Introduction and Part 1


COURSE

THE INTERNATIONAL WATERS (IW)

PROJECT DEVELOPMENT PHASE

AND PLANNING THE TDA/SAP


Instructor Manual


TRAIN-SEA-COAST

TDA/SAP Programme


Description of the Course




Course purpose

This is an introductory course geared to individuals interested in project development and planning prior to the formulation of the TDA/SAP. In particular, it emphasizes GEF operational strategy, process and activities, and key decision-making at various stages of the GEF project cycle. This course, because it is a GEF initiative, has a global dimension, and it is not specific to any country in particular. It has been designed to be delivered at GEF IW project sites and can be delivered irrespective of how advanced a GEF project is on the TDA/SAP process. The course provides an excellent opportunity to gather project personnel together, and to begin or continue the establishment of a national or regional cooperative framework.


Target population

Potential participants to this course include Facilitators; Consultants; Project Managers/Chief Technical Advisors; key members of the Technical Task Team; members of the inter-ministry committee; members of the Project Steering Committee.



Course objective

To build a core of human resources and strengthen the project planning capabilities of individuals and institutions involved in GEF IW projects, as a means for a more effective implementation of the strategy and procedures set up by GEF IW authorities at both the local and regional levels.



Structure of the Course

Part 1: GEF Operational Strategy

Part 2: Processes and Activities

Part 3: Actors, Roles and Outputs



Materials for the Course

- Trainee Manual as the main source of reference for both the trainees and the

instructor

- Instructor Manual

- CDROM with additional text and case studies

- Three power point presentations

- Progress tests

- Exercises



PART 1: GEF Operational Strategy


Performance Objectives

At the end of Part 1, trainees should be able to:


  • Explain key features of the GEF IW Operational Strategy, Operational Programmes and strategic priorities


  • Identify possible integration of IW Focal Area with other focal areas


  • Identify the main criteria used by GEF to select IW projects


  • Explain the basic GEF project cycle phases and its decision/review points


  • Explain the stepwise approach to an IW full-size project


  • Describe the differences between PDF-A, PDF-B and full-project funding, and different scenarios of the GEF funding process


  • Understand the concept of incremental costs as applied to IW


Activities


  1. Undertake one short self-assessment test.



Materials

- Trainee Guide as the main source of reference (Page 1 -16)

- Instructor manual for Part 1 (23 slides)

- Power point presentation for the Introduction and for Part 1

- One short self-assessment test Page 17-19)


Instructor: USE THE TRAINEES GUIDE AS THE MAIN SOURCE OF REFERENCE

Page 5-16




Instructor Manual

PLAN OF ACTIVITIES


Brief Introduction to the Course

and

Part 1 – GEF IW Operational Strategy


Duration:

3.10 h.



Time

(min)


Topic

Methods


Activity


Materials

Total:

40 m.

Beginning of activities & Introduction to the course




20





  1. Introduce the IW/TDA/SAP team, the instructors and supporting staff. Include: name, place of residence, current responsibilities, area of expertise and hobby.


  1. Ask trainees to introduce themselves, one by one, including: name, place of residence, current responsibilities, and hobby.


  1. Ask observers introduce themselves, including: name, place of residence, job, area of expertise and hobby.







OHT 1

(Title of the course)


10



  1. Tell trainees:


  • We are together because we have a common objective – to enhance the knowledge of the GEF IW Programmes, and the skills for project development and planning.


  • This course entails a number of activities performed on an individual or group form. Both instructors and trainees have responsibilities.


  • Every part of the course has 1 or 2 self-assessments tests as well as exercises. The results of the tests will be discussed by the instructor in the class, immediately after finishing the test. There are exercises to be undertaken during the class as well as work assignments between the classes.


  • All materials needed for the course are included in the Trainee Manual and the CD ROMS provided to each trainee.


  • This is a very practical, “hands on” course, with a minimum of lectures, but emphasizing group discussion, practice and exchange of ideas among the participants and the instructor (s).

  • Present OHT 2 and explain that the structure of the course. Summarize briefly the content of each part.


  • Indicate to the trainees that they will have a self-assessment test at the end of Part 1.







OHT 1

(Title of the course)































OHT 2

(Structure of the course)


5


Part 1

Introduction


Attention: Part 1 provides the background to the rest of the course. It aims to introduce the strategic approach that permeates all GEF IW activities. It explains the GEF project cycle and key decision-review points against which all procedures and activities are grounded. The GEF funding process is also discussed.


Present OHT 4 and go through the objectives of Part 1 (OHT 4)



OHT 3

(Title of Part 1)









OHT 4

(Objectives)


Total

1.55 hour

GEF International Waters Operational Strategy









10









5




5


(Presentation-discussions)




Goals & Priority Areas








Nature of IW Projects



Major Thrust of IW Activities

  1. Open the subject by asking the trainees how familiar are they with the GEF Operational Strategies.


  1. Present OHT 5 and review the goal of the GEF operational strategy. Present OHT 6and discuss the nature of each of the priority areas for action. Ask the trainees which priority areas are covered by their projects. Summarize the discussion.


  1. Highlight the particular nature of the IW projects (OHT 7.


  1. Present OHT 8 and highlight the major thrust of GEF IW activities. Ask the trainees within which of the 4 action areas they are currently working. Open a mini-discussion and summarize results.







OHT 5

(Goals)

OHT 6

(Priorities)






OHT 7

(Uniqueness)




OHT 8

(Major thrust of GEF activities)





10








10





5





5






5


(Presentation-discussion)


GEF Operational Programmes






Strategic Priorities




Integration





Selection criteria




Incremental cost

  1. Describe the major characteristics of each of the operational programmes (OHT 9). Highlight the differences and complementarities. Make a list in the blackboard of the projects where each of the trainees are acting or will be involved. Seek questions & answers from the participants.


  1. Elaborate on the three strategic priorities that underlie OP8, OP9, and OP10.


  1. Stress possibly integration with other focal areas (e.g. OP2 Biological Diversity).


  1. Briefly review the project selection criteria. Highlight the relationship between project selection and thrust of IW activities.


  1. Briefly review the concept of incremental cost. Indicate to the trainees that this concept will be reviewed at length later in the course.


OHT 9

(Operational Programmes)









OHT 10

(Strategic priorities)



OHT11

(Integration)




OHT 12

(Project selection criteria)




OHT 13

(Incremental costs)






15












5








10


(Presentation and discussion)


The GEF Project Cycle




Phases and review Points






Project development terminology






Mini-discussion

  1. Present OHT 14 and OHT 15 and review the four phases of GEF project cycle and their relationship with key decision or review points. Highlight the difference between those activities managed by the implementing agencies and those managed by the GEF Secretariat.


  1. Highlight that at the review points,

documented proposals are

considered on the basis of the

GEF project review criteria by the

Secretariat, CEO, or Council.

  1. Present OHT 16 and point out how the different terminology used for project development differs slightly from that used in the GEF project cycle. Point out to table 1 in their Trainee Manual.

  1. To close the topic, ask the participants:

  • What are the implications of these key decisions for the future of their respective projects?

  • What should be taken into consideration to avoid conflicts of understanding – Review criteria?

  • Summarize responses



OHT 14

(The project cycle-

Phases & review points)





OHT 15

(The project cycle)





OHT 16

(Project development terminology)








20
















10








5
(Presentation-discussion)



Stepwise approach to IW full-sized project development and planning








The GEF funding process






Scenarios of the GEF funding process

  1. Open the subject by asking the trainees: what is their experience in GEF project development and planning?


  1. Present OHT 17 to OHT 21. Go through the flow diagrams, and identify major steps.

  2. Ask the trainees: At what stage of the process they are in their respective projects?


Attention: remember that this is only an introduction to the process. Do not spend too much time in detailed explanations of each of the steps.


  1. Present OHT 22 and explain the nature, coverage and requirements for each of the three different sources of GEF funding. Discuss the subject within a project development and planning perspective.


  1. Link the sources of funding with the GEF funding process and present different scenarios depending on the number of participating countries (OHT 23).










OHT 17 to

OHT 21

(Stepwise approach)












OHT 22

(Sources of funding)







OHT 23

(Scenarios)


30 m.


Self-Assessment test

  1. Ask participants to undertake the test.

  2. Review the answers before the end of the module.



Course - The International Waters Project Development Phase and Planning the TDA/SAP

9