ANNEX XIII: Format for half-yearly reports
Implementing Organization: __________________________________________________________________
Project No:________________________________________________________________________________
Projec Title:_______________________________________________________________________________
Reporting Period: __________________________________________________________________________
1. Project Personnel recruited (Project Coordinator/Administrative Assistants, other project staff)
| Name |
Nationality |
Duration of Contract |
Fee (in US$) |
Brief Terms of Reference |
2. Experts/Consultants recruited:
| Name |
Nationality |
Duration of Contract |
Fee (in US$) |
Brief Terms of Reference |
3. Major items of equipment ordered: (Value over $1,500)
Please attach to the 2nd quarter (April - June) and 4th quarter (Oct - Dec) progress reports an inventory of all non‑expendable equipment indicating date of purchase, description, serial number, quantity, location, cost and remarks, and for vehicles, give mileage report (see inventory format attached).
4. Status of the implementation of the activities listed under WORKPLAN in the project document, and status of documents, reports, manuals, guidelines, etc.
(a) List actual activities/outputs* completed/produced under the following headings where appropriate:
(Please tick appropriate box)
(i) Meetings (envisaged under the project)
Interovernmental (IG) Mtg Expert Group Mtg Training/Seminar Workshop Others
Title_______________________________________________________________________
Venue and Dates____________________________________________________________
Convened by______________________________________
Organized by______________________________________
Report issued as doc. no. /symbol_____________________ Languages_________Dated______
For Training Seminar/Workshop, please indicate: No. of participants_________
and complete the table below giving names and nationalities of participants.
Annex (Participants List)
| Name |
Nationality |
(ii) Printed Materials
Report to (IG) Mtg Technical Publication Technical Report Others
Title______________________________________________________________________________
Author(s)/Editor(s)___________________________________________________________________
Publisher__________________________________________________________________________
Symbol (UN/UNEP/ISBN/ISSN)________________________________________________________
Date of publication______________________
(when the above reports have been distributed, attach the distribution list).
(iii) Technical Information Public Information
Description_______________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Dates___________________________________________________________________________
(iv) Technical Cooperation
Grants and Fellowships Advisory Services Others (e.g. materials & equipment donated)
Purpose_________________________________________________________________________
Place _______________________________ Duration___________________________
For Grants/Fellowships, please indicate:
Beneficiaries Countries/Nationalities Cost (in US$)
_______________________ _____________________ ____________
_______________________ _____________________ ____________
_______________________ _____________________ ____________
(b) Status of activities/outputs underway:
Meetings, seminars, workshops study tours, training courses, fellowships under preparation
i. Status of documents, reports, manuals, guidelines being prepared
ii. Status of studies, surveys underway
iii. Status of implementation of other activities
5. Summary of the problems encountered in project delivery (if any)
6. Actions taken or required to solve the problems identified in (5) above
ANNEX XIV: Terminal Report.
Implementing Organization ____________________________________________________________
Project No.:__________________________________________________________________________
Project Title:_________________________________________________________________________
1. Project Objectives - Re-state the following:
Objectives:Needs:
Results:
2. Project activities
Describe the activities actually undertaken under the project. Give reasons why some activities, planned at the outset, were not undertaken, if any.
|
Activities actually undertaken |
Activities planned but not undertaken (reason for failure) |
3. Project outputs
Compare the outputs generated with the ones listed in the project document.
|
Actual Outputs (generated) |
Outputs envisaged under the project |
| a) |
|
| b) |
|
| c) |
|
| d) |
|
|
* Below, provide more information on the outputs listed on this section: |
Further information on outputs listed above:
a) MEETINGS
|
Inter-governmental (IG) Mtg. |
Expert Group Mtg |
Training Seminar/Workshop |
Others |
|
Title:______________ Venue _______________ Dates_____________ Convened by__________ Organized by ________ Report issued as doc. No/Symbol__________ Dated______________ Languages__________ Please complete list of participants below, giving their names and nationalities. |
Title:____________ Venue _____________ Dates______________ Convened by__________ Organized by ________ Report issued as doc. No/Symbol__________ Dated______________ Languages__________ Please complete list of participants below, giving their names and nationalities. |
Title:_______________ Venue _____________ Dates______________ Convened by__________ Organized by ________ Report issued as doc. No/Symbol__________ Dated______________ Languages__________ Please complete list of participants below, giving their names and nationalities. |
Title:_______________ Venue _____________ Dates______________ Convened by__________ Organized by ________ Report issued as doc. No/Symbol__________ Dated______________ Languages__________ Please complete list of participants below, giving their names and nationalities. |
Participants List
(Attach a separate list for each meeting)
| Name |
Nationality |
(b) PRINTED MATERIALS
|
Report to IG Mtg |
Technical Publication |
Technical Report |
Others |
|
Title______________ Author(s)/Editor(s) ____________ Publisher ___________ Symbol (UN/UNEP/ ISBN/ISSN)_________ Date of publication _____ (When reports/ publications have been distributed, complete distribution list below or attach a separate list) |
Title______________ Author(s)/Editor(s) ____________ Publisher ___________ Symbol (UN/UNEP/ ISBN/ISSN)__________ Date of publication _____ (Complete distribution list below or attach a separate list) |
Title______________ Author(s)/Editor(s) ____________ Publisher ___________ Symbol (UN/UNEP/ ISBN/ISSN)___________ Date of publication _____ (Complete distribution list below or attach a separate list) |
Title______________ Author(s)/Editor(s) __________ Publisher __________ Symbol (UN/UNEP/ ISBN/ISSN)________ Date of publication __ (Complete distribution list below or attach a separate list) |
Distribution List (IG Meeting reports/ technical reports or publications)
|
Title of Report |
Name of Recipient (Agency/individual recipient) |
c) INFORMATION
|
TECHNICAL INFORMATION Description___________________________________________________________________________________________________________________________ Dates _______________________________ |
PUBLIC INFORMATION Description___________________________________________________________________________________________________________________________ Dates _______________________________ |
(d) TECHNICAL COOPERATION
|
Grants and Fellowships Purpose__________________ Place___________________ Duration ________________ For Grants/Fellowships, please indicate cost (in US$)_________ Beneficiaries and their nationalities |
Advisory Services Purpose__________________ Place___________________ Duration ________________ Please indicate cost (in US$)______ Beneficiaries and their nationalities |
Others (materials & equipment donated) Purpose________________ Place___________________ Duration ________________ Please indicate cost (in US$)_____ Beneficiaries and their nationalities |
(e) OTHER OUTPUTS/SERVICES
For example: Centre of excellence, Network, Environmental Academy, Convention, Protocol, University Chair, etc.
______________________________________________________________________________________________
4. Use of outputs
State the use made of the outputs.
5. Degree of achievement of the objectives/results
On the basis of facts obtained during the follow‑up phase, describe how the project document outputs and their use were or were not instrumental in realizing the objectives/results of the project.
6. Conclusions
Enumerate the lessons learned during the project execution. Concentrate on the management of the project, indicating the principal factors which determined success or failure in meeting the objectives set down in the project document.
7. Recommendations
Make recommendations to:
(a) Improve effect and impact of similar projects in the future;
(b) Indicate what further action might be needed to meet the project objectives/results.
8. Non-expendable equipment (value over US$1,500)
Please attach to the terminal report a final inventory of all non-expendable equipment (if any) purchased under this project, indicating the following: Date of purchase, description, serial number, quantity, cost, location and present condition, together with your proposal for the disposal of the said equipment (see separate inventory format).
FOR REFERENCE, SEE ATTACHED DEFINITIONS BASED ON UN TERMINOLOGIES