request for project preparation grant (PPG)

Project Type: Full-sized Project

the GEF Trust Fund

Submission date: 26 November 2008

Re-submission date: 11 December 2008

GEFSEC Project ID¹: 3766

GEF Agency Project ID: IADB: RG-X1011. UNEP: GF/1010-

Country(ies): Countries of the Wider Caribbean - Antigua and Barbuda, Barbados, Costa Rica, Guatemala, Honduras, Panama, Saint Lucia, Suriname and Guyana.

Project Title: Testing a Prototype Caribbean Regional Fund for Wastewater Management (CReW)

GEF Agency(ies): UNEP, IADB

Other Executing partner(s): CAR/RCU

GEF Focal Area(s): Full-sized ProjectInternational Waters

GEF-4 Strategic program(s): SP2

name of parent/program/umbrella project (if applicable): N/A

a. Project preparation Timeframe

Start date	January 2009
Completion date	December 2009

b. project preparation activities ($)

Describe the PPG activities: The participating countries requested GEF assistance to address their wastewater management challenges. A PIF was thus designed and cleared by the CEO on 26 September 2008 and subsequently approved by Council on 12 November 2008. The baseline information available to date is not sufficient to design the most effective intervention. Therefore, all of the below proposed PPG activities are meant to elaborate the PIF into a Project Document which will pilot revolving financial mechanisms and their related waste water management policy reforms and will result in investment projects. The following activities will be undertaken during the preparatory phase.
List project preparation activities	GEF Grant	Co-financing	Total
Component 1 - IADB
Design of Financial Mechanism and Project Development Facility Execution Scheme	60,000	75,000*	135,000
Identification and development of pilot projects in the Wider Caribbean region	100,000	519,500*	619,500
Development of necessary documents for the implementation of the CReW pilot projects (including generic operations manual, loan agreements templates, security pledges)	50,000		50,000
Component 1 TOTAL	210,000	594,500	804,500
Component 2 – UNEP
Technology Capacity Building Collate documentation on appropriate technology and use in the region Wastewater needs assessment and subsequent training needs assessment at intervention sites	22,500 20,000	50,000 5,000	72,500 25,000
Awareness raising Survey of Knowledge Attitude Practices related to wastewater management Assessment and preliminary identification of the mechanism for information dissemination	10,000 10,000	5,000	15,000 10,000
Policy/institutional /legal capacity building Review of policies and legislation as well as relevant gap analysis in support of wastewater management at interventions sites in support of capacity building needs Sectoral overview of waster water management for the region.	30,000 20,000	60,000 5,000	90,000 25,000
Component 2 TOTAL	112,500	125,000	237,500
Component 3 - IADB - UNEP
Needs assessment and gap analysis for existing clearing house mechanism for wastewater management – formulation of TORs for a clearing house mechanism on waste water management building on IW:LEARN principles - UNEP	10,000	5,000	15,000
Survey for identification of stakeholders at the national and sub national level - IADB	10,000		10,000
Design and initial implementation of project communication and outreach plan for project preparation and implementation (including regional workshops and publications) - IADB	25,000		25,000
Component 3 TOTAL	45,000	5,000	50,000
Component 4 – IADB – UNEP **
Design of Project Execution Arrangement including a detailed project organigram and decision flow chart as well as Terms of Reference for staff in charge for project execution and management.	5,000		5,000
Design of the monitoring and evaluation arrangement for the project including a detailed project logframe building on individual components logframes, a framework for IW indicators, an overall incremental cost analysis, and detailed financial breakdown of GEF and non GEF resources.	7,500		7,500
Component 4 TOTAL	12,500		12,500
Total project preparation financing	380,000	724,500	1,104,500

** Most of the work under this component will be performed in-house, by staff from the two implementing agencies.

3. PPG Budget Requesting Finance by GEF

Cost Items	Total Estimated Person Weeks (PW)**	GEF ($)	Co-financing ($)	Total ($)
Local consultants *	119	148,000	574,500	722,500
International consultants*	94	222,500	150,000	372,500
Travel for workshop		9,500		9,500
Total PPG Budget		380,000	724,500	1,104,500

* * Includes only person weeks paid by GEF resources

d. GEF Agency(ies) Certification

This request has been prepared in accordance with GEF policies and procedures and meets the GEF criteria for project identification and preparation.
Ricardo Quiroga IADB GEF Agency Coordinator	Project Contact Person Yvon Mellinger
Date: November 26, 2008	Tel. and Email: yvonm@iadb.org Tel: +1-202-623-2121
Maryam Niamir- Fuller Director, UNEP Division of GEF Coordination	Project Contact Person Isabelle Vanderbeck Task Manager – IW Projects in LAC.
Date: November 25, 2008	Tel. and Email: Isabelle.vanderbeck@unep.org, Tel: +1-202-974-1314

Annex A

Consultants Financed by the Project Preparation Grant (PPG)

Position Titles	$/ Person Week	Estimated PWs	Tasks to be performed
International
Component 1
Financial specialist	2,500	44	Design of Financial Mechanism and Project Development Facility Execution Scheme
			Co-responsible for the identification and development of pilot projects in the Wider Caribbean region
			Development of necessary documents for the implementation of the CReW pilot projects (including generic operations manual, loan agreements templates, security pledges)
Evaluation and monitoring specialist	2,000	10	Design of project monitoring and evaluation framework (including project results framework)
Sanitation Engineer	2,500	32	Co-responsible for the identification and development of pilot projects in the Wider Caribbean region
Local i.e. from the region
Component 2
Technology Capacity Building Waste water Technology specialist	1,250	34	Sanitation/ waster water sepecialist to support the preparation of background documents on appropriate technolgy and use as well as waster water needs for the intervention sites
Policy/institutional/legal capacity building Policy/legal specialist	1,250	40	Policy and legal specialist to support the preparation of background documents on policy institutional and legal framework for waste water management including gap analysis and regional sectoral overview.
Awareness Raising Communication specialist	1,000	20	Communication specialist to document KAP and potential information dissemination mechanisms
Component 3
Information technology specialist - UNEP	1,250	8	IT specialist to prepare TORs for a clearing house mechanism on waste water management
Communications specialist - IADB	1,500	17	Design and initial implementation of project communication and outreach plan for project preparation and implementation (including regional workshops and publications)
International
Component 4
Project Management Specialist	1,562.5	8	Design of Project Execution Scheme and M&E framework as per table B above
TOTAL	370,500	213

Annex B – Additional information

PPG requested by agency(ies), focal area(s) and country(ies) ¹

¹ No need to provide information for this table if it is a single focal area, single country and single GEF Agency project.

GEF Agency	Focal Area	Country Name/ Global	(in $)
			PPG (a)	Agency Fee (b)	Total c = a + b
UNEP	International Waters	Regional - CAR	130,000	13,000	143,000
IADB	International Waters	Regional - CAR	250,000	25,000	275,000
(select)	(select)
(select)	(select)
(select)	(select)
(select)	(select)
Total PPG Requested			380,000	38,000	418,000