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2	"Presentations" Presentations Project Concept Chronology Meeting Objectives Agenda Prensentations and Reports from Workgroups
3	Project Concept Regional strategic action program for the control and prevention of maritime transport related pollution in the major ports, navigational transport routes and adjacent coastal areas in the Gulf of Honduras The General Directorate for Environment within the Central American Integration System (DGA/SICA) has recognized the importance of this topic through Central American Commission for Environment and Development (CCAD), and the Central American Commission for Maritime Transport (COCATRAM). Regional Workshop on the Conservation and Management of Wetlands and Coastal Areas in Central America, organized by the Central American Commission for Environment and Development (CCAD), PROARCA/Costas and the Mesoamerican Office of the International Union for the Conservation of Nature (IUCN/ORMA) Ports authorities, Institutions, Civil Society and NGOs in the gulf region
4	Chronology 1st Meeting San Pedro Sula, Nov. 20-21, 2002 2nd Meeting Guatemala City, Mar 20-21, 2003 3rd Meeting Belize City, Jun 12-13, 2003 4th Meeting Tegucigalpa, September, 2003
5	Meeting Objectives TDA Technical Endorsement Agreement and regional details on the project components Receive input into project execution arrangements and organization Agree on method and timeline for determining baseline costs and country cofinancing Exploring enabling agreements for regional cooperation in the execution of the project
6	Agenda, Thursday, June 12 7:00-8 :00AM Registration 8:00-8 :05AM Initial Presentation 8:05-8 :15AM Welcoming 8:15-8 :30AM Meeting Objectives 8:30-10:00AM Complete GEF Program Components 10:00-10:30AM Break 10:30-12:00PM Group Discussion- Program Components 12:00–1:30PM Lunch 1:30-2 :30PM Project Execution Arrangements and Organization 2:30-4 :00PM Group Discussion – Proj. Exec. Arrang. and Organization 4:00-4 :30PM Break 4:30-6 :00PM Report- Group Discussion 7:00-8 :30PM Dinner
7	Agenda, Friday June 13 8:00-8:15AM Progress of the meeting 8:15-10:00AM Baseline & Incremental Costs and Long term Financing 10:00-10:30AM Belize - Discussion- Baseline & Incremental Costs 10:30-11:00AM Guatemala - Discussion- Baseline & Incremental Costs 11:00-11:30PM Honduras - Discussion- Baseline & Incremental Costs 11:30-12:00PM Plenary 12:00-1:30PM Lunch 1:30-2:30PM Summary of Program Components-Group Consensus 2:30-3:00PM Project Execution Arrangements-Report from Group 3:30-4:00PM Break 4:00-5:00PM Summary of the Meeting-Agreements 5:00 PM Official Closure 6:00-7:30PM Cocktails
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9	OUTLINE OF TALK Process to define activities Priorities from 2nd Meeting (Guatemala City, March 2003) Components and Objectives Activities Outputs Working Group Instructions
10	PROCESS TO DETERMINE ACTIVITIES PREVIOUS DOCUMENTS CONCEPT PAPER WRITTEN COMMENTS DEVELOPMENT OF TDA COMMENTS FROM PREVIOUS MEETINGS
11	GEF-ABILITY ACTIVITIES SHOULD FORM LOGICAL, TIGHT PROJECT (NOT SCATTERED IDEAS) SOME ACTIVITIES MAY BE FUNDED BY GEF (GEF-ABILITY): THESE ARE INCREMENTAL ACTIVITIES SOME ACTIVITIES MAY BE FUNDED BY OTHER DONORS OR BY COUNTRIES (EITHER AS BASELINE OR CO-FINANCING) KEY TO GEF-ABILITY (ABILITY TO BE FUNDED BY GEF) IS THAT THESE ACTIVITIES ADDRESS TRANSBOUNDARY THREATS, ARE INCREMENTAL AND NOT BASELINE IN NATURE, AND LEAD TO SUSTAINABILITY.
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13	PRIORITIES FROM SECOND MEETING (con’t) HIGHEST PRIORITIES Port Maintenance Ballast Water Ship Collision Vessel Standards Vessel Discharges Hazardous cargo transport and handling Agriculture Deforestation
14	COMPONENTS AND OBJECTIVES Component 1: Building regional capacity for maritime and land-based pollution control in Central America; Component 2: Creating, analyzing and distributing marine environmental information and developing a strategic action plan for the Gulf of Honduras; Component 3: Enhancing navigational safety in shipping lanes; Component 4: Improving environmental management in the regional network of five ports within the Gulf of Honduras.
15	COMPONENTS AND OBJECTIVES (CON’T) Component 1: Building regional capacity for maritime and land-based pollution control in Central America. Objective: Create and consolidate a regional network for land-based and maritime pollution control within the Gulf of Honduras, including the formulation of institutional and economic arrangements that will assure the sustainability of the action program.
16	COMPONENTS AND OBJECTIVES Component 2: Creating, analyzing and distributing marine environmental information and developing a strategic action plan for the Gulf of Honduras. Objective: Develop the long-term capacity for gathering, organizing, analyzing and disseminating marine environmental information, as a complement to the MBRS Regional Environmental Information System (EIS), fill gaps in existing knowledge of the marine environmental issues, and undertake strategic planning for concrete actions to reduce marine pollution in the Gulf of Honduras.
17	COMPONENTS AND OBJECTIVES Component 3: Enhancing navigational safety in shipping lanes. Objective: Enhance the navigational safety in major shipping lanes to reduce marine pollution by developing and enforcing vessel standards and other related activities, and prepare an oil and chemical spill prevention and contingency plan for the Gulf of Honduras to prevent damages associated with both operational and accidental discharges at sea, and respond to accidental spills.
18	COMPONENTS AND OBJECTIVES Component 4: Improving environmental management in the regional network of five ports within the Gulf of Honduras. Objective: Improve environmental management in the regional network of five ports within the Gulf of Honduras through preparation and implementation of environmental management investment and action programs, including demonstration pilot activities and involvement of the private sector.
19	Component 1: Building regional capacity for maritime and land-based pollution control in Central America. ACTIVITIES: 1.1 Put in place institutional arrangements for carrying out the project activities that will ensure the sustainability of the action program. 1.2 Identify, strengthen, and involve stakeholders. 1.3 Develop and conduct training workshops for stakeholders on such topics as Integrated Coastal Area Management (ICAM), Coastal and Marine Environmental Management and Civil Society. 1.4 Formulate arrangements for financing regional maritime pollution monitoring, control and prevention, including the establishment of a financing scheme in cooperation with the private sector and port authorities to contribute to the financial sustainability of the program. 1.5 Develop and recommend economic instruments and incentives to promote preventive measures to decrease both land and sea-based sources of pollution as well as adequate environmental management in the sector. 1.6 Agree on performance indicators for the Gulf of Honduras maritime transport pollution control project through a broad stakeholder process and develop a process to monitor those indicators.
20	Component 2: Creating, analyzing and distributing marine environmental information and developing a strategic action plan for the Gulf of Honduras. ACTIVITIES: 2.1 Update and complete TDA, including an updated assessment of the relative importance and transboundary impact of land-based and marine-based sources of pollution and filling the gaps identified in the Preliminary TDA. 2.2 Prepare, negotiate, and endorse at the national level a regional Strategic Action Programme (SAP) for port and navigational pollution reduction measures as well as reduction of other adverse land-based activities. . 2.3 Building on existing institutional arrangements where feasible, establish a regional focus for hydrography and oceanography related to navigational safety and spill planning and response, for hydrographic and oceanographic data processing and digitizing for navigation safety, as well as management and modeling (Marine) GID-based data applications 2.4 Develop and implement training program for national and regional entities in hydrography and oceanography related to navigational safety and spills, focusing on gaps identified including the assessment of oceanographic current dynamics, sediment transport and bathymetry.
21	Component 3: Enhancing navigational safety in shipping lanes. ACTIVITIES 3.1 Conduct navigational risk assessments and propose modifications in maritime shipping routes and other risk reduction measures. 3.2 Review and draft reforms for the institutional, legal, policy, regulatory and enforcement framework for navigational safety, including the prevention of oil and chemical spills, vessel standards, certification etc. 3.3 Prepare a regional/transboundary oil and chemical spill prevention and contingency plan. 3.4 Identify and conduct two demonstration pilot activities related to navigational risk reduction.
22	Component 4: Improving environmental management in the regional network of five ports within the Gulf of Honduras. ACTIVITIES: 4.1 Conduct port operations risk assessments and propose concrete modifications to reduce pollution risks. 4.2 Develop harmonized regional guidelines, standards and policies for port environmental management and security. 4.3 Review and draft reforms for national laws, policies, regulations and enforcement policies regarding port activities 4.4 Identify sources of investment and develop investment plan for providing equipment and facilities for minimizing environmental impacts of port operations, including solid waste and oily ballast water disposal 4.5 Conduct demonstration pilot projects related to environmental improvements in three major ports
23	OUTPUTS COMPONENT 1: Improved national and regional capacities for effective environmental management of maritime transport Stakeholders fully involved in project Increased knowledge and awareness by local stakeholders of maritime and land-based transport pollution issues Sustainable regional financial mechanism for financing SAP activities developed Means and methods for assessing success of project developed
24	OUTPUTS (CON’T) COMPONENT 2: TDA completed, agreed upon and widely disseminated Regional SAP completed and endorsed at the national level which supports improved safety of navigation and protection of the marine environment Partnerships for carrying out the SAP developed Regional capacity for hydrography and oceanography enhanced National and regional capacity for addressing oil and chemical spills improved Incremental improvement in capacity to control LBS
25	OUTPUTS (CON’T) COMPONENT 3: Steps for reducing pollution from navigational risks identified Legal/policy/regulatory framework for improved navigational safety, including addressing oil and chemical spills Regional capacity for addressing transboundary spills enhanced Two technologies for reducing navigational risks successfully demonstrated
26	OUTPUTS (CON’T) COMPONENT 4: Steps for reducing environmental threats from port operations identified Guidelines for reducing environmental threats from port operations agreed upon at the regional level Legal/policy/regulatory framework for environmental management of ports developed Sustainable economic mechanism for improving port operations identified, including strong private sector participation Environmental improvements in port activities successfully demonstrated at three sites
27	WORKING GROUP INSTRUCTIONS BREAK INTO FOUR COMPONENT WORKING GROUPS (next slide): RECOMMENDED GROUPS ON WALL SELECT RAPPORTEUR TO COLLATE AND PRESENT RESULTS REVIEW PROJECT OBJECTIVE FOR THAT COMPONENT REVIEW PROJECT ACTIVITIES REVIEW PROJECT DETAILED ACTIVITIES REVIEW PROJECT TIMELINE REPORT TO PLENARY WITH UPDATED ACTIVITIES AND SUB-ACTIVITIES (FRIDAY 1330)
28	WORKING GROUPS Component 1: Building regional capacity for maritime and land-based pollution control in Central America: RACHEL Component 2: Creating, analyzing and distributing marine environmental information and developing a strategic action plan for the Gulf of Honduras: DON Component 3: Enhancing navigational safety in shipping lanes: ELVIN Component 4: Improving environmental management in the regional network of five ports within the Gulf of Honduras: RODOLFO
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30	GEF-IDB PROJECT - INSTITUTIONAL ISSUES PROJECT EXECUTION ARRANGEMENTS ENABLING AGREEMENTS
31	SESSION OBJECTIVES Stakeholder input into IDB-GEF TDA development – Small group discussions Regional executing structure Enabling agreements National environmental frameworks Effective coordination with existing programs
32	SUMMARY OF SECTOR FINDINGS GLOBAL OBSERVATIONS- · Need for stakeholder participation and Project ‘ownership’ · Develop financial sustainability during the Project’s initial phase. · Review existing regional programs and create linkages where indicated to avoid gaps or duplication of efforts. · Streamline project organization to reduce resource and personnel demands on the Project and stakeholder participants. · Information-sharing and management are challenges at the national level with an additional layer of complexity at the transboundary level.
33	KEY PUBLIC SECTOR FINDINGS 1 Need to promulgate regulations for MARPOL and other key international conventions 2. Inadequate coordination and communication among national agencies and between national and local government agencies. 3. Fragmentation of agency responsibilities include unclear or ignored agency mandates and overlapping jurisdictions 4. Need for training assessments and follow up 5. Government generally has inadequate resources, equipment, and staffing to execute functions 6 Difficulty with staff retention
34	KEY CIVIL SOCIETY FINDINGS Need to incorporate civil society participation in all public decision-making components of the Project. Include civil society as one of the target groups for technical training 3. Review legal and institutional recommendations of the Project for adequate public consultation
35	KEY PRIVATE SECTOR FINDINGS 1 Need for uniform enforcement of shipping regulations. 2 Strengthen local capacity to conduct inspections and enforce regulations 3 Strengthen government capacity to conduct oil spill contingency planning and respond to emergencies 4 Extend training and awareness building to the shipping industry as well as port operators
36	PROJECT DESIGN AND CHARACTERISTICS Trinational management and multi- stakeholder decision-making framework Transboundary watershed approach to ecosystem management Transboundary diagnostic of environmental, institutional, and legal aspects of the Gulf of Honduras Developing pilot projects that can be replicated for use in other regions
37	CONCEPTUAL APPROACH FOR IMPLEMENTING FRAMEWORK
38	Mesoamerican Barrier Reef System Project
39	PROARCA OPERATING STRUCTURE
40	PROJECT EXECUTION COMPONENTS Inter-American Development Bank Responsible for overseeing the development and implementation of the GEF project and activities are executed in accordance with GEF requirements.. Regional Steering Committee Committee comprised of senior officials from each country, donor agencies and partner institutions.
41	"Regional Executing Institution" Regional Executing Institution Functions as the regional administrator of the GEF funding and executing framework. Project Coordination Unit Responsible for the direct implementation of the five-year project during the Project’s initial phase.
42	PROJECT EXECUTION COMPONENTS Management Committee Builds consensus among its stakeholder membership for GEF project. Members serve as direct links to their organizations Communicate their institutions’ and constituents’ concerns Project Committees and Workgroups Citizens Advisory Committee Technical Advisory Committee Regional Monitoring Workgroup
43	MANAGEMENT COMMITTEE Two national government representatives from environment, merchant marines, naval forces, coastal zone management, natural resources, or other relevant ministries. One local government representative Two nongovernmental organization representatives working on marine pollution or navigational safety issues One Port Authority representative Two private sector/industry representatives International organization representative acting as a regional expert such the OMI or COCATRAM
44	CRITERIA FOR EVALUATING REGIONAL EXECUTING INSTITUTION Demonstrated financial stability 2. Administrative structure to administer the GEF program and respond to program audits Recognized regional presence by stakeholders working on maritime pollution and navigational safety issues. Expertise in marine pollution, navigational safety, and coastal planning.
45	CRITERIA FOR EVALUATING REGIONAL EXECUTING INSTITUTION 5. Established contacts with government, industry, port authorities, and civil society organizations 6. Established public education and outreach programs and experience working with stakeholder groups. 7. Demonstrated interest and commitment to marine pollution and navigational safety issues in the Gulf of Honduras. 8. Demonstrated ability to coordinate ongoing regional programs to address the control of marine pollution and navigation safety issues
46	ENABLING AGREEMENTS Examples of Agreement elements that facilitate the execution of the GEF Project: Definition of geographic boundaries of the Project Harmonization within the Project region Environmental standards- air, coastal waters, pollution clean up, etc Laws pertaining to marine pollution and navigational safety Comparable institutional framework and level of responsibilities Signatories to key international conventions - environment, marine pollution, navigational safety Project execution agreements MOUs between regional executing entity and participating governments, or their representatives to formalize decisions and provide for implementation mechanisms.
47	Workgroups: Project Execution Arrangements and Organization Project Execution Arrangements-Rachel Enabling agreements-Elvin National Environmental Frameworks-Rodolfo Effective Coordination with existing programs-Megan
48	Workgroups: Project Execution Arrangements and Organization Project Execution Arrangements Enabling agreements National Environmental Frameworks Effective Coordination with existing programs
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55	Proposed Enabling Agreement Regional Project Agreement Foreign Relations Ministers of Belize, Guatemala and Honduras sign the project regional agreement before SICA’s Executive Secretary. Enabling Agreement must include: General Objectives of the Project Each country’s contribution and responsibilities Benefits that the project will provide to the region
56	Proposed Enabling Agreement Once the General Agreement has been signed, there is the need for the establishment of a National Committee in each of the three countries under the guidance of the Ministers involved in the project. The National Committee, such as MBRS’ National Barrier Reef Committee which was established through a decree, requires all government agencies involved in the project to cooperate in the achievement of the project goals.
57	Proposed Enabling Agreement Proposed Schedule of Events prior to September Meeting: Presentation of the Project to Ministers of Natural Resources & Environment, Foreign Relations, Transport, Finance - No later than July 20. Presentation of the Project to SICA’s Executive Secretary – No later than August 15. Invitations to September Meeting sent – No later than August 20 Final Meeting – September 20, 2003, Tegucigalpa.
58	Proposed Attendance to the September Meeting (Project Presentation) Belize Minister of Natural Resources & Environment (or designated representative) Minister of Foreign Affairs (“) Minister of Finance (“)
59	Proposed Attendance to the September Meeting (Project Presentation) Guatemala Minister of Transport (or designated representative) Minister of Environment (“) Minister of Foreign Affairs (“) Minister of Finance (“) Minister of Defense (“)
60	Proposed Attendance to the September Meeting (Project Presentation) Honduras Minister of Transport (or designated representative) Minister of Foreign Affairs (“) Minister of Finance (“) Minister of Environment (“)
61	Enhancement on Navigation Safety & Shipping Lanes Proposal Regional Agreement Ballast Water Discharge Zone Limit Limit would be defined in a Joint Agreement Regional Enforcement – Monitoring & Tracking System
62	Enhancement on Navigation Safety & Shipping Lanes Second Proposal Special Zone MARPOL Ship Discharge Limits Compromise: Establishment of a Regional Information Center Establishment of Reception Facilities
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66	National Environmental Frameworks -Guatemala
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68	OUTLINE SUSTAINABLE LONG-TERM FINANCING INITIAL PROJECT FINANCING: GEF ELIGIBILITY INCREMENTAL COST DEFINITIONS CALCULATING THE BASELINE CALCULATING THE INCREMENTAL COST EXAMPLES DISCUSSION GROUP TASKS
69	SUSTAINABLE LONG-TERM FINANCING ESTABLISHMENT OF A FINANCING SCHEME IS ESSENTIAL TO COMPLEMENT LIMITED NATIONAL FUNDING SOURCES FULL PROJECT WILL ESTABLISH A SUSTAINABLE FINANCING PLAN, IN CONJUNCTION WITH THE STRATEGIC ACTION PROGRAMME. NUMEROUS FUNDING MECHANISMS WILL BE CONSIDERED (NEXT SLIDE)
70	SUSTAINABLE FINANCING: ISSUES STABLE FUNDING SOURCE PROJECT-SPECIFIC FUNDING ALLOCATIONS TO AVOID COMPETITION WITH OTHER NEEDS POLLUTER-PAYS PRINCIPLE ASSURE THAT PROJECT RESULTS ARE TANGIBLE TO SOURCES OF FUNDING TRANSPARENT USE OF FUNDS
71	SUSTAINABLE FINANCING (CON’T) POSSIBLE FINANCING MECHANISMS INCLUDE: Fines or reimbursements for accidents Fees for certain activities (bilge water, oily water, etc.) Fees on imports and exports from each port (possibly based on toxicity or other environmental threat) Money from general fund of each country Fees from cruise ships/tourism Partnerships with in-kind and monetary contributions from various sources
72	SUSTAINABLE FINANCING (CON’T) EXAMPLE: FEE ON IMPORTS/EXPORTS: USING LATEST IMPORT/EXPORT STATISTICS FOR REGION (SEE TDA), AND ASSUMING A 2% GROWTH IN CARGO, USING A FEE OF U.S. $0.025 FOR NON-HAZARDOUS CARGO AND $0.05 FOR HAZARDOUS CARGO, WOULD GENERATE APPROXIMATELY $500,000 PER YEAR FROM THE THREE COUNTRIES IN SUPPORT ON ONGOING OPERATIONAL COSTS.
73	INITIAL PROJECT FINANCING: GEF ELIGIBILITY Global Benefits GEF Operational Strategy and Operational Programmes Country Driven & Compatible with National Sustainable Development Objectives & Programmes Stakeholder Participation Sustainability Cost Effectiveness Leveraging of Funding from non-GEF Sources (co-financing) Scientific Viability Replicability Incremental Costs
74	WHAT ARE INCREMENTAL COSTS? The GEF finances the incremental costs of actions that are necessary to secure global environmental benefits. Programs in the following focal areas are eligible for financing: Conserving biodiversity; Mitigating greenhouse gas emissions; Preventing degradation of international waters; and Arresting atmospheric ozone depletion.
75	WHAT ARE INCREMENTAL COSTS (CON’T) Incremental Costs are the difference between the costs of programs to achieve global environmental objectives and those aimed at achieving national sustainable development goals.
76	WHAT ARE INCREMENTAL COSTS The incremental cost restriction means that the GEF is limited to funding activities necessary to secure global environmental benefits which impose greater costs than benefits at the national level. These activities would not ordinarily be undertaken in a “business as usual” situation because the NATIONAL benefits MAY not justify the costs.
77	TERMINOLOGY Baseline: The course of events leading to the global environmental problem. Baseline Programs: Initiatives undertaken by the recipient country as part of its own sustainable development agenda that have a bearing on the baseline. These efforts would be financed irrespective of GEF inputs. Baseline Costs: The cost of baseline programs estimated over the life of the proposed GEF project.
78	TERMINOLOGY (CON’T) Alternative Strategy: The set of interventions required to mitigate the global environmental problem. The difference between baseline costs and the costs of implementing the alternative strategy = the Incremental Costs. INCREMENTAL COSTS = ALTERNATIVE COSTS – BASELINE COSTS The GEF provides funding only for those activities that would not ordinarily be undertaken at the national level because the benefits do not justify the costs.
79	TERMINOLOGY (CON’T) Cost of Alternative strategy: Alternative = Baseline + Incremental activities
80	CALCULATING THE BASELINE Identify the broad categories of activities for which we need to measure the baseline and alternative. Determine the project life (time period over which we measure costs). List all programs (government, donor, or private sector funded) that will be undertaken over the project life.
81	CALCULATING THE BASELINE Identify the time period over which these programs will be implemented. Donor programs: Examine the budgets of these programs to get cost estimates. If programs are completed before the proposed project comes on line do not include these costs in the analysis.
82	CALCULATING THE BASELINE Government funded programs: Examine past budget trends and project these forward over the life of the proposed project.
83	CALCULATING THE INCREMENTAL COSTS INCREMENTAL COSTS MAY INCLUDE: COUNTRY CO-FINANCING (E.G., NATIONAL BUDGET, SPECIFIC BI-LATERAL AND MULTI-LATERAL PROJECTS) BI-LATERAL AND MULTI-LATERAL COFINANCING (E.G., PARTNER DONORS) IMPLEMENTING AGENCY CO-FINANCING (E.G., IDB) OTHER INTERESTED PARTIES (E.G., MACHC, PRIVATE SECTOR) GEF FINANCING
84	CALCULATING THE INCREMENTAL COSTS New programs proposed under the alternative: Start with the GEF budget (inputs oriented). Link with the broad categories identified as outputs. Some of the budget items will have to be prorated and shared with other co-financing, for example administrative costs or non-GEFable activities.
85	COUNTRY CO-FINANCING Cash or in-kind contributions from countries to the Project Examples: Office space National experts/specialists Light, electricity, etc. Additional funding to the National experts to enhance this project Vehicles, transport
86	OVERALL CO-FINANCING GEF TYPICALLY REQUIRES CO-FINANCING AT A RATE OF 2 OR 3 TIMES THE GEF CONTRIBUTION IF THE PROJECT HAS A $4 MILLION CONTRIBUTION FROM GEF, THEN CO-FINANCING SHOULD BE $8 TO $12 MILLION. AS AN EXAMPLE, CO-FINANCING COULD COME FROM MULTI-LATERAL DONATIONS: $4 MILLION MACHC: $75,000 NGOs (VARIOUS): $100,000 COUNTRIES: $4,000,000 OTHER: ???
87	BASELINE -- EXAMPLE NATIONAL BUDGET: FOR PERIOD OF 2000 THROUGH 2008 (USE TREND PROJECTION, IF DATA ARE NOT AVAILABLE), CALCULATE: MINISTERIAL BUDGETS APPLICABLE TO ENVIRONMENT OF GULF OF HONDURAS: MIN. OF ENVIRONMENT MIN. OF TRANSPORT OTHER MINISTRIES BILATERAL AND MULTILATERAL PROJECTS APPLICABLE TO GULF OF HONDURAS DONOR PROGRAMS IDB AND OTHER LOANS APPLICABLE TO ENVIRONMENT
88	BASELINE -- EXAMPLE MIN. ENV BUDGET: US $ 500,000 PER YEAR FOR 10 YEARS: US $ 5,000,000 MIN. OF TRANSPORT BUDGET: $250,000 FOR 10 YEARS: US $ 2,500,000 IDB LOAN FOR RATIONALIZING ENVIRONMENTAL PROCESS (1999-2002): US $ 1,750,000 PRIVATE SECTOR ACTIVITIES IN PORT AND HARBOR ENVIRONMENTAL PROTECTION: $100,000 PER YEAR FOR 10 YEARS: US $ 1,000,000 E.U. PROJECT TO HARMONIZE LEGISLATION (2003-2006): US $ 3,000,000 TOTAL BASELINE: $13,250,000.
89	COUNTRY CO-FINANCING -- EXAMPLE CASH FROM NEW BUDGET FOR PROJECT IN-KIND CONTRIBUTION (ANNUAL) HOW MANY PERSON-MONTHS TRANSPORT COSTS MEETING COSTS SPACE COSTS UTILITIES COSTS (PHONE, AIR CONDITIONING, ETC.) OFFICE SPACE
90	COUNTRY CO-FINANCING (EXAMPLE) CASH CONTRIBUTION FROM NATIONAL BUDGET (INCREASE OVER BASELINE): $100,000 FOR FIVE YEARS OF PROJECT: US $ 500,000 ANNUAL IN-KIND COSTS: PERSONNEL: 10 PEOPLE TRANSPORT: 4 VEHICLES AND 20 DAYS OF BOAT USE OFFICE SPACE: 500 SQUARE METERS UTILITIES: US $ 5000 MISC. US $ 10,000 TOTAL: US $ 2,227,055
91	DISCUSSION GROUP TASKS COUNTRIES WILL MEET ONE-BY-ONE WITH PROJECT TEAM TO ADDRESS BASELINE AND INCREMENTAL COSTS FOR THEIR COUNTRY: 10:30 BELIZE 11:00 GUATEMALA 11:30 HONDURAS OBJECTIVES: ANSWER QUESTIONS ABOUT HOW TO PUT TOGETHER BASELINE AND INCREMENTAL COSTS TO DETERMINE A NATIONAL TEAM TO LEAD THE EFFORT TO DETERMINE HOW THE PROJECT TEAM CAN ASSIST THE COUNTRIES IN DEFINING THESE COSTS
92	SCHEDULE FOR PROVIDING BASELINE AND CO-FINANCING ESTIMATES BASELINE COSTS SUBMITTED TO ABT ASSOCIATES BY: 30 JULY 2003 INCREMENTAL COSTS SUBMITTED TO ABT BY: 30 JULY 2003 REVISED INCREMENTAL COST ANALYSIS PERFORMED, AND COUNTRIES NOTIFIED IF CO- FINANCING IS DEFICIENT: 15 AUGUST 2003 FINAL INCREMENTAL COST ANALYSIS: 1 SEPTEMBER 2003
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94	PROJECT COMPONENT 1: Building Regional Capacity for Maritime and Land Based-Pollution Control in Central America
95	Objective: Create and consolidate a regional network to control maritime and land-based sources of pollution in the Gulf, including institutional and economic arrangements to ensure project sustainability.
96	General comments Substitute the word Gulf of Honduras for Central America in the component title. Explanation: by using the word Central America, the project may create expectations that activities will take place outside the Gulf of Honduras in other countries.
97	Activity 1.1 Sustainability: Local participation Public and private institutions Financial sustainability Identification of key institutions in the Gulf to ensure financial sustainability and successful project implementation (public and private sector, this will be addressed in more detail by the design team)
98	Activity 1.2 Public education should be included in this activity Where feasible, existing web-sites and communication/dissemination mechanisms should be used This activity needs to ensure that all GEF project activities have adequate public consultation in the decisionmaking process This activity should include interactive mechanism on key topics such as the harmonization of laws and regulations to involve the public and promote participation
99	Activity 1.3 Do stakeholder consultations to identify training needs, ensuring involvement of the private sector and coordination with other projects in the region Suggested areas for training: Crime investigation and legal prosecution Economic valuation of disasters Citizen monitoring/surveillance to support enforcement of regulations Strategic planning for port personnel
100	Activity 1.4 The feasibility of the creation of an endowment with the money coming from sanctions should be explored This activity should include identifying opportunities to strengthen legal mechanisms for prosecuting transboundary violations and distribution of funds The range of actors included in this activity should be expanded to include the private sector and other actors
101	Activity 1.5 This activity should include the development of an action plan for addressing legislative and government barriers to establishing economic incentives to prevent contamination in the Gulf The activity should include identifying incentives for the private sector to support regional maritime contamination monitoring, control and prevention This activity should include facilitating obtainment of available financing by private enterprise to adopt less polluting technologies to achieve project objectives (collaboration with private banks or BCIE, CABEI)
102	Activity 1.6 The development of performance indicators and a monitoring plan to track project performance is a very powerful tool that could be used to attract additional funding and public and private sector support This activity should include coordination/ collaboration with other programs to track common indicators in areas like institutional strengthening, biophysical parameters The range of actors included in this activity should be expanded
103	Component 2 Updating the Transboundary Diagnostic Analysis, developing a Strategic Action Plan and creating, analyzing and distributing marine environmental information for the Gulf of Honduras.
104	Objective Develop the long-term capacity for gathering, organizing, analyzing and disseminating marine environmental information, as a complement to the MBRS Regional Environmental Information System (EIS), fill gaps in existing knowledge of the marine environmental issues, and undertake strategic planning for concrete actions to reduce marine pollution in the Gulf of Honduras.
105	Activities Develop a Data and Information Management System for maritime related impacts from port and navigation activities and land-based sources of pollution on the Gulf of Honduras. Update and complete TDA, including an updated assessment of the relative importance and transboundary impact of land-based and marine-based sources of pollution and filling the gaps identified in the Preliminary TDA. Prepare, negotiate, and endorse at the national level a regional Strategic Action Plan (SAP) for port and navigational pollution reduction measures as well as reduction of other adverse land-based activities.
106	2.1 Develop a Data and Information Management System for maritime related impacts from port and navigation activities, and land-based sources of pollution. Building on existing institutional arrangements where feasible, establish a Data and Information Management System for the Gulf of Honduras to facilitate the updating of the TDA and data sharing with other projects, including the MBRS. Develop mechanisms for the sharing of data and information for input into the Data and Information Management System for the Gulf of Honduras. Create standards and protocols for the collection, processing, analysis and compilation of data and GIS information. Develop a centralized system for access and distribution of the data to the organizations involved in the control of maritime pollution and transport in the Gulf of Honduras. Develop technical capacity for the transfer and incorporation of hydrographical and oceanographical data into GIS based information systems.
107	2.2 Update and complete TDA, including an updated assessment of the relative importance and transboundary impact of land- based and marine-based sources of pollution and filling the gaps identified in the Preliminary TDA. Fill the gaps in oil, chemical spill, and dredging related ecological and social sensitivity/vulnerability mapping and diagnosis (incorporated into a GIS), including the sensitivity to the use of dispersing chemicals for oil spill clean-up in the entrances of ports, along major navigational routes and in adjacent vulnerable coastal areas (including scientific studies to assess the temporal and spatial patterns in the reproduction and recruitment of sensitive marine organisms), building on existing data. Conduct a review of the national and regional legal and institutional frameworks addressing environmental management of the maritime transport industry. Complete an analysis of the socio-economic conditions of the Gulf of Honduras region that would affect efforts to improve environmental management of the maritime transport industry. Conduct a detailed analysis of the project stakeholders.
108	2.3 Prepare, negotiate, and endorse at the national level a regional Strategic Action Plan (SAP) for port and navigational pollution reduction measures as well as reduction of other adverse land- based activities. Identify the team responsible for the preparation of the SAP Establish regional expert group to facilitate the preparation of SAP Establish national SAP committees to prepare national inputs Conduct workshops (national and regional) to develop SAP: workshops will include consideration of land-based activities, ports, and marine activities. Continue quarterly interministerial meetings in each country to discuss and refine SAP components
109	2.3 Prepare, negotiate, and endorse at the national level a regional Strategic Action Plan (SAP) for port and navigational pollution reduction measures as well as reduction of other adverse land- based activities…continued. Conduct regional workshop to review SAP Obtain signatures on SAP by appropriate ministries followed by national endorsement Conduct a regional donor conference to develop partnerships for carrying out the SAP
110	Outputs Data and Information Management System for the Gulf of Honduras TDA completed, agreed upon and widely disseminated Regional SAP completed and endorsed at the national level which supports improved safety of navigation and protection of the marine environment Partnerships for carrying out the SAP developed Incremental improvement in capacity to control Land-Based Sources of pollution
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112	3.1 Conduct navigational risk assessments and propose modifications in maritime shipping routes and other risk reduction measures. · Identify needs in improvement and expansion of signaling equipment (buoys, beacons, lighthouses, etc.) and identify investment opportunities for SAP. To regionalize navigational safety communications capability by helping to establish common regional communications protocols, and assisting in starting national communications centers, to improve the overall security of maritime transport in order to avoid ship collisions in busy corridors, as well as to enable monitoring, surveillance and control of fishing and other commercial vessels, navigational routes and sea lanes, and incidences of coastal pollution. Assistance in the areas of VHF/HF radio, radar, and Automated Identification System (AIS), and electronic navigational charts, will help establish this regional communications capability and assist compliance with the new IMO/ISPS standards to be implemented by July 2004.
113	3.1 con’t Promote and introduce new regulations and technologies to avoid groundings and collisions and adopt methods to prevent unauthorized discharge of toxic substances, including ballast water. A specific activity is to establish a regional ballast water exchange zone (limit), shoreward of which ballast water cannot be exchanged in the Gulf of Honduras.
114	3.2 Review and draft reforms for the institutional, legal, policy, regulatory and enforcement framework for navigational safety, including the prevention of oil and chemical spills, vessel standards, provision of hydrographic services, certification, the framework for the definition of liabilities; and facilitating the process of ratification, as well as promoting the compliance, with international and regional conventions and agreements (such as international collision regulations and other international IMO conventions like the Safety of Life at Sea). · Complete national reports on institutional, policy, legal, regulatory and enforcement frameworks for navigational safety, including at the international and national levels. · Hold workshops to review regional and national frameworks and recommend more unified policy/legal/regulatory/institutional frameworks for navigational safety. · Draft policies, laws, and other instruments to address gaps in institutional/ legal/ regulatory structure
115	3.3 Building on existing institutional arrangements where feasible, establish a regional focus for oceanography related to oil and chemical spill planning and response, for oceanographic data processing, as well as management and modeling (Marine) GIS-based data applications, that will share information with the public and decision-makers. · Review and assess national capacities for oceanography (including oil spill modeling). · Through a high-level workshop, develop and agree on a policy for regional cooperation in oceanography, in support of oil spill and chemical spill response, with linkages to national and regional spill response efforts. Obtain ongoing national budget and other financing, including private sector, to support regional focus for oceanography related to spill planning and response.
116	3.4 Develop and implement a training program for national and regional entities, including inspection, pilotage, and oceanography, related to navigational safety and spills, focusing on gaps identified including in the areas of pilotage, Port Wardens, assessment of oceanographic current dynamics, sediment transport, and bathymetry. · Develop technical capacity and obtain equipment for oil and chemical spill trajectory analysis and response, including training and education, working closely with other regional modeling projects such as the MBRS. · Develop training for processing of oceanographic data, and data exchange compatible with the project’s data and information management system. Develop methodologies and build capacity for oil and chemical spill damage assessments and the determination of environmental restoration costs.
117	3.4 con’t · Assess needs for and develop training for specific operational areas such as pilotage, Port Wardens, Port State Control, oil spill response, use of dispersants in response to oil spills, etc. Establish a mechanism to ensure that relevant oceanographic information (such as tides and water levels, currents, etc.) is made available to support regional hydrographic activities, including the production of nautical charts.
118	3.5 Prepare a regional/transboundary oil and chemical spill prevention and contingency plan. · Establish oil pollution reporting procedure for ships and offshore units (linked to activity 3.1). · Plan and perform emergency spill response exercises, with national and regional authorities, to demonstrate and evaluate capabilities of the regional response. · Improve regional capacity for oil and chemical spill containment and clean-up by identifying existing equipment and facilities (including using the oil spill brigade in Guatemala as a regional model) and gaps in available facilities. Develop national emergency response plans for ship fires and groundings (national obligation).
119	3.6 Building on the initial assessment/ gap analysis of regional hydrographic capabilities of the Meso-American and Caribbean Sea Hydrographic Commission (MACHC), hold a high-level workshop to address institutional arrangements regional capacity building. Participants should include senior, decisionmaking representatives from each country’s national interministerial hydrographic coordination mechanism (Commission, Steering Group, etc.), regional organizations such as COCATRAM, MACHC and other key players. Such a workshop should 1) explore alternatives for regional cooperation under the scope of the project and 2) decide on a common approach, including political arrangements that will effectively build regional capacity while reducing costs by utilizing common assets. Each country establishes an interministerial mechanism (Commission, Committee, Steering Group, etc. with representiaves from relevant government ministries (including the National Geographic Institutes) and private sector entities to assess, organize and coordinate national efforts related to hydrographic data collection, processing, production and dissemination.
120	3.6 con’t · Each country’s interministerial coordination mechanism establish consensus on what capabilities, products and services it could potentially provide to regional hydrographic activities. Each country be prepared to present this consensus view at the workshop.
121	3.7 Develop and implement a training/demonstration program for national and regional entities in hydrography to improve technical capacity. Obtain and install multi-beam equipment for hydrographic data collection, and related hardware and software for processing, analysis, paper and electronic chart production (cooperating, for instance, with ENP of Honduras which has ECP capabilities) and distribution, and demonstrate in each country the use of this equipment for purposes of hydrographic charting and other requirements of the project, in priority areas such as navigation channels, high-value environmental resource areas, etc.
122	3.7 con’t · Provide training on hydrographic data processing, archiving and production of electronic navigational charts. Provide training on how to format hydrographic data so that it can be integrated into the project data and information management system (including GIS) and used for non-navigation purposes (such as coral reef mapping, coastal zone management, etc.)
123	3.8 Identify and conduct two demonstration pilot activities related to navigational risk reduction. Examples include improved incineration facilities, improved processes for removal, transport, and treatment of chemical wastes (including oil, solid waste and water), improved navigational products and services (such as production of an electronic navigational chart for a project priority port), and regional vessel tracking capabilities. · Host regional workshop/symposium on best available technologies and best environmental practices addressing navigational risks; broadly disseminate results from the symposium. · Select technologies/practices and implement demonstration projects. · Monitor and report on progress of demonstration projects. Disseminate lessons learned from demonstration projects: encourage their application elsewhere in the region.
124	RESULTS Steps for reducing pollution from navigational risks identified Legal/policy/regulatory framework for improved navigational safety, including addressing oil and chemical spills and improved hydrographic products and services Regional capacity for addressing transboundary spills enhanced Two technologies for reducing navigational risks successfully demonstrated Regional capacity for hydrography and oceanography enhanced National and regional capacity for addressing oil and chemical spills improved
125	"Component 4" Component 4: Improving environmental management in the regional network of five ports within the Gulf of Honduras. Objective: Improve environmental management and hazard reduction measures in the regional network of five ports within the Gulf of Honduras through preparation and implementation of environmental management investment and action programs, including demonstration pilot activities and involvement of the private sector.
126	"4.1 Conduct port operations risk..." 4.1 Conduct port operations risk assessments and propose concrete modifications to reduce pollution risks. Identify dredging needs and evaluate environmental impacts of dredging and dredge disposal methods. Assess impacts of illegal discharge of ballast and oily ballast water and identify infrastructure needs for treating ballast water. Assess impacts of oil and chemical spills occurring during loading and off-loading of ships and introduce new technologies to avoid spills. Assess de adequacy and functionality of navigational aids at ports Take into account the technical information from component 2.1 in relation to ecological and social sensitive areas when conducting risk assessments at ports. Assess ratio communication facilities in the risk assessment evaluation
127	Switch 4.2-4.3 4.2. Review the adequacy of existing conventions and suggest reforms for national laws, policies, regulations and enforcement policies regarding port activities (including enhanced use of international agreements and mechanisms to control and enforce adequate certification of visiting ships). Conduct an evaluation of the enforcement within each country for the ratified conventions Complete national reports on policy, legal, regulatory and enforcement frameworks regarding port activities. Hold a workshop to review national frameworks and recommend more unified policy/legal/regulatory frameworks. Develop and/or harmonize EIA process for direct and indirect impacts and for the mitigation and prevention of environmental impacts associated with port expansion and operation.
128	"4.3 Develop harmonized regional guidelines" 4.3 Develop harmonized regional guidelines, standards and policies for port environmental management and security. Conduct environmental evaluations in the 5 ports to for developing guidelines, standards and policies Hold a workshop to discuss and agree on regional guidelines, standards and policies for port environmental management. Broadly disseminate results of workshop. Build capacity and conduct learning exchange programs between ports (including training extension activities in other Central American countries).
129	"4.4 Identify sources of investment..." 4.4 Identify sources of investment and develop investment plan for providing equipment and facilities for minimizing environmental impacts of port operations, including solid waste and oily ballast water disposal (as a contribution to the SAP). Identify projects for environmental management at the ports and mechanisms for execution and funding Establish a port users forum, to meet quarterly, to discuss environmental investment needs Forum attends SAP workshops and planning process, to provide input into the SAP process
130	"4.5 Conduct demonstration pilot projects..." 4.5 Conduct demonstration pilot projects related to environmental improvements in three major ports, including demonstrations of port-specific hydrographic survey and electronic/paper nautical chart production activities, and environmentally effective ways of disposing of contaminated dredge spoil. Identify and execute pilot projects for environmental services at the ports Identify and execute pilot projects on sensitive areas around ports Host regional workshop/symposium on best available technologies and best environmental practices addressing sources of pollution from port operations; broadly disseminate results from the symposium. Select technologies/practices and implement demonstration projects. Monitor and report on progress of demonstration projects. Disseminate lessons learned from demonstration projects; encourage their application elsewhere in the region.
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133	Meeting Objectives TDA Technical Endorsement Agreement and regional details on the project components Receive input into project execution arrangements and organization Agree on method and timeline for determining baseline costs and country cofinancing Exploring enabling agreements for regional cooperation in the execution of the project Other (National Environmental Frameworks, Effective Coordination amongst regional projects)
134	I. TDA Technical Endorsement
135	II. Agreement and Regional Details on the Project Components
136	III. Receive Input into Project Execution Arrangements and Organization
137	IV. Agree on Method and Timeline for Determining Baseline Costs and Country Cofinancing Abt will work closely with countries to develop baseline and country cofinancing Abt will provide each country with an updated incremental cost matrix by Wednesday, June 18. (Elvin Torres is the contact point.) Countries will have draft of Baseline and Country Co-Financing available by 9 July, at which time Abt will assist to answer questions, identify gaps, etc. Countries working with the Abt team will have Baseline and Country Co-Financing to Abt by 31 July 2003.
138	Agree on Method and Timeline for Determining Baseline Costs and Country Cofinancing: con’t Belize Country Coordinators are: Sharon Lindo, Ministry of Natural Resources, Environment, & Industry Carlos Montero, Ministry of Economic Development Guatemala Country Coordinators are: Rodolfo Tejeda, Ministerio de Ambiente y Recursos Naturales Jorge Mario Rodriguez, Comité de Respuesta y Protección del Medio Marino Costero Eduardo Garidda, Ministry of Communications Honduras Country Coordinators are: Danelia Sabillón, Secretaría de Recursos Naturales y Ambiente Roque Espinoza, Empresa Nacional Portuaria
139	V. Exploring enabling agreements for regional cooperation in the execution of the project
140	Proposed Enabling Agreement Once the General Agreement has been signed, there is the need for the establishment of a National Committee in each of the three countries under the guidance of the Ministers involved in the project. The National Committee, such as MBRS’ National Barrier Reef Committee which was established through a decree, requires all government agencies involved in the project to cooperate in the achievement of the project goals.
141	Proposed Schedule of Events up through September Meeting-Enabling Agreements Presentation of the Project to Ministers of Natural Resources & Environment, Foreign Relations, Transport, Finance - by July 19. Presentation of the Project to SICA Executive Secretary – by August 15.
142	Proposed Attendance to the September Meeting (Project Presentation) Each country has proposed specific attendees for the final Project Meeting in September 2003: Belize Minister of Natural Resources & Environment (or designated representative) Minister of Foreign Affairs (“) Minister of Finance (“) Guatemala Minister of Transport (or designated representative) Minister of Environment (“) Minister of Foreign Affairs (“) Minister of Finance (“) Minister of Defense (“) Honduras Minister of Transport (or designated representative) Minister of Foreign Affairs (“) Minister of Finance (“) Minister of Environment (“)
143	VI. Other (National Environmental Frameworks, Effective Coordination amongst regional projects) The Meeting developed organigrams of the Environmental Frameworks pertaining to the Gulf of Honduras in each country (as a contribution to the Preliminary TDA) The Meeting discussed concrete ideas for coordinating activities within the GEF/IDB Gulf of Honduras project and other regional projects.
144	Project Schedule Revised Incremental Cost matrix distributed to countries by 18 June. Draft baseline and co-financing costs available for each country by 9 July. Final country baseline and co-financing costs completed by 31 July. Invitations to September Meeting sent – by August 20. Final Meeting – September 19, 2003, Tegucigalpa.