equest
for project preparation grant (PPG)
request
for project preparation grant (PPG)
Project Type: Full-sized project
the GEF Trust Fund
Submission Date: 15 February 2008
Re-submission Date: 25 March 2008
GEFSEC Project ID1:
GEF Agency Project ID: PIMS 3879
Country(ies): Regional: Indonesia, Timor Leste, (Papua New Guinea) plus Australia
Project Title: Arafura and Timor Seas Ecosystem Action Programme (ATSEA)
GEF Agency(ies): UNDP
Other Executing partner(s): Agency for Marine and Fisheries Research (BRKP) Ministry of Marine Affairs and Fisheries (Indonesia), in cooperation with Department of Agriculture, Fisheries and Forestry (DAFF) (Timor Leste), Department of the Environment, Water, Heritage and the Arts (DEWHA) (Australia) in collaboration with UNOPS
GEF Focal Area(s): IW
GEF-4 Strategic program(s): SP-1
name of parent/program/umbrella project: ASIA Coral Triangle
a. Project preparation Timeframe
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Start date |
April 2008 |
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Completion date |
Dec 2008 |
b. project preparation activities ($)
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The PPG process will include implementation of the following activities:
Component 1: Harmonisation of differing baseline data from Timor Leste and Indonesia 1.1. Stakeholder Consultation and Engagement In order to provide an up-to-date picture on the state of the Arafura and Timor Seas, and as a starting point for the development of the Full Project, an expert workshop will be held using co-financing involving all relevant government ministries and sectors from each Arafura and Timor Seas littoral nations, as well as recognized experts in various fields and other stakeholders.
1.2.Gap Filling Studies Reviews will be prepared and funded by the PPG on the current state of knowledge, trends and gaps with regard to the Arafura and Timor Seas region on issues such as: physical and chemical oceanography; coastal and marine bio-diversity; fisheries, including IUU fishing; aquaculture; bio-prospecting and bio-technology; coastal and marine tourism; land-based sources of marine pollution (including mining, forestry and agriculture); offshore oil and gas industries (including environmental issues associated with such); ports and shipping (including environmental issues associated with such); introduced marine pests; climate change and sea level rise; marine science, research and development; information sharing and management; national and regional policies; and actions and other responses (including update on ATSEF activities). The Census of Marine Life (CoML) has offered to undertake a Status Review of coastal and marine biodiversity in the ATS region as part of the gap-filling study, subject to biodiversity data from the project being made available to OBIS – the Ocean Biodiversity Information System. Work currently being undertaken by the Australian Government as part of a Marine Bioregional Planning process for northern Australian oceans will also contribute significantly to our understanding of the current state of knowledge and ecosystem priorities in the Arafura and Timor Seas.
Another gap-filling study will focus on the transboundary problems of the Arafura-Timor Seas, including a detailed ‘governance analysis’ which considers the local, national and regional institutional, legal and policy environment.
Timor Leste will carry out extra preparatory analysis of its current related marine policies, programmes and action plans for the barriers analysis required for the formulation of the full-size project to bring it up to the same level as Indonesia that have gone through a similar but more in depth exercise in a previous ATSEF project.
Component 2. Development of Project Implementation and Monitoring and Evaluation Arrangements This will be carried out through series of regional key stakeholder consultations involving the three main countries, and Papua New Guinea representative(s) will also be invited. PNG will be involved initially during the PPG stage with the aim of its inclusion only during the Full Size Project implementation stage.
2.1. Logical framework PPG resources will be utilized to elaborate a detailed logical framework based on the definition of a project goal, objective, outcomes, outputs and activities, and a work plan and time frame for project implementation will be formulated.
2.2 Roles and responsibilities A detailed delivery strategy will be elaborated, with clearly identified roles and responsibilities of specific institutions for the overall management of the project. A thorough analysis will be undertaken of the capacity of the Ministries of the two countries involved and other appropriate local institutions that can support the implementation of the full-size project. Details on oversight of technical activities including requisite reporting procedures will be established. UNDP guidelines, as articulated in the Results Based Management Framework, will be used in formulating these details.
2.3 Monitoring and evaluation plan A detailed M&E plan and delivery strategy will be developed including clear identification of institutional roles and responsibilities, as well as appropriate budget allocations (based on best practices and UNDP guidelines). This will also reflect the requirements of the Implementing Agency vis-à-vis its standard reporting and evaluation mechanisms. The M&E plan will include provisions for independent evaluation and knowledge management, so that valuable lessons learned can inform practitioners and decision makers beyond the demonstrations areas.
Component 3. Development of Financial Plan The main objectives of this is to engage with potential project partners, secure the significant co-financing that is required for the FSP, as well as secure buy-in and ownership of the FSP proposal. In this activity, the Lead Consultant will engage in discussions with all stakeholders involved throughout the processes. This component will also include an analysis of the cost-effectiveness of the FSP approach.
Component 4. Project Technical and Policy Review
Two additional meetings of the RSC will be held at the mid-point and end of PPG, to review progress, advise/approve any necessary management responses, and to review and approve the draft FSP proposal prior to submission to GEF.
Component 5. Project Preparation Coordination Regional and national project coordination and management arrangements for both the PPG and FSP implementation, including cross-sectoral, high-level official (e.g. Ministerial), and Regional and National Arafura and Timor Seas Steering Committees (based on the existing ATSEF framework), will be supported by the ATSEF Regional Secretariat. As the lead country, Indonesia’s Agency for Marine and Fisheries Research – Ministry of Marine Affairs and Fisheries will also coordinate activities related to project preparation, which will be funded by UNDP-Indonesia.
The Outputs of the PPG process will be: 1. A comprehensive Full Size Proposal of ATSEA 2. Supporting regional documents that will be produced by the following:
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d. GEF Agency(ies) Certification
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This request has been prepared in accordance with GEF policies and procedures and meets the GEF criteria for project identification and preparation. |
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John Hough UNDP/GEF Deputy Executive Coordinator |
Anna Tengberg UNDP/GEF Regional Technical Advisor Asia-Pacific |
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Date: 25 March 2008 |
Tel. and Email: Anna.Tengberg@undp.org |
Annex A
Consultants Financed by the Project Preparation Grant (PPG)
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Position Titles |
$/ Person Week |
Estimated PWs |
Tasks to be performed |
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Lead Consultant (International Water Specialist, PhD in Marine & Fisheries Resources, coastal management experience preferred |
3,000 |
12 |
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National Specialist(s) – Indonesia (Indonesian Marine policy, Coastal community development, Fisheries Oceanography, Social economy specialists) |
687.5 |
160 |
Identify national stakeholders (Government, industry, academic institutions, and private sectors) to be engaged in PPG activities; Facilitate stakeholder consultation and information dissemination; Develop a stakeholder participatory matrix for the 5 foci of ATSEF, which are to (1) deter, prevent, and eliminate illegal and unsustainable fishing; (2) Maintain sustainable fish stocks, biodiversity and marine and coastal habitats; (3) Identify/develop alternative sustainable livelihoods with indigenous and coastal communities; (4) Research & monitor the systems dynamics of marine, coastal & catchment ecosystems, oceanography and climate change, and (5) Improve capacity for information management and sharing among ATSEF member nations. Updating ATSEF National Plan of Action by involving government officials in the provincial and district level.; Draft a profile of marine and fisheries policy in Indonesia that describes the baseline situation in the Arafura and Timor Seas provinces in early 2008; Complete an analysis of existing policy, legal and institutional arrangements for conservation and management of shared oceanic fish stocks between Indonesia and Australia, and between Indonesia and Timor Leste; Describe international responsibilities and level of Indonesia’s engagement; Collect and summarize information required to support a cost effectiveness analysis; Manage and coordinate activities during PPG phase; Provide periodic project status briefings to key Government stakeholders |
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National Specialist(s) – Timor Leste (TL Social economy and Fisheries and aquaculture specialists) |
687.5 |
32 |
Identify national stakeholders (Government, industry, academic institutions, and private sectors) to be engaged in PPG activities; Facilitate stakeholder consultation and information dissemination; Develop a stakeholder participatory matrix for the 5 foci of ATSEF, which are to (1) deter, prevent, and eliminate illegal and unsustainable fishing; (2) Maintain sustainable fish stocks, biodiversity and marine and coastal habitats; (3) Identify/develop alternative sustainable livelihoods with indigenous and coastal communities; (4) Research & monitor the systems dynamics of marine, coastal & catchment ecosystems, oceanography and climate change, and (5) Improve capacity for information management and sharing among ATSEF member nations. Identification of TL possible contribution to ATSEF National Plan of Action by involving relevant government officials (via Collection and summarizing information required to support a cost effectiveness analysis; Provide periodic project status briefings to key Government stakeholders |
1 Project ID number will be assigned initially by GEFSEC. If PIF has been submitted earlier, use the same ID number as PIF.
