................................21
Annex (f):
Sub-contracts ................................................................................................................................22
Annex (g):
Staffing details (personnel, experts, consultants).......................................................................23
Annex (h): Amended WIO-LaB Project Workplan (2005-2008).................................................................24
Annex (i):
List and brief description of actual and potential WIO-LaB demonstration projects ...........25
Annex (j):
Overview of cash and in-kind co-financing contributions from project partners ..................29
Annex (k): WIO-LaB Project Monitoring and Evaluation Plan .................................................................30
UNEP-GEF WIO-LaB Project
i
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
1.
Background information
Project title: Addressing Land-based Activities in the Western Indian Ocean (WIO-LaB)
Project number (if applicable): GFL/QGL-2328- 2731- 4792 GF/XG-6030-04-11
Responsible division(s)/unit(s) in UNEP:
WIO-LaB Project Management Unit, UNEP/Nairobi Convention Secretariat
Project starting date: 6th December 2004
Project completion date: 31st December 2008
Reporting period: January-December 2005
Reference to UNEP sub-programme(s) and expected accomplishment(s):
UNEP/GEF International Waters OP 10: Contaminant-based
1.1 Overall objective(s) of the project
The broad goal of the WIO-LaB Project is to address the pertinent environmental problems,
namely degradation of the marine and coastal environment due to land-based activities, in
countries bordering the Western Indian Ocean (WIO). The project seeks to contribute to the
sustainable management of environmental resources within the context of the overall
development of countries by addressing the land-based sources of pollution that have adverse
impacts on rivers, estuaries and coastal waters, as well as the associated ecosystems that
sustain socio-economic livelihood systems in the region.
The Project represents a strong partnership between the WIO countries, the Norwegian
Government, UNEP and GEF. The Project is designed to serve as a demonstration project of
the Global Programme of Action for the Protection of the Marine Environment from Land-
based Activities (GPA) and aims to achieve three major objectives:
· Reduce stress to the ecosystem by improving water and sediment quality
· Strengthen regional legal basis for preventing land-based sources of pollution, including
implementation of GPA
· Develop regional capacity and strengthen institution for sustainable, less polluting
development including the implementation of the Nairobi Convention
1.2 Financial details (budget)
Million US$
Cost to GEF: Project:
4,186,140
PDF-B
:
325,000
Subtotal
GEF
:
4,511,140
Co-financing: UNEP (in kind):
375,000
Government (in cash & kind)
:
3,131,675
Norway (in cash)
:
3,395,650
Subtotal Co-financing
:
6,902,325
Total
Project
Budget:
11,413,465
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UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
1.3 Partners and leveraged resources
The WIO-LaB Project is implemented by the United Nations Environment Programme
(UNEP) and there are two Executing Agencies namely United Nations Office for Project
Services (UNOPS) and the UNEP Nairobi Convention Secretariat. The roles of these
institutions are mentioned in the project document. Activities at national level are undertaken
by selected National institutions in countries participating in the implementation of the project
in the Western Indian Ocean (WIO).
Several new partnerships have been established. Most notably, the project has benefited from
10,000 USD in cash and 25,000 USD in in-kind co-financing from UNEP/Regional Seas
Programme and the International Atomic Energy Agency (IAEA), respectively, for the
execution of a regional capacity needs assessment in the field of water, sediment and biota
quality monitoring. Also, UNEP/Regional Seas Programme has committed 22,000 USD in co-
financing implementation of an activity on assessment of the extent of marine litter problems
in the WIO region, to be executed in 2006. The latter activity would be important for the
formulation of an all-inclusive Transboundary Diagnostic Analysis (TDA).
In addition to above contributions, the Government of Belgium has committed 167,000 USD
towards the development of a Clearing House Mechanism/Eastern African Coastal and Marine
Environment Information System.
Finally, various organizations have made preliminary commitments for co-financing of a
number of demonstration project initiatives. A contribution in material supply, to the amount
of EURO 80,000, is expected from the European Council of Vinyl Manufacturers (ECVM), to
a demonstration project on wastewater management in Pemba, Tanzania. Also, an additional
EURO 200,000 for support to demonstration projects has been promised by the Dutch NGO
"Aqua-for-All".
Co-financing contributions from the before-mentioned project partners, as far as it concerns
actual contributions in the year 2005, have been summarized in annex (j). For computation of
these contributions, the following principles as agreed upon by the WIO-LaB Steering
Committee were applied:
(1) A standard cost coefficient of US$ 70 per day inclusive of office support costs,
salary, and benefits based upon the average tariff of a national project consultant;
(2) A commitment of 25% of the time of each Focal Point in each of the participating
country;
(3) Actual cash contributions made during the implementation phase of the project.
(4) A time estimate for in-kind contribution during the implementation phase of the
project.
The estimated total amount of co-financing contribution for 2005 amounts to US$ 440,500,
largely in-kind. The total national contributions amounted to US$ 219,550, or about 50% of
this total, with the remaining from UNEP and international project partners.
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2.
Project Status
2.1 Information on the delivery of the project
Activity/Output
Status
Results/Impact (measured against the performance indicators stated in the project document)
Objective I Reduce stress to the ecosystem by improving water and sediment quality
Ia Establish
common
methods
Ongoing
-The inception meeting of the Regional Water, Sediment and Biota Quality Working Group was held in
for assessing water and
Durban, South Africa in the period 4-5 August 2005. The meeting that was attended by 25 participants
sediment quality
drawn from all countries participating in the implementation of the WIO-Lab Project in the Western
Indian Ocean Region, deliberated on the modalities for the implementation of activities defined in the
Water, Sediment and Biota Quality Component of the WIO-LaB Project in the period 2005-2008.
Report of the Workshop was published and distributed to members of the working group, Focal points
and other stakeholders. The report of the meeting is available from the WIO-LaB website
(www.wiolab.org).
-Development of guidelines for monitoring and assessment of water, sediment and biota quality were
deliberated during the inception meeting and relevant activities are ongoing in close collaboration
with IAEA. It was agreed during the meeting that the focus of this activity would be on training
laboratories on appropriate analytical methods, instead of developing a new set of written guidelines
(of which many already exist). A training programme would be set up for implementation during Q2
2006.
-Assessment of existing capacity in the WIO Region was carried out in close collaboration with
IAEA. The results of the capacity needs assessment will form the basis for provision of assistance to
participating laboratories.
Ib
Fill gaps in priority
Ongoing
-MOU has been signed with the lead National Institutions in Kenya, Tanzania, Mozambique, South
pollutants and their sources
Africa, Madagascar, Seychelles and Comoros for the Constitution of National Working Groups and
the preparation of the National Pollution Status Reports. A list of MOUs signed with National
Institutions is presented in Annex (f).
-The Council for Scientific and Industrial Research (CSIR) of South Africa has been nominated as a
Regional Activity Centre (RAC), and is already coordinating activities with National Lead
Institutions, among which include Proficiency Tests organized by the International Atomic Energy
Agency (IAEA) of Monaco.
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Activity/Output
Status
Results/Impact (measured against the performance indicators stated in the project document)
-A Regional Water, Sediment and Biota Quality Monitoring Programme is being developed by the
Regional Working Group in close liaison with IAEA of Monaco. The CSIR has finalized a first draft
for discussion in the second Regional Working Group meeting scheduled to be held in Mauritius in
February 2006. Priority contaminants that would be targeted in the Regional Monitoring Programme
were identified during the Working Group Inception meeting held in Durban, South Africa.
Ic
Assess carrying capacity of Pending startup
coastal waters
Q2 2006.
Id
Determine and assess
Ongoing
-MOUs have been signed with the lead National Institutions in Kenya, Tanzania, Mozambique, South
coastal hot spots of
Africa, Madagascar, Seychelles and Comoros for the preparation of the National Pollution Status
pollution
Reports that would also involve Hotspots Analysis. A list of MOUs signed with National Institutions
is presented in Annex (f).
- Hotspots and sensitive Areas identified during the PDF Phase of the WIO-LaB Project and African
Process were discussed during the inception meeting held in Durban, South Africa. For countries that
did not participate in the African process (Comoros and Madagascar) a process for identification of
pollution hotspots was initiated and is now ongoing, based upon procedures as applied during the
African process.
Ie
Establish regional EQOs
Pending startup
and EQSs for water and
in Q3 2006
sediment quality
If
Develop compliance and
Ongoing
-Implementation plan for creation of a data base and information management system (including GIS
long-term monitoring
products) accessible to all countries and externally was developed in the first quarter of the year 2005.
protocols and reporting
WIO-LaB PMU is presently recruiting an Information Management Expert to undertake a user needs
assessment and design the database and information system for the WIO Region. Extensive
discussions have been held between the WIO-LaB PMU, UNEP/Nairobi Convention and
UNEP/DEWA on the structure of the proposed Clearing House Mechanism/ Data base and
information management system.
Ig Implement
demo-projects Ongoing
-During the 2nd Joint Meeting of the Municipal Wastewater (MWW) and Physical Alteration and
for major LBAs and
Destruction (PADH) of Habitat Regional Task Forces held in the Comoros, 22 demonstration project
pollutant sources
proposals received by the WIO-LaB PMU through the National Focal Points were extensively
reviewed. The 10 most promising demonstration projects were selected by the Regional Task Forces
in close liaison with WIO-LaB PMU for further development based on the selection criteria approved
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Activity/Output
Status
Results/Impact (measured against the performance indicators stated in the project document)
by the Project Steering Committee. A report of the meeting was published and distributed to all
members of Task Forces and Focal Points. The report of the meeting is available from the WIO-LaB
website (www.wiolab.org).
-The process for updating the 10 best demonstration project proposals (list and short description is
presented in annex (i) is on course. Contracts for their implementation will be issued in 2006
following approval of the projects proposals by the Steering Committee (meeting scheduled to be
held in March 2006).
-The implementation of the two fast-track demonstration projects, both in Tanzania have been
initiated by the WIO-LaB Project and preparatory activities on the ground are ongoing. The fast-track
projects concerns respectively, the demonstration of low-cost wastewater and stormwater collection
and treatment system for the town of Chake-Chake on Pemba island, and the demonstration of vetiver
grass for prevention of erosion and leaching from a landfill site in Msimbazi river basin in Dar es
Salaam.
Ih
Develop guidelines and
Ongoing
- A review of the global GPA guidelines on MWW Management has been initiated and discussion
implement demo-projects
and stakeholder involvement processes at the national level are ongoing. Feedback from this review
on MMW management
will be discussed in the third regional meeting of the MWW Task Force scheduled to be held in
June/July 2006.
-In regard to the identification, selection and implementation pf demonstration projects on MWW,
please refer to activity Ig for a description of its status.
-As it concerns the development of training programmes, please refer to activity IIIc.
Ii
Select and implement
Ongoing
- A review of the GPA Key Principles for PADH Management has been initiated and discussion and
PADH demo-projects
stakeholder involvement processes at the national level are ongoing. Feedback from this review will
be discussed in a regional meeting of the PADH Task Force scheduled to be held in June/July 2006.
-In regard to the identification, selection and implementation pf demonstration projects on PADH,
please refer to activity Ig for a description of its status.
-As it concerns the development of training programmes, please refer to activity IIIc.
Objective II Strengthen regional legal basis for preventing land-based sources of pollution, including implementation of the GPA
IIa
Review gaps in national
Ongoing
-The WIO-LaB Project Legal and Technical Review Task Force inception meeting was held in
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Activity/Output
Status
Results/Impact (measured against the performance indicators stated in the project document)
legislation/regulatory
Antananarivo, Madagascar, from 24th to 25th May 2005. The meeting was attended by legal and
frameworks
technical experts drawn from countries in the Western Indian Ocean Region that are participating in the
implementation of the project. A report of the meeting, including the detailed wokrplan, was published
and circulated to all members of the Task Force and Focal Points. The report of the meeting is available
from the WIO-LaB website (www.wiolab.org).
-Preparation of National Reports on the (a) national legal and regulatory frameworks is on course
following recruitment of Regional and National Legal Experts. National Legal Experts for all
participating countries (with the exception of Tanzania) have already embarked on the assignment
bestowed upon them. First draft National Reports have been received from National Legal Experts
from some of the participating countries. A regional workshop for review of these reports is planned
to be held in March 2006.
IIb
Review status of
Ongoing
-Preparation of National Reports on the (a) National legal and regulatory frameworks is on course
ratification of conventions
following finalization of contracts of National Legal Experts. National Legal Experts for all
participating countries (with the exception of Tanzania) have already embarked on the assignment.
First draft National Reports on the status of ratification of international conventions have been
received from National Legal Experts from some of the participating countries. A regional workshop
for review of these reports is planned to be held in March 2006.
IIc
Establish and implement
Pending start-
effective regional EIA
up in Q2 2006
guidelines
IId
Assist countries in
Most of the
-Tanzania has submitted a draft Workplan for updating its draft National Programme of Action for
developing NPAs for LBAs activities to
the protection of the coastal/marine environment from land-based activities and to secure Cabinet
start-up in 2006 endorsement of the NPA. The PMU is finalizing an MOU with the National Environmental
Management Council of Tanzania (NEMC) to facilitate this, and the work is expected to be finalized
by Q2 of 2006
-Several countries have been identified, and have expressed interest to develop National Programmes
of Action. Discussions have also been held with the National Focal Points of Kenya, Mauritius,
Seychelles and South Africa on the modalities of initiating activities on NPA in these countries. It is
envisaged that Seychelles and Kenya will start the NPA development in Q2 2006.
IIe
Develop and adopt protocol Ongoing
- The development of the LBS protocol was discussed during the Regional Legal and Technical Review
to the Nairobi Convention
Task Force inception meeting held in Antananarivo, Madagascar in the period between 24th and 25th
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Activity/Output
Status
Results/Impact (measured against the performance indicators stated in the project document)
May 2005. The meeting was attended by legal and technical experts drawn from countries in the
Western Indian Ocean Region that are participating in the implementation of the project. Report of the
meeting was published and circulated to all members of the Task Force and Focal Points. The report of
the meeting is available from the WIO-LaB website (www.wiolab.org).
For coordination of the legal works, a Regional Expert has been recruited and work on the
development of Land-based sources (LBS) Protocol for the Nairobi Convention is progressing well.
The first draft of the LBS Protocol has been reviewed by UNEP/GPA, UNEP/Nairobi Convention,
WIO-LaB PMU and UNEP/DPDL. Following the review of the first draft, a second draft is now
available for review by the regional Legal and Technical Review Regional Task Force in a meeting
scheduled to be held in March 2006.
IIf Promote
and
enhance
Ongoing
-Initial consultations with key stakeholders were held in Mozambique in September 2005. Following
ICARM principles
the outcomes of this meeting an MOU between the PMU and the National Focal Point Institute in
Mozambique (MICOA) is being drafted for further elaboration of the Incomati ICARM
demonstration project. The work is expected to commence during Q1 2006.
IIg
Establish a regional IW
Ongoing
-The first WIO-LaB Project Informal International Waters Forum was successfully held in Mauritius
coordination mechanism
on 31st August 2005. The meeting brought together Project Coordinators of the three main GEF
Projects (WIO-LaB, ASCLME, and SWIOFP) including NEPAD, UNEP/Nairobi Convention,
UNEP/GPA, ACEP and a total of approximately 80 individual interested stakeholders in the WIO
Region. A report of the event is available at the WIO-LaB website (www.wiolab.org).
-A Draft Programme Coordination Plan has been developed by the project/task managers of the three
GEF projects (WIO-LaB, ASCLME and SWIOFP), which foresees the establishment of a programme
Coordination Committee, consisting of Project Managers and representatives of the three GEF
projects. The Committee will function as a structure for coordination of the annual workplans of the
three projects, as well as individual activities in the field of capacity building, stakeholder
involvement and awareness, as well as technical survey work and data management, in order to create
maximum synergy between the projects. Furthermore, the three projects will jointly work towards
development of a Transboundary Diagnostic Analayis and Strategic Action Plan (see also activity
IIIh).
Objective III
Develop regional capacity and strengthen institutions for sustainable, less polluting development, including the implementation of
the Nairobi Convention and its protocols
IIIa Establish WIO-LaB PMU
Completed
-WIO-LaB PMU is now fully established within the UNEP/Nairobi Convention Secretariat and the
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Activity/Output
Status
Results/Impact (measured against the performance indicators stated in the project document)
Project Manager, Project Scientist and Secretary/Project Assistant are onboard following recruitment
by UNOPS.
-A Monitoring and Evaluation Plan has already been developed and circulated to all relevant
stakeholders including the Focal Points. A copy of this Plan is presented in Annex (k).
IIIb Strengthen EAF/RCU and
Ongoing
-There have been continuous discussions with UNEP/Nairobi Convention Secretariat on the
NCS as Regional Seas
implementation of various project activities that are aimed at improving capacity at the Secretariat.
coordination unit for WIO
-Efforts to recruit an additional staff member for the Nairobi Convention Secretariat are ongoing.
region
-Consultations with stakeholders were undertaken through the Nairobi Convention Focal Points
Forum held in Dar es Salaam, Tanzania in November 2005. Among others, strategies for provision of
support to the WIO-LaB Project National Focal Points were established, and the Nairobi Convention
workplan and priorities were discussed. The two most important outcomes from these deliberations,
as far as the WIO-LaB project is concerned, was first of all the acknowledgement of the need to
strengthen the National Focal Points in their role related to the promotion of national stakeholder
involvement, i.e. the organization of national inter-ministerial committees, task forces and working
groups, as well as information exchange and interaction with various national stakeholders. Secondly,
the meeting recommended co-operation between the project and the Regional Seas Programme in the
execution of a region-wide marine litter assessment, as an add-on the existing project workplan.
-WIO-LaB Project Coordination meeting reports that contains inventory of ongoing activities
(including progress in the implementation of the project) are shared with the Nairobi Convention
Secretariat on a weekly basis through sharing of reports of the project's weekly coordination
meetings.
-WIO-LaB Project Management Unit also maintains close contacts and collaboration with
UNEP/GPA and Regional Seas Programme in the implementation of various activities.
-An analysis of the long-term sustainability of the project was executed, and strategies to sustain the
benefits and impacts of the project after its lifetime were developed. The results of this analysis are
presented in a draft Sustainability Strategy, for discussion in the next Project Steering Committee.
IIIc Determine and satisfy
Ongoing
-WIO-LaB Project has sub-Contracted WIOMSA to execute a Training and Educational Needs
training needs for LB
Assessment in participating countries in the WIO Region. WIOMSA has already embarked on the
sources and activities
assignment and the Regional Consultant briefed the MWW and PADH Regional Task Forces on the
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Activity/Output
Status
Results/Impact (measured against the performance indicators stated in the project document)
modalities of implementation of assessment programme. Questionnaires targeting land-based sources
and activities (LBS) have been distributed to all members of Task Forces and Working Groups
established by WIO-LaB Project. Consultant Report including the Training Programme is expected in
the first quarter of 2006. Targeted Training programmes will be implemented following submission
of the needs assessments report.
-A first training session on the Law of the Sea for the Legal Experts and National Focal Points
participating in the project is scheduled to be held in March 2006. The training will be conducted by
UNEP GRID/Arendal.
IIId Develop
educational
Ongoing
-Please refer to activity IIIc.
programs on LB sources
and activities
IIIe Develop
public-private
Ongoing
- The WIO-LaB Project Steering Committee is now fully established and the first meeting was held on
partnerships
22nd April 2005 in Dar es Salaam, Tanzania. The Steering Committee is made up of the National Focal
Points, representatives of Non-Governmental Organizations such as WWF, IUCN and WIOMSA as
well as other GEF Funded International Waters Projects that will be implemented in the region. A report
of the first meeting was published and circulated to all members.
-Public-private partnership (PPP) identification and design of PPP strategies has been integrated into
the process of identification and design of potential demonstration projects. So far, both fast-track
demonstration projects involve public-private partnership, as do half of the 10 most promising
demonstration projects selected by Regional Task Forces in close liaison with WIO-LaB PMU have
public-private sector partnerships.
-Preliminary commitments were received for 80.000 EURO worth of co-financing from private sector
(European Council for Vinyl manufacturers) to a demonstration project on wastewater management
of Pemba, Tanzania.
IIIf
Identify and strengthen
Ongoing
-A Stakeholder Participation Plan (SPP) has already been developed and circulated to the National
stakeholder participation in
Focal Points for their comments and inputs. National SPPs are being prepared by the national Focal
LBS issues
Points.
-The first WIO-LaB Project newsletter was published and circulated widely in the WIO Region. The
second issue is under preparation and will be ready by the end of February 2006. A project brochure
was prepared and distributed to all stakeholders. A project website has been developed, and put on
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Activity/Output
Status
Results/Impact (measured against the performance indicators stated in the project document)
line including interactive discussion forums for wide-scale stakeholder involvement
(www.wiolab.org).
-A Monitoring and Evaluation Plan for the project has been prepared, including concrete parameters
for measuring performance. The plan was circulated to all Steering Committee members for
comments, and subsequently endorsed (document available from www.wiolab.org).
IIIg Implement
small-grants
Ongoing
-Initial discussions were held between WIO-LaB PMU and UNDP-GEF Small Grants Programme on
programme
the modalities of implementation of this activity in the period 2006 to 2007.
-A concept note containing terms of reference on the Small Grants Programme has been prepared and
will be submitted to the Project Steering Committee for approval in March 2006. Targeted thematic
areas that are relevant the WIO-LaB Project will be factored into this SGP on a country-by-country
basis.
IIIh Update TDA and SAP
Pending start-
-Discussions on coordination of TDA/SAP preparation were held with the UNDP/GEF ASCLME
up in 2007
(Agulhas and Somali Current Large Marine Ecosystem) project and the World bank/GEF SWIOFP
(Southwest Indian Ocean Fisheries) project. During the meeting all the three projects agreed on a
work plan and a coordination mechanism has been established (see also activity iig).
IIIi
Develop East-African node Ongoing
-General agreement on approach and design of the Eastern African Coastal and Marine Environment
of GPA Clearinghouse
Information and Data-Base, as well as node of GPA Clearinghouse Mechanism (CHM) has been
Mechanism (CHM)
finalized in close collaboration with UNEP/Nairobi Convention Secretariat, UNEP/GPA and
UNEP/DEWA. The Government of Belgium has provided substantial co-financing (167,000 USD)
for this activity.
-Recruitment of an Information Management Expert is being finalized. The Information Management
Expert will assist in the execution of a user needs assessment study, and design of the system. This
assignment will start by the end of January 2006.
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Addressing Land Based Activities in the Western Indian Ocean
2.2 Report on changes/delays in project delivery and details of remedial action
The Project is proceeding well and the implementation of most of the activities has generally
been on schedule. Some of the problems experienced in the year 2005 include the following:
· There was a delay in the signing of the MOU for implementation of activities on water and
sediment quality assessment and monitoring by some of the Lead National Institutions. This
subsequently caused a delay in the submission of reports and necessitated extension of
deadlines for submission of agreed outputs. Deadlines have been adapted in such away that
the overall workplan for this project component remains on track.
· The process of identifying and selecting National Legal Experts by the National Focal Points
was slow and this delayed the recruitment process. This necessitated amendment of the
deadlines for submission of agreed outputs. However, work on the review of the policy, legal
and institutional frameworks and the review of the status of ratification of relevant
environmental conventions by the participating countries is now in progress, and the activity
therewith remains on track with the overall workplan.
· There has been considerable delay in the submission of a request for finalization of National
Programmes of Action (NPA) for Tanzania. However, a draft MOU has now been developed
and the activity is anticipated to start in January 2006. Also, requests from other three
countries that have been identified by the project, namely Kenya, Seychelles and Mauritius
have not been forthcoming, although discussions with the Focal Point Institutions are still
ongoing. Despite a delay in Tanzania, the overall project component on NPAs is anticipated
to remain on track.
· The demonstration project on Integrated Coastal Area and River basin Management
(ICARM) in the Incomati river basin in Mozambique had a slow start, partly due to senior
staff changes at the National Focal Point Institution (MICOA) in Mozambique, and partly
due to slow political processes at the level of the Tripartite Committee for the Incomati river
basin (of which Mozambique, South Africa and Swaziland are members). Consequently,
work on this project component did not commence in 2005. The WIO-LaB PMU, with the
assistance of the Dutch Institute for Coastal Area Management (RIKZ), has actively
participated in discussions at the level of the Tripartite Committee. Also, meetings with the
relevant stakeholders have taken place and a draft MOU is currently being established with
MICOA of Mozambique in order to develop a detailed project implementation plan.
Activities on the ground are now anticipated to start in Q1/Q2 2006 (instead of Q3 2005).
· The quality of proposals for demonstration projects varies considerably. Among others,
proposals often lack sound strategies for ensuring sustainability and replicability, stakeholder
involvement including public-private partnerships, as well as monitoring and evaluation of
project results and impacts. Considerable efforts have been made to improve the
demonstration project proposals, among others through a detailed review of the proposals by
the WIO-LaB PMU and through the organization of dedicated meetings of the Regional
MWW and PADH Task Forces. Updated versions of the projects are presently being
prepared, but it is likely that some demonstration projects will require additional rounds of
reviewing and updating before they are ready for implementation. Notwithstanding the
above, the overall activity on demonstration projects is still well on track.
· Activities on the development of the Eastern African Coastal and Marine Database and
Information System, which would also function as a regional node for the GPA
Clearinghouse Mechanism, have been deliberately delayed in anticipation of a substantial
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UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
amount of co-financing contribution from the Belgian Government. Since this co-financing
nearly doubles the amount available for this activity, the design of this product was affected
and could consequently not commence until such confirmation was received. Confirmation
from the Belgium Government has now been received, and activities have already begun to
be implemented, commencing January 2006, in order to catch up with the delay of
approximately 6 months.
· A major bottleneck in the implementation of the project activities has appeared to be the
limited capacity (both in terms of human and financial resources) of the Projects National
Focal Points. Most of the delays mentioned above are actually related to this limitation.
Provision of support to the Focal Points was not foreseen during project development stage.
However, in cooperation with the Nairobi Convention Secretariat, a program for provision of
support to the National Focal Point Institutions is now being formulated, essentially
consisting of two parts:
o A program of support to the general functioning of the National Focal Points Office,
which is financed from the Nairobi Convention trust fund;
o A program of support to national stakeholder coordination activities, including
functioning of national task forces and inter-ministerial committees, financed from the
WIO-LaB Project budgets.
Country-specific details for these two support programs are presently being worked out.
Furthermore, to support coordination and cooperation with national institutions in the WIO
region, the project has supported, together with the Nairobi Convention and WIOMSA, the
establishment of a Forum of Heads of Academic and Research Institutions (FARI). Two
regional meetings of this forum were already organized in 2005, and an official launch was
hosted by WIO-LaB Project during the Informal International Waters Forum organized by
the project on 31 August 2005 in Mauritius.
3
List of documents annexed
(a) List of Meetings held in the year 2005
(b) List of participants of meetings held in the year 2005
(c) Publications/Reports of meetings
(d) Technical Information / Public Information Documents
(e) Other Outputs/Activities
(f) Sub-contracts
(g) Contracts with experts
(h) Project workplan
(i) List and brief description of actual and potential WIO-LaB demonstration projects
(j) Overview of cash and in-kind co-financing contributions from project partners.
(k) Project Monitoring and Evaluation Plan
UNEP-GEF WIO-LaB Project
12/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (a): Meetings held in the year 2005
No Meeting Title Venue
Dates
Convened
Organized
No. of
List
Report
Lang. Dated
Type
by
by
Participants attached issued as
Yes/No
doc no
1.
Expert
Inception Meeting of the Municipal White Sands
19th
PMU NEM
C
26 Yes UNEP/GE
English 1/6/05
Group
Wastewater (MWW) Task Force
Hotel, Dar es
April
F/WIOLA
Meeting
Salaam
2005
B/MWW.
1/6
2.
Expert
Inception Meeting of the Physical
White Sands
20th
PMU NEM
C
27 Yes UNEP/GE
English 1/6/05
Group
Alteration and Destruction (PADH) Hotel, Dar es
April
F/WIOLA
Meeting
of Habitat Task Force
Salaam
2005
B/PADH.
1/6
3.
Inter-
1st Meeting of the Project Steering
White Sands
21st
PMU NEM
C
23 Yes UNEP/GE
English 1/6/05
government
Committee (PSC)
Hotel, Dar es
April
F/WIOLA
al Meeting
Salaam
2005
B/PSC.1/4
4. Stakeholder
Forum for the Heads of Academic
White Sands
22nd
Nairobi
WIOMSA 10 No N/A
Meeting
and Research Institutions in the
Hotel, Dar es
April
CS;
Western Indian Ocean Region
Salaam
2005
WIOMSA;
(FARI)
PMU
5.
Other
Meeting on establishment of a WIO UN Gigiri,
9 May
PMU PMU 5 No N/A English
27/5/05
Sustainable development
Nairobi
2005
endowment Trust Fund
6. Ex
pert
Inception Meeting of the Legal and
Hotel Colbert, 24-25th
PMU ANGAP 20 Yes UNEP/GE
English 30/6/05
Group
Technical Review Task Force
Antananarivo
May
F/WIOLA
Meeting
2005
B/LTF.1/1
1
7.
Expert
Inception meeting on the Water,
Durban, South 4-5th
PMU CSIR 25 Yes UNEP/GE
English 5/8/05
Group
Sediment and Biota Quality
Africa
August
F/
Meeting
Working Group
2005
WIO-
LaB/WSQ
1/2005
8. Stakeholder
National Stakeholder Meetings
Moroni,
16
NFP
DNE
22 No N/A French
Dec.
Meeting
Comoros
Comoros
August
Comoros
2005
2005
UNEP-GEF WIO-LaB Project
13/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
No Meeting Title Venue
Dates
Convened
Organized
No. of
List
Report
Lang. Dated
Type
by
by
Participants attached issued as
Yes/No
doc no
9. Stakeholder
Forum for the Heads of Academic
Grand Bay,
29th
Nairobi
WIOMSA 20 No N/A English
31/8/05
Meeting
and Research Institutions in the
Mauritius
Aug.
Convention/
Western Indian Ocean Region
2005
WIOMSA/
(FARI)
PMU
10
Inter-
WIO-LaB Project Informal
Grand Bay,
31st
PMU WIOMSA 80 No N/A English
31/8/05
government
International Waters Forum
Mauritius
Aug
& PMU
al Meeting
2005
11.
Expert
2nd Joint Meeting of the Municipal
Moroni,
26-28th
PMU DNE
30 Yes UNEP/GE
English 28/10/05
Group
Wastewater (MWW) and Physical
Comoros
Oct.
F/
Meeting
Alteration and Destruction (PADH)
2005
WIO-
of Habitat Regional Task Forces
LaB/
MWW/P
ADH.2/20
05
DNE : Direction Nationale de l'Environnement, des Forets et des Stratégies Agricoles, Comoros
MOE : Ministry of Environment and National Development Unit, Mauritius
ANGAP: Association Nationale pour la Gestion Des Aires Protégés, Madagascar
NEMC : National Environmental Management Council, Tanzania
WIOMSA : Western Indian Ocean Marine Science Association, Zanzibar
CSIR : Council for Scientific and Industrial Research, South Africa
PMU: WIO-LaB Project Management Unit
UNEP-GEF WIO-LaB Project
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UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (b): List of participants in meetings
Note: numbers refer to meetings specified under Annex a.
No.
Name of the Participant
Nationality
1
Fatouma Ali Abdallah
Comoros
Kassim Halidi
Soule Hamidou Hamada
Ali Mohamed
Kenya
Daniel Munga
Saeed Mwaguni
Abdulrahim Kheir
Johnson Kitheka
Chantal Andrianarivo
Madagascar
Daisy Ratna Tatur Ramasamy
Mauritius
Flavien Joubert
Seychelles
Yazeed Petersen
South Africa
Shavhani Mukwevho
Ashley Naidoo
Magnus Ngoile
Tanzania
J. B. Alawi
Karoli Njau
J. M. Daffa
Ritha Saidi
Lewis Nzali
Ruzika N. Muheto
Melania Sangau
Julius Francis
Cees van de Guchte
Dutch
Peter Scheren
James Leten
Belgium
2
Fatouma Ali Abdallah
Comoro
Soule Hamidou Hamada
Ali Mohamed
Kenya
Pamela A Abuodha
Salome Machua
Johnson Kitheka
Chantal Andrianarivo
Madagascar
Richard Noelson Raharijaona
Daisy Ratna Tatur Ramasamy
Mauritius
Flavien Joubert
Seychelles
Shavhani Mukwevho
South Africa
Ashley Naidoo
Magnus Ngoile
Tanzania
Christopher A Muhando
Rosemarie Mwaipopo
A.M. Dubi
J. M. Daffa
Ritha Saidi
Rewis Nzali
Ruzika N. Muheto
Melania Mary Sangeu
Norbert Mtangu
Julius Francis
Cees van de Guchete
Dutch
Peter Scheren
Barbro Thomsen
Norway
UNEP-GEF WIO-LaB Project
15/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
No.
Name of the Participant
Nationality
James Leten
Belgium
3
Fatouma Ali Abdallah
Comoro
Ali Mohamed
Kenya
Johnson U. Kitheka
Dixon Warunge
Chantal Andrianarivo
Madagascar
Daisy Ratna Tatur Ramasamy
Mauritius
Flavien Joubert
Seychelles
Shavhani Mukwevho
South Africa
Magnus Ngoile
Tanzania
J. Daffa
Melania Mary Sangeu
Amani Ngusaru
Hoseni Damasi
Norbert Mtangu
Julius Francis
Philipp von Waechter
German
Barbro Thomsen
Norway
Bill Lane
USA
Melita Samoilys
David La Roche
Canada
Peter Scheren
Dutch
Cees van de Guchte
James Leten
Belgium
5
Ali Mohammed
Kenya
Dixon Waruinge
Johnson Kitheka
Tony Ribbink
South Africa
Peter Scheren
Dutch
6
Fatouma Ali Abdalah
Comoros
Moammed Najib
Nidhoim Attoumane
Tom Mark Mboya
Kenya
Akunga Momanyi
Dixon Waruinge
Johnson Kitheka
Chantal Andrianarivo
Madagascar
Lalaoarisoa Raheliarijaona
Nina Andrianarivo
Jane Razanamiharisoa
Gatree Manna
Mauritius
Nashreen Soogun
Renato Mazavila
Mozambique
Numdio Manhique
Domingos Gove
Jason Jacqueline
Seychelles
Alicia Magabe
Tanzania
Isabel Martinez
Venezuela
Peter Scheren
The Netherlands
7
Fatouma Ali Abdallah
Comoros
Hamza Abdou Azali
Said Omar Hamidou
Ali Mohamed
Kenya
Daniel Munga
Mwakio Tole
Johnson Kitheka
UNEP-GEF WIO-LaB Project
16/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
No.
Name of the Participant
Nationality
Chantal Andrianarivo
Madagascar
Mong Yves Jean Michel
Rakotonirina Bertin Pierre
Nashreen Soogun
Mauritius
Alex Radhay
Devindra Nath Dindoyal
Joseph Rath
Seychelles
Vivian Radegonde
Shavhani Mukwevho
South Africa
Ashley Naidoo
David Roland
Polycarpo Napica
Mozambique
Roda Muvunga-Luis
Antonio Hoguane
Salim Mohamed
Tanzania
John Machiwa
Peter Scheren
Dutch
Stephen de Mora
Canadian
11
Fatouma Ali Abdallah
Comoros
Soulé Hamidou Hamada
Ahmed Bacar Abdallah
Abdallah Ahmed Soilihi
Daniel Munga
Kenya
Saeed Mwaguni
Salome Machua
Johnson Kitheka
Richard Noelson Raharijaona
Madagascar
Kevin Ruhomaun
Henna Ramdour
Mong Yves Jean Michel
Alcina Manhica
Mozambique
Kevin Ruhomaun
Mauritius
Henna Ramdour
Alex Radhay
Heymant Kumar Beekee
Ashley Naidoo
South Africa
David Roland
Jeremiah M. Daffa
Tanzania
Salim Mohammed
Christopher Muhando
Karoli Njau
Sengeu Melania
Peter Scheren
Dutch
UNEP-GEF WIO-LaB Project
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UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (c): Publications/Reports of meetings
No Type
Title
Author(s)
/
Publishe
r
Publication
Date
Distribution
List
Editor(s)
Attached Yes/No
1.
Meeting report
Report of the MWW Regional Task Force
Johnson Kitheka
UNON Printshop 1 June 2005
Meeting participants
Inception Meeting
Peter Scheren
and NFPs, published
and also on website
2.
Meeting report
Report of the PADH Regional Task Force
Johnson Kitheka
UNON Printshop 1 June 2005
Meeting participants
Inception Meeting
Peter Scheren
and NFPs, published
and also on website
3.
Meeting report
Report of the 1stsPSC Meeting
Peter Scheren
UNON Printshop 1 June 2005
PSC members,
published and on
website
4.
Information
WIO-LaB Project Brochure
Peter Scheren
UNON Printshop 8 June 2005
Meeting participants
document
Johnson Kitheka
and NFPs, published
and on website
5.
Meeting report
Report of the Legal and Technical Review
Johnson Kitheka
UNON Printshop 30 June 2005
Meeting participants
Regional Task Force Inception Meeting
Peter Scheren
and NFPs, published
and on website
6.
Meeting report
Report of the Water, Sediment and Biota ad hoc
Johnson Kitheka,
UNON Printshop December 2005 Meeting
participant
s
Working Group Regional Inception Meeting
Peter Scheren
and NFPs, published
and on website
7.
Meeting report
Report of the Joint 2nd MWW and PADH
Johnson Kitheka,
UNON Printshop December 2005 Meeting
participant
s
Regional Task Force Meeting
Peter Scheren
and NFPs, published
and on website
8.
Meeting report
Report of the WIO-LaB Project International
Johnson Kitheka,
WIO-LaB PMU
September 2005
PSC members,
Waters Forum
Peter Scheren
published and on
website
9.
Information
WIO-LaB Project Newsletter-Insight
Peter Scheren,
UNON Printshop July 2005
To all WIO-LaB key
document
Neeyati Patel,
stakeholders,
Johnson Kitheka
published and on
website
10.
Technical
Project Sustainability Strategy Pete
r Scheren,
WIO-LaB PMU
December 2005
Published and on
document
Neeyati Patel,
website
Johnson Kitheka
UNEP-GEF WIO-LaB Project
18/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
No Type
Title
Author(s)
/
Publisher Publication
Date
Distribution
List
Editor(s)
Attached Yes/No
11.
Technical
Project Monitoring and Evaluation Plan
Peter Scheren,
WIO-LaB PMU
August 2005
PSC members,
document
Neeyati Patel,
published on website
Johnson Kitheka
12.
Technical
Stakeholder Involvement Plan
Peter Scheren,
WIO-LaB PMU
November 2005
NFPs,
document
Neeyati Patel,
published on website
Johnson Kitheka
13.
Meeting report
Report of Meeting on Establishment of a WIO
Peter Scheren, Tony
WIO-LaB PMU
May 2005
Meeting participants
Sustainable Development Endowment Trust Fund Ribbink
14.
Meeting report
National Stakeholder Meeting, Comoros
Fatouma Abdallah
Ministère de
November 2005
Meeting participants
l'Environnement,
Comoros
15.
Meeting report
National Stakeholder Meetings, South Africa
Shavani Mukwevo
Department of
November 2005
South African
Environmental
stakeholders
Affairs and
Tourism, South
Africa
16.
Meeting report
Meeting of the Forum of Heads of Academic and
Julius Francis
WIOMSA
N/A
Research Institutions in the WIO Region (FARI)
UNEP-GEF WIO-LaB Project
19/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (d): Technical Information / Public Information Documents
No Description
Date
1. Project
Websit
e
1st June 2005
2. Project
Brochur
e
1st July 2005
3.
Project newsletter
31st July 2005
UNEP-GEF WIO-LaB Project
20/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (e): Other Outputs/Activities
No Description
Date
1.
Participation of the Project Manager, Project Scientist and Project Assistant in Coordination Meetings, Nairobi, Kenya
Continuous
2.
Participation of the Project Manager and Project Scientist in UNEP/DGEF weekly staff meetings, Nairobi, Kenya
Continuous
3.
National Stakeholder Meetings (3) in South Africa
July 2005
4.
Participation of the Project Manager and Project Scientist in the inception meeting on the Water, Sediment and Biota Quality Working
4-5th August 2005
Group, Durban, South Africa
5.
Coordination meeting of the Project Manager with the Department of Environment, Cape Town, South Africa.
1-2 August 2005
6.
Coordination meeting of the Project Manager with the national focal point institution in Mauritius
2 September 2005
7.
Coordination meeting of the Project Manager with the national focal point institution in Tanzania
17 November 2005
8.
Coordination meeting of the Project Manager and Project Scientist with the national focal point institution in Kenya
22 August 2005
9.
Coordination meeting of the Project Manager and Project Scientist with the national focal point institution and other stakeholders in Comoros 24-25 October 2005
10.
Participation of the Project Manager in the Steering Committee meeting of the UNDP/GEF ASCLME project, Mauritius.
1-2 September 2005
11.
Participation of the Project Manager and Project Scientist in the 2nd Joint Meeting of the Municipal Wastewater (MWW) and Physical
26-28th October 2005
Alteration and Destruction (PADH) of Habitat Regional Task Forces, Moroni, Comoros
12.
Participation of the Project Manager and Project Scientist in the 4th WIOMSA Scientific Symposium, Mauritius
30 August-1
September 2005
13.
Participation of the Project Manager and Project Scientist in the 3rd Mauritius National Oceans Science Forum
29 August 2005
14.
Coordination meetings of the Project Manager with the new Minister of Environment, as well stakeholders and national focal point institution 5-6 September 2005
in Mozambique
15.
Participation of the Project Manager in a meeting with the Directorate of Environment and Institute of Marine Sciences (IMS), Zanzibar, as
16th Nov 2005
well as stakeholders of the Pemba demonstration project, Tanzania
16.
Participation of the Project Manager in a meeting with the Stakeholders of the Vetifer Grass Demonstration Project, Dar es Salaam, Tanzania
17th Nov 2005
17.
Participation of the Project Manager in the UNEP/Nairobi Convention Focal Point Forum, Dar es Salaam, Tanzania
18th Nov 2005
UNEP-GEF WIO-LaB Project
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UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (f): Sub-contracts
No. Name of sub-contractant
Country
Objective of the contract
National Environmental Management Council
Tanzania
Organization of the inception meetings of the Municipal Wastewater Management (MWW) and
(NEMC)
Physical Alteration and Destruction of Habitats (PADH) Regional Task Forces and Project Steering
Committee.
Association Nationale pour la Gestion des Aires
Madagscar
Organization of the inception meeting of the Legal and Technical Review Regional Task Force.
Protégés (ANGAP)
Direction Nationale de l'Environnement, des
Comoros
Organization of a National Stakeholder Meeting
Forets et des Strategies Agricoles (DNE)
Direction Nationale de l'Environnement, des
Comoros
Organization of the second meetings of the Municipal Wastewater Management (MWW) and
Forets et des Strategies Agricoles (DNE)
Physical Alteration and Destruction of Habitats (PADH) Regional Task Forces.
Council for Scientific and Industrial Research
South Africa Organization of the inception meeting of the Water, Sediment and Biota Quality Monitoring and
(CSIR)
Assessment Regional Working Group
Institute of Marine Sciences (IMS), Zanzibar
Tanzania
Lead National Institution for Water, Sediment and Biota Quality Monitoring and Assessment
Kenya Marine and Fisheries Research Institute
Kenya
Lead National Institution for Water, Sediment and Biota Quality Monitoring and Assessment
(KMFRI)
National Environment Management Authority
Kenya
Lead National Institution for Water, Sediment and Biota Quality Monitoring and Assessment
(NEMA)
National Laboratory for Food and Water Safety
Mozambique Lead National Institution for Water, Sediment and Biota Quality Monitoring and Assessment
(LNHAA)
Ministry of Environment and Natural Resources
Seychelles
Lead National Institution for Water, Sediment and Biota Quality Monitoring and Assessment
(MENR)
Institut National de Recherché pour
Comoros
Lead National Institution for Water, Sediment and Biota Quality Monitoring and Assessment
l'Agriculture, la Pêche et l'Environnement
(INRAPE)
Centre National de Recherches sur
Madagascar
Lead National Institution for Water, Sediment and Biota Quality Monitoring and Assessment
l'Environnement (CNRE)
Council for Scientific and Industrial Research
South Africa Lead National Institution for Water, Sediment and Biota Quality Monitoring and Assessment
(CSIR)
Western Indian Ocean Marine Sciences
Tanzania
Organization of the first WIO Informal International Waters Forum
Association (WIOMSA)
Western Indian Ocean Marine Sciences
Tanzania
Regional training and educational needs assessment
Association (WIOMSA)
Council for Scientific and Industrial Research
South Africa Regional Activity Centre for Water, Sediment and Biota Quality Monitoring and Assessment
(CSIR)
UNEP-GEF WIO-LaB Project
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UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (g): Staffing details (personnel, experts, consultants)
No.
Name of expert
Nationality
Functional title
1. Peter Scheren
Dutch
Project Manager
2. Johnson Kitheka
Kenyan
Project Officer/Env. Scientist
3. Neeyati Patel
Kenyan
Project Assistant
4. Angelina Musera
Kenyan
Project Assistant
5. Akunga Momanyi
Kenyan
Regional Legal Expert
6. Koki Mbulu
Kenya
National Legal Expert
7. Hassan Ahamada
Comores
National Legal Expert
8. Jean Emile Andrianasolonjanahary
Madagascan
National Legal Expert
9. Gaitree Jugessur-Manna
Mauritian
National Legal Expert
10 Espírito Santo de Alegria Francisco Monjane
Mozambican
National Legal Expert
11 Iris Carolus
Seychellois
National Legal Expert
12 Jan Ignacy Glazewski
South African National
Legal
Expert
UNEP-GEF WIO-LaB Project
23/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (h): Amended WIO-LaB Project Workplan (2005-2008)
2005
2006
2007
2008
1
2
3
4
5
6
7
8
9
10 11 12
1
2
3
4
5
6
7
8
9
10 11 12
1
2
3
4
5
6
7
8
9
10 11 12
1
2
3
4
5
6
7
8
9
10 11 12
I
Reduce stress to the ecosystem by improving water and sediment quality
Ia
Establish common methods for assessing water and sediment quality
Ib
Fill gaps in priority pollutants and their sources
Ic
Assess carrying capacity of coastal waters
Id
Determine and assess coastal hot spots of pollution
Ie
Establish regional EQOs and EQSs for water and sediment quality
If
Develop compliance and long-term monitoring protocols and reporting
Ig
Implement demo-projects for major LBAs and pollutant sources
Ih
Develop guidelines and implement demo-projects on MWW management
Ii
Select and implement PADH demo-projects
II
Strengthen regional legal basis for preventing land-based sources of pollution
IIa
Review gaps in national legislation/regulatory frameworks
IIb
Review status of ratification of conventions
IIc
Establish and implement effective regional EIA guidelines
IId
Assist countries in developing NPAs for LBAs
IIe
Develop and adopt protocol to the Nairobi Convention
IIf
Promote and enhance ICARM principles
IIg
Establish a regional IW coordination mechanism
III
Develop regional capacity for sustainable, less polluting development
IIIa
Establish WIO-LaB PCU
IIIb
Strengthen EAF/RCU as Regional Seas coordination unit for WIO region
IIIc
Determine and satisfy training needs for LB sources and activities
IIId
Develop educational programs on LB sources and activities
IIIe
Develop public-private partnerships
IIIf
Identify and strengthen stakeholder participation in LBS issues
IIIg
Implement small-grants programme
IIIh
Update TDA and SAP
IIIi
Develop East-African node of GPA Clearinghouse Mechanism
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (i): List and brief description of actual and potential WIO-LaB demonstration projects
Country
Title of the project
Submitting Institution
Short description of the project
1. Mauritiu
s
A pilot project to determine the
National Parks and
This pilot project will demonstrate the feasibility of using native plants
potential of native species to control
Conservation Service
to reduce land degradation and erosion on a ten hectare plot of land
soil erosion within the Black River
within the Black River Gorges National Park in Mauritius which has
Gorges National Park
been cleared in the past to provide pasture for deer. Upgrading of
access roads and the creation of storm drains in this area will also be
carried out to reduce problems associated with surface runoff, while
increasing access for visitors to the park. The area will be used as a
demonstration area for the sustainable land management using native
vegetation species.
Waste Management at Port Louis
Port Emergency and
The proposed project aims to demonstrate an integrated approach to
Harbour, Mauritius
Environment Unit
the management of solid waste in the Port Louis Harbour. The project
Mauritius Ports Authority
includes activities for the prevention of influx of domestic waste
Mer Rouge Port Louis
entering the port area, the influx of oily and other wastes from on- and
offshore activities, and the collection and disposal of such wastes in an
environmentally safe manner. The project will also provide port based
industries and stakeholders with facilities for their waste disposal. The
project is based upon a strong partnership between government, the
Port Authorities, port users and other stakeholders.
2. Kenya
Supporting the development of
Kenya Marine and Fisheries
This project aims at demonstrating activities on the rehabilitation,
integrated forest management for
Research Institute
conservation and sustainable utilization of mangrove resources,
mitigating physical alteration of
through capacity building activities, rehabilitation of degraded areas
mangrove habitats in Kenya
and the formulation of operational management plans. The main
outputs are: a review of existing information and knowledge on
mangrove resources in Kenya; three conservation and rehabilitation
trials established through participatory method; at least 40 foresters,
practitioners and decision-makers trained on mangrove rehabilitation,
conservation, and utilization; and an operational management plan for
the mangroves of the pilot area.
A wetland-lagoon system for
Coast Development Authority
The overall goal of the proposed project is to demonstrate a
wastewater management at Shimo La
sustainable manner of pollution control of Mtwapa mangrove-fringed
Tewa Prison, Mombasa, Kenya
Creek by designing and constructing a coupled wetland-lagoon sewage
treatment system at Shimo la Tewa Prison in Mombasa. The aim is to
UNEP-GEF WIO-LaB Project
25/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Country
Title of the project
Submitting Institution
Short description of the project
treat both grey water and sewage emanating from the prison premises
by use of natural systems with minimum energy requirements
(minimize the utilization of pumps and mortars). Opportunities for
recycling of treated wastewater for irrigation and aquaculture will be
investigated, and capacity will be build at the prison to adequately
manage and maintain the system. The proposed natural system is easy
to maintain and sustainability is assured through collaboration with the
Municipal Council of Mombasa and the Prison operators.
3. South
Africa
Demonstration of Integrated Algal
Department of Environmental The project aims at demonstrating the benefits of the Integrated Algal
Ponding System (IAPS) technology
Science
Ponding System technology to coastal communities. Integrated Algal
for the polishing and beneficiation of
Rhodes University
Ponding System technology has proven to be highly effective for the
effluent from municipal sewage
Grahamstown
treatment of municipal wastewater and for polishing of treated effluent
treatment facilities
from conventional sewage treatment systems. Advantages of this
technology are its low cost, ease of operation and the production of
algal biomass (freshwater or marine) as a by-product, which is of
commercial value as a fertilizer and a protein-rich animal feed.
4. Mozambiqu
e
Towards sustainable mangrove
Grupo de Trabalho Ambiental
The proposed Project aims at contributing towards the enhancement of
management in Mozambique through (GTA)
the productivity, stability as well as the functional integrity of
reduction of anthropogenic pressure
mangrove ecosystems in Mozambique through knowledge sharing of
on the ecosystem
the best land and resource use practices and implementation of
demonstrative projects for reduction of destructive land based
activities in a selected demonstration site (Lumbo) located in the
vicinity of Ilha de Moçambique and Nacala Porto, in the province of
Nampula. The focus of the project is on: improving understanding of
the mangrove socio-economic, ecological and cultural values for
increased awareness on mangrove value and on the need for their
conservation; demonstrating the feasibility of reducing the pressure on
the mangroves through creation of alternative sources of energy and
building materials, and; demonstrating the feasibility of reducing
pressure on the mangroves through creation of alternative livelihood
activities other than direct exploitation of mangrove trees and
extensive salt mining and prawn culture.
UNEP-GEF WIO-LaB Project
26/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Country
Title of the project
Submitting Institution
Short description of the project
5. Comoros
Projet d'aménagement, de protection
Association pour le
The project aims at demonstrating Integrated Coastal Zone
et de gestion intégrée des plages a
Développement Socio-
Management practices at a selected demonstration site on Itsamia
Itsamia Mohéli, Union des Comores
économique d'Itsiama
beach, in the area of Mohéli Marine Protected Area, on the island of
(ADSEI)
Mohéli. The project aims, in this respect, at limiting pressures from
land-based activities on the ecosystem through the construction of
public sanitary facilities, replantation of coastal vegetation, and the
establishment of a controlled landfill. The project, furthermore, intends
to raise public awareness among the local population and visiting
tourists, through the construction of an observatory for watching
locally endemic sea turtles, the latter also serving as a source of
revenue for the sustenance of the planned infrastructures.
6. Madagascar
Système de traitement des eaux usées
Institut Halieutique et des
The objective of this project is to demonstrate the application of a
municipales par marais artificiel, à
Sciences Marines / Centre
constructed wetland wastewater treatment system for treatment of
Fort Dauphin
National de Recherches sur
sewage from the city of Fort Dauphin. In order maximize benefits of
l'Environnement
the system, and to ensure its sustainability, the project envisages
(IHSM/CNRE)
exploring opportunities for the use of treated water and biomass
material for economic benefits. Among others, this would include
among others, the creation of a fish pond (Tilapia) in connection to the
treatment plant. The project will furthermore involves community-
participation and will be combined with a community awareness
program.
Développement de l'écotourisme dans Parc-National Madagascar-
The project focuses on the development of ecotourism activities in
le Parc Marin du Grand Récif de
Association Nationale pour la
conjunction with the creation of a new Marine Protected Area (MPA)
Toliara
Gestion des Aires Protégées
around the coral-reefs of Toliara by WWF. The principal objective of
this ecotourism development is to support the socio-economic
development of the region, and the livelihoods of local communities
more in particular, as well as to ensure sustainable management of the
MPA. The project foresees, in particular, the creation of an
Information Center for the MPA, which will inform tourists and
provide tourist services to them. Also, activities will be undertaken to
involve the local population and stakeholder groups in the
management of the park.
UNEP-GEF WIO-LaB Project
27/32
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Country
Title of the project
Submitting Institution
Short description of the project
7. Tanzania
Management of wastewater in
National Environment
The main objective of the project is to develop the application of a
unsewered (unplanned areas) in
Management Council (NEMC) condominial sewer system, as a low-cost technology for the urban
developing countries Dar es Salaam
poor in un-planned areas of Dar es Salaam. The project, in this respect,
includes the collection of baseline information, the introduction of new
technology, by designing an appropriate system as a model for
application of a condominial sewer technology for unplanned areas,
the construction of pilot schemes, as well, as activities geared at public
awareness of the population.
Potential use of Vetiver Grass in
National Environment
The project aims at protecting the marine and coastal environment of
constructed wetland and erosion
Management Council (NEMC) Dar es Salaam. The project will demonstrate the potential use of
protection activities in Msimbazi
vetiver grass in erosion control and leachate treatment. The chosen site
Creek, Dar es Salaam
is a 400m stretch along the Msimbazi River at the old Vingunguti
dumpsite. The aim is to up-scale or replicate the effort as an effective,
affordable and sustainable measure against marine pollution. The
Fast-track project: Ongoing
following would be achieved at the end of the project: (i) Control of
leachate flow into the river and improvement of the water quality; (ii)
Control of riverbank erosion; (iii) Beautification of the dumpsite; (iv)
awareness creation and (v) marketing of vetiver products.
Stormwater/Wastewater Drainage in
Department of Environment,
The project will involve the construction of waste- and stormwater
Chake-Chake, Pemba, Zanzibar"
Zanzibar
collection and treatment system in the Msingini area in Chake Chake
district, Pemba. The existing stormwater discharge system in this area
is regularly causing floods and thus contamination of the fresh well
Fast-track project: Ongoing
located in the area. The project will demonstrate methods for
separation of discharge of household wastewater (grey water) and
storm water and proper channelling of these streams to prevent
flooding, contamination and pollution of the marine environment. A
wastewater treatment system based upon lagoons and/or a constructed
wetland will be constructed to treat the wastewater stream before
discharge into the ocean.
UNEP-GEF WIO-LaB Project
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UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (j):
Overview of cash and in-kind co-financing contributions from project partners
Title of Project:
Addressing Land-based Activities in the Western Indian Ocean (WIO-LaB)
Project Number:
GFL/QGL-2328-2731-4792
Name of Executing Agency:
UNOPS/Nairobi Convention Secretariat
Project Duration:
From:
Dec. 2004
To:
Dec. 2008
Reporting Period
Dec. 2004
Dec. 2005
(to be done annually):
Source of Co-Finance
Cash
In-kin
d
Contributions
Comments
Contributions
Budget original
Budget latest
Received to Budget original Budget latest Received to date
(at time of
revision
date
(at time of
revision
approval by
approval by
GEF)
GEF)
Kenya
-
24,290 Mostly in-kind contribution
Tanzania
322,000
48,030 Mostly in-kind contribution
Mozambique
235,000
22,960 Mostly in-kind contribution
South Africa
170,000
28,180 Mostly in-kind contribution
Madagascar
58,000
32,170 Mostly in-kind contribution
Mauritius
-
23,980 Mostly in-kind contribution
Comoros
550,000
24,820 Mostly in-kind contribution
Seychelles
60,000
15,120 Mostly in-kind contribution
UNEP/GPA
52,500 Mostly in-kind contribution
UNEP/Nairobi Convention Secretariat
375,000
100,000 Mostly in-kind contribution
UNEP/Regional Seas Programme
10,000
7,500
17,500 Regional capacity assessment
UNEP/Regional Office for Africa
15,000 Mostly in-kind contribution
UNEP/DEWA
11,000 Mostly in-kind contribution
UNEP/DPDL
5,000
5,000 Mostly in-kind contribution
UNEP/DEC
5,000
5,000 Mostly in-kind contribution
IAEA-MEL
25,000 Regional capacity assessment
Aqua-for-all (Netherlands)
10,000
10,000 Mostly in-kind contribution
Total
0
0
0
1,395,000
440,550
UNEP-GEF WIO-LaB Project
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UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex (k): WIO-LaB Project Monitoring and Evaluation Plan
UNEP-GEF WIO-LaB Project
30/32
United Nations
Global Environment
Environment
Programme
Facility
UNEP-GEF WIO-LaB PROJECT
ADDRESSING LAND BASED ACTIVITIES
IN THE WESTERN INDIAN OCEAN
MONITORING AND EVALUATION PLAN
June 2005
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Table of Contents
1 INTRODUCTION
3
2 MONITORED AND EVALUATION SCOPE
3
2.1
Monitoring of the implementation of project activities
3
2.2
Evaluation of the efficiency, effectiveness and impact of activities
4
3 ROLES AND RESPONSIBILITIES FOR MONITORING AND EVALUATION
4
4 MONITORING AND EVALUATION TOOLS AND ACTIVITIES
4
4.1
Half-Yearly Progress Reports
5
4.2
Annual Project Report
5
4.3
Project Implementation Review
5
4.4
Mid-term and Final Evaluation
6
4.5
Terminal Reports
6
4.6
Quarterly Expenditure Reports
6
4.7
Co-Financing Report
6
ANNEX 1 OVERVIEW OF PROJECT ACTIVITIES
ANNEX 2 PROJECT WORKPLAN
ANNEX 3 LOGICAL FRAMEWORK MATRIX
ANNEX 4 ROLES AND RESPONSIBILITIES FOR M&E
ANNEX 5 FORMAT FOR HALF-YEARLY PROGRESS REPORT
ANNEX 6 FORMAT FOR TERMINAL REPORT
ANNEX 7 FORMAT FOR QUARTERLY PROJECT EXPENDITURE ACCOUNTS FOR CO-OPERATING AGENCIES
ANNEX 8 FORMAT FOR REPORT ON CO-FINANCING
UNEP-GEF WIO-LaB Project
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
1 Introduction
The objective of this monitoring and evaluation (M&E) plan for the WIO-LaB project is to provide the
key project stakeholders, basically the members of the Project Steering Committee, with the necessary
framework for assessing project performance and impact. In this respect, it should be noted that within
the context of this plan M&E are defined as follows:
Monitoring is the continuous or periodic review and surveillance by management of the
implementation of a project or activity. Monitoring helps to ensure that all required
actions are proceeding according to plan.
Evaluation is a process for determining systematically and objectively the relevance,
efficiency, effectiveness, and impact of the activities in light of their objectives. Ongoing
evaluation is the analysis, during the implementation phase, of continuing relevance,
efficiency, and effectiveness and the present and likely future outputs, effects, and
impacts.
This report presents the M&E plan for the WIO-LaB project, and is largely based upon the
requirements for M&E as specified in the project document.
The report addresses respectively the following issues:
M&E scope: What will be monitored and evaluated?
Roles and responsibilities for M&E: By whom will this be done?
M&E tools and activities: How and when will M&E be effectuated?
It should be noted that a particular case with regard to M&E of the project is the aspect of
demonstration projects. While in accordance with the general M&E plan as presented here a number
of general indicators for M&E of progress and performance of the demonstration project are defined,
more detailed M&E plan will be developed for each individual demonstration project. In line with the
overall M&E plan for the project, these specific M&E plans will define indicators, means of
verification, baseline and risks/assumptions for the case specific objectives, outputs and activities as
defined for each demonstration project. The plans will furthermore define roles and responsibilities for
M&E, as well as the tools to be applied for such (including reporting requirements).
2 Monitored and evaluation scope
As defined in section 1, M&E occurs basically at two different levels:
1. Monitoring of the implementation of project activities.
2. Evaluation of the efficiency, effectiveness and impact of activities.
Each of the above aspects of monitoring is briefly outlined in the following sections:
2.1 Monitoring of the implementation of project activities
The basis for monitoring is provided by the project workplan, which specifies the activities defined in
time during the project implementation phase. An overview of activities to be undertaken during the
project lifetime is presented in Annex 1.
The project workplan, furthermore, specifies how these activities will be implemented over time. The
present status of this workplan is presented in Annex 2. However, it should be noted that
developments and new views over time may have implications for the planning of activities. The
UNEP-GEF WIO-LaB Project
workplan will therefore be reviewed and approved by the Project Steering Committee (PSC) on an
annual basis. This annual workplan will form the basis for monitoring of project implementation.
2.2 Evaluation of the efficiency, effectiveness and impact of activities
As defined in section 1, evaluation is the analysis of continuing relevance, efficiency, and
effectiveness and the present and likely future outputs, effects, and impacts. The basis for evaluation is
provided by the logical framework matrix (logframe) for the project.
Based upon the extensive logframe presented in the project document, an adapted logframe for project
performance evaluation has been prepared. This logframe, as presented in Annex 3, presents verifiable
indicators, sources of verification, baseline situation, and assumptions and risks at 3 different levels:
1. The project development objective;
2. The project direct objectives (as defined in the project document); and
3. The expected project outcome.
Furthermore, for each of the direct objectives, the specific programmed outputs of the project are
defined, including their expected delivery date in accordance with the workplan.
It should be noted that the defined outputs in itself are verifiable products, mainly in the form of
reports, guidelines and other documents, as well as other products such as webpages or (yet undefined)
demonstration projects with visible results on the ground. The logframe presented in Annex 3 does
therefore not presents separate indicators for these outputs. However, where needed, reference could
be made to the extensive logframe presented in the project document.
3 Roles and responsibilities for monitoring and evaluation
It should be noted that M&E involves the different project stakeholders, including implementing and
executing agencies as well as the project beneficiaries: the countries.
An overview of the roles and responsibilities of the various project stakeholders in the M&E process is
presented in Annex 4.
4 Monitoring and evaluation tools and activities
As defined in section 1, monitoring is a continuous activity by project management in order to keep
track of the implementation of project activities. Evaluation will be conducted annually, as well as at
the mid-term of the project duration and at the terminal point of the project implementation.
On a structural level, project performance is periodically assessed and reported through the following
tools:
Half-yearly Progress Reports
Annual Project Reports (APR)
Project Implementation Review (PIR)
Terminal report
Tripartite Review (TPR)
Mid-term and Final Project Evaluation
Quarterly Expenditure Reports
Annual Co-financing Reports
Table 1 summarizes the main characteristics of the before-mentioned M&E tools. A more detailed
description of the different tools is presented in the following sections.
UNEP-GEF WIO-LaB Project
Table 1
M&E Tools, timeframes and responsibilities
Tool Responsibilities
Timeframes
Project Progress Report
Project Manager
Bi-annually: 30
June and 31
December
Annual Project Report (APR)
Project Manager in consultation with Project
Annually
stakeholders
Tripartite Review (TPR)
Participating Governments, Project Manager and
At 24 months from
other stakeholders
project start
Project Implementation Review Project Manager and UNEP/GEF
Annually: between
(PIR)
June and
September
Mid-term and Final evaluations Project Manager and UNEP/GEF
Mid-point and end
of project
Quarterly Expenditure Reports
UNOPS and UNEP/GPA
Quarterly: 31
March, 30 June,
30 September, 31
December
Co-financing Reports
Project Manager in consultation with
Annually: 31
participating countries
December
4.1 Half-Yearly Progress Reports
Detailed half-yearly (by 30 June and 31 December each year) reports will be prepared and submitted
to UNEP/DGEF by the Project Manager and the UNOPS Project Financial Management Officer. The
half-yearly progress reports shall contain a summary of progress since the previous report,
specification of any foreseen impediments to Project implementation and up-to-date financial
information regarding GEF and co-financing expenditures.
A standard reporting for the half-yearly progress reports is presented in Annex 5.
4.2 Annual Project Report
The APR is designed to obtain the independent views of the main stakeholders of a project on its
relevance, performance and the likelihood of its success. The APR form has two parts. Part I asks for
a numerical rating of project relevance and performance as well as an overall rating of the project.
Part II asks for a textual assessment of the project, focusing on major achievements, early evidence of
success, issues and problems, recommendations and lessons learned.
The APR will be prepared by the Project Manager, after consultation with the relevant Stakeholders,
and will be submitted to UNEP-Nairobi. The Stakeholder review will focus on the logical framework
matrix and the performance indicators. Stakeholders could include a letter to the UNEP-Nairobi that
they have been consulted and their views taken into account.
4.3 Project Implementation Review
The project will participate in the GEF Project Implementation Review (PIR) process, in addition to
the APR and TPR. The PIR is mandatory for all GEF projects that have been under implementation for
at least a year at the time that the exercise is conducted. The PIR, which is carried out between June
UNEP-GEF WIO-LaB Project
and September, contains sections on basic project data, financial status, procurement data, impact
achievement and progress in implementation.
The basic outline of the PIR tends to follow the structure of the Logframe or PPM, with indicators
assigned to development objectives, immediate objectives, means of verification, and assumptions.
The PIR questionnaire is sent to the Project Coordinator, usually around the beginning of June. Project
Coordinators have on average 1.5 - 2 months to collect the necessary information, and submit it to
UNEP/Nairobi.
4.4 Mid-term and Final Evaluation
A mid-term project evaluation will be conducted. At the end of 18 months, the mid-term evaluation
will be made. It focuses on relevance; performance (effectiveness, efficiency and timeliness); issues
requiring decisions and actions; and initial lessons learned about project design, implementation and
management.
A final evaluation, which occurs at the end of project implementation, focuses on the same issues as
the mid-term evaluation but also looks at early signs of potential impact and sustainability of results,
including the contribution to capacity development and the achievement of global environmental
goals. It should also provide recommendations for follow-up activities.
4.5 Terminal
Reports
A Terminal Report shall be filed jointly by the Co-executing Agencies within 60 days of the
completion of the Project. The format of this report is shown at Annex 6. This report shall provide the
basis for an independent terminal evaluation conducted by the Co-ordinating Office UNEP/DGEF.
4.6 Quarterly
Expenditure
Reports
Regular Financial reports shall be prepared by UNOPS/the Project Office in accordance with normal
accounting practices:
Details of expenditures shall be reported on an activity-by-activity basis, in line with Project
budget codes as set out in the Project Document, as at 31 March, 30 June, 30 September and
31 December, using the format given in Annex 7 (Quarterly Expenditures Report). All
expenditure accounts shall be dispatched to UNEP within 30 days of the end of the three-
month period to which they refer, certified by a duly authorised official of the Project Office
and signed by the Project Manager;
The expenditure account as at 31 December is to be received by UNEP by 15 of February each
year.
A final statement of account in line with UNEP project budget codes, reflecting actual final
expenditures under the project, when all obligations have been liquidated.
4.7 Co-Financing
Report
A report on co-financing will be completed as of 31 December of each year using the format given in
Annex 8.
UNEP-GEF WIO-LaB Project
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex 1
Overview of project activities
Objective Component
Activities
I) Reduce
Ia) Establish common
i) Select national institutions to participate in the development of
stress to the
methods for assessing
guidelines
ecosystem by water and sediment
ii) Regional workshop on monitoring and assessment methods for
improving
quality
water, sediment, and biota used in the region as well as international
Reduce
iii) Development of written guidelines for monitoring and assessment
water and
of water, sediment, and biota quality
sediment
iv) Demonstration of regional monitoring and assessment methods for
quality
water, sediment, and biota quality
Ib) Fill gaps in
i) Develop common format for assessment and reporting knowledge
knowledge of priority
gaps
pollutants
ii) National summary assessments of priority land-based activities,
(contaminant levels)
sources of contaminants, and pollutant levels in water and sediments;
and major sources of
include national legislative and regulatory water and sediment quality
pollutants
standards
(contaminant inputs)
iii) Targeted monitoring of riverine, estuarine, and coastal waters,
sediments, and biota for purposes of filling gaps in knowledge and
identification of major hot spots of pollution from land-based activities
Ic) Estimate the
i) Using available information from existing sources, identify the major
carrying capacity of
ecotones of the region, and their biological and physical components
the coastal waters,
ii) Estimate the carrying capacity of the priority ecotones, based on
using an ecosystem-
distribution of living resources, knowledge of water and sediment
based approach
quality, and literature on ecotones response to pollution;
Id) Determine coastal
i) Using information from 1c (i) and (ii), redefine the hot spots of
hot spots of pollution
pollution as listed in 1b(iii) in the environment, hot spots of sources of
land-based pollution and land-based activities, and hot spots of
ecotones at risk
ii) Write and publish a Hot Spot Analysis documenting their pollution
level and sources, land-based activities and sources, and ecotones at
risk
Ie) Establish regional
i) Based on activity Ib. i and Ia i and taking into account the existing
Environmental Quality international standards prepare national standards for water and
Objectives and
sediment quality.
Environmental Quality ii) Draft document on Regional Water and Sediment EQOs/EQSs,
Standards (EQO/EQS) based on use and values of ecotones
for water and sediment iii) Regional workshop of experts to agree on Regional Environmental
quality
Quality (EQO) and Environmental Quality Standards (EQS) for
surface waters and sediments
If) Develop and adopt
i) Based on EQOs/EQSs, and on monitoring methods of activity Ia. iii
compliance and long-
and Ia. iv,, 1e (iii) develop recommendations for compliance and long-
term trend monitoring
term trend monitoring
system and reporting
ii) Support the further development of data-base management system
and GIS capabilities at the Nairobi Convention Secretariat, through
hiring a GIS expert
iii) Input existing and new data in to DBMS, and develop basic GIS
products (regional maps, overlays) to support regional monitoring and
assessments of land-based sources and activities
Ig) Implement six
i) Host regional workshop/symposium on best available technologies
demonstration projects and best environmental practices addressing land-based activities and
for major land-based
sources; broadly disseminate results from the symposium
UNEP-GEF WIO-LaB Project
Objective Component
Activities
activities and pollutant ii) Based on activity Id ii, and Igi select demonstration sites for six
sources
representative demonstration projects: agriculture, tourism, industry,
and solid waste, storm water run-off, community sewage, and
integrated river basin management.
iii) Implement demonstration projects using the selected best
technologies and to build capacity through use of various GPA
supportive tools such as innovative financing, voluntary agreement, to
ensure their sustainability
iv) Monitor and report on progress of demonstration projects
v) Disseminate lessons learned from demonstration projects through
GPA CHM and other methods and encourage their application
elsewhere in the region.
Ih) Develop guidelines i) Adapt the GPA guidelines to national/regional context and ensure
on best practices and
political endorsement.
procedures to address
ii) In the light of the adopted guidelines development of detailed
wastewater and
outline of selected long-term project proposals to be submitted to
implement
financing institutions
demonstration
iii) Progress/coordination meetings in 2005 and 2007, as a follow-up to
projects*(This
the on-going activities on Municipal Wastewater and PADH in the
component will be
Eastern Africa region to further refine the identified priorities issues for
integrated in Ig)
funding and to follow-up and share experience from demonstration
activities (ref 1g)
Ii) Implement actions
i) A regional workshop to internalise and adopt the GPA PADH
to reduce and prevent
checklist and guidelines
the degradation of the
ii) Select and implement demonstration projects on: replenishment of
coastal and marine
eroded beaches, Mangrove rehabilitation/restoration, Small scale
environment caused
mariculture, and tourism
by physical alteration
iii) Based on experience and knowledge acquired from Ii ii, develop a
and destruction of
detailed proposal on promoting environmental sustainability within the
habitats*
Tourism and mariculture sectors
II)
IIa) Review gaps in
i) Update the existing GPA studies (national/regional) on policy, legal,
Strengthen
national legislation/
and regulatory frameworks, judicial decisions relevant to marine and
regional
regulatory
coastal areas and institutional structure
legal basis
frameworks.
ii) Regional Workshop to review national frameworks, and recommend
for
more unified policy/legislative/regulatory frameworks; identify gaps
preventing
and recommendations for economic incentives/ disincentives for
land-based
reductions in land-based activities and sources.
sources of
IIb) Review status of
i) Preparation of National reports (from IIa.i) including summary
pollution,
ratification of
reports on status of ratification of countries to international
including
appropriate
conventions relevant to land-based sources and activities (e.g.,
implementati
international
Biological Diversity, Ramsar, CITES)
on of the
conventions by
ii) Provide assistance to countries to develop capacity, institutional
GPA
countries, and assist
arrangements and to promote public opinion for ratifying and
countries in
implementing outstanding international conventions
developing plans for
ratifying those not yet
ratified
IIc) Establish and
i)Preparation of National reports (from Iia. i) on the National EIA
Implement effective
processes
regional EIA
ii) Conduct Regional Workshop to review national EIA processes, (the
guidelines
Convention, on Environment Impact Assessment in a Trans-boundary
context using ESPOO as a model)
iii) Draft Regional EIA guidelines, and review them in a regional
workshop; and recommend for adoption and onward submission to
COP for endorsement in 2006.
UNEP-GEF WIO-LaB Project
Objective Component
Activities
IId) Assist countries in i) Identify countries committed to develop NPA following the GPA
developing realistic
guidelines
and integrated
ii) Develop criteria to select countries requiring assistance in
National Programmes
developing NPA
of Action for land-
iii) Assist four countries identified in IId i to develop their National
based sources and
Programmes of Action, by providing, capacity building and funds
activities
iv) Assist Tanzania in further developing its national programme into a
mature, targeted and domestically resourced programme that
incorporates pro-active interventions, legislative review, capacity
building and public spending
IIe) Develop and
i) Establish a Task Force (TF) with terms of references
obtain approval for
ii) TF to develop a Workplan, and produce zero draft
Protocol to the Nairobi iii) Hold first drafting meeting and circulate the draft
Convention with
iv) National consultative meetings on the draft produced by the TF
Annexes, on Land
v) Regional consultative meetings to consider the second draft
Based Activities and
produced by the TF upon incorporation of the national
Sources of Pollution
recommendations
vi) TF to develop final draft and circulate
vii) Plenipotentiaries meeting to develop final text
viii) Adoption by COP
IIf) Promote and
i) Strengthen and collaborate with the existing regional group of
enhance the integrated experts from Mozambique, South Africa and Swaziland.
management of river
ii) Review the existing River Incomati initiative and identify
basin and coastal zone knowledge gaps
through application of
iii) Based on outcomes of IIf ii, provide technical support to improve
the ICARM
effectiveness of the Incomati River Basin Management Committee
principles*
iv) Review and document the experience for wider
application/dissemination
IIg) Establish a
i) Organise annually informal regional water forum to discuss ongoing
regional IW
and planned projects and activities and to identify new areas of
coordination
collaborations
mechanism with
relevant partners to
share best practices
III) Develop
IIIa) Establish small
i) Hire Project Manager, environmental scientist/Deputy Project
regional
WIO-LaB project unit
Manager, and Administrative Manager/Secretary,
capacity and
within Nairobi
ii) Establish office at UNEP in Nairobi
strengthen
Convention Secretariat iii) Strengthen capacity of Nairobi Convention Secretariat and RCU;
institutions
in Nairobi for its
Staff time -one person in the secretariat
for
management
sustainable,
IIIb) Strengthen
i) Conduct national and regional level workshops to consult with all
less polluting EAF/RCU as the
stakeholders as a means of deciding on measures and partnerships to
development, recognized and
address priority concerns Linked to Objectives 1 & 2
including the effective Regional
ii) 2 weeks training for 2 EAF/RCU staff at the HELCOM Secretariat
implementati
Seas co-ordinating
under the Twinning Arrangement
on of the
unit for all regional
iii) Support experts to attend technical Meetings relevant to the
Nairobi
policies and activities
development of LBA Protocol.
Convention
related to coastal and
iv) Provide support to the Focal Points to pprepare annual status
marine resources*
reports on the implementation of GPA and Programme of Work of
Nairobi Convention at a national level
IIIc) Determine and
i) Identify training needs for different categories of stakeholders
satisfy training needs
including Legislators; Decision makers; Private sector; Community
in the region for LBA
groups, through needs assessment surveys; NB: Link with Obj. IIe
ii) Select priority training requirements for the region, addressing land-
based activities, and develop training curricula using existing capacity
and existing courses, where possible
iii) Conduct training in the countries/region
UNEP-GEF WIO-LaB Project
Objective Component
Activities
IIId) Provide Support
i) Identify on-going activities on curriculum development for
in the Development of environmental education
relevant
ii) Contribute to on-going activities eg. School competitions; open days
environmental
iii) Develop awareness materials for schools and learning institutions
education programs at
iv) Training for school teachers on LBA themes and encourage
all levels on LBA
formation of environmental clubs in schools
v) Provide support to MPAs to train professional guides for school
programmes
vi) Provide support to school to visit MPAs and theme parks
IIIe) Develop
i) Establish Platform for Public-Private Partnerships as part of the
Regional/National/Pub
implementation LBA activities particularly in the selected
lic-Private
demonstration projects, as well as identifying and securing funding for
Partnerships on LB
up-scaling lessons from the projects
activities
IIIf) Identify,
i) Identity and organise local communities within the selected
strengthen, and
demonstration projects (hotspots) Link with Ii, Ih,
involve Stakeholders
ii) Provide support to targeted CBOs to address specific local tasks
in LBA in the Region
linked to IIIg
IIIg) Implement small-
i) Develop detailed TORs for a small-grants programme, and select
grants programme for
institutions as appropriate to co-ordinate the implementation the small-
broader stakeholder
grants programme, through competitive selection process
participation to
ii) Award two rounds of small-grants competition in selected hotspots
address LBA
in the region to relieve stress on the ecosystems
iii) Monitor implementation of small grants
iv) Develop lessons learned in small grants activities, and publicize
through the PPA process (IIIe)
IIIh) Update TDA and i) Review and update National TDA and SAP Reports
SAP for improvement
ii) Prepare draft updated Regional TDA and SAP
of long-term planning
iii) Review at regional workshop and finalise TDA/SAP
of the Nairobi
iv) Present to the COP for endorsement
Convention
IIIi) Develop an East
i) Conduct a Needs Evaluation and prepare a strategic Workplan for the
African regional node
establishment of regional and/or national GPA nodes*
of the GPA
ii) Improve the existing databases including regional compatibility with
Clearinghouse
other databases with content derived primarily from existing GPA
Mechanism*
relevant information and data as identified in the Needs Evaluation
UNEP-GEF WIO-LaB Project
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex 2: Project Workplan (2005-2008)
2005
2006
2007
2008
1
2
3
4
5
6
7
8
9
10 11 12
1
2
3
4
5
6
7
8
9
10 11 12
1
2
3
4
5
6
7
8
9
10 11 12
1
2
3
4
5
6
7
8
9
10 11 12
I
Reduce stress to the ecosystem by improving water and sediment quality
Ia
Establish common methods for assessing water and sediment quality
Ib
Fill gaps in priority pollutants and their sources
Ic
Assess carrying capacity of coastal waters
Id
Determine and assess coastal hot spots of pollution
Ie
Establish regional EQOs and EQSs for water and sediment quality
If
Develop compliance and long-term monitoring protocols and reporting
Ig
Implement demo-projects for major LBAs and pollutant sources
Ih
Develop guidelines and implement demo-projects on MWW management
Ii
Select and implement PADH demo-projects
II
Strengthen regional legal basis for preventing land-based sources of pollution
IIa
Review gaps in national legislation/regulatory frameworks
IIb
Review status of ratification of conventions
IIc
Establish and implement effective regional EIA guidelines
IId
Assist countries in developing NPAs for LBAs
IIe
Develop and adopt protocol to the Nairobi Convention
IIf
Promote and enhance ICARM principles
IIg
Establish a regional IW coordination mechanism
III
Develop regional capacity for sustainable, less polluting development
IIIa
Establish WIO-LaB PCU
IIIb
Strengthen EAF/RCU as Regional Seas coordination unit for WIO region
IIIc
Determine and satisfy training needs for LB sources and activities
IIId
Develop educational programs on LB sources and activities
IIIe
Develop public-private partnerships
IIIf
Identify and strengthen stakeholder participation in LBS issues
IIIg
Implement small-grants programme
IIIh
Update TDA and SAP
IIIi
Develop East-African node of GPA Clearinghouse Mechanism
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex 3
Logical Framework Matrix
Intervention logic
Objectively verifiable indicators
Sources of verification
Baseline
Assumptions/risks
DEVELOPMENT OBJECTIVE:
To contribute to the
Regional EQOs and EQSs defined and
Endorsed TDA and SAP.
Regional EQOs and EQSs not
Assumption: Countries remain
environmentally sustainable
adopted by project countries by end of
Protocol on LBAs to the Nairobi
available. Situation at national
their support to the regional
management and development
project.
Convention.
level unknown.
process engaged upon under the
of the WIO by reducing
Regional strategies for MWW and
NPAs.
Draft TDA available.
Nairobi Convention.
impacts of LBAs on rivers,
PADH management developed and
Project progress reports.
Nairobi Convention ratified by all
Risk: Weakness of Ministries of
estuaries and coastal and
demonstrated by end of project.
Annual review reports.
project countries.
Environment and socio-economic
marine waters.
Revised TDA and SAP on LBAs
Reports of PSC meetings.
LBA protocol for the Nairobi
conditions in many of the
developed an endorsed by countries
Report of COP7 of the Nairobi
Convention requested by the
countries may hamper
by end of project.
Convention.
COP.
implementation of necessary
NPAs for five countries available by
Preliminary NPA for Tanzania
measures.
end of project.
available.
Risk: Many GEF and non-GEF
Protocol on LBAs to the Nairobi
project activities in the region put
Convention developed and adopted by
high demand on limited human
COP by end of 2007.
resources for implementation.
Increased awareness and stakeholder
involvement in LBA management by
end of project.
UNEP-GEF WIO-LaB Project
Intervention logic
Objectively verifiable indicators
Sources of verification
Baseline
Assumptions/risks
PROJECT OBJECTIVES:
I. Improved information base
Common regional monitoring
Project progress reports.
Existing base of data on water
Assumption: Countries make use
and demonstrated guidelines
methods agreed and pilot monitoring
Status reports on water and
and sediment quality unknown.
these standards, guidelines and
and strategies for the
programme implemented by end of
sediment quality, and sources of
To be ascertain during design of
data.
reduction of stress to the
2007.
pollution.
monitoring programme.
Risk: Inadequate local capacity
ecosystem by improved water
Regionally accessible data-base
Reports on lessons learnt from
Current monitoring activities at
for the management and
and sediment quality.
created by end of 2007.
demonstration projects1.
national and regional level
implementation of demonstration
Regional EQO/EQS defined and
Regional annex to global
unknown.
projects.
approved by end of 2007.
guidelines on MWW
Global GPA guidelines on MWW
Long-term monitoring protocol
management.
existing.
developed by end of 2007.
Online database on water and
Existing water quality standard
At least six demonstration projects
sediment quality.
systems in countries unknown.
successfully implemented by end of
project.
Regional annex on GPA guidelines
for MWW developed by end of 2007.
OUTPUTS: Descriptio
n
Timeline
Common methods for assessing water and sediment quality
Q4 2005
Updated information on priority pollutants and major sources of pollution for each country
Q3 2007
Report on regional carrying capacity of ecotones
Q1 2007
Report on monitoring and assessment of hotspots of pollution and sensitive areas in the region
Q3 2007
Common regional EQO/EQS standards
Q3 2007
Long-term monitoring and reporting programme
Q3 2007
Demonstration projects on MWW and PADH
Q4 2007
Regional guidelines on best practices for Municipal Waste Water
Q1 2006
1 More specific M&E indicators will be prepared for individual demonstration projects.
UNEP-GEF WIO-LaB Project
Intervention logic
Objectively verifiable indicators
Sources of verification
Baseline
Assumptions/risks
II. Strengthened regional legal
Protocol on LBAs to the Nairobi
Project progress reports.
Outline LBA protocol available.
Assumption: There is sufficient
basis for preventing LB
Convention developed and endorsed
Endorsed Protocol on LBAs to
Draft NPA for Tanzania
regional and national political
sources of pollution including
by end of 2007.
the Nairobi Convention.
available.
support for a regionalised legal
through the implementation
Regional guidelines for EIA
Report of COP7 of the Nairobi
Nairobi Convention ratified by all
and regulatory framework,
of the Global Plan of Action
developed by end of 2007.
Convention.
project countries.
including the Nairobi
for the Protection of the
National Programmes of Action
Reports on ICARM
LBA protocol for the Nairobi
Convention.
Marine Environment from
developed for 4 countries by end of
demonstration-project
Convention requested by the
Assumption: Other GEF projects
land-based activities
project.
NPAs for 5 countries.
COP.
start off in time, and that there is
One demonstration project on ICARM
Reports on Informal IW Forums.
sufficient willingness at other
implemented by end of project.
GEF projects to cooperate.
Coordination framework with related
Risk: Weakness of Ministries of
GEF projects in the WIO functional
Environment and socio-economic
during project life-time.
conditions in many of the
countries may hamper
endorsement and enactment of
legislation, regulations and
treaties.
OUTPUTS: Descriptio
n
Timeline
National and regional reports on gaps in national legislation and ratification status
Q1 2006
Regional guidelines for EIA
Q1 2007
5 National Plans of Action for LBA's
Q1 2008
Endorsed protocol on LBA for the Nairobi Convention
Q4 2007
Demonstration project for the use of ICARM principles
Q1 2008
A Regional IW coordination mechanism
Continuous
UNEP-GEF WIO-LaB Project
Intervention logic
Objectively verifiable indicators
Sources of verification
Baseline
Assumptions/risks
II. Improved regional capacity
Strengthened Nairobi Convention
Nairobi Convention workplan
Draft TDA available.
Assumption: Countries remain
and strengthened institutions
Secretariat and RCU, both in terms of
and progress reports.
Online Eastern African Coastal
their support to the regional
for sustainable, less polluting
implementation capacity and in terms
Progress reports.
Database existing, as a basis for
process engaged upon under the
development, including
of political support.
Training and educational needs
the CHM.
Nairobi Convention.
implementation of the Nairobi
National training needs identified and
assessments.
Draft stakeholder involvement
Risk: Weak socio-economic
Convention and its Protocols
at least 8 training courses on LBAs
Reports on training programmes.
plan available.
conditions may hamper effective
conducted by end of project.
Stakeholder involvement plan
Training and education needs
stakeholder (including private
Educational programmes developed
and reports n stakeholder
unknown.
sector) involvement in
and implemented by end of project.
involvement activities.
management of LBAs.
Stakeholder (including private sector)
Report on SGP.
Risk: Low level f development of
awareness and involvement activities
Approved TDA and SAP.
IT infrastructure may render the
implemented in all project countries
Online CHM website.
CHM ineffective.
by end of project.
At least 16 local organizations
awarded grants from the SGP by end
of project.
Updated TDA and SAP developed
and approved by end of project.
EA node for the GPA CHM
established and globally accessible by
end of 2006.
OUTPUTS: Descriptio
n
Timeline
A functioning project office at UNEP, Nairobi
Q1 2005
NC strengthened through an additional staff member
Q4 2005
Training needs assessment
Q4 2005
Training courses on LBAs
Continuous
Education material on LBAs
Q3 2006
Educational programmes on LBAs
Continuous
Small grants programme
Q4 2008
Updated Transboundary Diagnostic Analysis and Strategic Action Plan
Q4 2008
East African node for the GPA CHM
Q1 2006
UNEP-GEF WIO-LaB Project
Intervention logic
Objectively verifiable indicators
Sources of verification
Baseline
Assumptions/risks
OUTCOMES:
A WIO region which is better
SAP adopted and implemented in
Reports on SAP implementation
Regional legal framework and a
Assumption: There is sufficient
equipped to ensure sustainable
accordance with implementation plan
on the basis of pre-defined M&E
framework for regionally agreed
political support and commitment
management of its marine and
Regional guidelines for MWW and
indicators
strategies for cooperation on the
from national and regional
coastal environment by
PADH management applied
Evaluation of MWW and PADH
marine environment existing as
stakeholders for the
managing the impacts of LBAs,
EQOs and EQSs achieved in
management strategies applied in
the Nairobi Convention.
implementation of the SAP, and
in terms of:
accordance with agreed targets
the project countries
adherence to the Nairobi
Commonly agreed and
Nairobi Convention and its protocols
National and regional reports on
Convention.
applied strategies and
adhered to by all project countries
monitoring of water, sediment
Risk: Weakness of Ministries of
standards
Stakeholder involvement in
and biota quality
Environment and socio-economic
A well-designed and applied
management/reduction of LBA
Reports of the Nairobi
conditions in many of the
regional legal framework
impacts on the coastal and marine
Convention COP
countries may hamper
Adequate institutional
environment
Stakeholder interviews and
implementation of necessary
capacity
Replication of demonstration projects
questionnaires
measures.
An adequate level of
(or specific lessons learnt) being
stakeholder (including
undertaken
private sector) involvement
Agreed monitoring protocol
and awareness
sustainably being implemented
Actual reduction in stress from
Reduction in levels of pollution of
Results/reports on monitoring
Baseline unknown. To be
Risk: Weakness of Ministries of
LBAs on the coastal and
water and sediment quality
activities at national and regional
established as part of the project.
Environment and socio-economic
marine environment
Reduction in amount of pollutants
level
conditions in many of the
discharged to the environment
Status indicators and EQOs and
countries may hamper
Reduction in physical alteration
EQSs to be defined during the
implementation of necessary
processes and destruction of habitats
TDA/SAP process
measures.
related to LBAs
Risk: Rapid population growth
and increase in LBAs may
strongly hamper stress reduction
measures.
UNEP-GEF WIO-LaB Project
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex 4
Roles and responsibilities for M&E
UNEP/DGEF
WIO-LaB PMU
UNOPS
Nairobi Convention
UNEP/GPA
Project Steering
Governments
Secretariat
Committee
Overall monitoring and
oversight
Oversee the project
Prepare necessary and
Oversee the project
Oversee the project
Review overall progress
Review overall progress
Keep track of the overall
implementation based on acceptable monitoring
implementation based on implementation based on in the implementation
in the implementation
project progress through
the agreed M&E plan
and evaluation reports in
the approved workplan
the approved workplan
based on the reports
based on the reports
the Steering Committee
time for submission to
and budget
and budget
prepared by the PMU
prepared by the PMU
UNEP/DGEF
Participate in the TPR.
Objective, outcome and
output monitoring
Review and approve
Preparation of half-
Review half-yearly
Review half-yearly
Review half-yearly
Annually review and
Monitor the
half-yearly progress
yearly progress reports
progress reports before
progress reports before
progress reports before
agree on the workplan
implementation of
report
and APR reports
submission to
submission to
submission to
national project
UNEP/DGEF
UNEP/DGEF
Government of Norway
Review the APR
activities through project
Participate in the
Overall day-to-day
prepared by the PMU
focal points
steering committee
oversight on project
Participate in the
Participate in the
Participate in the
meetings
components and
steering committee
steering committee
steering committee
Participation in the PSC
activities
meetings
meetings
meetings
Regular communications
with the PMU and
Secretariat function for
Regular communications Regular communications Regular communications
occasional visits to pilot
PSC and participation in
with the PMU
and coordination with
and coordination with
sites
the TPR.
the PMU
the PMU
Financial monitoring
Review quarterly and
Preparation of financing
Maintain financial
Review overall project
Maintain financial
Annually review
Review overall project
annual financial reports
related input to half-
oversight and control for
financing and
oversight and control for
financial situation and
financing and
and co-financing reports
yearly progress reports
the GEF funded part of
expenditure through
the Norway funded part
plan
expenditure through
and annual project
the project
PSC
of the project
PSC
Decision on
review.
Annually report on co-
disbursement of GEF
Prepare financial reports
Provide inputs for
Prepare financial reports
financing by countries
Provide inputs for
funds based on the
Solicit financial reports
for the GEF funded part
annual co-financing
for the Norway funded
annual co-financing
disbursement plan and
from supporting
of the project
report
part of the project
report
co-financing situation
institutions
UNEP-GEF WIO-LaB Project
UNEP/DGEF
WIO-LaB PMU
UNOPS
Nairobi Convention
UNEP/GPA
Project Steering
Governments
Secretariat
Committee
Prepare co-financing
reports
Substantive reports
As necessary, organise
Review drafts of
Review drafts of
Review drafts of
Monitor quality and
UNEP and/or external
substantive reports as
substantive reports as
substantive reports as
timing of national
review of substantive
necessary
necessary
necessary
reports
reports.
Review key documents
Review key documents
Approve key documents
Review drafts through
such as the TDA, SAP,
such as the NPAs, TDA,
such as the TDA, SAP,
PSC as necessary.
LBA Protocol, etc.)
SAP, LBA Protocol,
LBA Protocol, etc.)
etc.)
Project Evaluation
Prepare with UNEP
Organise logistics for
Interviews with external
Interviews with external
Interviews with external
Review
Organise logistics for
M&E Unit Terms of
evaluations, including
evaluation consultants
evaluation consultants
evaluation consultants
recommendations in the
evaluations, including
Reference for mid-term
site visits
evaluation reports
site visits
and terminal evaluations
Make available project
Comment on draft
Make available project
Interviews with external
administrative and
evaluation reports
administrative and
Interviews with external
Selection of external
evaluation consultants
financial records for
financial records for
evaluation consultants
consultants
evaluation
evaluation
Comment on draft
Comments on the draft
evaluation reports
Comment on draft
Comment on draft
evaluations reports
evaluation reports
evaluation reports
As necessary, participate
and assist in external
evaluation consultant(s)'
visits.
UNEP-GEF WIO-LaB Project
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex 5
Format for Half-yearly Progress Report
As at 30 June and 31 December
(Please attach a current inventory of outputs/Services when submitting this report)
1. Background Information
1.1 Project Number:
1.2 Project Title:
1.3 Division/Unit:
1.4 Coordinating Agency or Supporting Organization (if relevant):
1.5 Reporting Period (the six months covered by this report):
1.6 Relevant UNEP Programme of Work (2002-2003) Subprogramme No:
1.7 Staffing Details of Cooperating Agency/ Supporting Organization (Applies to personnel / experts/
consultants paid by the project budget):
Functional Title
Nationality
Object of Expenditure (1101, 1102,
1201, 1301 etc..)
1.8 Sub-Contracts (if relevant):
Name and Address of the Sub-Contractee
Object of expenditure (2101, 2201, 2301 etc..)
2. Project Status
2.1 Information on the delivery of outputs/services
Output/Service (as
Status
Description of work
Description of problems
listed in the
(Complete/
undertaken during the
encountered; Issues that need
approved project
Ongoing)
reporting period
to be addressed;
document)
Decisions/Actions to be taken
1.
2.
3.
2.2 If the project is not on track, provide reasons and details of remedial action to be taken:
UNEP-GEF WIO-LaB Project
3. Discussion acknowledgment (To be completed by UNEP)
Project Coordinator's General
First Supervising Officer's General Comments
Comments/Observations
Name:
Name:
____________________________
____________________________
Date:
Date:
____________________________
____________________________
Signature:
Signature:
____________________________
____________________________
UNEP-GEF WIO-LaB Project
Attachment to Half-Yearly Progress and Terminal Reports: Format for Inventory of Outputs/Services
a) Meetings (UNEP-convened meetings only)
No Meeting Titl
e
Venue
Dates
Convene
d
Organized by
# of Participants
List attached
Report issued as
Language Dated
Type (note
by
Yes/No
doc no
4)
1.
2.
3.
List of Meeting Participants
No.
Name of the Participant
Nationality
b) Printed Materials
No Type
Titl
e
Author(s)/Editor(s
)
Publishe
r
Symbo
l
Publication Date
Distribution List
(note 5)
Attached Yes/No
1.
2.
3.
UNEP-GEF WIO-LaB Project
c) Technical Information / Public Information
No Description
Date
1.
2.
3.
d) Technical Cooperation
No Type
Purpos
e
Venue
Duration
For Grants an
d Fellowships
(note 6)
Beneficiarie
s
Countries/Nationalitie
s
Cost
(in
US$)
1.
2.
e) Other Outputs/Services (e.g. Networking, Query-response, Participation in meetings etc.)
No Descri
ption
Date
1.
2.
3.
Note 4
Meeting types (Inter-governmental Meeting, Expert Group Meeting, Training Workshop/Seminar, Other)
Note 5
Material types (Report to Inter-governmental Meeting, Technical Publication, Technical Report, Other)
Note 6
Technical Cooperation Type (Grants and Fellowships, Advisory Services, Staff Mission, Others)
UNEP-GEF WIO-LaB Project
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex 6
Format for Terminal Report
Implementing Organisation ____________________________________________________________
Project No.: __________________________________________________________________________
Project Title: _________________________________________________________________________
1.
Project Objectives - Re-state the following:
Objectives:
Needs:
Results:
2.
Project activities
Describe the activities actually undertaken under the project. Give reasons why some activities, planned
at the outset, were not undertaken, if any.
Activities actually undertaken
Activities planned but not undertaken (reason for failure)
3.
Project outputs
Compare the outputs generated with the ones listed in the Project Document.
Actual Outputs (generated)
Outputs envisaged under the project
a)
b)
c)
d)
* Below, provide more information on the
outputs listed on this section:
UNEP-GEF WIO-LaB Project
Further information on outputs listed above:
(a) MEETINGS
Inter-governmental (IG)
Expert Group Mtg
Training
Others
Mtg.
Seminar/Workshop
Title:______________
Title:____________
Title:_______________
Title:_______________
Venue _______________
Venue _____________
Venue _____________
Venue _____________
Dates_____________
Dates______________
Dates______________
Dates______________
Convened by__________
Convened by__________
Convened by__________
Convened by__________
Organised by ________
Organised by ________
Organised by ________
Organised by ________
Report issued as doc.
Report issued as doc.
Report issued as doc.
Report issued as doc.
No/Symbol__________
No/Symbol__________
No/Symbol__________
No/Symbol__________
Dated______________
Dated______________
Dated______________
Dated______________
Languages__________
Languages__________
Languages__________
Languages__________
Please complete list of
Please complete list of
Please complete list of
Please complete list of
participants below, giving
participants below, giving
participants below, giving
participants below, giving
their names and nationalities. their names and nationalities. their names and nationalities. their names and nationalities.
Participants List
(Attach a separate list for each meeting)
Name Nationality
(b) PRINTED MATERIALS
Report to IG Mtg
Technical Publication
Technical Report
Others
Title______________
Title______________
Title______________
Title______________
Author(s)/
Author(s)/
Author(s)/
Author(s)/
Editor(s) ____________
Editor(s) ____________
Editor(s) ____________
Editor(s) __________
Publisher ___________
Publisher ___________
Publisher ___________
Publisher __________
Symbol (UN/UNEP/
Symbol (UN/UNEP/
Symbol (UN/UNEP/
Symbol (UN/UNEP/
ISBN/ISSN)_________
ISBN/ISSN)__________
ISBN/ISSN)___________
ISBN/ISSN)________
Date of publication _____
Date of publication _____
Date of publication _____
Date of publication __
(When reports/ publications (Complete distribution list
(Complete distribution list
(Complete distribution list
have been distributed,
below or attach a separate
below or attach a separate list) below or attach a separate
complete distribution list
list)
list)
below or attach a separate
list)
Distribution List (IG Meeting reports/ technical reports or publications)
Title of Report
Name of Recipient (Agency/individual recipient)
UNEP-GEF WIO-LaB Project
(c)
INFORMATION
TECHNICAL INFORMATION
PUBLIC INFORMATION
Description___________________________
Description___________________________
____________________________________
____________________________________
____________________________________
____________________________________
________________________
________________________
Dates _______________________________
Dates _______________________________
(d)
TECHNICAL COOPERATION
Grants and Fellowships
Advisory Services
Others (materials & equipment
Purpose__________________
donated)
Purpose__________________
Purpose________________
Place___________________
Place___________________
Place___________________
Duration ________________
Duration ________________
Duration ________________
For Grants/Fellowships, please
Please indicate cost (in US$)______ Please indicate cost (in US$)_____
indicate cost (in US$)_________
Beneficiaries and their nationalities
Beneficiaries and their nationalities
Beneficiaries and their nationalities
(e) OTHER OUTPUTS/SERVICES
For example: Centre of excellence, Network, Environmental Academy, Convention, Protocol, University Chair,
etc.
__________________________________________________________________________________________
4.
Use of outputs
State the use made of the outputs.
5.
Degree of achievement of the objectives/results
On the basis of facts obtained during the follow-up phase, describe how the Project Document outputs and
their use were or were not instrumental in realising the objectives/results of the project.
6.
Conclusions
Enumerate the lessons learned during the project execution. Concentrate on the management of the project,
indicating the principal factors that determined success or failure in meeting the objectives set down in the
Project Document.
7.
Recommendations
Make recommendations to:
(a)
Improve effect and impact of similar projects in the future;
(b)
Indicate what further action might be needed to meet the project objectives/results.
8.
Non-expendable equipment (value over US$1,500)
Please attach to the terminal report a final inventory of all non-expendable equipment (if any) purchased
under this project, indicating the following: Date of purchase, description, serial number, quantity, cost,
location and present condition, together with your proposal for the disposal of the said equipment (see
separate inventory format).
UNEP-GEF WIO-LaB Project
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex 7
Format for Quarterly Project Expenditure Accounts for Co-operating Agencies
Quarterly project statement of allocation (budget), expenditure and balance (Expressed in US$) covering the period ......... to..........
Project No. .................................................
Agency name .....................................................................................
Project title: .....................................................................................................................................................................................
Project commencing: ................................
Project ending: .....................................
Object of expenditure by UNEP budget
Project budget allocation
Total
Total
Cumulative
Unspent balance of budget
code
for year.........
expenditure
unliquidated
expenditure
allocation for year ............
for quarter ... obligations..... for year ........
m/m
Amount
m/m
Amount
(1)
(2)
(3)
(4)
(5)
(6)
(2)-(5)
1100
Project
personnel
1200
Consultants
1300
Administrative
support
1400
Volunteers
1600
Travel
2100
Sub-contracts
2200
Sub-contracts
2300
Sub-contracts
3100
Fellowships
3200
Group
training
3300
Meetings/conferences
4100
Expendable
equipment
4200
Non-expendable
equipment
4300
Premises
5100
Operation
5200
Reporting
costs
5300
Sundry
5400
Hospitality
99 GRAND TOTAL
*breakdown of expenditures per quarter with related information such as name
of person hired, duration of contract, fees, purpose...should be reported in a
Signed: _____________________________________________________
separate annex.
Duly authorised official of co-operating agency
UNEP-GEF WIO-LaB Project
UNEP-GEF WIO-LaB Project
Addressing Land Based Activities in the Western Indian Ocean
Annex 8
Format for Report on Co-Financing
Title of Project:
Project Number:
Name of Executing Agency:
Project Duration:
From:
To:
Reporting Period
(to be done annually):
Source of Cofinance
Cash
In-kind
Contributions
Comments
Contributions
Budget
original (at
Budget
Received to
Budget
Budget latest Received to date
time of approval by
latest
date
original (at
revision
GEF)
revision
time of
approval by
GEF)
Total
0
0
0
0
0
0
Name:
All amounts in US dollars
Position:
Date:
UNEP-GEF WIO-LaB Project
Document Outline
- WIOLaB Project 2005 Annual Report_merged.pdf
- WIOLaB Project 2005 Annual Report.pdf
- WIOLaB Project 2005 Annual Report_merged.pdf
- WIOLaB Project 2005 Annual Report_merged.pdf
- Acr1C.tmp
- WIOLaB Project 2005 Annual Report.pdf
- WIO-LaB M&E Plan.pdf
- WIO-LaB M&E Plan.pdf