U

PDF B Project

The Governments of the Republic of Belarus, the Russian Federation and Ukraine

United Nations Development Programme

UNDP-GEF

UNOPS

Implementation of Priority Interventions of the Dnipro Basin Strategic Action Program: Chemical Industrial Pollution Reduction and The Development of Joint Institutional Arrangements

This PDF B Project builds on the previous GEF investment in the Dnipro Basin, the development and country adoption of the Dnipro Basin Strategic Action Programme.

The PDF B Project will therefore prepare a Full-Sized Project Proposal addressing the problems of cleaner production and effluent pre-treatment for smaller and in many cases privatised industries, discharging through the Vodokanals. This will also address issues of sustainable financing mechanisms and legal and regulatory requirements.

TABLE OF CONTENTS

Annex A Project Proposal En.doc

ACRONYMS

SECTION I: ELABORATION OF THE NARRATIVE

PART I: SITUATION ANALYSIS

The development of the Dnipro Basin Strategic Action Program (SAP) followed on from concerns expressed in the 1990s about the progressive degradation of the Dnipro River ecosystem, particularly in the middle and lower reaches. These concerns tied in closely with those raised over the degradation of the Black Sea which is now widely recognized as one of the regional seas most damaged by human activity. The PDF B project provides the logical link between the previous GEF investment in the Dnipro Basin, the development and country adoption of the Dnipro Basin Strategic Action Program, and the future GEF support to a Full-Sized Project Proposal to directly address the priority International Waters issue of industrial chemical pollution.

PART II: STRATEGY

The Dnipro SAP has identified that the regional priority is the need to address industrial chemical pollution. Within this broad sector, other agencies are proposing to address problems in some of the major industrial complexes, leaving out the issue of pollution generated by the many smaller industries that discharge effluents through municipal waste facilities – the Vodokanals. The PDF B Project will therefore prepare a Full-Sized Project Proposal addressing the problems of cleaner production and effluent pre-treatment for smaller and in many cases privatised industries, discharging through the Vodokanals. This will also address issues of sustainable financing mechanisms and legal and regulatory requirements. However, as the implementation of these activities will take place within the framework of the SAP, supported by regional and national legislation, the project will also deal with the institutional development of the SAP management bodies. It will also address transboundary monitoring issues to provide key information to these management bodies on the effectiveness of SAP implementation.

PART III : MANAGEMENT ARRANGEMENTS

Supervision:

The PDF B will build on the experience of the preceding GEF Dnipro project and will continue to operate with its existing management structure composed of three committee levels and the PMU.

The most critical management meetings will continue to be the annual Steering Committee meetings, which will generally be held back to back with the project Joint Management Committee meetings.

The first set of meetings are expected to include a Joint Management Committee Meeting to suggest modifications and approve the proposed workplan for the PDF B. This will then be followed by three National Management Committee meetings to review and approve the national consultation processes. These should take place in May/June 2005.

The first SCM is scheduled for February 2006, and in addition to their normal TORs the SC will be asked to review the first draft of the FPP, which will be complete with the exception of the project M&E, the LFA and incremental cost analysis. UNDP will participate in this meeting which can be considered as both a tri-partite review and the mid-term evaluation.

The second SCM is scheduled for February 2007, by which time it is anticipated that the FPP will have been approved by the GEF, and a final ProDoc provided to UNDP. Again UNDP will be a participant in this meeting, which can be considered as both a tri-partite review and the Terminal/Final evaluation of the PDF B.

This meeting will provide the opportunity for UNDP to discuss the details of the FPP with the national and regional organisations who will be largely responsible for supervising and implementing the project.

General Management

For the purposes of the PDF B the PMU will be staffed as follows: Senior Program Advisor/CTA (full time, reducing to part time following the acceptance of the FPP by the GEF); Deputy Program Manager/River Basin Expert; Projects Coordinator; and Administrator.

In terms of regular administrative reporting, the PMU will provide quarterly reports to the executing agency and UNDP, and an annual project report to UNDP. The PMU will also assist UNDP/GEF in preparing the annual Project Implementation Review.

In addition to the specific outputs of the PDF B project towards the FPP, there are a number of general support activities that will be provided by the PMU. These will include the provision of library resources, communications, report duplication, translation services, and the organization of SC and JMC meetings. There will continue to be some overheads and administration resources associated with the continued functioning of the national offices in Belarus and Russia.

It is expected that the PMU, will be continue to be based in Kyiv, Ukraine for the duration of the PDF B project. While the host country may make office space available, an allowance should be made for renting an office for the project period.

Financing

GEF will commit $700,000 to finance the PDF B. In order to accord proper acknowledgement to GEF for providing funding, a GEF logo should appear on all relevant GEF project publications, including among others, project hardware and vehicles purchased with GEF funds. Any citation on publications regarding projects funded by GEF should also accord proper acknowledgment to GEF.

Participating Agencies

The preceding GEF project involved a number of Implementing Agencies and Executing Agencies. The Implementing Agency was UNDP, and the Executing Agency was UNOPS and IDRC. These agencies were able to bring in considerable International Waters expertise, both from projects in the area (the Caspian Sea, the Black Sea, the Danube) as well as projects in other regions. The current PDF B will involve UNDP and UNOPS in their same capacities as in the preceding project.

One of the immediate major tasks of the management body will be to attract and coordinate bi-lateral and multi-lateral co-financing for projects.

In this respect the PDF B project will contact UNIDO and the relevant national CPCs and establish what level of support they can presently provide to the preparation and later implementation of the FPP. The PMU will review the need to establish additional centers, or to build on the capacity of existing centers to support activities in pilot project sites. An additional option might be to establish a regional centre, altough UNIDO emphasizes the need to adopt and adjust to local conditions.

PART IV: Monitoring and Evaluation

The M&E is described in detail in PART II, chapter 5.2 of the attached PDF B proposal, ANNEX A Project Proposal En.doc

PART V: Legal Context

This Project Document shall be the instrument referred to as such in Article I of the Standard Basic Assistance Agreement between the Governments of Belarus, Russian Federation, Ukraine and the United Nations Development Programme. The host country implementing agency shall, for the purpose of the Standard Basic Assistance Agreement, refer to the government co-operating agency described in that Agreement.

UNDP acts in this Project as Implementing Agency of the Global Environment Facility (GEF), and all rights and privileges pertaining to UNDP as per the terms of the SBAA shall be extended mutatis mutandis to GEF.

The UNDP Principal Project Resident Representative in Ukraine is authorized to effect in writing the following types of revision to this Project Document, provided that he/she has verified the agreement thereto by the UNDP-GEF Unit and is assured that the other signatories to the Project Document have no objection to the proposed changes:

1. Revision of, or addition to, any of the annexes to the Project Document;

2. Revisions which do not involve significant changes in the immediate objectives, outputs or activities of the project, but are caused by the rearrangement of the inputs already agreed to or by cost increases due to inflation;

3. Mandatory annual revisions which re-phase the delivery of agreed project inputs or increased expert or other costs due to inflation or take into account agency expenditure flexibility; and

4. Inclusion of additional annexes and attachments only as set out here in this Project Document

SECTION II: STRATEGIC RESULTS FRAMEWORK

Table 1: Indicative Outputs, Activities and quarterly workplan

See ANNEX A Project Proposal En.doc

SECTION III: TOTAL BUDGET AND WORKPLAN

SECTION IV: ADDITIONAL INFORMATION

PART I :

PDF B proposal:

See Annex A Project Proposal En.doc

Other agreements:

Endorsement letters are included in the Annex 5 and 6 of the attached PDF B proposal (Annex A)

PART II : ORGANIGRAM OF PROJECT (OPTIONAL)

PART III : TERMS OF REFERENCES FOR KEY PROJECT STAFF AND MAIN SUB-CONTRACTS

TERMS OF REFERENCE

Project Manager

General Job Description

The Project Manager shall be responsible for the overall management of the project. He/she shall liase directly with the National Focal Points and the representatives of the GEF partners and other donors, in order to co-ordinate the annual work plan for the Project. The work plan will provide guidance on the day-to-day implementation of the current project document and on the integration of the various donor funded parallel initiatives. He/she shall be responsible for all substantive, managerial and financial reports from the Project. He/she will provide overall supervision for all staff in the Project Management Unit as well as guiding and supervising all external policy relations. The Project Manager will communicate directly with the National Project Management Offices (NPMO) and with the Chairmen of the NPMCs. The Project Manager will also liaise with other IW GEF Projects in the Black Sea Region. He/she shall consult with, and co-ordinate closely with, the Project Steering and Joint Management Committee, the Principal Project Resident Representative, senior representatives of partner agencies as well as the respective UNDP environment program officers in all three Dnipro Basin Countries.

Duties

The Project Manager will have the following specific duties:

• to manage the PMU, its staff, budget and imprest fund;

• to become personally involved in project implementation according to the workplan and his/her particular specialist knowledge;

• to prepare the annual work plan of the project on the basis of the Project Document, in close consultation and co-ordination with the National Focal Points, the Project Management Committees, GEF Partners, and relevant donors;

• to co-ordinate and monitor the activities described in the work plan;

• to ensure consistency between the various project elements and related activities provided or funded by other donor organisations;

• to prepare and oversee the development of Terms of Reference for consultants and contractors;

• to co-ordinate and oversee the preparation of the substantive and operational reports from the Project; and

• to foster and establish links with other related Dnipro Basin projects, and, where appropriate, the other regional International Waters programs within the GEF’s Black Sea Basin policy approach.

Skills and Experience Required

• post-graduate degree in Environmental Management or related field;

• at least ten years experience at a senior project management level.

• demonstrated diplomatic and negotiating skills;

• familiarity with the goals and procedures of international organisations, in particular those of the GEF partners (UNDP, UNEP, World Bank);

• excellent knowledge of English; and

• relevant work experience in the riparian countries, and

• knowledge of Russian or Ukrainian languages are highly desirable assets.

Duty station: Kyiv, Ukraine

TERMS OF REFERENCE

The Deputy Project Manager - River Basin Management Expert

General Job Description

The Deputy Project Manager - River Basin Management Expert is a post reserved for a national of one of the riparian countries. The incumbent will assist the Project Manager with his duties and will receive additional training in project management in order that he can act as Project Manager during periods of absence of the post holder. He will also have specific responsibilities to act as interim technical secretary for the Dnipro Regional Council and will work closely with the three governments and representatives of oblasts and civil society for the creation of this body.

He will also provide additional expertise to the PMU for the establishment of the integrated technical services needed to support a Dnipro Basin Management Programme. He will bring technical expertise to the project based upon professional involvement in one or more established river basin management projects in other parts of the world. He will assume responsibility for organizing the PMU activities set out in the Work Plan and will coordinate the activities of working groups involved in the attainment of project outcomes. He will also maintain and coordinate the participation of national Vodokanals, Oblast administrations and other agencies participating in the project.

Duties

The Deputy Project Manager - River Basin Management Expert will have the following specific duties:

• to act as technical secretary for the Dnipro Regional Council;

• to attend meetings of the National Project Management Committees in order to ensure liaison between all project components;

• to assist with the administration of other components where required by the Project manager;

• to contribute his/her own expertise to the implementation of specific components of the project.

• to provide support to the Project Manager for the technical implementation of the project, according to the agreed workplan;

• to ensure liaison between the technical components of the network (Activity Centres, Working Groups, etc.) and with the components sub-contracted to other agencies;

• to liaise with donors, specialized UN Agencies and other organizations involved in establishing and managing programs for research and assessment in the Dnipro Basin;

• to provide technical support for the process of endorsement of the Strategic Action Programme.

• Valid international passport.

Duty station: Kyiv, Ukraine

TERMS OF REFERENCE

Projects Coordinator

General

The Projects Coordinator, under the supervision of the Project Manager, will be responsible for assisting the PMU team in attaining the Objectives set out in the PDF-B. This will involve all levels of planning and participation in project activities set out in the Project Work Plan. In addition the Projects Coordinator will maintain direct working linkages with the NGO community in the Dnipro Basin region. The Projects Coordinator will also take part in project activities concerning involvement of various stakeholder groups and with related information dissemination and training activities. She/he will liaise with corresponding activities of other donors in the field. His/her duties will also include daily administrative tasks assigned to him/her by the Project Manager associated with the overall management of the project.

Duties

The Projects Coordinator will have the following specific duties:

• To provide technical support to PMU activities, workshops and related events that lead to the attainment of Project Objectives;

• To provide technical support to the Dnipro Basin Council;

• To coordinate technical support to the Dnipro Basin NGO community for their easy access to information and participation in project activities and outputs;

• To liaise with Thematic Centers and with the global NGO network;

• To liaise with donors on the implementation of projects which support public participation/public awareness in the Dnipro Basin and Black Sea region;

• To assist in organizing press conferences, consultations (including meetings) with other stakeholder groups, for introducing and implementing programme activities;

• To coordinate publishing of project reports in hard copy and electronic form;

• Collaborate with the Thematic Center on Information Management regarding transfer of project reports, news etc to the Dnipro project web-site;

• To assist with the administration of the PMU where required by the Project Manager.

Requirements

• Degree in environmental studies or a directly related field.

• At least two years experience with establishment, management or programming of NGOs and/or facilitation of stakeholder involvement.

• Journalism or media relations experience would be an asset.

• Familiarity with the problems of the Dnipro Basin region.

• Full fluency (spoken and written) in English, Russian and Ukrainian.

• Valid international passport.

Duty station: Kyiv, Ukraine

TERMS OF REFERENCE

Administrator

General

The Dnipro Basin Environment Programme is a regional UNDP – GEF project with participation from the governments of Belarus, the Russian Federation and Ukraine. Through its coordination office in Kyiv the project is designed to develop a trans-boundary program of measures and their respective implementation mechanisms in order to sustainably protect the Dnipro River.

The project is seeking the services of an experienced Administrator who will work under the direct supervision of the Project Coordinator.

Duties

The Administrator:

• Prepares administrative and operations/finance related correspondence;

• Prepares and maintains project files, work-plans, reports and records relating to a variety of topics for information and reference;

• Participates in the selection of consultants, drafts contracts, monitors contractual activities;

• Facilitates missions of project consultants and project staff;

• Provides financial monitoring over project commitments and expenditures, assists in assuring proper project delivery;

• Monitors requirements for goods, services, equipment and supplies for project needs;

• Makes arrangements for ordering, shipment and receipt of project supplies and equipment;

• Prepares, maintains, updates inventory cards and inventory lists for non-expendable equipment;

• Monitors maintenance of project premises and equipment;

• Assures proper security standards over project premises, equipment and documentation;

• Assists project staff on a variety of administrative/operational issues;

• Maintains contacts with UNOPS, UNDP and the governments of Belarus, Russia and Ukraine on a variety of administrative/operational matters;

• Participates in project advocacy and mass-media related activities;

• Performs other duties as required.

Skills and Experience Required

• At least three years administrative experience working with international organizations;

• Experience with the UN Atlas system;

• Background experience with environmental organizations is not essential but would be an asset;

• Maturity and ability to work independently with a minimum of supervision;

• Full fluency (spoken and written) in English, Ukrainian and Russian;

• Valid international passport.

Duty station: Kyiv, Ukraine

SIGNATURE PAGE

Countries: Ukraine, Belarus, Russian Federation

(Note: No UNDAF available for Belarus or Russia)

UNDAF Outcome(s)/Indicator(s): _Ukraine UNDAF currently under development

(Link to UNDAF outcome., If no UNDAF, leave blank)

Expected Outcome(s)/Indicator (s): _____________________________________

(CP outcomes linked t the SRF/MYFF goal and service line) _____________________________________

Expected Output(s)/Indicator(s): _____________________________________

(CP outcomes linked t the SRF/MYFF goal and service line) _____________________________________

Implementing partner: _______UNOPS__________________

(designated institution/Executing agency)

Other Partners: _______UNDP_______________

_________________________

Total budget: $700,000 (GEF contribution)

Allocated resources: ____________

Government $1,520,000 (committed from NAP budgets)

• Regular ____________

• Other:

  • Donor _________

  • Donor _________

  • Donor _________

• In kind contributions _________

Name Date

Agreed by (Government of):

Ukraine_____________________________________________________________________________

Belarus______________________________________________________________________________

Russian Federation___________________________________________________________________________

Agreed by UNOPS____________________________________________________________________

Agreed by UNDP_____________________________________________________________________