Global Pr
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Global Ballast Water
Management Programme
ask For
ce (GPTF)
First Meeting
Global Project Task Force (GPTF)
First Meeting
Proceedings
IMO, LONDON, 5-7 JULY 2000
Proceedings
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Global Ballast Water
Management Programme
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Global Project Task Force (GPTF)
First Meeting
IMO Headquarters, London: 5-7 July 2000
Proceedings
___________________________________________________________________________
International Maritime Organization
Published in November 2002 by:
Programme Coordination Unit
Global Ballast Water Management Programme
International Maritime Organization
4 Albert Embankment
London SE1 7SR, UK
Tel +44 (0)20 7587 3251
Fax +44 (0)20 7587 3261
Web http://globallast.imo.org
The correct citation of this report is:
Global Ballast Water Management Programme. 2002. Global Project Task Force (GPTF), First Meeting, IMO
Headquarters London, 5-7 July 2000: Proceedings. IMO London
__________________________________________________________________________________________
The Global Ballast Water Management Programme (GloBallast) is a cooperative initiative of the Global Environment Facility (GEF),
United Nations Development Programme (UNDP) and International Maritime Organization (IMO) to assist developing countries to reduce
the transfer of harmful organisms in ships' ballast water.
The opinions expressed in this document are not necessarily those of GEF, UNDP or IMO.
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Contents
Closing Address....................................................................................................................2
Group Photograph ................................................................................................................3
Provisional Agenda...............................................................................................................4
Annotations to the Provisional Agenda ..............................................................................5
Briefing Papers and Submissions .......................................................................................7
Agenda Item 2: GPTF Terms of Reference ..................................................................................9
Agenda Item 3: Project Implementation Plan (PIP)...................................................................11
Agenda Item 4: Immediate Workplans and Budgets ................................................................34
Agenda Item 5: PCU Progress Report........................................................................................36
Agenda Item 6: Country Status Reports ....................................................................................39
Agenda Item 7: NGO/Industry information papers ...................................................................46
Agenda Item 8: Establishment of Advisory Bodies ..................................................................49
Agenda Item 9: National Workplan Template ............................................................................52
Agenda Item 10: Proposed IMO/Pilot Country MoUs................................................................53
Agenda Item 11: Terms of Reference for Regional Project Task Forces ...............................57
Agenda Item 12: Forthcoming Country Communication Workshops.....................................59
Agenda Item 13: Forthcoming Case Studies.............................................................................61
Appendix 1: List of Participants
Appendix 2: Minutes of the Meeting
Appendix 3: CPTF Meeting Reports
Appendix 4: National Workplan Template
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Closing Address
by Mr. W.A. O'Neil, Secretary-General of IMO
I unfortunately missed the opening of the first Global Project Task Force Meeting due to previous
commitments, and so I am glad to have the opportunity to address the task force before the closure
today. Being briefed on your discussions, I was particularly pleased to learn that the project is now
well underway and the project co-ordination unit is fully operational.
The Project Implementation Plan has been agreed upon and I am sure that the National Work Plans
will be shortly prepared in the framework of the overall objectives of the project. It appears to have
been a laborious undertaking, and I am informed that both IMO and UNDP have significantly
contributed to the final product.
The short-term plan for the remainder of the first year of the Project is now agreed and we look
forward to seeing the organization of the activities in the participating countries. I have been
informed that the Project Co-Ordination Unit has already selected a number of international
consultants ready to share their expertise regarding ballast water transfers. Nevertheless, I would like
to encourage participating countries to identify potential local expertise, especially in fields such as
port biota surveys and revisions of the national regulations regarding ballast water. The local
consultants should play a significant role in the implementation of the project so that the needs of the
countries are properly addressed.
A series of activities are already visible and the fact that you have managed to hold your first meeting
in such a short period of time since the inception of the project should be considered a success in
itself. I am aware that, in some of the participating countries the establishment of the country focal
point offices is almost complete, and that this process is rather advanced in the rest. I am sure that,
having appointed the full time assistants, the country focal points in all participating countries will
became fully operational in the near future. In relation to this particular aspect, I can assure that you
will receive full co-operation from our administrative division which, as far as I was informed, has
had a fruitful dialogue with the country representatives over the past three days.
At this point, I would like to reiterate the commitment of IMO to actively support the project co-
ordination unit and the project by offering essential access to all the existing resources of the
organization. In the meantime, we will make sure that appropriate co-ordination will be maintained
between the MEPC Working Group On Ballast Water and the Global Ballast Water Management
Project. In this respect, the Project Co-Ordination Unit will be continuously updated on the progress
made by the MEPC Working Group.
I would like to congratulate the participants for their efforts in preparing for the first GPTF meeting
and for their contributions to the successful development of the project's activities. I would also like
to take this opportunity to thank participants from the shipping industry and relevant international
organizations for their consistent support and assistance and I am sure that your co-operative efforts
will lead this project towards the success.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Group Photograph
3
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Provisional Agenda
Venue: Conference Room 4, IMO Headquarters, London.
Wednesday 5 July. Registration 0900.
Meeting commences 0930.
Opening remarks (welcome message)
1. Adoption of the Agenda
2. GPTF Terms of Reference
2.1. UNDP briefing on the role of the GPTF
3. PCU briefing on Project Implementation Plan (PIP)
4. Immediate Work Plans and Budgets
4.1. July-December 2000
4.2. 2001(tentative)
4.3 Financial regulations for the execution of the budget.
Thursday 6 July.
Meeting commences 0900.
5. PCU Progress Report
6. Country status reports
6.1. Brazil
6.2. China
6.3. India
6.4. Islamic Republic of Iran
6.5. South Africa
6.6. Ukraine
7. NGO/Industry information papers regarding involvement in the ballast water issue.
Friday 7 July. Meeting commences 0900.
8. Establishment of advisory bodies
8.1. Technical body
8.2. Scientific body
9. National Work Plan template.
10. Proposed IMO/Pilot Country MoUs
11. Terms of Reference for Regional Task Forces
12. Forthcoming Country Communication Workshops
13. Forthcoming Case Studies
14. Other business
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Annotations to the Provisional Agenda
1
Adoption of the agenda
1.1
The meeting will be invited to adopt the agenda of its first session (GPTF 1).
2
GPTF Terms of Reference
2.1
A briefing paper will be submitted on this matter by the Secretariat.
2.2 The UNDP representative will brief the meeting on previous experiences in GEF funded
projects and on the role of GPTF as the highest advisory body for the project.
3
Project Implementation Plan (PIP)
3.1
A briefing paper on the Project Implementation Plan will be submitted by the PCU.
3.2
The meeting will be invited to comment on the Plan and provide advice on the implementation
process in the participating countries.
4
Immediate work-plans and budgets
4.1.1 A briefing paper on the work-plan and budget for the remainder of the year 2000 will be
submitted by PCU.
4.1.2 The meeting will be invited to comment on the Plan and provide advice on the implementation
process in the participating countries.
4.2
The meeting will be invited to comment on the tentative plan for the year 2001 and provide
suggestions for finalizing the document
5
PCU Progress Report
5.1
A briefing paper on the progress achieved in developing the project will be submitted by the
PCU.
5.2
The meeting will be invited to consider the report and to provide advice on this matter. It is
expected that, after a general exchange of views, UNDP and IMO will approve the report.
6
Country Status Reports
6.1
The representatives of the participating countries will be invited to present the status of their
achievements with regard to the project's development. The presentations will focus on the
organizational aspects, statistics regarding the volume of ballast water discharges, national
legislation already in place, observance of the IMO Voluntary Guidelines, any known marine
introductions, etc. It is expected that each country presentation will last around 20 minutes.
Another 10 minutes will be allocated for comments from the meeting for each presentation.
7
NGOs/Industry information papers regarding the ballast water issue
7.1
The organizations with observer status will be expected to introduce their information papers
focusing on their specific interest in ballast water issues. Fifteen minutes for each intervention
and five minutes for comments will be allocated for this item.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
8
Establishment of advisory bodies
8.1 A briefing paper on the need for technical and scientific expertise will be submitted by the
PCU.
8.2 The meeting will be invited to comment on this matter and to provide advice regarding the
future approach.
9
National Work Plan template
9.1
A briefing paper on the National Work Plan template will be submitted by the PCU focusing
on the need for a standardized and consistent approach.
9.2
The template itself will be introduced by the PCU.
9.3
The meeting will be invited to comment on the National Work Plan template as appropriate and
advise on further improvements.
10
Proposed IMO/Pilot countries MoU
10.1 A briefing paper on the IMO/Pilot countries' MoU and the document itself will be submitted
by the PCU focusing on benefits of such a MoU.
10.2 The meeting will be invited to comment on the MoU as appropriate and to provide advice on
any changes needed to fine-tune the document with the national legislation of the participating
countries.
11
Terms of Reference for the Regional Task Forces
11.1 A briefing paper will be submitted on this matter by the Secretariat.
11.2 The meeting will be invited to comment on the Terms of Reference for the Regional Task
Forces and provide advice on further developments of the regional components.
12
Forthcoming Country Communication Workshops
12.1 A briefing paper will be submitted on this matter by the Secretariat.
12.2 The meeting will be invited to comment on this matter and to provide advice on local
arrangements for the organization of the Workshops.
13
Forthcoming case studies
13.1 A briefing paper on the case studies will be introduced by the PCU focusing on the importance
of selecting the most representative case studies for the participating countries and the actions
required to support this activity.
13.2 The meeting will be invited to comment on this matter and to provide advice as appropriate.
14 Other
business
14.1 The meeting will be invited to consider other matters which may be raised under this agenda
item.
6
Briefing Papers and Submissions
Agenda Item 2:
GPTF Terms of Reference
GEF/UNDP/IMO Project: GLO/99/G31/A/1G/19
As this is a global project, it is necessary to have a global advisory and coordination mechanism to
guide the PCU and participating countries in the implementation of programme activities, and to
provide a forum for consultation and communication between the various international parties
involved or with a vital interest in the programme. A Global Project Task Force has therefore been
formed.
The Terms of Reference for the GPTF are as follows:
Role
The GPTF will be the highest advisory body of the programme. The GPTF will review the activities
of the programme and will provide advice to the IMO and UNDP on the general directions to be
followed. The GPTF will make decisions based on the principle of consensus.
Membership
Initial GPTF membership will include a representative from each of the six participating countries as
well as one each from GEF/UNDP, the private sector, the NGO community and the IMO. Additional
members can be added at the discretion of the IMO and UNDP on the advice of GPTF. The PCU
CTA will act as Secretary to the GPTF. The GPTF will be chaired jointly by IMO and UNDP.
Tasks
The GPTF will advise and assist the IMO and UNDP on the following tasks:
· Provide overall strategic policy and management direction to the programme;
· Assist in identifying and allocating programme support for activities consistent with
programme objectives;
· Annually review and assess the progress of the programme and its components;
· Annually review and approve the work plan and comment on the budgets of the programme
and its activities, and provide strategic direction on the work plan;
· Provide guidance to the PCU in coordinating and managing the programme and its activities;
· Create mechanisms for interaction with the private sector (shipping, ports), NGO and other
stakeholders (e.g. public health); and
· Seek additional funding to support the outputs and activities of the programme.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Meetings
GPTF meetings will be held once a year for the duration of the programme, or more frequently if
required. GPTF meetings may be hosted by IMO, UNDP or participating countries.
Costs
A total of US$120,000 is provided under the programme to support GPTF meetings (primarily the
costs of airfares and daily subsistence allowance for government and UN participants), based on 1
meeting per year for three years and a cost of $40,000 per meeting.
10
Agenda Item 3:
Project Implementation Plan (PIP)
1. Introduction & Background
A full description of the GEF/UNDP/IMO project `Removal of Barriers to the Effective
Implementation of Ballast Water Control and Management Measures in Developing Countries'
(hereafter referred to by its short-title of `Global Ballast Water Management Programme') is
contained in the UNDP Project Document GLO/99/G31/A/1G/19. That document outlines the
following elements of the project:
A. Context;
B. Strategy;
C.
Development Objectives; Immediate Objectives; Outputs and Activities;
D. Inputs;
E.
Risks and Prior Obligations;
F. Institutional
Framework,
Coordination and Administration;
G.
Monitoring, Reporting and Evaluation;
H. Legal
Context;
I.
Work Plan; and
J. Budget
It was endorsed by the six pilot countries (Brazil, China, India, Islamic Republic of Iran, South Africa
and Ukraine), approved by the GEF Council and signed by UNDP and IMO in 1999.
With the establishment of the Programme Coordination Unit (PCU) at IMO and the commencement
of project execution, one of the first tasks of the PCU has been to review the Project Document and to
develop from it a practical Project Implementation Plan (PIP). The PIP is based on the Project
Document but updates the Outputs and Activities components of section C and sections I. Workplan
and J. Budget. The other sections of the original Project Document are not repeated in the PIP. The
Project Document should be referred to in relation to those sections.
The PIP is intended to improve programme delivery by streamlining and rationalising implementation
as far as possible. The original Project Document is found to be too complex and repetitive for day-to-
day implementation purposes of the PCU and Country Project Task Forces (CPTFs). Some
components and activities present significant opportunities for streamlining (e.g. the original Project
Document repeats the establishment of in-country Lead Agencies and Country Focal Points in both
Activities 1.A.5 and 1.B1, whereas the PIP rolls these into a single Activity 1.B.1. Original Activities
1.B.2, 2.1 and 2.2 have been integrated to form part of a new Component 2).
Some of the proposed activities required reconsideration from a technical perspective, and other
activities that are essential to the success of the programme were not included in the original Project
Document (e.g. risk assessment and port baseline surveys). The PIP requires a re-allocation of budget
to accommodate these updates, whilst staying within the overall original budget and programme
design. .
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
2. Development
Objectives
The broad development objectives of the programme are:
In the long-term;
· assist developing countries to reduce the transfer of harmful organisms from ships' ballast
water.
In the nearer term;
· increase adherence by these countries to the current IMO voluntary guidelines on ballast
water management, and
· assist these countries to prepare for the implementation of the IMO mandatory regime when it
comes into force.
3. Immediate
Objectives
In order to achieve the broad development objectives, the programme has a number of Immediate
Objectives, which are reflected in the programme Components and linked to specific Outputs and
Activities. These are:
· Objective 1: Establish effective programme coordination, management and support
mechanisms at the national, regional and global levels.
! Objective 1.A: Establish a Programme Coordination Unit (PCU) and a Global
Information & Communication Network at IMO.
! Objective 1.B: Establish and support a Lead Agency, Country Focal Point and multi-
sectoral Country Project Task Force (CPTF) in each country.
! Objective 1.C: Establish and support a Global Project Task Force to review the
programme and to advise the general directions to be followed.
· Objective 2: Develop and implement communication, education and awareness-raising
programmes and activities about ballast water threats and solutions at the port, national and
regional level, for each demonstration site.
· Objective 3: Undertake an initial risk assessment and information gap filling exercise at each
demonstration site to provide a clearer understanding of the level and types of risks of
introductions that each port faces, as well as the most sensitive resources and values that
might be threatened, and the management responses required.
· Objective 4: Develop and implement generic and country/port specific plans, with defined
ballast water management measures, to increase compliance with IMO guidelines and protect
identified, country specific most sensitive values at risk.
· Objective 5: Develop and implement generic and country/port specific compliance monitoring
and enforcement programmes, to increase compliance with IMO guidelines and protect
identified, country specific most sensitive values at risk.
· Objective 6: Where appropriate, establish and support Regional Project Task Forces to
increase regional awareness and cooperation and eventual replication of programme results
across each region.
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Agenda Item 3 Project Implementation Plan (PIP)
· Objective 7: Identify and secure opportunities for self-financing of the programme during its
life-time and for the sustainable continuation of IMO, Global, regional and national efforts to
implement IMO ballast water management provisions.
4. Programme Components, Outputs and Activities
In order to achieve the seven Immediate Objectives, the programme is divided into seven equivalent
Components, each with a set of Outputs and Activities, as described below and the following
Summary Tables.
Component 1: Programme Coordination & Management
No programme can be effective without coordination and management mechanisms. For this
programme, coordination and management mechanisms are divided into 3 sub-components; 1.A:
Programme Coordination Unit, 1.B: In-Country Coordination Arrangements and 1.C: Global
Coordination Arrangements.
Sub-component 1.A: Programme Coordination Unit
The first step towards implementing the programme is to create an IMO based Programme
Coordination Unit (PCU). The PCU will ensure effective programme coordination and support
(information, communications, expert assistance, program implementation capacity and evaluation
and assessment) and bring cohesiveness and consistency to programme implementation through the
establishment of a global support system .
This sub-component, among other things, creates within the IMO in London, a PCU comprised of two
(2) professionals, an Associate Program Officer (provided a donor can be found), requisite
administrative and technical support and backstopping support from the permanent staff of the IMO.
The work of the PCU is supported by the programme over the three years of the programme on a
declining basis. After the three-year period, the IMO will undertake to establish and sustain the
necessary mechanism to assist all member states as they strive to meet their obligations under the
expected mandatory IMO regulations. It is particularly important that IMO be centrally involved as
they create for the programme, as noted by the GEF STAP review, access to officials and programs in
countries where many ships are registered, such as Panama, Liberia, and Norway, whose positions,
along with classification societies, will be crucial for the development of future regulations.
While the IMO is committed to assisting in co-financing the creation of an effective PCU and to
endeavor to sustain that presence after programme completion, development and implementation of
pilot programs at the country and port level, are not part of IMO's mandate. Without the GEF
intervention, the needs outlined in this programme proposal will not be met. The relationship between
IMO regular activities and the GEF/UNDP/IMO programme appears as Annex II.
Sub-component 1.B: In-Country Coordination Arrangements
Work undertaken during the PDF-B phase of the programme (GLO97/G41) found that no country's
single agency had been given or had assumed lead responsibility for work related to the ballast water
issue. Without delegation or assumption of leadership on the part of any specific agency, it is
impossible to address the issue effectively or at all. One of the priority recommended barrier removal
activities is the creation of a Lead Agency in each pilot country that has overall responsibility for
development of the port-specific and country-specific strategies that are the principal objective of this
programme. The Lead Agency, through a Country Focal Point (CFP), would be responsible for the
creation and convening of the necessary inter-ministerial and multi-sectoral Country Project Task
Force (CPTF) and would also be responsible for the development and implementation of the
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
necessary informational, educational and participation activities that are key to programme success.
Provision of GEF resources would enable recruitment of a CFP Assistant in each country to assist in
the coordination and implementation of programme activities.
Sub-component 1.C: Global Coordination Arrangements
The Global Project Task Force (GPTF) will be the highest advisory body of the project. This will
comprise representatives of GEF, UNDP, IMO and the six participating countries. The shipping
industry, environmental NGOs and possible other parties that are able to contribute to the programme
in a meaningful way will also be invited. The GPTF will meet once a year, and be hosted either by
IMO or one of the pilot countries. The PCU will act as the Secretariat to the GPTF.
Component 2:
Communication, Education and Awareness Raising
The most significant barrier to action on ballast water transfer has been identified within the PDF-B
process, and by other observers, as the lack of awareness about the existence and potentially
catastrophic consequences of the introduction of unwanted organisms. Without adequate information
on the actual and potential seriousness of impacts, actions to remediate the problem will not be taken.
The PCU will assume an important role in the activities related to this component through the
coordination and communication of real-life case studies that demonstrate the threats and impacts
posed by introduced marine species. These case studies will be as relevant as possible to the six
demonstration sites. They will be undertaken by consultants on contract to the PCU, with significant
input and support from each CFP/CPTF. Communication of the case studies to all stakeholders will
receive highest priority.
The participating countries are likely to have few if any education and awareness raising materials to
address or describe problems associated with unchecked ballast water releases. Increasingly, however,
there is a growing body of case studies, research, control programs, and public education and
information programs that have been and continue to be developed in countries such as Argentina,
Australia, Canada, Israel, New Zealand, Brazil and the United States. The PCU will make maximum
use of existing case studies and public information and education programmes to generate generic
communication, education and awareness raising materials, for use by the pilot countries and others,
and will be able to `tailor' materials to meet country-specific needs.
In addition, each pilot country should develop a country/port specific communication workplan. This
will be done through a country communication workshop, to be held in each pilot country early in the
programme. These workshops will be assisted by the PCU (in particular the Technical Adviser, who
has primary responsible for communication matters in the PCU), and involve the CFP and relevant
members of the CPTF, as well as national authorities on communication, education, public
participation and community consultation.
Significant resources will be made available by the programme for the implementation of each
country's communication workplan. In addition, the Information/Communication Network
established by the PCU under Activity 1.A.3 will play a major part in Component 2 as well.
Component 3: Risk Assessment.
After communication, education and awareness raising, the next foundation for the programme at the
port/country level is to conduct port-specific Ballast Water Risk Assessments for each demonstration
site. This is important for establishing the level and types of risks of introductions that a particular
port faces, as well as the most sensitive resources and values that might be threatened. These will
differ from site to site, and will determine the types of management responses that are required.
The current IMO ballast water management guidelines offer states significant flexibility in
determining the nature and extent of their programmes. This flexibility is warranted given that nations
14
Agenda Item 3 Project Implementation Plan (PIP)
are still experimenting with approaches. A pilot country may wish to apply its programme uniformly
to all vessels which visit or it may wish to attempt to assess the relative risk of vessels to valuable
resources and apply the programme selectively to those which are deemed of highest risk.
The uniform application option offers the advantages of simplified programme administration in that
there are no "judgement calls" to be made or justified by the host country/port regarding which
vessels must participate and which need not. In addition, the system requires substantially less
information management demands. Finally, it offers more protection from unanticipated invaders, and
overall protection is not dependent upon the quality of a decision support system which may not be
complete. The primary disadvantages of this approach are: 1) additional overall cost to vessels which
otherwise might not need to take action, and 2) more vessels will be involved in undertaking the
measures, and therefore the host country/port will need to monitor compliance from a greater number
of vessels.
Some nations are experimenting with systems to allow more selective applicability based upon
voyage-specific risk assessments because this approach offers to reduce the numbers of vessels
subject to ballast water controls and monitoring. The prospect of reducing the numbers of ships to
which the program applies is especially attractive to nations that wish to eliminate introductions of
target organisms such as toxic dinoflagellates. More rigorous measures can be justified on ships
deemed to be of `high risk' if fewer restrictions are placed on low risk vessels. However, this
approach places commensurate information technology and management burdens on the host
country/port and its effectiveness depends on the quality of the information supporting it. The
approach may also leave the country/port vulnerable to unknown risks from non-target organisms.
For countries/ports which choose the selective approach, it will be essential that each demonstration
site establish an organized means of evaluating the potential risk posed by each vessel entering their
port, through a Decision Support System (DSS). Only in this way can they take the most appropriate
decision regarding any required action concerning that vessels' ballast water discharge. The DSS is a
management system that provides a mechanism for assessing all available information relating to
individual vessels and their individual management of ballast water so that, based upon assessed risk,
the appropriate course of action can be taken.
Before a pilot country decides on whether to adopt the `blanket' (i.e. all vessels) approach or to target
specific, identified high risk vessels only, a general, first-past risk assessment should be carried out.
This should look at shipping arrival patterns and identify the source ports from which ballast water is
imported. Once these are identified, source port/discharge port environmental comparisons should be
carried out to give a preliminary indication of overall risk. This will greatly assist the government to
assess which approach to take. The programme will support these initial , `first-past' risk assessments
as a consultancy on contract to the PCU. The CFP/CPTF, including the local port and shipping
industry, will play on key role in providing data on shipping movements, source ports, ballast water
management patterns, and coastal and marine resources and environmental conditions. The PCU
consultant, in conducting the risk assessment in each pilot country, will identify country
counterpart(s) and include them in the study process as part of the capacity building objectives of the
programme, so as to allow each country to undertake its own risk assessments in future.
It is also necessary to conduct baseline port biota surveys in each demonstration site. This is vital for
assessing existing natural conditions and the presence or absence of introduced marine species. Such
surveys are fundamental to the programme. The programme will support initial baseline surveys in
each port, through provision of an expert to assist in survey design and to provide in-country training,
and through provision of US$50K per demonstration site. The PCU will also provide standardised
port survey protocols, including for data management. Actual in-country work should be undertaken
by the in-country marine science community (a member of the CPTF). Once the initial baseline
surveys are conducted with programme support, they should be conducted on an ongoing basis, as a
long-term biological monitoring programme for the port. This will allow any existing introductions to
be tracked and managed and any new introductions to be detected and responded to. This ongoing
effort will have to be resourced in-country.
15
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
All outputs of Component 3 will be vital for identifying information gaps and defining and clarifying
the nature of the threats posed by ballast water introductions and the most sensitive resources and
values at risk at each demonstration site. This component is therefore vital to shaping the development
of each country's response to the issue.
Component 4:
Ballast Water Management Measures
The essence of this programme is twofold. First it is intended to result in the development of a
generic, developing country based, ballast water management measures which can be adopted in other
countries. Second, and to the extent possible, the programme will facilitate the development of
country and port specific measures, including national legislation, to achieve effective ballast water
management consistent with IMO provisions. Work undertaken in the PDF-B phase of the programme
and a review of existing ballast water control programs is indicative of the overall strategy that should
form the basis for programme development. Ballast water management measures should seek to avoid
the adverse economic, environmental, and human health impacts of unwanted, introduced marine
species. Such measures should make provision to avoid unwanted introductions by minimizing their
risk of entry, establishment, and spread in country receiving waters while simultaneously minimizing
impediments to trade.
Development and implementation of the actual ballast water management measures that are necessary
to minimise the risk of introduced marine species constitutes the `backbone' of the programme at each
demonstration site. It is these measures that will produce the practical benefits of the programme, in
order to achieve the near-term development objectives of the programme:
· To increase adherence by countries to the current IMO voluntary guidelines on ballast water
management, and
· To assist countries to prepare for the implementation of the IMO mandatory regime when it
comes into force.
Ballast water management measures that are developed and implemented at each demonstration site
should therefore initially be consistent with the IMO voluntary guidelines (A.868(20)) and eventually
adopt the provisions of the IMO mandatory regime as it comes into being. Fortunately, the IMO
voluntary guidelines already contain recommended ballast water management measures, and these are
supported by a Model Shipboard Ballast Water Management Plan already developed by industry
(ICS/INTERTANKO). There is no need to develop new measures. What is required is to adapt these
measures to local situations and develop activities to implement these measures at each demonstration
site effectively. It is of paramount importance that nothing is developed or implemented that is
inconsistent with the standardised IMO regime, and that activities are coordinated across all
demonstration sites.
To this end, the programme contains a number of activities. These include broad distribution and
communication of the current IMO voluntary guidelines and other existing templates and models
(such as the ICS/INTERTANKO model) to all stakeholders (Activity 4.1), and the development and
delivery of education and training packages to Lead Agency, port and shipping personnel on how to
implement these (Activity 4.2). This will make use of the UN Train-X decentralized course
development and sharing system to help participating countries create and adapt course packages
which, together, will form a targeted education and training programme.
This component also includes resourcing for a review of existing legislation and regulations relating
to ballast water in each pilot country, providing recommendations on what each country needs to do to
implement any necessary regulatory changes (Activity 4.3).
In addition, under Component 4 the programme will sponsor a Global Research and Development
Symposeum (Activity 4.4). This is because existing ballast water management and control methods do
not currently provide adequate protection from marine introductions, even when fully implemented.
Research and development (R&D) of new ballast water treatment technologies is urgently required.
16
Agenda Item 3 Project Implementation Plan (PIP)
There are currently a range of R&D projects underway by various groups around the World. These are
often not well coordinated and some duplication may be occurring. They may also be focussed on
conditions prevailing in developed rather than developing countries. An important objective of the
programme is to act as a central coordination point, clearing house and knowledge broker for such
research, and to ensure that at least some of this R&D is targeted towards the needs of developing
countries. The R&D symposium will bring leading authorities on ballast water R&D together, along
with pilot country representatives; to review current state of knowledge, enhance networking,
communication and cooperation between R&D groups and the programme participants, encourgae
R&D groups to establish R&D projects in partnership with the pilot countries, establish PCU as
central coordination point, clearing house and knowledge broker, help shape R&D agenda to suit
developing countries' needs and communicate outcomes to all stakeholders.
Finally, the National Workplans developed under Activity 1.B.4 will include provision for the
implementation of country/port specific ballast water management measures, and US$85K/country is
available from the programme to assist implementation of these workplans.
Component 5: Compliance Monitoring and Enforcement
Effective implementation of country/port specific ballast water management measures under the IMO
guidelines is not possible without compliance monitoring and enforcement (CME) systems.
It is essential that, as each country assesses what it deems to be the most appropriate array of control
options (consistent with IMO guidelines), effective CME is established to accomplish two objectives.
First, monitoring will be important for each country to measure the extent of compliance with IMO
and country-specific guidelines. Without monitoring to inform of successful compliance, replication
of programme results may not be warranted. Second, country-specific compliance monitoring can
serve as an important research tool that can be used to assess the relative efficacy of ballast water
management options in a variety of situations, as represented by the six demonstration sites. Thus
effective monitoring can both inform and form the ongoing effort to minimize the global risks
associated with the ballast water transfer of organisms.
Fortunately, the existing IMO guidelines and related templates and models such as the
ICS/INTERTANKO model shipboard ballast water management plan already provide some of the
basic components of a compliance monitoring system. In addition, many countries such as Australia,
Canada, the EU, New Zealand and the USA already have well developed compliance monitoring
systems. The programme will utilise these to develop generic CME systems and tailor these each
demonstration. This will include the provision of basic ballast water sampling and testing equipment,
and most importantly, training for Lead Agency, port and shipping personnel. Funds are also available
to assist each country to implement its CME system (US$40K per country), however, each country
will have to assume responsibility for resourcing and financing CME activities over time.
Component 6: Regional Cooperation & Replication
The countries and ports that have chosen to participate in the programme are taking an important first
step to facilitate local and national compliance with the current IMO guidelines and expected new
international legal instrument. Ports are competitive and it is possible that a port participating in the
programme will enact certain requirements that will make other regional ports more attractive to
shippers. Regional or Sub-Regional initiatives will be necessary to minimize the possibility that
participating ports will be penalized in any way for their programme participation. Further, the
programmes that will be developed in each of the six participating countries and ports should to the
extent possible be replicated across the region. The formation of the Regional Project Task Forces
(RPTFs) is intended to facilitate this process.
17
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Component 7: Resources and Financing
This programme is intended to provide the resources necessary to catalyse national, regional and
global action in response to the ballast water issue. It will run for a set time only. Each country and
region will have to assume responsibility for resourcing its ballast management arrangements
progressively as the programme proceeds, and over the longer term when the programme is
completed.
This will be progressed through two Activities, Activity 7.1: National Resourcing and Financing and
Activity 7.2: Global Donor Conference. The former will focus on breaking dependence on donors and
will review the opportunities for self-financing of programme components and future ballast water
management arrangements at the national level, on an ongoing basis, pinpointing the potential
economic sources and mechanisms. These will be based on the principles of user-pays and polluter
pays. The latter will comprise a donor conference using the on-going GEF programme as leverage for
the creation of necessary additional donors and the securing of loans, and confirm IMO's support for
the continuation of post-programme activity from its regular budget
18
Agenda Item 3 Project Implementation Plan (PIP)
Summary Tables Revised Programme Components,
Outputs and Activities (May 2000)
COMPONENT 1: PROGRAMME COORDINATION & MANAGEMENT
No programme can be effective without coordination and management mechanisms. For this
programme, coordination and management mechanisms are divided into 3 sub-components; 1.A:
Programme Coordination Unit, 1.B: In-Country Coordination Arrangements and 1.C: Global
Coordination Arrangements.
Sub-component 1.A: Programme Coordination Unit
The first step towards implementing the programme is to create an IMO based Programme Coordination Unit (PCU) to bring
cohesiveness and consistency to programme implementation through the establishment of a global support system.
Outputs:
Success Criteria:
·
Programme coordination and
·
PCU established and operational .
management mechanism established
·
Info/Coms Network established and functioning.
and functioning;
·
·
Programme evaluation and review procedures operating.
Effective coordination between and
among all stakeholders.
·
Programme performance improves
over time with input from evaluation
and review.
Activities: Responsible
Parties
Partners Budget
(US$K) Budget
Notes
Activity 1.A.1: Human Resources:
IMO, UNDP
CTA: 450 Salary/benefits.
Recruit and hire PCU staff:
TA: 00 Paid by IMO (ex prog.
·
Chief Technical Advisor (CTA)
budget).
·
Technical Advisor (TA)
PA: 180
Salary/benefits.
·
Programme Assistant (PA)
S Trm Cnsltnts:
Outsourced support as
·
Necessary outsourced services
195 required.
Total: 825
Activity 1.A.2: Hardware
IMO/PCU, with
Hardware:
50
PCU & field IT, comms,
Organise physical hardware and set-up
CFP & UNDP
furniture etc
office at IMO and at each demonstration
support.
Total: 50
site.
Activity 1.A.3: Information and
PCU/IMO with
Other
Web/internet: 5 IMO costs to establish.
Communication Network (Info/Coms).
CFP, CPTF & RPTF
governments
Newsletter: 12 Compilation, design, layout,
Develop the information and communication
support.
and institutions
printing and distribution,
mechanisms necessary for effective
(esp. Australia,
4/yr x 3 yrs.
programme implementation and replication,
USA and EU),
Docs purchase: 5 For library collection.
including communications and data transfer
Industry,
Other costs: 28 Outsourced support/
within and among all stakeholders.
NGO's.
hardware.
·
Web site/web links/databases/internet
communications groups.
Total: 50
·
Quarterly newsletter.
·
Library collection and bibliographies.
Activity 1.A. 4: PCU Travel
PCU
Travel: 150 Airfares, DSA etc over
Provide resources to enable PCU staff to
3 yrs.
travel to demonstration sites and other
destinations as part of programme
Total: 150
coordination role, including attending CPTF
/RPTF and other meetings.
Activity 1.A.5: Programme Evaluation and
IMO, UNDP,
Eval.
missions:
Programme review visits to
Review.
consultants
80 each country/yr for 3 yrs.
Establish the mechanisms necessary for
assessing the successes and areas for
improvement as the programme progresses.
Total: 80
Arrange annual programme review visits.
·
Communicate review outcomes for
programme implementation.
19
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Sub-component 1.B: In-Country Coordination Arrangements
Successful implementation of the programme is vitally dependent on effective in-country coordination arrangements.
Without a Lead Agency, Country Focal Point, multi-sectoral Country Project Task Force and other institutional
arrangements in each country, the demonstration sites cannot succeed. In-country parties are responsible for developing and
implementing country work plans and supporting regional activities.
Outputs:
Success Criteria:
·
In-country arrangements established ·
Lead Agency and CFP designated and functioning effectively in each country.
and functioning in each country.
·
CFP Assistant engaged and functioning effectively in each country.
·
CPTF formed and functioning effectively in each country.
Activities:
Responsible Parties:
Partners
Budget (US$K)
Budget notes
Activity 1.B.1: Establish Lead Agency and
Country governments
Nil Country governments to cover
Country Focal Point (CFP)
with PCU and UNDP
costs.
Designate Lead Agency and CFP from that
support.
agency in each country.
Activity 1.B.2: Support CPTF and CFP
PCU with CFP, IMO
Support:
660
Salary, office hardware and
Assistant
and UNDP support.
support for each CFP Assistant
Hire and deploy CFP Assistant in each
and general CPTF support for 3
country.
·
Each CFP's to nominate shortlist to
yrs.
PCU.
·
PCU/IMO select/engage.
Total: 660
·
Lead Agency to house
·
Programme to support CPTF and CFP
Assistant's activities.
Activity 1.B.3:Support CPTF Meetings
CFP to coordinate with
IMO, UNDP
CPTF mtings: 180 Basic meeting costs. 10
·
Form CPTF in each country. Should
PCU support. CPTFs
Country Offices,
meetings per country over 3
be inter-ministerial and cross-sectoral
to include all relevant
CPTF members.
yrs (3K/meeting).
in nature, meet at the call of the Lead
Agency and chaired by the CFP or
government, industry
senior representative of the Lead
and NGO groups (refer
Agency as appropriate. Responsible
PCU CPTF
for programme development,
Guidelines).
implementation and oversight in each
Total: 180
country.
·
Hold meetings.
·
PCU to support meetings.
Activity 1.B.4: National Workplans
CPTF develop and
CPTF members.
Dev & imp Support CPTF to develop &
Develop and implement a National
implement.
wkplans: 750K
implement wkplans
Workplan for in-country implementation of
(125K/country)
each of the relevant activities under
Components 2 to 7 below.
PCU provide
template and support.
Total: 750K
Component 1.C Global Coordination Arrangements
The Global Project Task Force (GPTF) will be the highest advisory body of the project. This will comprise representatives
of GEF, UNDP, IMO and the six participating countries. The shipping industry, environmental NGOs and possible other
parties that are able to contribute to the programme in a meaningful way will also be invited.
Outputs:
Success Criteria:
·
GPTF formed and functioning
·
Programme is effectively advised and assisted by the GPTF.
effectively.
Activities:
Responsible Parties:
Partners
Budget (US$K)
Budget notes
Activity 1.C.1: Global Project Task Force
PCU secretariat.
Industry
GPTF meetings: 1 meeting/year for 3 years.
(GPTF).
Comprises
NGO's
120 40K per meeting.
Establish and run GPTF to formulate and
CFPs, UNDP, IMO,
Sponsors
Travel & meeting costs and
review the programme and advise the
Industry, NGOs,
Adv groups: 120 correspondence groups as
general directions to be followed. Seek
Sponsors.
required.
advice from scientific and technical
advisory groups as required.
·
Form GPTF and advisory groups.
·
Organize and hold meetings
Total: 240
·
Communicate GPTF outcomes for
programme implementation.
20
Agenda Item 3 Project Implementation Plan (PIP)
COMPONENT 2: COMMUNICATION, EDUCATION AND AWARENESS RAISING (CEAR)
Work undertaken during the preparatory phase of the programme resulted in a finding that
information about the dangers of ballast water transfers was poor to non-existent in many countries,
and constituted a major barrier to action. This lack of information and low level of general awareness
of the issue is seen as an extremely important, early priority of the programme to address.
One of the priority recommended barrier removal activities is the development of communication,
education and awareness raising activities in each pilot country. Accordingly, the following Activities
are included in the programme to address communication, education and awareness raising.
Outputs:
Success Criteria:
·
Level of awareness about the ballast
·
Programme identity established
water issue, its impacts and potential
·
Case studies completed and communicated to stakeholders.
solutions is raised amongst all
·
stakeholders in participating
Generic communication materials produced.
countries, resulting in increased
·
Country communication workshops held and workplans developed.
commitment to implementing the
·
Country communication workplans implemented.
programme and addressing the issue
in general
Activities:
Responsible Parties:
Partners
Budget (US$K)
Budget notes
Activity 2.1: Programme Identity
PCU, external
Design/develop:
3
Materials to be developed and
Design and implement programme identity,
suppliers.
produced professionally using
including logo, stationary and standards for
external supplier(s).
application.
Total: 3
Activity 2.2: Generic Communication,
PCU, external
Industry,
Develop/produce: 100 Materials to be developed and
Education and Awareness Raising Materials
suppliers carry out.
IMO-MEPC,
produced professionally using
PCU to produce a range of generic
Australia,
external supplier(s) where
communication, education and awareness
PCU, IMO, countries
EU, US,
necessary. Maximum use to be
raising materials for use by PCU, IMO and in
and others to use.
other
made of existing materials,
countries, in suitable languages.
countries
outputs of Activity 2.2. and
·
Standardised slide presentations.
with relevant
internal/IMO expertise and
·
Programme brochure.
experience.
facilities.
·
Educational posters, pamphlets and
other products.
Total: 100
Activity 2.3: Case Studies.
PCU manage.
IMO-MEPC,
Contracts: 100 Fees/travel to research, prep &
Review and prepare case studies
Australia,
communicate case studies,
demonstrating the economic, environmental
Consultants carry
EU, US,
ongoing.
and public health dangers of ballast water
out.
other
introductions (focused on/relevant to
countries
Total: 100
demonstration sites).
CFP assist.
with relevant
·
Carry out case studies.
experience.
·
Communicate to all stakeholders.
Activity 2.4: Country Communication
CFP/CPTF with PCU
Industry,
Wkshps: 120 20K/wkshp.
Workshops & Workplans
support.
NGOs,
Workshop in each country to develop
community
national communication workplans, including
groups.
strategies and activities for education and
awareness raising and community
Total: 120
participation.
·
Plan workshops.
·
Hold workshops - develop National
Communication Workplans.
·
Include utilisation of outputs of Activity
2.3.
Activity 2.5: Implement National
CFP/CPTF with PCU
Industry,
Implementation: 540
Countries to develop National
Communication Workplans.
support.
NGOs,
budgets within their Workplans
Implement the activities contained in the
community
workplans.
groups.
Total: 540
21
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
COMPONENT 3: RISK ASSESSMENT
After communication, education and awareness raising, the next foundation for the programme at the
port/country level is to conduct port-specific Ballast Water Risk Assessments for each demonstration
site. This is important for establishing the level and types of risks of introductions that a particular
port faces, as well as the most sensitive resources and values that might be threatened. These will
differ from site to site, and will determine the types of management responses that are required.
It is also necessary to conduct port biota surveys in each demonstration site. This is vital for assessing
existing natural conditions and the presence or absence of introduced marine species. Such surveys
are fundamental to the programme, and should be conducted on an ongoing basis, as a long-term
biological monitoring programme for the port. This will allow any existing introductions to be tracked
and managed and any new introductions to be detected and responded to.
Accordingly, the following Activities are included in the programme to address risk assessment.
Outputs:
Success Criteria:
·
All levels of management and all
·
Risk assessment completed for each demonstration site.
stakeholders have a clearer
·
Baseline port biota surveys completed for each demonstration site. System in place for future
understanding of the level and types of
risks of introductions that each port
surveys.
faces, as well as the most sensitive
·
Information gaps identified and activities defined to fill gaps.
resources and values that might be
threatened, and the management
responses required.
Activities
Responsible Parties
Partners
Budget (US$K)
Budget notes
PCU manage.
IMO/UNDP
Contracts: 300 Fees, travel and costs to
Activity 3.1: Ballast Water Risk Assessment
Country
undertake the risk
Review existing information regarding the
GPTF Adv. Grps
Offices/WHO/F
assessments, including
quantity, quality and sources of current
advise.
AO
training and capacity building
ballast water discharges at each
Consultants
of country counterparts.
demonstration site and use source
undertake.
port/discharge port environmental
comparisons to determine the existing and
CFPs/CPTF's and
Total: 300
potential threats on the economy,
industry
environment, and human health. Include
assist/support.
training/capacity building of country
counterparts.
·
Determine/agree optimum risk
assessment methodology and adopt
standard protocol.
·
Undertake risk assessment.
·
Communicate findings to stakeholders.
PCU manage.
Countries with
Contracts: 100 To set-up survey protocols
Activity 3.2: Port Baseline Surveys
port survey
and train/advise in-country
Undertake review of existing data on native GPTF Sci. Adv. Grp experience (e.g.
survey teams. Includes travel
biodiversity and introductions at each site advise.
Australia,
to countries.
and implement long-term port survey Consultant
USA).
1st surveys: 300
50K per port, includes field
programme to detect introductions.
training/advice.
sampling, analysis, archiving
·
Determine/agree optimum port survey In-country marine
and reporting. Additional
methodology and adopt standard science community
funds required for future
protocol.
implement.
annual surveys (should be an
·
Undertake port surveys inc. training
ongoing programme).
of in-country marine science CFP/CPTF
capability.
support.
Total: 400
· Communicate findings to stakeholders.
PCU with
IMO/UNDP
Nil No explicit costs, part of
Activity 3.3: Information Gap Filling
CPF/CPTF support.
Country Offices
general, ongoing PCU, CFP
Use outputs of Activities 3.1 and 3.2 and
and CPTF activities.
ongoing review of all activities to ascertain
existing information gaps at each site and
define the activities needed to fill those
gaps.
22
Agenda Item 3 Project Implementation Plan (PIP)
COMPONENT 4: BALLAST WATER MANAGEMENT (BWM) MEASURES
Development and implementation of the actual ballast water management measures that are necessary
to minimise the risk of translocation of harmful aquatic organisms constitutes the `backbone' of the
programme at each demonstration site. It is these measures that will produce the practical benefits of
the programme, in order to achieve the near-term development objectives of the programme:
· To increase adherence by countries to the current IMO voluntary guidelines on ballast water
management, and
· To assist countries to prepare for the implementation of the IMO mandatory regime when it
comes into force.
Ballast water management measures that are developed and implemented at each demonstration site
should therefore initially be consistent with the IMO voluntary guidelines (A.868(20)) and eventually
adopt the provisions of the IMO mandatory regime as it comes into being. Fortunately, the IMO
voluntary guidelines already contain recommended ballast water management measures, and these are
supported by a Model Shipboard Ballast Water Management Plan already developed by industry
(ICS/INTERTANKO). There is no need to develop new measures. What is required is to adapt these
measures to local situations and develop activities to implement these measures at each demonstration
site effectively. It is of paramount importance that nothing is developed or implemented that is
inconsistent with the standardised IMO regime, and that activities are coordinated across all
demonstration sites.
Outputs:
Success Criteria:
·
Effective ballast water management
·
IMO guidelines & ICS/INTERTANKO Model widely promulgated.
measures are implemented at each
·
Education and training packages developed and delivered, with system for ongoing
demonstration site to reduce the transfer of
delivery.
aquatic organisms in ballast water,
·
Legislation reviews completed for each country and recommendations
consistent with IMO guidelines and
considered/implemented.
standards.
·
Global R&D Symposium held.
Activities: Responsible
Parties
Partners Budget
(US$K) Budget
notes:
PCU manage..
Industry. Translatios:
20
Outsourced.
Activity 4.1: Translate/disseminate IMO
Distribution: 2 Postage etc.
Voluntary Guidelines & ICS/INTERTANKO
CFPs/CPTF's
Total: 22
Model
promulgate.
Enhance use of existing guidelines and model at
the demonstration sites:
PCU manage.
Industry.
Dev T-X methods: 50
Contract fees/travel.
Activity 4.2: Education and Training Packages
Consultant
Crse dev wkshp: 70 Run wkshp.
Develop and deliver generic and adaptable
develop.
Nat training: 180 Deliver 1st training courses in
course packages for targeted education and
Country training
each country.
training of ship operators, masters and crews,
institutes deliver.
Additional resources required
port authorities, lead agencies and other parties,
for ongoing delivery of
on the ballast water issue in general and on the
WMU, IMA,
training courses.
practical implementation of the IMO guidelines
CPF/CPTF
and ICS/INTERTANKO model.
support.
·
Consultant to develop package,
Total: 300
considering UN TRAIN-X methodology
and in cooperation with WMU, IMA and
in-country maritime training institutions,
through a course development workshop.
·
Deliver training courses in each country
and validate.
·
Ongoing delivery by national/regional
training units.
PCU manage.
Local cnsltnts: 150K Fees/travel (25K/country -
Activity 4.3: Legislation and Regulations
Consultants
national consultants and
Review existing domestic legislation and
undertake.
institutions).
regulations relating to ballast water and
Advice/coordn: 30K Fees/travel.
recommend any changes necessary for the
CPTF implement.
implementation of the IMO voluntary
Total: 180K
guidelines.
·
Consultant to review existing legislation.
·
CPTF's to consider/ implement
recommendations.
23
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Component 4 continued.
Activities: Responsible
Parties
Partners Budget
(US$K) Budget
notes:
Activity 4.4 Global R&D Symposium
PCU plan and hold
R&D
Workshop: 60
Travel and holding of
Hold a Global symposium to bring
workshop
community.
workshop.
together leading authorities on ballast
Industry.
water treatment R&D;
Country
·
review current state of knowledge,
governments.
·
enhance networking,
communication and cooperation
Total: 60
between R&D groups,
·
establish PCU as central
coordination point, clearing house
and knowledge broker,
·
help shape R&D agenda to suit
developing countries' needs and
·
communicate outcomes to all
stakeholders.
Activity 4.5: National Ballast Water
PCU develop
PCU, CFP Assistant
No explicit budget required
Management Plans
template and assist
and CPTF members to develop the plans.
Assist each pilot country to develop a
countries to use it.
staff time only. Implementation of the
National Ballast Water Management Plan
CFP Assistants/CPTFs
plans to be a National
·
develop template and provide to
- develop plans etc
responsibility.
countries
·
use template to develop National
plans
·
get plans approved by government
·
implement plans
COMPONENT 5: COMPLIANCE MONITORING AND ENFORCEMENT (CME)
Effective implementation of ballast water management measures under the IMO guidelines is not
possible without compliance monitoring and enforcement systems.
Outputs:
Success Criteria:
·
Systems are in place to monitor and
·
Compliance, monitoring and enforcement arrangements in place and operating for each
enforce compliance with the ballast
demonstration site.
water management measures to be
implemented under Component 4.
Activities: Responsible
Parties
Partners Budget
(US$K) Budget
notes:
PCU manage.
Industry.
Contracts: 70 Fees/travel to develop system.
Activity 5.1: Develop CME Systems.
Consultant develop
·
Consultant to adapt relevant
procedures.
components of IMO guidelines and
Lead Agency, CPTF
other standardised protocols to
Support.
develop compliance, monitoring and
Total: 70
enforcement system for each
demonstration site.
Activity 5.2: Ballast Water Sampling
PCU
Industry.
Equipment: 60 10K/site.
Equipment
purchase/provide
Countries with
·
Purchase ballast water sampling
equipment.
relevant
equipment for use in compliance
experience
monitoring at each site.
Australia, Canada,
EU, New Zealand
Total: 60
and USA,
Activity 5.3: In-country CME Personnel
Lead Agency
Training
costs:
Funds for initial training in
& Training
recruit/designate
480 each country. Countries to
·
Lead agency to designate
personnel.
resource thereafter.
compliance monitoring and
PCU resource and
enforcement officials for placement
support training
at the demonstration sites,
·
PCU to coordinate training of these
Total: 480
personnel in the CME system and
use of ballast water sampling
equipment.
Activity 5.4: Implement CME Systems
Lead Agency
Implement
the
While the aim is that CME
·
Support Lead Agency to implement
implement.
systems: 240 implementation costs will be
compliance, monitoring and
PCU support
covered in-country, 40K is
enforcement system at each site.
available per country to
initiate this.
Total: 240
24
Agenda Item 3 Project Implementation Plan (PIP)
COMPONENT 6: REGIONAL REPLICATION
A key objective of the programme is to replicate successes at each demonstration site throughout each
region represented by these sites. Creation of effective and active Regional Project Task Forces will
help to reduce the extent to which competing ports in the region may adopt the lowest common
denominator in regard to ballast water controls to lure business away from pilot demonstration sites.
Regional Project Task Forces are instrumental in efforts to replicate programme results beyond the
participating countries.
Outputs:
Success Criteria:
·
Creation of a regional support base
·
Demonstration sites are protected against competing regional ports abiding by poor to no
for the work of the programme.
ballast water management practices.
·
Increased likelihood of regional
·
Programme outputs employed by other regional countries.
cooperation on the ballast water
·
A formalized communications system through identified lead agencies is in place and
issue.
functioning at the regional level.
·
Creation of mechanisms to ensure
·
Programme regions are an increasingly forceful and effective presence in international/IMO
regional level replication of
fora where the ballast water issue is being discussed and policy formulated.
programme demonstration site
results.
·
Facilitated process of regional level
involvement in the implementation
of IMO ballast water related
provisions.
·
Creation of an ongoing, ballast
water related communications
capacity at the regional level.
Activities: Responsible
Parties
Partners Budget
(US$K) Budget
notes:
Activity 6.1 Form Regional Project Task
PCU/Participating
Governments in
Travel: 60 Travel to initiate RPTFs.
Forces
Countries (Lead
regional
Create as appropriate and in cooperation
Agencies)/GEF Focal
countries
with participating countries, six regional
Points
Total: 60
or sub-Regional Project Task Forces
(RPTFs) to support and learn from the
experience of the participating countries
and ports.
PCU/Participating
Governments in
RPTF mtings: 300K 1 RPTF meeting/region/yr
Activity 6.2. RPTF Meetings and Study
Countries (Lead
regional
x 2 yrs. 25K per meeting.
Tours
Agencies)/GEF Focal
countries
Study tours: 240K 40K per region
Provide for RPTF meetings and ensure
Points/Port Officials
effective communications between RPTF
and the programme
Total: 540
25
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
COMPONENT 7: RESOURCES AND FINANCING
In addition budgetary resources provided through GEF and the participating countries for 3 years, a
vital objective of the programme is to identify and secure opportunities for self-financing of the
programme during its life-time and for the sustainable continuation of IMO, Global, regional and
national efforts to implement IMO ballast water management provisions into the future, beyond the
life of the programme.
Outputs:
Success Criteria:
·
Potential resourcing and financing ·
Potential in-country resource and financing mechanisms identified.
mechanisms are identified for ·
Identification of specific interested donors.
national, regional and global ballast ·
Active participation of a broad array of donors at the donor conference. Active participation
water management arrangements in
of developing countries from all regions.
accordance with IMO
guidelines/requirements.
·
Specific commitments of donors (including IMO) to continuing post programme work.
Activities: Responsible
Parties
Partners
Budget (US$K)
Budget notes
PCU manage.
Industry, IMO,
Contracts: 50
Fees/travel to undertake
Activity 7.1: National Resourcing and
Consultant undertake
Financing
UNDP, WB,
review.
review.
Review the opportunities for self-
Regional
Lead Agency/CPTF
financing of programme components and
support and
Development
future ballast water management
implement.
Banks, National
arrangements at the national level on an
and
Total: 50
ongoing basis, pinpointing the potential
economic sources and mechanisms.
International
Based on the principles of user-pays and
Donors.
polluter pays, consider potential for port
fees/shipping levies.
PCU
Industry, IMO,
Donor Conf: 50
Costs of the conference.
Activity 7.2: Global Donor Conference
Sponsor a donor conference using the on-
UNDP, WB,
going GEF programme as leverage for the
Regional
creation of necessary additional donors
Development
and the securing of loans, and confirm
Banks, National
IMO's support for the continuation of
and
Total: 50
post-programme activity from its regular
budget.
International
donors.
26
Agenda Item 3 Project Implementation Plan (PIP)
Revised Indicative Three Year Workplan (May 2000)
See over:
27
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Description/Activity No.
2000 2001
J
F M A M J
J
A S
O N D J
F M A M J J A S O N D
PERSONNEL
Chief Technical Advisor
1.A.1
Technical Adviser
1.A.1
Consultancies: Short-term; Miscellaneous
1.A.1
Consultancies: Info/Comms Network
1.A.3
Consultancies: Develop Train-X methodology
4.2
Administrative Assistant
1.A.1
MONITORING AND EVALUATION
Evaluation: TPR, APR missions
1.A.5
PCU travel and DSA
1.A.4
Travel to establish RPTFs
6.1
Travel, Donor Conference
7.1
CONTRACTS
Prepare Case Studies
2.3
Develop & implement National Workplans
1.B.4
Support CPTFs including hiring of assistants
1.B.2
Programme Identity & CEAR Materials
2.1/2.
Implement National Comms Workplans
2.5
Conduct Risk Assessments
3.1
Coordinate Port Baseline Surveys
3.2
Conduct Legislation/Regulation Reviews
4.3
Develop CME Systems
5.1
Implement CME Systems
5.4
In-country CME Personnel & Training
5..3
BWM Train-X course development workshop
4.2
Deliver In-country BWM Training (Train-X)
4.2
MEETINGS
CPTF 1.B.3
GPTF 1.C.1
Country Communication Workshops
2.4
R&D Symposium
4.6
RPTF and Evaluation
6.2
Donor Conference
7.2
EQUIPMENT
Expendable Equipment (PCU)
1.A.2
BW Sampling Equipment
5.2
MISCELLANEOUS
Miscellaneous & Sundries
Reporting Costs
28
Agenda Item 3 Project Implementation Plan (PIP)
2002 2003
No.
Description/Activity
J F M A M J J A S O N D J F M
PERSONNEL
1.A.1
Chief Technical Advisor
1.A.1 Technical
Adviser
1.A.1
Consultancies: Short-term; Miscellaneous
1.A.3
Consultancies: Info/Comms Network
4.2
Consultancies: Develop Train-X methodology
1.A.1 Administrative
Assistant
MONITORING AND EVALUATION
1.A.5
Evaluation: TPR, APR missions
1.A.4
PCU travel and DSA
6.1
Travel to establish RPTFs
7.1
Travel, Donor Conference
CONTRACTS
2.3
Prepare Case Studies
1.B.4
Develop & implement National Workplans
1.B.2
Support CPTFs including hiring of assistants
2.1/2.
Programme Identity & CEAR Materials
2.5
Implement National Comms Workplans
3.1
Conduct Risk Assessments
3.2
Coordinate Port Baseline Surveys
4.3 Conduct
Legislation/Regulation Reviews
5.1
Develop CME Systems
5.4
Implement CME Systems
5..3
In-country CME Personnel & Training
4.2
BWM Train-X course development workshop
4.2
Deliver In-country BWM Training (Train-X)
MEETINGS
1.B.3 CPTF
1.C.1 GPTF
2.4
Country Communication Workshops
4.6 R&D
Symposium
6.2
RPTF and Evaluation
7.2 Donor
Conference
EQUIPMENT
1.A.2
Expendable Equipment (PCU)
5.2
BW Sampling Equipment
MISCELLANEOUS
Miscellaneous & Sundries
Reporting Costs
29
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Revised Programme Budget (US$) (March 2001)
Budget
Description/Activity Act.
No.
Total 2000 2001 2002 2003
Line
PERSONNEL
International Experts
11.01
Chief Technical Advisor
1.A.1
450,000
134,484
128,016
150,000
37,500
11.02 Technical
Adviser
1.A.1
IMO
Consultants
11.51
Consultancies: Short-term; Miscellaneous
1.A.1 195,000
37,572 37,428 65,000
55,000
11.52
Consultancies: Info/Comms Network
1.A.3
50,000
21,344
28,656
11.53
Consultancies: Develop BWM Train-X methodology
4.2
50,000
--
50,000
Administrative support personnel
13.01 Administrative
Assistant
1.A.1 180,000
23,904 81,096 60,000
15,000
Monitoring and evaluation
15.01
Evaluation: TPR, APR missions
1.A.5
80,000
46
39,954 20,000
20,000
Mission costs
16.01
PCU travel and DSA
1.A.4
150,000
42,867
42,133
45,000
20,000
16.02
Travel to establish RPTF's
6.1
60,000
27,979
32,021
16.03
Travel, Donor Conference
7.1
50,000
50,000
SUB-TOTAL PERSONNEL
1,265,000
288,196 439,304 390,000
147,500
CONTRACTS
21.01
Prepare Case Studies
2.3
100,000
--
75,000
25,000
21.02
Support to develop & implement National Workplans
1.B.4 750,000 91,918 283,082 250,000
125,000
21.03
Support for CPTFs including hiring assistants 1.B.2
660,000
--
330,000
220,000
110,000
21.04
Develop Programme Identity & CEAR Materials 2.1/2.2
103,000 -- 103,000
21.05
Implement National Communication Workplans
2.5
540,000
--
240,000
180,000
120,000
21.06
Conduct Risk Assessments
3.1
265,000
--
100,000
100,000
65,000
21.07
Coordinate Port Baseline Surveys
3.2
400,000
--
400,000
21.08 Conduct
Legislation/Regulation
Reviews 4.3
180,000
--
180,000
21.09
Reprint IMO BWM Guidelines
4.1
22,000
--
22,000
21.10
Develop CME Systems
5.1
70,000
--
70,000
21.11
Implement CME Systems
5.4
240,000
--
100,000
100,000
40,000
SUB-TOTAL CONTRACTS COMPONENT
3,330,000 91,918 1,903,082 875,000 460,000
TRAINING/MEETINGS
32.01
Training
32.02
In-country CME Personnel & Training
5.3
480,000
--
240,000
240,000
32.03
Course Development Workshop BWM Train-X
4.2
70,000
34,285
35,715
32.04
Deliver In-country Training - BWM Train-X
4.2
180,000
29,268
40,732
110,000
Meetings
32.05 CPTF
1.B.3 180,000 1,703 118,297 60,000
32.06 GPTF
1.C.1 240,000 3,300 136,700 80,000 20,000
32.07
Country Communication Workshops
2.4
120,000
--
120,000
32.08 Global
R&D
Symposium
4.4
60,000 --
60,000
32.09
RPTF
6.2
540,000
--
270,000
270,000
32.10 Donor
Conference
7.2
50,000 --
--
50,000
SUB-TOTAL TRAINING/MEETINGS
1,920,000 68,556 1,021,444 760,000 70,000
EQUIPMENT
41.01
Expendable Equipment (PCU)
1.A.2
50,000
52,664
- 2,664
42.01
BW Sampling Equipment
5.2
60,000
4,935
55,065
SUBTOTAL EQUIPMENT
110,000 57,699 52,401
MISCELLANEOUS
51.01 Sundries
35,000 229 19,771 10,000 5,000
52.01 Reporting
costs
30,000 322 19,678 10,000
53.01 Miscellaneous
30,000 --
10,000 10,000 10,000
SUB-TOTAL MISCELLANEOUS
95,000 551 49,449 30,000
15,000
TOTAL:
6,720,000 506,820 3,465,680 2,055,000 692,500
Executing Agency support 10%
672,000
GRAND TOTAL
7,392,000
Acronyms in this Table: APR = Annual Project Review. BW = Ballast Water. BWM = BW Management.
CEAR = Communication, Education & Awareness Raising. CFP = Country Focal Point.
CME = Compliance Monitoring & Enforcement. CPTF = Country Project Task Force.
DSA = Daily Subsistence Allowance. GPTF = Global Project Task Force. PCU = Programme Coordination
Unit.
RPTF = Regional Project Task Force(s). TPR = Tripartite Review
30
Agenda Item 3 Project Implementation Plan (PIP)
Revised Budget Notes
(New Budget Lines on right hand side)
Activity 1.A.1: Human Resources
US$825,000
Covers salary, benefits, travel for PCU, necessary administrative/
secretarial personnel, and international short term consultancies. The
CTA absorbs nearly half the amount in salary and benefits alone.
a) Salary for CTA
US$450,000
1.1.1
b) Salary for Administrative Assistant
US$180,000
1.3.1
c) Salary and travel for short-term consultants who will assist the CTA
US$195,000
1.2.1
to get the programme off the ground
Activity 1.A.2: Hardware
US$ 50,000
4.1
Cost of IT equipment, office fittings and supplies, telephones etc in PCU
and field offices.
Activity 1.A.3: Info/Comms Network
US$50,000
1.2.2
Costs to establish web-site, global information clearing-house and
communication system, including hardware and contracting in of
consultant(s) , plus production of quarterly newsletter and procurement
of publications for library collection.
Activity 1.A.4: PCU Travel
US$ 150,000
1.5.1
Airfares, daily subsistence allowance and other travel costs for PCU
travel throughout the programme
Activity 1.A.5: Programme Evaluation & Review
US$80,000
1.4.1
Travel and other costs for UNDP, IMO etc for tripartite and annual
programme evaluations and reviews.
Activity 1.B1: Establish Lead Agencies and CFP's
In-country cost
Activity 1.B.2: Support CPTF's and CFP Assistants
US$660,000
2.3
Salary, benefits, travel and other costs for CFP Assistant in each pilot
country at UN local staff level plus general support CPTF activities.
Activity 1.B.3: CPTF Meetings
US$180,000
3.2.1
Funds to support basic meeting costs for CPTFs in each country, based
on US$3,000 per meeting, 10 meetings over 3 years for 6 pilot countries.
Activity 1.B4: Develop & Implement National Workplans
US$750,000
2.2
US$125,000 per country to assist each CPTF in developing and
implementing its National Workplan for the programme. It should be
noted that the National Workplans will be implementing many of the
activities under programme components 2 to 7, which have separate
budgets, so total resources available for National Workplan
implementation are significantly greater that the funds available under
Activity 1.B.4 alone.
Activity 1.C.1: Global Project Task Force
US$240,000
3.2.2
Travel, DSA and other costs for holding GPTF meetings, based on
$40,000 per meeting and 1 meeting per year for three years, plus an
additional $120,000 to cover the costs of Advisory Group or Sub-
Committee meetings that may be required.
31
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Activity 2.1: Programme Identity
US$3,000
2.4
Costs of engaging external suppliers to develop programme logo,
stationary and standards for application.
Activity 2.2: Comm, Education and Awareness Raising Materials
US$100,000
2.4
Costs of producing a range of communication, education and awareness
raising materials for use by PCU, IMO and pilot countries in suitable
formats and languages, including standard slide presentations, brochures,
educational posters, pamphlets and other products. To be developed and
produced professionally using external suppliers but utilising existing
materials from countries that are advanced in this area.
Activity 2.3: Case Studies
US$100,000
2.1
Contract fees for consultant to research and compile case studies
demonstrating the economic, ecological and human health impacts of
ballast water introductions plus costs of publishing and communicating
the case studies to all stakeholders in the pilot countries.
Activity 2.4: Country Communication Workshops
US$120,000 3.2.3
$20,000 per country to hold national workshops to develop National
Communication Workplans, including in-country strategies and activities
for education and awareness raising and public participation.
Activity 2.5: Implement National Communication Workplans
US$540,000
2.5
$90,000 per country to assist with implementing the workplans
developed from activity 2.4.
Activity 3.1: Ballast Water Risk Assessment
US$300,000
2.6
Consultancy fees and costs to undertake a ballast water risk assessment
for each demonstration site ($50,000 per port). Each CPTF to support
this task through provision of data and information.
Activity 3.2: Port Baseline Surveys
US$400,000
2.7
$100,000 consultancy fees and costs to design and coordinate the surveys
and provide in-country training. $300,000 to support in-country marine
science community to undertake biota surveys at each demonstration site
($50K per port).
Activity 3.3. Information Gap Filling
No explicit cost.
Most activities under the programme will identify information gaps as a
matter of course and the PCU with support from the CPTFs will
undertake ongoing review of all activities to ascertain these and define
activities needed to fill these gaps.
Activity 4.1: Translate/Disseminate IMO Guidelines
US$22,000
2.9
The major focus of the programme is on assisting the pilot countries to
implement the IMO ballast water management guidelines. In order to do
this, the guidelines must be made widely available. Costs of translating
the guidelines and distributing them.
32
Agenda Item 3 Project Implementation Plan (PIP)
Activity 4.2: BWM Education and Training Packages
US$300,000
It is necessary to train Lead Agency, port and shipping personnel in each
pilot country in ballast water management, consistent with the IMO
guidelines. This training has three components:
Consultant to develop generic package, using TRAIN-X methodology:
$50,000
1.2
Hold workshop to finalise course package:
$70,000
3.1.2
Deliver initial training course in each country and validate:
$180,000
3.1.3
Ongoing training to be in-country responsibility.
Activity 4.3: Legislation and Regulations
US$180,000
2.8
$25,000 per country for in-country consultants/institutions to review all
existing national and local legislation and regulations relating to ballast
water and recommend any changes required to mandate national ballast
water management arrangements developed under the programme.
$30,000 for expert advice and coordination on contract to PCU.
Activity 4.4: Global R&D Symposium
US$60,000
3.2.4
Costs of holding the symposium, inc. travel and DSA.
Activity 5.1: Develop CME Systems
US$70,000
2.10
Consultant fees and costs to adapt relevant components of IMO
guidelines and other standard protocols to develop compliance
monitoring and enforcement (CME) system for each demonstration site.
Activity 5.2: Ballast Water Sampling Equipment
US$60,000
4.2
$10,000 per country to purchase standard ballast water sampling
equipment for use in CME activities.
Activity 5.3: In-Country CME Personnel and Training
US$480,000
3.1.1
$80,000 per country to train CME personnel designated by Lead
Agency/port authorities in CME procedures and use of BW sampling
equipment.
Activity 5.4: Implement CME Systems
US$240,000
2.11
$40,000 per country to assist with implementing CME systems.
Activity 6.1: Form Regional Project Task Forces
US$60,000
1.5.2
$10,000 per country to establish RPTFs.
Activity 6.2: RPTF Meetings and Study Tours
US$540,000
3.2.5
Travel and other costs to hold RPTF meetings and for study tours by
personnel from neighbouring countries to the initial demonstration sites.
Activity 7.1: National Resources and Financing
US$50,000
1.5.3
Consultant fees, travel and other costs to identify opportunities for self-
financing of ballast water management arrangements in each pilot
country.
Activity 7.2: Donor Conference
US$50,000
3.2.6
Travel and other costs to hold conference.
33
Agenda Item 4:
Immediate Workplans and Budgets
Background
The Briefing Paper and attachments for Agenda item 3 `Project Implementation Plan' provide full
details on the overall workplan and budget for the programme over the full three year implementation
period. This Briefing Paper provides specific details on the immediate workplans and budgets for the
reminder of 2000 (1 July to 31 December) and the tentative workplan for 2001.
Immediate Workplan and Budget for July-Dec 2000
The following activities are planned to be undertaken in Jul-Dec 2000:
*= PCU expenditure. # = In-country expenditure.
Description/Activity No.
2000
Budget
(US$)
J A S O N D
PERSONNEL
Chief Technical Advisor
1.A.1
*66,250
Technical Adviser
1.A.1
IMO
Consultancies: Short-term; Miscellaneous
1.A.1
*5,000
Consultancies: Info/Comms Network
1.A.3
*40,000
Consultancies: Develop Train-X
methodology
4.2
*25,000
Administrative Assistant
1.A.1
*22,500
MONITORING AND EVALUATION
Evaluation: TPR, APR missions
1.A.5
20,000
PCU travel and DSA
1.A.4
*20,000
Travel to establish RPTFs
6.1
Travel,
Donor
Conference
7.1
CONTRACTS
Prepare Case Studies
2.3
*25,000
Develop & implement National Workplans
1.B.4
#320,000
Support CPTFs including hiring of assistants
1.B.2
200,000
Programme Identity & CEAR Materials
2.1/2.
*53,000
Implement National Comms Workplans
2.5
#200,000
Conduct Risk Assessments
3.1
*100,000
Coordinate Port Baseline Surveys
3.2
*100,000
Conduct Legislation/Regulation Reviews,
4.3
Develop CME Systems
5.1
Implement CME Systems
5.4
TRAINING/MEETINGS
In-country CME Personnel & Training
5..3
BWM Train-X course development workshop
4.2
Deliver In-country BWM Training (Train-X)
4.2
CPTF 1.B.3
#30,000
GPTF 1.C.1
*60,000
Country Communication Workshops
2.4
#120,000
R&D Symposium
4.6
RPTF
6.2
34
Agenda Item 4 Immediate Workplans and Budgets
Donor Conference
7.2
EQUIPMENT
Expendable Equipment (PCU)
1.A.2
BW Sampling Equipment
5.2
MISCELLANEOUS
Miscellaneous & Sundries
10,000
Reporting
Costs
10,000
Tentative Workplan and Budget for 2001
The following activities are planned to be undertaken during 2001.
*= PCU expenditure. # = In-country expenditure.
Description/Activity No.
2001
Budget
(US$)
J F M A M J J A S O N D
PERSONNEL
Chief Technical Advisor
1.A.1
*150,000
Technical Adviser
1.A.1
IMO
Consultancies: Short-term; Miscellaneous
1.A.1
*65,000
Consultancies: Info/Comms Network
1.A.3
10,000
Consultancies: Develop Train-X methodology
4.2
25,000
Administrative Assistant
1.A.1
*60,000
MONITORING AND EVALUATION
Evaluation:
TPR,
APR
missions
1.A.5
20,000
PCU travel and DSA
1.A.4
*45,000
Travel to establish RPTFs
6.1
*60,000
Travel,
Donor
Conference
7.1
CONTRACTS
Prepare Case Studies
2.3
*50,000
Develop & implement National Workplans
1.B.4
#170,000
Support CPTFs including hiring of assistants
1.B.2
#200,000
Programme
Identity
&
CEAR
Materials
2.1/2.
*50,000
Implement National Comms Workplans
2.5
200,000
Conduct Risk Assessments
3.1
*200,000
Coordinate Port Baseline Surveys
3.2
#300,000
Conduct Legislation/Regulation Reviews
4.3
*180,000
Develop CME Systems
5.1
*50,000
Implement CME Systems
5.4
#100,000
TRAINING/MEETINGS
In-country CME Personnel & Training
5..3
#240,000
BWM Train-X course development workshop
4.2
*70,000
Deliver In-country BWM Training (Train-X)
4.2
#70,000
CPTF 1.B.3
#60,000
GPTF and Advisory Bodies
1.C.1
*80,000
Country Communication Workshops
2.4
R&D Symposium
4.6
*60,000
RPTF
6.2
*210,000
Donor Conference
7.2
EQUIPMENT
Expendable Equipment (PCU)
1.A.2
BW Sampling Equipment
5.2
#60,000
MISCELLANEOUS
Miscellaneous & Sundries
*30,000
Reporting Costs
10,000
35
Agenda Item 5:
PCU Progress Report
For the period 1 March to 30 June 2000
Establishment of the PCU
During the reporting period the PCU was established and is now fully operational. Establishment
activities included:
· Recruitment and commencement of the Chief Technical Adviser (CTA), Technical Adviser
(TA) and Programme Assistant (PA).
· Procurement and commissioning of information technology hardware, furniture and other
office equipment and fittings.
· Establishment of a filing and document management system, within the overall IMO
framework.
· Confirmation of internal PCU/IMO reporting procedures.
· Revision of the original Project Document and development of a practical Project
Implementation Plan (PIP) and revised budget for the whole three year period, and specific
workplans for 2000 and 2001.
Preparation of an initial consultants register for use in the IMO accelerated recruitment procedure.
Information/Communications Network
During the reporting period the PCU laid the foundations for the programme's
Information/Communication Network (including information resource centre). Activities included:
· Establishment of a contacts database of all major players in the programme.
· Establishment of cataloguing and archiving system for the ballast water/introduced marine
species collection in the IMO library.
· Commencement of procurement of publications World-wide for this collection, Many
publications have been received already and all organisations providing publications to date
have done so free-of-charge, as support for the programme.
· Establishment of links with other agencies that are developing ballast water/introduced
marine species databases and directories (e.g. Smithsonian Environmental Research Center
(SERC) in the USA and the Centre for Introduced Marine Pests (CRIMP) in Australia), so as
to avoid duplication.
36
Agenda Item 5 PCU Progress Report
· Initiation and maintainence of official regular, day-to-day correspondence with CFPs and
other key players in the programme.
· Agreement with IMO IT section to develop programme Web-site jointly and host on the IMO
web-site.
· Designing, compiling and publishing first edition of Ballast Water News, the programme's
quarterly newsletter.
In-country Arrangements
During the reporting period in-country arrangements were established in each of the six pilot
countries as follows:
· A Lead Agency was designated in each country.
· A Country Focal Point (CFP) was designated in each country.
· A CFP Assistant was recruited and commenced duties in each country.
· A Country Task Force (CPTF) was established in each country, and the first CPTF meeting
was held with attendance of a PCU/IMO representative.
· Guidelines for CPTF's were produced and disseminated by the PCU, providing each country
with a standardised framework for the roles and functions, membership and structure of
CPTF's and how to run CPTF meetings.
· A draft National Workplan template was developed by the PCU, for consideration at the 1st
Global Project Task Force (GPTF) meeting. This provides each country with a standardised
approach and structure for developing their National Workplans, and will help ensure a
consistent coordinated approach between countries.
Communication, Education and Awareness Raising
In addition to the activities listed under 2. above, the following communication, education and
awareness raising activities were undertaken by the PCU during the reporting period.
· A corporate identity was established for the programme, through the development of a
programme specific logo and guidelines for its application.
· A standard PowerPoint presentation was developed and delivered to both IMO in-house
audiences and to the CPTF in each country.
· Preliminary planning commenced for the country communication workshops to be held in the
next reporting period.
· Preliminary planning commenced for the Case Studies to be conducted in the next reporting
period.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Global Project Task Force (GPTF)
During the reporting period all arrangements for the 1st GPTF meeting were completed by the PCU,
including:
· Defining GPTF membership and inviting participation.
· Making travel and accommodation arrangements for country delegates.
· Developing and preparing the meeting Agenda and supporting documents.
· Securing venue and catering arrangements.
PCU/IMO Travel
During the reporting period, PCU and IMO staff made programme inception visits to all six
participating countries. In-country activities included:
· Initiation meetings with the CFP, CFP Assistant and other key personnel in each country.
· Attendance at the 1st CPTF meeting in each country, including delivery of the standard
PowerPoint presentation to each CPTF.
· Finalising contractual arrangements where necessary for the employment of CFP Assistants.
· Progressing establishment of bank accounts and procedures for management of programme
funds in each country.
· Field familiarisation visits to each demonstration site.
· Identification of potential in-country consultants.
38
Agenda Item 6:
Country Status Reports
For the period 1 March to 30 June 2000
Brazil
Since 1998, Brazil has translated into Portugese "The Guidelines for the Control and Management of
Ships' Ballast Water" and the resolution A.868(20). These Guidelines were given to all ships in
Brazilian ports in order to enable us to establish a database.
Related to this, we sent one technician to take part in the technical co-operation with the United States
Coast Guard and the Smithsonian Institute. This technician will be the co-ordinator of our database.
Our Environment State Agency has organised a CD-Rom containing the oceanographic parameters of
the Sepetiba Bay region.
During the last year, our administration a `Draft Project of Ballast Water Management'. This was an
important step towards the establishment of our guidelines for the Ballast Water Management
Programme.
After the 1st GPTF Meeting, our draft project will be revised according to the new format that the
meeting agrees. It is important to state that this draft was very important in our initial organisation.
Its Revised Version will enable us towards the next important step in our work.
The next important step we hope to perform alongside the revision of our draft project. This step
consists of the final indication of our Lead Agency, our Focal Point and the Focal Point Assistant.
Today, we have a Lead Agency and a Focal Point belonging to our Maritime Authority. Taking into
consideration the outcome of the 1st GPTF Meeting we will consider whether it is necessary to shift
the Lead Agency to the Ministry of the Environment or to keep it with the Maritime Authority. After
this decision the new Focal Point will, if necessary, be indicated and his Assistant selected. We hope
to finalise this process by the end of July.
China
There are three laws and regulations in force at present concerning ballast water management. These
legal instruments are the frontier health and quarantine law, the law of marine environment protection
and the regulations governing the prevention of pollution form ships.
Under these laws and regulations, captains are required to declare to the local MSA the quantity of
ballast water on board, the place where the ballast water was taken and whether the ship has a separate
piping system for ballast operations. Ships are also required to maintain the records of ballast water
operations.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
According to the Quarantine law, ballast water taken at the places listed by WHO as the infected areas
maybe required by the Quarantine Office to be treated by the use of biocides. However, such practice
has become less common because more and more ships carry out ballast water exchange at sea and
more and more ballast water is taken on the high seas rather than shallow waters. Studies on the
effectiveness of such treatment methods have been carried out by Dalian Maritime University.
Under the GloBallast Project, China has completed the following organizational work:
1. Leading agency The China Maritime Safety Administration has been designated the leading
agency for implementation of the project.
2. Country Focal Point Captain Song Jiahui, Deputy Director-General of China MSA has been
designated Country Focal Point.
3. Country Focal Point Assistant Mr Zhao Dianrong, Division Director of Ship Safety and
Pollution Control, Tianjin MSA, has been appointed CFP Assistant.
4. Country Project Task Force The Country Project Task Force has been established through
consultation with the relevant organizations relating to ballast water management. The CPTF
consists of the representatives from the following authorities and organizations:
· China MSA
· Ministry of Agriculture
· State Administration for Environmental Protection
· State Administration for Entry-Exit Quarantine and Inspection
· State Administration of Oceanography
· Dalian MSA
· Environmental Protection Center of Ministry and Communications
· COSCO Shipping Community
· Dalian Maritime University
· UNDP Beijing Office
The CPTF is composed of fifteen people from the above-mentioned authorities and organizations.
5. First CPTF Meeting The first CPTF meeting was convened on 22 June 2000. Mr Koji Sekimizu,
Senior Deputy Director of the Marine Environment Division of IMO, attended the meeting and
delivered a presentation on the project. The report of the first CPTF meeting and its attachments
have been submitted to PCU [attached at Appendix 3].
During the past years, the Government has sponsored several baseline studies of China's coastal
areas. The results of the studies can be used by the project.
Dalian, the demonstration site of the project, is located in the Bohai Sea. The Bohai Sea is listed as
one of the most polluted areas in the country. Because Bohai Sea is an inner sea, the circulation of the
water is comparatively slow. It takes about ten years for the water to circulate once.
As a result of the increasing maritime activities, more ballast water is discharged or up-taken. Bohai
Sea is also an area where red tides frequently occur. It is proposed that a study and risk assessment be
conducted to identify the risks of ships' ballast operations in the areas where a red tide takes place. If
the risks are identified that a ship taking up ballast water in or near a red tide area is liable to transfer
the red tide organisms to other areas where it will deballast, action plans should be made to reduce
such a possibility.
40
Agenda Item 6 Country Status Reports
A red tide information providing system may need to be established to advise the captains how to
avoid taking in ballast in such areas.
A ship borne treatment devise using a combination of heating and electrolysis is being researched at
Dalian Maritime University. The research group has completed the first design work.
A summary of our national workplan has been drafted. The detailed national workplan will be
developed according to the outcome of the first Global Project Task Force meeting.
China MSA ensures its commitment to continue its support to the ballast water project and its efforts
towards implementation of IMO Guidelines concerning ballast water management.
The CPTF is in a position to carry out its further work to implement the project.
India
As the Country Focal Point for India, I am pleased to inform you that we have already had out First
Lead Agency meeting at Goa on 15-6-2000. The minutes of the above meeting is enclosed herewith.
Subsequently, we had our first Country Project Task Force meeting at Mumbai with various agencies,
the list of which is also enclosed.
At the first Country Project Task Force we had with us Shri Dandu Pughiuc who had come all the way
from IMO to attend the meeting. The minutes of the meeting is also enclose herewith [attached at
Appendix 3]. After the first meeting of the Task Force, I had hardly any time to further in this project
before I attended the Global Project Task Force meeting at IMO, London.
I have already issued instructions to the ports to start collecting data on the quantity of ballast water
exchanged by each ship entering into Mumbai & Jawaharla Nehru ports.
As it was agreed upon at the first Country Task Force meeting at Mumbai all the representatives were
issued with a letter to have their input about this project with the Country Focal Point. I am pleased to
inform that we have received various input from the representatives that is what I have concised and
to inform you that how India wants to progress in this gigantic global Ballast water project. In order to
achieve the above objectives, the following measures are to be undertaken at the earliest possible date:
1. Recording the ballast water exchanged by each ship at all ports as per ballast water report forms
2. Voluntary implementation of the entire IMO guideline A-868 (20)
3. Development of a database to identify microorganisms/pathogens present in national waters,
ports, etc. and detect new entrants, tracking their growth and impact on the ecosystem and
identifying preventative measures.
4. To identify all such organisms and their source of strength.
5. To conduct training and awareness programmes for ships' master and crews and others on the
subject of environmental contamination due to ballast water and sediment discharge and the
threats posed by them.
6. To assist in developing ballast water management plans for ships as well as to approve them.
7. Regular meetings between Indian ship owners and the Country Focal Point for India be arranged
in order to brief them on the developments in this matter and to consider technical issues such as
regular cleaning of residues from ballast tanks, problems arising, if any, on account of exchange
of ballast at sea, etc.
41
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Islamic Republic of Iran
I, as CFP, am glad to announce to you that some activities were done for the GloBallast Project in Iran
as follows:
a) The First Task Force Meeting was held by the following attendants:
b) PSO's Marine General Manager as Leading Agency
c) UNDP's representative in Iran
d) The Foreign Ministry's Representative
e) Two persons from Iran's Environmental Conservation Organization
f) CFP
g) PSO's Marine Environment Division
I should say that the first CPTF meeting report has already been submitted to IMO [attached at
Appendix 3].
A seminar titled "The Ninth Marine Departments Organization Meeting" was held in Iran's PSO by
attending 360 experts on 13 - 14 July 2000. The Environmental Conservation Committee was one of
the four most active committees and I, as one of the Aims of Committee, presented a complete report
entitles "GloBallast Project" there. Besides this, I have to say that the members of the Marine
Environmental Conservation Committee are the same as the National Task Force members, and they
are completely familiar with the project's aims and results through different meetings and they also
announced their readiness to cooperate.
According to the NITC's declaration, the Ballast Water Management Plan (BWMP) is completed and
they are going to take the final operation permission from the legal authorities.
There are lots of qualified potentials for cooperating in the GloBallast project, divided into different
organizations such as fisheries, research centres, NIOC's lab and research centre, environmental
conservation organizations, health organizations, shipping companies, etc. The PSO as the Leading
Agency is trying to organize them and simplify different official problems and could establish Iran's
Marine Environmental Conservation Committee (IMECC) which I have pointed before and it is
supposed to continue their activities for the next year.
We are now gathering the necessary ballast water and exchange information through the ballast water
report forms which are recommended in resolution A868 (20) and finally the data collected will be
analyzed.
As you know, the VLCC and ULCC are berthed to Kharg Island jetties, and we are always trying to
avoid or decrease the factors which affect a ship's delay. So, the most important item is the method of
sampling the tankers' ballast water without causing any delays and covering all the required data.
Therefore we shall look forward to receiving PCU's recommendation and the other members'
experiences regarding the methods of sampling and relative reports.
Iran is one of the biggest oil producers and exporters in OPEC and we severely need it economically.
Thus, this is so important for us that after finishing the project, the results do not disturb the oil
market.
Regarding the specification of the Persian Gulf and its special situation and huge quantities of oil
exported by the countries, it is necessary to pay specific attention to prevent such treatments that have
negative impacts of oil businesses and shipping companies.
In the end, I thank all the dear audiences' attention and I wish all the best for the project and its
members.
42
Agenda Item 6 Country Status Reports
South Africa
The Lead Agency for purposes of the project is the Department of Environmental Affairs and
Tourism.
The Country Focal Point is Dr L Jackson, Deputy Director, Marine and Aquatic Pollution Control in
the DEAT.
The CFP Assistant is in the process of being appointed. The candidate recommended is Mr Adnan
Awad.
The port which has been selected as the site for the purposes of the project is the Port of Saldanha,
which lies on the West Coast of South Africa, about 120 kilometres north of Cape Town. The port
exports iron ore and other ores (copper, lead, etc.), and both imports and exports oil. It therefore has
quite large discharges of ballast water (8,759,527 metric tonnes over the last year). Ship movements
were as follows: 899 (1999); 780 (1998): and 759 (1997). There is a proposed expansion of the iron
ore facilities so that the current amounts exported would double over the next 10 years. The would
obviously result in a dramatic increase in shipping movements and ballast water discharges.
In addition to the above, Saldanha is an extremely sensitive site from an environmental perspective.
The southern part of the bay called Langebaan Lagoon is a National Marine Park and a Ramsar
Site, with a large number of migrant waders. The bay also encompasses a number of islands with
large seabird colonies, and hosts a number of mariculture operations.
There are a number of recorded introductions of marine species into South African waters. These
include the European mussels (Mytilus galloprovincialis), the European shore crab (Carcinus meanis),
whelks (Bedeva paivae & Thais haemostoma), and a dinoflagellate (Glmnodimium cf. mikimotoi). Of
greatest concern to this project is an outbreak of a unicellular algae (Oreococcus anophagessernes),
which has appeared in Saldanha Bay over the last three years and which appears to be having a
negative effect on the growth rates of the mussels being grown there to the extent that some of the
mussel farmers are considering closing down operations.
The IMO Voluntary Guidelines are not be applied in the ports, but some of the ports, including
Saldanha have, for some years, been collecting data on ballast water discharges.
The first Country Project Task Force Meeting was held on 20 June [minutes attached at Appendix 3]
and a workshop to develop the National Workplan is being planned for early August.
Ukraine
There is not so much time past since we received confirmation that the Global Ballast Water
Management Programme (GloBallast) became reality, and the Ukrainian port of Odessa is going to
become for the nearest 3-4 years a European demonstration centre for ways of solving ballast water
management problems.
We are well aware that the Programme's main objective is removing obstacles for effective ballast
water management as it is defined both in its name and contents. However, the initiative group of the
Shipping Safety Inspectorate of Ukraine, when taking part in the discussion of alien problems at the
MEPC session from the very beginning, has suggested that these tasks be solved in a wider scope than
that covering only the IMO guidelines implementation.
In order to prove that suggestion as well as involve wider public circles to the problem's solution both
in Ukraine and in the Black Sea and Caspian region as a whole, the Inspectorate even before its
43
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
appointment as National Lead Agency held a three-day workshop aboard the scientific vessel Georgiy
Ushakov in September 1999. The workshop was organized under the leadership of IMO and attended
by officers of the Marine Environment Protection Division and many international experts. The
participants visited the ports of Odessa, Constanta and Varna, actively exchanging their views in
various scopes concerning possible ways of the most effective solution of the problem in the region.
Calling, in the course of the workshop, press conferences with the mass media of the coastal countries
and observing the consequent publications and TV and radio reports, we were convinced that the
environmental and medical public are well aware of the possible outcome of exotic species'
intervention and showed deep concern in taking steps to reduce the probability of such interventions
and decrease their impact. Hence, we have come to think that Ukraine's participation in GloBallast is
a serious and positive step not only for Ukraine and the neighbouring countries, but also for other
countries interested in reducing the risk of a still undefeated problem provided we prove this trust.
Recognizing the responsibility laid down on the Shipping Safety Inspectorate of Ukraine, as the
agency in charge of the Programme in Ukraine, we assumed from the beginning of this year the series
of consultations with representatives of merchant shipping, environmental and sanitary authorities,
port authorities and local state power bodies in order to highlight the extent of their concern in
participating in the Programme. We have managed to determine the actual range of organizations and
authorities ready to appoint their employees for further work. We also blueprinted the scope of
competency for the Lead Agency and that of the main activities for the Country's Task Force.
Considering the zero stage of preparation of the Programme's realization, we can't but mention that
utterly important support permanently rendered by the Project Co-ordination Unit. This was
expressed primarily by reacting swiftly to all our enquiries and requests, appointing the CFP well in
time and supplying us with the necessary organizational materials. In our view, development of such
bulky and comprehensive documents within such a short time frame deserves particular thanks. It is
due to their persistence and our modest efforts that we can too can admit not that Objective 1 of the
Programme is achieved, at least in Ukraine.
The organizational basis for achieving the further goals of the Programme in Ukraine were created the
following way:
1. Publications in the press and TV reports drew to the Programme the attention of all those
concerned, namely environmentalists, medics, shipping companies, ports and local authorities.
The Green Party of Ukraine officially addressed the Transport Ministry and suggested that a large
meeting and wide discussions should be sponsored dealing with ways of appearing of exotic
species transfer threat and ways of preventing such a threat. The meeting in Odessa, on 29 May
2000, approved of the Demonstration Centre to be established in Odessa and the key lines of its
activities, agreed with the proposal by Shipping Safety Inspectorate of Ukraine to create a
Country Task Force embracing representatives of almost all organizations taking part in the
meeting. Detailed information on the CPTF of Ukraine is submitted to the PCU.
2. As soon as 9 June 2000, the first meeting of the CPTF of Ukraine took place, its audience
requested to prepare proposals on their corresponding organizations' participation in the
Programme and to submit them to the PCU representative Mr Khalimonov during his mission in
Ukraine [minutes attached at Appendix 3].
3. The date when the CPTF of Ukraine was born should be regarded as its first official session with
the PCU representative taking part, that is 20 June 2000, which was accompanied by a number of
discussions following on organizational matters on the 21st and 22nd.
In the course of these meetings our CPTF obtained full and comprehensive advice on how to make up
the National Workplan for the implementation of GloBall in Ukraine is priority. Results of the talks
mentioned are now under consideration. Based on the Programmes' objectives and tasks, taking into
account the recommendations of Mr Khalimonov, we drafted a sketch plan submitted to the PCU.
44
Agenda Item 6 Country Status Reports
The CPTF session drew its attention to the necessity of the earliest completion of the preliminary
stage of the Programme in order to start practical activities. In particular, it was especially pointed out
that without the Programme's final adaptation to the requirements of practical solutions and without
the documents' revision, completed national and regional workplans cannot be prepared and avoided.
Thus, the Demonstration Centre of Ukraine can boast of the following:
-
The Lead Agency (Shipping Safety Inspectorate of Ukraine) is appointed;
-
The Country Focal Point is designated;
-
The CFP Assistant is appointed;
-
The Country Task Force of Ukraine is established, its personnel list have been approved;
-
The scope of major activities for the Ukrainian CPTF is drafted as well as the National
Workplan blueprinted;
-
Provisional measures are taken to find a place for a specialized laboratory and to sign the
Memorandum of Understanding between the Ministry of Transport and International
Maritime Organization (MoU on GloBallast).
In the nearer term, depending on the solution taken on ways and numbers of funding, we expect to
provide:
-
Elaboration of the National Working Plan for the implementation of the GloBallast
Programme in Ukraine, its agreeing with the PCU;
-
Equipment for the Demonstration Centre with modern office facilities and
communications;
-
Establishment of an information & analysis centre of the CPTF of Ukraine;
-
Signing of the MoU on GloBallast.
We believe that the most important line of the Ukrainian CPTF activities is possibly the soonest
development of regional co-operation by means of involving experts interested from other countries
of the Black Sea region aiming at further creating the Regional Task Force with its own working plan
and ways of its realization. At the same time, we don't think it feasible if any regional activities start
before national plans are approved.
There is no doubt that the Programme has come to life. The potent personnel structure of the PCU
and national human resources available prove that with international organizations' support such ways
of the problem's solution can be reached that they\ would allow developing countries to find real
measures preventing or reducing even a smallest opportunity for exotic species to trespass national
ecosystems. It can turn out that the activity of demonstration centres would provide with universal
recommendations for developed countries too, and then it could be rather easy to set up any
mandatory measures for shipping mechanism of such threats' prevention.
45
Agenda Item 7:
NGO/Industry information papers
OCIMF
OCIMF represents some 40 international oil companies from every region of the world. Our interests
include both shipping and terminalling of oil cargoes and often setting many of the operational
standards and guidelines for the industry. Environmental and Safety issues are our main concern and
we realise that whether ballast water management becomes a ship or terminal responsibility (or a
combination) the system will have to be managed on an operational level by our member companies.
Substantial financial input from our members is a foregone conclusion whether in treatment systems
on ships or reception facilities ashore.
OCIMF will support any reasonable measures that are applied fairly and uniformly, helping reduce
environmental and biological impact from ballast water carriage and disposal, but commensurate with
safe operation of ships and terminals. We feel that ballast water exchange at sea remains a potential
safety hazard with existing ship designs and realise that many masters may feel commercially
pressurised into exchanging ballast in inappropriate weather conditions.
The general policy adopted by OCIMF is as I briefly quoted yesterday is to: "Support moves to
encourage the development of new technologies and methods of operating (including monitoring and
performance criteria), as a means of addressing the safety concerns associated with ballast water
exchange at sea for preventing the transfer of harmful aquatic organisms in ship's ballast".
This policy is under periodic review and to formulate a comprehensive policy we need to gain more
awareness of the range of practical issues and problems that can be expected (by both developing and
developed countries) in implementing existing ballast water control guidelines and in the introduction
of mandatory provisions currently under development.
The current status of research into the full range of ecological and environmental liabilities and
development of workable treatment methods is an important factor into determining the best overall
solutions. With particular regard to this project and the participating countries, the means of enforcing
the rules should be considered of equal importance and should not be relegated to a minor position. If
an effective control system is not seen to be operating and penalties are not sufficient to impel people
to comply it is almost certain that a large number of operators will ignore or bend the rules. Ballast
water management is such a huge problem both financially and logistically we need to get it right,
first time. The issue will not go away.
To give a practical example of the type of problems that can occur with a ship and ballast I can use the
last ship I was Master of, a 1996 built double hull shuttle tanker operating wholly within NW Europe.
A particular port in France, Donges on the river Loire, is typical of many river berths around the
world, it is less a river and more a mud chute. Whatever we tried to limit the sediment intake whilst
ballasting -waiting for highest tide or until the ships stresses were approaching safe limitations, or
addition of supposedly safe emulsifier chemicals, the ship always sailed with approximately 2-3000
tons of sediment including a rich bioculture -having waded waist deep through it I can vouch for the
problem.
46
Agenda Item 7 NGO/Industry information papers
After sailing, exchanging ballast totally in pairs of ballast tanks some 90-95% of sediment and
organisms remained on board. Frequent further changes had no effect. The only means of removing
this matter was by men in tanks with hoses taking 6 or 7 working days to complete all tanks.
In short sea trades this is not possible, and the ships cargo carrying capacity is substantially reduced.
No damage to steelwork was noted but wear on pump bearings and impellors was severe.
The benefits of filtering when loading ballast, and filtrate back washed to water source are therefore
highlighted both operationally and biologically.
INTERTANKO
INTERTANKO have been involved with the issue of alien species introduction since the early 90's
when IMO were developing their first set of guidelines produced in 1993. Since then, INTERTANKO
has taken a number of major steps to aid owners in their environmental responsibilities.
At present, INTERTANKO has four main areas of action in the issue:
On an international level, INTERTANKO have been working within the IMO to ensure that a wholly
international approach to the problem is undertaken on a legislatory level. In aiding in the
development of resolution A.868 (20) and then the development, with ICS, of the Model Ballast
Water Management Plan, INTERTANKO are aiming at ensuring that legislation is practical for the
industry and effective in its role of preventing further environmental damage.
On a national and regional level, INTERTANKO have had to ensure that national and regional
legislation is common knowledge to the owners and operators. This has been especially so in the last
5 years as unilateral action because more common place. Recently, INTERTANKO's Environmental
Committee have requested that a database of all the legislation be established on the web site this
has been done and is currently available to our members and in the spirit of co-operation will be
available to all on our website before the end of the summer.
Due to the problems associated with the use of ballast water exchange at sea, INTERTANKO have
been active in supporting R&D projects looking at alternative treatment techniques. In particular,
INTERTANKO have recently been involved in a proposal put to the EU by Newcastle University in
which they intend to focus on four alternatives and to carry out full scale tests in which
INTERTANKO will ensure the availability of vessels. Furthermore, INTERTANKO's Environmental
Committee continue to assess and appraise the various new technologies for ballast water
management at each meeting in order to ensure that owners are aware and up to date on the new
options.
Finally, INTERTANKO have been active in developing awareness within the tanker, and indeed the
shipping community on the issue of alien species. I say alien species, as this is the aspect on which it
is essential that the industry understand. With information articles in circulars and on the web,
INTERTANKO are ensuring that operators and owners understand the reasons for the need to be
proactive on this issue and indeed why they need to carry out the procedures in the first place.
In light of this INTERTANKO will actively support the GloBallast project during the next three years
and to help ensure its ultimate success in the prevention of the introduction of unwanted alien species.
In this spirit, INTERTANKO, along with ICS, would like to donate a copy of the Model Ballast
Water Management Plan to each of the six representatives from the six participating States.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Friends of the Earth International
Control on the discharge of ships ballast water will be required by states for a broad range of reasons
with particular regard to the introduction of unwanted or harmful aquatic species. At present an
absolute technical solution does not exist which would enable total cleansing of the necessary ballast
water discharge. Therefore in assessing the risk of an unwanted species introduction it will be
necessary to establish a hierarchy or spectrum of concern. What is or is not discharged in ballast water
within the jurisdiction of a coastal state is at the discretion of that state.
Ships normally interface only with the maritime administration of a particular state and which can be
somewhat remote from the socio/political structure of that state ie an external perspective as opposed
to an internal perspective.
In order to bridge what can be a substantial gap in understanding of cause and effect and thereby
target resources effectively it is essential to establish some form of administrative structure. This may
be best achieved through an Integrated Coastal Management system. Many states already have such a
coherent system in place and where this is so using it can avoid the duplication of effort.
The first stage is to establish the scoping list to enable effective stakeholder input and consultation. A
preliminary list is suggested below.
· Aquaculture -fish diseases etc.
· Capture fisheries/artisanal fishing -as above and introduced predators. Public health -
bacteria/viruses, water intakes and sewage discharges - fouling organisms.
· Biodiversity/nature conservation - any introduced species.
· Coastal maritime built infrastructure -Flood defences, timber jetties and piled buildings -
boring and burrowing species -Coastal power plants, cooling water intakes -fouling
organisms.
48
Agenda Item 8:
Establishment of Advisory Bodies
Background
During implementation of the programme, specialist technical and scientific advice will be required
on various matters, so as to ensure that activities delivered to participating countries are technically
sound and, where relevant, scientifically rigorous, credible and defensible.
Significant technical and scientific expertise exists within the Programme Coordination Unit (PCU).
However, the breadth and complexity of many of the issues that will be dealt with during the
programme and the primary focus of the PCU on overall programme management, will require co-
opting of supplementary technical and scientific advice and assistance.
It should be noted that these Technical and Scientific Advisory Bodies (TABs and SABs) are in
addition to experts contracted as consultants to undertake specific tasks and activities, as provided for
in the Project Implementation Plan (PIP). Unlike individual consultants, the will act as expert panels,
providing advisory and review services on a variety of issues as and when required. This includes
when it is necessary and/or prudent to obtain the opinions of a number of experts, rather than rely on
the advice of an individual consultant.
Examples of where such advice and assistance will be required are as follows:
Risk Assessment
Under the programme, an assessment of the risk of alien marine species introductions will be
conducted at each demonstration site. This is important for establishing the level and types of risks of
introductions each port faces, as well as the most sensitive and valuable resources that might be
threatened. These will differ from site to site, and will determine the types of management responses
that are required. The risk assessments therefore constitute a fundamental foundation for each
country's response to the ballast water issue.
There are currently a variety of risk assessment techniques available. These range from highly
complex, quantitative modelling exercises through to relatively simple, descriptive/comparative
methods, and from methods that assess specific target species through to methods based on broad
environmental comparisons. Many of these techniques are still considered to be experimental, and
there is still significant debate amongst the scientific community as to which constitutes the best
approach. In order to ensure that the programme delivers credible and practically useful results to
participating countries and value for money to the project donors, the PCU must ensure that the risk
assessment methodology adopted for the programme is the best possible. This must consider the
circumstances at each demonstration site, the availability of data and the available budget. A SAB
comprising the world's best experts in introduced marine species risk assessment would need to be
assembled to consider this issue and advise the PCU and participating countries on the optimum
methodology that should be adopted.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Port Baseline Surveys
Under the programme, port baseline surveys will be conducted at each demonstration site. These will
constitute field collection, classification and description of marine biota from the full range of habitats
in each port, to provide an inventory of existing marine biodiversity and to identify the presence or
absence of any introduced marine species. As with the risk assessment above, these surveys will
constitute a fundamental foundation of each country's response to the ballast water issue. The initial
surveys to be resourced and supported by the programme should become long-term, ongoing
biological monitoring programmes for each port, resouced by each country. This will allow any
existing introductions to be tracked and managed and any new introductions to be detected and
responded to.
There are currently a variety of port survey techniques available, and some organisations have
developed standardised sampling protocols. In order to ensure that the programme delivers credible
and practically useful results to participating countries and value for money to the project donors, the
PCU must ensure that the port survey methodology adopted for the programme is the best possible.
This must consider the circumstances at each demonstration site, the availability of biological
expertise and facilities in each country and the available budget. A SAB comprising the world's best
experts in port baseline surveys would need to be assembled to consider this issue and advise the PCU
and participating countries on the optimum methodology that should be adopted.
Ballast Water Treatment
There is currently a large range of engineering and scientific research and development projects
underway at various institutions around the world aimed at developing more effective treatment
methods to prevent the transfer of marine organisms in ships' ballast water. While the programme
itself does not provide for significant involvement in such R&D, apart from sponsoring an
international R&D symposium, the PCU will be expected to provide advice to participating countries
on this issue. Some pilot countries may embark on treatment R&D pilot plant projects as part of their
national responses. Limited expertise exists within the PCU on this specific issue and a TAB
comprising engineers, water treatment specialists, shipping experts and biologists may need to be
established in order to advise the programme.
Technical Review Services
From time to time the programme will produce scientific reports and technical documents. Quality
control procedures will require peer review of these prior to publication, and SABs and TABs may
need to be utilised for this purpose.
SAB & TAB Membership
The membership of these advisory groups will be by invitation from the PCU. Relevant experts will
be identified from databases and directories such as the Smithsonian's Alien Invasions Research
Directory (AIRD) and other sources. Membership will not comprise more than five experts per group.
50
Agenda Item 8 Establishment of Advisory Bodies
Meetings and Costs
SAB and TAB meetings will be called for and organised by the PCU as and when required, and held
at a venue appropriate to the task at hand. As technical bodies, the PCU will act as Chair and
Secretary to these groups. The programme will cover the costs of these meetings, including travel and
daily subsistence allowance for members. Members will be requested to provide their time free-of-
charge, as a service to the programme in return for the various benefits that such membership
provides, including kudos and networking.
A total of US$120,000 is budgeted for these meetings, based on an estimate of one meeting of each
group each year (two meetings per year) over the three years of the programme, and a cost of
US$20,000 per meeting.
51
Agenda Item 9:
National Workplan Template
Background
In order to facilitate the implementation of programme activities at the national and port level, a
National Workplan (and budget) is required for each pilot country.
One of the main tasks of the Country Project Task Force (CPTF) will be to develop, as a cooperative
group, these National Workplans.
In order to ensure standardisation and a consistent approach across each demonstration site, and to
reduce the effort required by each CPTF, the Programme Coordination Unit (PCU) has prepared a
general National Workplan template (Attachment One). The National Workplans should follow this
template, which outlines the different components of the programme that need to be implemented at
each demonstration site. How these tasks are approached may differ from country to country, and it is
up to the CPTFs to develop this.
However, it should be noted that detailed guidelines, templates and protocols are being developed by
the programme to assist each country with specific tasks, for example recording and reporting
procedures, standardised ballast water sampling procedures, risk assessment methodologies and port
baseline survey techniques. These standardised approaches will be developed in consultation with the
world's foremost ballast water and marine bio-invasions authorities, and made available by the PCU
for use by each country, along with technical assistance and support for their implementation.
National Workplans will be drafted by each CFP Assistant with the support of the CPTF and
submitted to the PCU for review and feedback, and will form the basis upon which each CPTF will
implement programme activities within its jurisdiction.
Budget
A total of US$660,000 is available under the programme to assist each country to develop and
implement their National Workplans.
National Workplan Template
The National Workplan Template is attached at Appendix 4.
52
Agenda Item 10:
Proposed IMO/Pilot Country MoUs
Background
As this is a complex project involving the three UN organisations and six national governments, the
international transfer of funds and an expectation that each participating party will carry out various
activities to fulfil certain obligations, as outlined in the Project Document, it is necessary to provide a
legal basis and mandate for cooperation between the executing agency (IMO) and each participating
country. This is most effectively and efficiently achieved through a simple Memorandum of
Understanding (MoU) between IMO and the government of each participating country.
Accordingly, approximately two years ago during the preparatory phases of the project, such an MoU
was drafted by IMO for consideration my governments. This MoU has now been amended to reflect
feed-back received from some participating countries and a final draft is now available (Attachment I)
for consideration by participating countries for signing.
Benefits
The benefits of such an MoU include:
· Clear definition of the roles, responsibilities and obligations of each party.
· Provision of a clear mandate for the project at the national level.
· A basis for the Lead Agency in each country to secure support from other national
government bodies, including treasury, for the implementation of in-country programme
activities.
Action Required
The national government in each participating country needs to review the final draft MoU and
progress.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Final Draft MoU
Memorandum of Understanding
between
[Ministry, Governmental Agency, etc.] of [
]
and
The International Maritime Organization (IMO)
This Memorandum of Understanding is concluded between the [Ministry, Governmental
Agency, etc.] of [
] [address] and the International Maritime Organization (hereinafter
referred to as "IMO") for the implementation and execution of the GEF/UNDP/IMO Project on
"Removal of Barriers for the Effective Implementation of Ballast Water Control and Management in
Development Countries" (Project No. GLO/99/G31/ All G/19) (hereinafter referred to as the "Project").
Preamble
The [Ministry, Governmental Agency, etc.] of [
] and IMO,
Desiring to achieve the overall objective of this Project, which is to assist developing countries
to reduce the transfer of harmful organisms from ship ballast water, and more specifically to implement
the existing IMO voluntary guidelines and prepare for the anticipated IMO regulatory regime on ballast
water,
Considering that the Global Environment Facility (GEF) has allocated US$7,392,000 for this
Project for a three-year period from May 2000 to April 2003, UNDP is the GEF
Implementing Agency for the project; IMO is the UNDP Executing Agency for the Project,
Recognizing that the commitment and support of the beneficiary participating countries is
required to assure the successful implementation and execution of the Project,
Have agreed as follows:
Article 1: Objectives
1.1
The Parties to this Memorandum of Understanding agree to work together to implement and
execute the Project and to perform their reciprocal obligations in accordance with the terms established
by the Project document attached hereto (as amended if applicable).
Article 2: Undertaking by IMO
2.1
The IMO, as executing agency for the Project, has established a Project Co-ordinating Unit
(PCU) at IMO Headquarters in London. The PCU consists of one Chief Technical Adviser (CTA), one
Technical Adviser (TA) (a communication specialist), and one Administrative Assistant. The PCU will
be responsible for the day-to-day activities of the Project, and will report to the Director, Marine
Environment Division, IMO. IMO will report to the United Nations Development Programme; IMO will
also provide staff support for the project activities and office space for PCU.
2 .2
The Project Co-ordinating Unit (PCU) will:
.1
throughout the life of the Project, cover the salary, including travel costs, of one assistant to the
national Focal Point throughout the Project;
54
Agenda Item 10 Proposed IMO/Pilot Country MoUs
.2
provide technical assistance and guidance to the national Focal Point in the execution of the
Project on both a national and a regional basis in accordance with the Project Document;
.3
finance the consultancy contracts and pay the costs of the activities related to implementation of
the Project;
.4
assist and provide financial support for organizing the national and/or regional meetings in
accordance with the Project Document;
.5
procure and finance the equipment necessary for the implementation of the Project;
.6
cover the costs for reporting and evaluating the Project; and,
.7
assist and provide financial support for the establishment of the Regional Task Forces (RPTFs).
Article 3: Undertaking by the [Ministry, Governmental Agency, etc.] of [
]
3.1
The [Ministry, Governmental Agency, etc.] of [
] will:
.1
act as a Lead Agency and appoint a Country Focal Point for the Project;
.2
in co-operation with the PCU, select a competent person to act as Assistant to the Country Focal
Point and provide office space for the Assistant;
.3
release the Country Focal Point from his normal duties to attend meetings and participate in
other activities related to the implementation of the Project (all travel costs incurred in this
respect will be covered by the project);
.4
develop port and country-specific programmes of action based on the model provided by PCU;
.5
provide free access to information required for the implementation of the Project;
.6
authorize, subject to adequate prior notification and formal clearance, site visits by technical
experts to support the implementation of the Project;
.7
provide financial and in kind support for the activities of the Project, especially covering local
expenditure;
.8
support the risk assessment activities, the port baseline surveys and academic research on
subjects related to ballast water issues; and,
.9
ensure co-ordination between its different agencies involved in the ballast water issue
(environment, transport, fisheries, etc.).
Article 4: Implementation
4.1
During the development of the Project, the [Ministry, Governmental Agency, etc] shall inform
the PCU, through the Focal Point, of any other national or regional organizations to be involved in the
project implementation.
4.2
The [Ministry, Governmental Agency, etc.] through the Focal Point and IMO, through the PCU,
shall keep each other mutually informed of all relevant developments related to the Project through
official correspondence.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
4.3
To ensure adequate follow-up and co-ordination of the work plan, regular national and
regional meetings shall be arranged between the Focal Point the Country Project Task Force, the
Regional Project Task Force, and the PCU.
Article 5: Amendments
5.1
Any amendment to the present MOU must be confirmed in writing between the [Ministry,
Governmental Agency, etc] and IMO.
Article 6: Entry into force and expiry of the Memorandum of Understanding
6.1
This Memorandum of Understanding will enter into force upon signature by the parities
hereto. The duration of the present Memorandum of Understanding will be linked to the period
necessary for the implementation of the Project. It will expire no later than 30 April 2003, or such other
date as IMO and the [Ministry, Governmental Agency, etc.] shall agree in writing.
Article 7: Settlement of disputes
7.1
All disputes arising in connection with this Memorandum of Understanding shall be settled
amicably by direct negotiation between the parties hereto.
Article 8: Termination
8.1
This Memorandum of Understanding may be terminated by IMO with a minimum of 60 days
notice in the event of non-performance of any of its clauses or force majeure.
In witness hereof the duly accredited undersigned affix their signature.
Made in duplicate in the English language.
[City]
[day]
[date]
[year]
On
behalf
of
On
behalf
of
International Maritime Organization
[Ministry, Governmental Agency, etc.
]
56
Agenda Item 11:
Terms of Reference for Regional
Project Task Forces
Background
A key objective of the programme is to develop cooperative relationships in the field of ballast water
management between each of the initial six pilot countries and neighbouring countries and to replicate
each demonstration site throughout each region that the initial demonstration sites represent.
This objective will be facilitated by the creation of Regional Project Task Forces (RPTFs), the holding
of RPTF meetings and the sponsoring of study tours by personnel from neighbouring countries to the
initial demonstration site in their region.
The Terms of Reference for the RPTFs are as follows:
Role
The RPTF's are primarily a vehicle for communication and consultation. They will provide the
principle forum in each of the six regions for enhancing multi-lateral, regional cooperation, and for
the exchange of information and experiences. The RPTFs will help to ensure coordination of activities
between countries and consistency of regional activities with IMO guidelines and requirements, in the
field of ballast water management.
Formation
Formation of RPTF's will be at the instigation and invitation of the PCU, with support from the CTF
in the initial pilot countries. During the programme the initial pilot countries will be encouraged to
initiate contact and the development of cooperative arrangements directly with neighbouring
countries, with a view to forming an RPTF. Maximum use should be made of existing regional
mechanisms in establishing each RPTF (e.g. other GEF IW projects in the region, UNEP Regional
Seas Programme secretariats where relevant).
Membership
RPTF membership will comprise the CPF and CPF Assistant from the initial demonstration site,
senior government officials from the maritime, environment and/or port administrations in as many
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
neighbouring countries as possible, regional shipping and port industry representatives, the
Programme Coordination Unit, IMO and UNDP, and a representative from any existing regional
programmes or projects (as above). Initially, the PCU will chair RPTF meetings and the CFP/CFP
Assistant in the initial pilot countries will act as Secretariat. As the three year programme draws to a
close, each RPTF will need to continue and should designate its own chairmanship and secretarial
arrangements.
Tasks
Each RPTF will undertake the following tasks:
· Share information from the initial pilot countries on lessons learned from the initial
demonstration sites.
· Assist the PCU with organising study tours by RPTF members to the demonstration sites.
· Identify suitable additional sites in the region for replicating the initial demonstration sites,
and facilitate the establishment of these sites.
· Develop regional strategies and action plans to implement IMO guidelines and requirements
at the regional level.
Meetings
RPTF meetings will be held as and when required and may be hosted by any participating country in
each region.
Costs
A total of US$60,000 is available in the programme budget to assist PCU and UNDP travel associated
with establishing the RPTFs and US$630,000 is available to support RPTF meetings and study tours
to demonstration sites.
58
Agenda Item 12:
Forthcoming Country Communication
Workshops
Background
The most significant barrier to action on ballast water transfer has been identified within the PDF-B
process, and by other observers, as the lack of awareness about the existence and potentially
catastrophic consequences of the introduction of unwanted organisms. Without adequate information
on the actual and potential seriousness of impacts, actions to remediate the problem will not be taken.
The participating countries are likely to have few if any education and awareness raising materials to
address or describe problems associated with unchecked ballast water releases. Increasingly, however,
there is a growing body of case studies, research, control programs, and public education and
information programs that have been and continue to be developed in countries such as Argentina,
Australia, Canada, Israel, New Zealand, Brazil and the United States. The PCU will make maximum
use of existing case studies and public information and education programmes to generate generic
communication, education and awareness raising materials, for use by the pilot countries and others,
and will be able to `tailor' materials to meet country-specific needs.
In addition, each pilot country will develop a country/port specific communication workplan. These
workplans will clearly outline the strategies and activities that each country will carry out in order to
communicate and raise awareness about ballast water and invasive marine species, including aims,
target audiences, key messages, proposed communication mediums, roles and responsibilities,
timelines and budget.
This will be done through a three (3) day country communication workshop, to be held in each pilot
country. These workshops will be resourced by the programme (US$20,000 per country) and assisted
by the PCU (in particular the Technical Adviser, who has primary responsible for communication
matters in the PCU). They will involve the CFP and relevant members of the CTF, as well as national
authorities on communication, education, public participation and community consultation.
Significant resources will be made available by the programme for the implementation of each
country's communication workplan (US$600K over the three years of the programme, or US$100K
per country).
Action Required
It is proposed to hold the Country Communication Workshops in September/October 2000, and
planning and organisational arrangements will need to commence in July. The PCU will require
substantial support and assistance from the CFP and CFP Assistant in each country for these tasks,
including:
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
· Identifying workshop participants and resource personnel, including national authorities on
communication, education, public participation and community consultation.
· Identifying and securing suitable venue and facilities.
· Arranging in-country accommodation, catering, transport and logistics.
· Developing the workshop programme and activities.
· Running the workshop.
· Preparing the National Communication Workplan developed by the workshop.
60
Agenda Item 13:
Forthcoming Case Studies
Background
The most significant barrier to action on ballast water transfer has been identified within the PDF-B
process, and by other observers, as the lack of awareness about the existence and potentially
catastrophic consequences of the introduction of unwanted organisms. Without adequate information
on the actual and potential seriousness of impacts, actions to remediate the problem will not be taken.
The participating countries are likely to have few if any education and awareness raising materials to
address or describe problems associated with unchecked ballast water releases. The PCU will assume
an important role in raising awareness within each pilot country, region and internationally through
the coordination and communication of real-life case studies that demonstrate the threats and impacts
posed by introduced marine species. These case studies will be as relevant as possible to the six
demonstration sites. They will be undertaken by consultants on contract to the PCU, with significant
input and support from each CFP/CTF. Communication of the case studies to all stakeholders will
receive highest priority.
Action Required
It is proposed to commence the first round of Case Studies in the second half of 2000, and planning
and organisational arrangements will need to commence in July. The PCU will manage the
engagement of consultants to undertake the Case Studies, and will require substantial support from the
CFP and CFP Assistant in each country, in particular to:
· Gather as much in-country and regional data as possible on known existing introductions,
including economic, ecological and human health impacts.
· Identifying in-country and regional authorities on introduced marine species.
· Providing this information to the consultant and facilitating the consultant's own data
gathering exercises and contacts with in-country and regional authorities on introduced
marine species.
· Reviewing the draft reports on the Case Studies.
· Facilitating the dissemination and communication of the Case Studies to in-country and
regional audiences, including through distribution of Case Study reports, holding of seminars
and use of the mass media.
61
Appendix 1:
List of Participants
Appendix 1 List of Participants
Brazil
Mr Robson José Calixto
Coastal & Marine Management Advisor
Tel: +55 61 429 1053
Maritime Affairs Division, Brazilian Navy Staff
Fax: +55 61 429 1051
Esplanada dos Ministerios, Bloco B, 8-andar
robson-jose.calixto@mma.gov.br
S.829 70068-900, Brasilia DF, Brazil.
Captain Jorge E.C. Rocha
Permanent Representative to the IMO
Tel: +44 (0)20 7399 9268
Brazilian Embassy
crocha@infolondres.org.uk
32 Green Street, Mayfair, London
China
Captain Song Jiahui Country Focal Point
Deputy Director General
Tel: +86 10 6529 2466
China Maritime Safety Administration
Fax: +86 10 6529 2245
11 Jianguomennei Ave, Beijing 100736
captainsjh@263.net
Peoples Republic of China.
Mr Zhao Dianrong CFP Assistant
Tel: +86 10 6529 2862
Director of Ship Safety and Pollution Safety
Fax: +86 10 6529 2875
China Maritime Safety Administration
vkdmdzhao@Sina.com
11 Jianguomennei Ave, Beijing 100736
Peoples Republic of China
India
Mr Sanjoy Chakrabarty Country Focal Point
Tel: +91 22 261 3303
Deputy Chief Surveyor
Fax: +91 22 261 3655
Directorate General of Shipping
sanjoy@dgshipping.com
Jahaz Bhawan, WH Marg
Mumbai 400 038, India
Islamic Republic of Iran
Mr Asghar Fallahi Country Focal Point
Kharg Island Port Director
Tel: +98 21 88 26386
Ports and Shipping Organization, Ministry of Road and
Fax: +98 21 882 6386
Transportation
kayvanrad@ir-pso.com
C/O N751, Enghelab Ave
Tehran 1599661464, Iran
Mr Nasser Kayvan Rad
Marine Environment Expert (PSO Main Office)
Tel: +98 21 880 9326
Ports and Shipping Organization, Ministry of Road and
Fax: +98 21 880 4100
Transportation
kayvanrad@ir-pso.com
C/O N751, Enghelab Ave
Tehran 1599661464, Iran
1
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
South Africa
Dr Lynn Jackson Country Focal Point
Deputy Director, Marine Pollution Division
Tel: +27 21 402 3344
Department of Environmental Affairs and Tourism
Fax: +27 21 421 5342
Private Bag X2, Roggebai 8012, Cape Town,
ljackson@sfri2.wcape.gov.za
South Africa
Ukraine
Mr Vladimir Rabotnyov Country Focal Point
Deputy Head
Tel: +38 0482 637 387
Shipping Safety
Fax: +38 0482 428 073
Inspectorate of Ukraine
rabotn@te.net.ua
29 Shevchenko pr, 270058, Odessa Ukraine
Mr Sergey Limanchuk CFP Assistant
Deputy Head of Division
Tel: +38 0482 428 051
Shipping Safety
Fax: +38 0482 428 073
Inspectorate of Ukraine
rabotn@te.net.ua
29 Shevchenko pr, 270058, Odessa Ukraine
Observers
Mr Alec Bilney
International Chamber of Shipping
Tel: +44 (0)20 7417 8844
12 Carthusian Street, London EC1M 6EZ
Fax: +44 (0)20 7417 8877
ics@marisec.org
Mr Tim Wilkins
Environment Manager
Tel: +44 (0)20 7369 1663
International Association of Independent Tanker Owners
Fax: +44 (0)20 7626 7078
The Baltic Exchange
tim.wilkins@intertanko.com
38 St Mary Ave, London EC3 8BH
Mr Fionn Molloy
Technical Support Officer
Tel: +44 (0)20 7621 1255
International Tanker Owners Pollution Federation
Fax: +44 (0)20 7621 1783
Staple Hall
fionnmolloy@itopf.com
Stonehouse Court, 87-90 Houndsditch
London EC3 7AX
Captain Iain Chadwick
Technical Advisor
Tel: +44 (0)20 7654 1213
Oil Companies International Marine Forum
Fax: +44 (0)20 7654 1205
27 Queen Anne's Gate
iain.chadwick@ocimf.com
London SW1H 9BU
2
Appendix 1 List of Participants
Mr John De Rose
Permanent Representative to IMO
Tel: +44 (0)20 7976 0660
International Association of Classification Societies
Fax: +44 (0)20 7976 0440
5 Old Queen Street
Permsec@iacs.org.uk
London SW1H 9JA
Mr Peter van der Kluit
IAPH Liaison Officer with IMO
Tel: +31 10 423 1986
International Association of Ports and Harbours
Fax: +31 10 484 6071
c/o Marine Safety
pvdkluit@marinesafety.nl
Rotterdam b.v.
PO Box 51290 3007 GG
Rotterdam, The Netherlands
Mr Gerry Askham
Chief Executive Officer
Tel: +44 (0)1708 734 787
International Cargo Handling Co-ordination Association
Fax: +44 (0)1708 734 877
Suite 2, 85 Western Road
postmaster@ichca.org.uk
Romford, Essex
www.ichcabulk.org
RM1 3LS
Mr Roger Lankester
Friends of the Earth International
Tel: +44 (0)1277 353 450
22 Marks Close, Ingatestone
lankcenguk@connectfree.co.uk
Essex CM4 9AR
Dr Jose Matheickal
Research Fellow
Tel: +65 7941 500
Singapore Environmental Technology Institute
Fax: +65 7921 291
NTU Yunnan Garden Campus
jtmath@eti.org.sg
Innovation Centre Unit 237
18 Nanyang Drive,
Singapore 639 798
UNDP
Mr Philip Reynolds
Chief Water Programme
Tel: +1 212 906 5866
Sustainable Energy and Environment Division
Fax: +1 212 906 6973
Room FF-1034
philip.reynolds@undp.org
One United Nations Plaza, 304E 45th Street
www.undp.org
New York, NY 10017, USA
UNDP/GEF
Mr Andrew Hudson
Principal Technical Adviser International Waters
Tel: +1 212 906 6228
Global Environment Facility, United Nations
Fax: +1 212 906 6998/6690
Development Programme
andrew.hudson@undp.org
Room FF-1076, One United Nations Plaza
www.undp.org/gef
304E 45th Street, New York, NY 10017, USA
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
IMO Officers
Mr Oleg Khalimonov
Director
Tel: +44 (0)20 7587 3113
Marine Environment Division, IMO
Fax: +44 (0)20 7587 3210
4 Albert Embankment
okhalimo@imo.org
London SE1 7SR
www.imo.org
United Kingdom
Mr Manfred Nauke
Deputy Director/Chief - Office for the London
Tel: +44 (0)20 7587 3124
Convention
Fax: +44 (0)20 7587 3210
Marine Environment Division, IMO
mnauke@imo.org
4 Albert Embankment
www.imo.org
London SE1 7SR
United Kingdom
Mr Koji Sekimizu
Senior Deputy Director
Tel: +44 (0)20 7587 3119
Marine Environment Division, IMO
Fax: +44 (0)20 7587 3210
4 Albert Embankment
ksekimizu@imo.org
London SE1 7SR
www.imo.org
United Kingdom
Mr Jens Koefoed
Senior Programme Implementation Officer
Tel: +44 (0)20 7587 3221
Marine Environment Division, IMO
Fax: +44 (0)20 7587 3210
4 Albert Embankment
jkoefoed@imo.org
London SE1 7SR
www.imo.org
United Kingdom
GloBallast PCU
Mr Dandu Pughiuc
Chief Technical Adviser
Tel: +44 (0)20 7587 3247
Programme Coordination Unit
Fax: +44 (0)20 7587 3261
Global Ballast Water Management Programme
dpughiuc@imo.org
International Maritime Organization
www.imo.org
4 Albert Embankment, London SE1 7SR, United Kingdom
Mr Steve Raaymakers
Technical Adviser
Tel: +44 (0)20 7587 3251
Programme Coordination Unit
Fax: +44 (0)20 7587 3261
Global Ballast Water Management Programme
sraaymakers@imo.org
International Maritime Organization
www.imo.org
4 Albert Embankment, London SE1 7SR, United Kingdom
Mr Matthew Baker
Principal Administrative Assistant
Tel: +44 (0)20 7463 4198
Programme Coordination Unit
Fax: +44 (0)20 7587 3261
Global Ballast Water Management Programme
mbaker@imo.org
International Maritime Organization
www.imo.org
4 Albert Embankment, London SE1 7SR, United Kingdom
4
Appendix 2:
Minutes of the Meeting
Appendix 2 Minutes of the Meeting
Wednesday 5 July
Conference Room 4, IMO Headquarters, London.
The meeting was attended by 27 participants (The list of participants is attached as Annex 1).
Registration 09:30. Meeting commenced 10:00.
Opening remarks (welcome message)
The Director of the IMO Marine Environment Division and co-Chairman of the 1st GPTF, Mr Oleg
Khalimonov, opened the meeting, welcomed the delegates, outlined housekeeping arrangements and
introduced the programme. It was agreed that the meeting would be co-chaired by UNDP and IMO.
Agenda Item 1: Adoption of the Agenda
The Agenda was adopted without any changes.
Agenda Item 2: GPTF Terms of Reference
UNDP briefing on the role of the GPTF
The PCU Chief Technical Adviser presented the Terms of Reference as outlined in Briefing Paper
GPTF 1/2, emphasizing the fact that the Global Project Task Force (GPTF) is the highest Advisery
body of the Programme. The initial membership of the GPTF will include a representative and an
alternate from each participating country, representatives from UNDP/GEF,UNDP, IMO, the private
sector and NGO community. The GPTF will be chaired jointly by IMO and UNDP. The UNDP
representative and co-Chairman of the meeting, Mr Philip Reynolds, encouraged the participants to
give their input and indicated the chain of accountability in the framework of the project.
The GPTF Terms of Reference were adopted by the meeting as introduced by the Chief
Technical Adviser.
Agenda Item 3: PCU briefing on Project Implementation Plan (PIP)
The PCU Technical Adviser presented the PIP, as outlined in Briefing Paper GPTF 1/3.
It was stated that UNDP has essentially approved the PIP and the plan will be open for transparent
discussions once every year. It was agreed that the CFP Assistant is expected to carry on a
significant part of the work under the different activities.
Several questions and suggestions were made by various GPTF members.
· The South African delegate pointed out that one activity under Component 4: Ballast Water
Management Measures was missing from the PIP the development of National Ballast
Water Management Plans.
· Delegates queried why US$22K was needed for Activity 4.1: Translate/disseminate IMO
Guidelines/ICS-INTERTANKO Model. It was explained that as one of the main objectives of
the programme is to implement these guidelines, it is vital that they be distributed widely and
freely. As the IMO guidelines must be purchased from IMO at a cost of £4.50 each, and the
ISC-INTERANKO Model is also sold, funds are required to cover the purchase and
dissemination of these and other similar documents. UNDP expressed strong concerns about
IMO charging for the guidelines and urged that this be reconsidered. The MED Director
explained that all IMO Resolutions are made available for free to IMO members. Some
1
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
delegates requested that provision be made in the budget for the translation of these
documents into their national languages.
· The budget available under Activity 6.2, Regional Co-operation and Replication, (US$690K)
was thought by the South African delegate to be somewhat excessive. It was also requested
that some of the funds under this area be allocated for use by the countries themselves,
as some countries would like to take the lead in establishing regional arrangements. An
awareness seminar to precede the Regional Project Task Force meetings was suggested by the
delegate, as was the possibility of piggy-backing the existing regional agreement by sending
delegates to the relevant meetings and disseminate the generic information on ballast water
management.
After extensive discussions the meeting agreed as follows:
· In justified exceptional situations, and on a case by case basis, internal travel of the CPTF
members, and subsequent DSA, may be paid at the request of CPTF and with the approval of
CFP under Activity 1.B.3.
· As a general procedure, funds allocated for in-country activities will be made available
through the local imprest accounts after approval by the PCU. The PCU will make sure that
approved activities are included in the workplans and consistent with project objectives.
· The revised budget will provide for translation and dissemination of the most important IMO
documents regarding the ballast water issues and that these documents will be made available
for free to the participating countries.
· The level of revision of the national legislation regarding ballast water may vary from country
to country and this activity should be conducted in close consultation with the CPTFs.
· The PCU should ensure consistency and standardization of project activities in all the
participating countries to facilitate accountability to IMO, UNDP and GEF for this global
project.
· Starting with the next GPTF meeting, the Country Focal Points will report for the previous
reporting period and submit their work plans and budgets for the subsequent reporting period.
These work plans and budgets will need to be approved by the PCU/IMO and UNDP on
the advice of the GPTF.
The Chairman highlighted the similarities between the project and PEMSEA (Partnership for
Environmental Management in the Seas of East Asia). The meeting agreed that the GloBallast
project should follow the patterns for execution and implementation already established by
PEMSEA.
The PIP was approved subject to the following issues being addressed by the PCU:
· Activity 3.1: Ballast Water Risk Assessment: This should be revised to include a capacity
building component where the international consultants are required to involve in-country
counterparts in the risk assessment process and train them in the application of the risk
assessment methodologies, for future use.
· Component 4: Ballast Water Management Measures: The development of National Ballast
Water Management Plans should be included in Component 4 as a self-standing
measure.(NB: this is distinct from Activity 1.B.4: Development and Implementation of
National Workplans). The National Workplan should result in the production of a National
Management Plan (amongst other things).
· Activity 4.1: Dissemination of IMO Guidelines/ICS-INTERANKO Model: Provisions should
be made in the budget for the translation of the relevant documents into the national
languages, when so required, and relevant documents should be made available free of
charge.
2
Appendix 2 Minutes of the Meeting
· Activity 6.2: Regional Cooperation & Replication: The budget under this activity should be
reviewed as it was thought somewhat excessive. Some of the funds under this activity should
be allocated for use by the countries themselves, as some countries would like to take the lead
in establishing regional arrangements.
Agenda Item 4: Immediate Work Plans and Budgets
4.1: July-December 2000
The July-December 2000 tentative work plan and budget as outlined in Briefing Paper GPTF 1/ 4 was
approved. As an exception from the general rule for approval the 2000 national work plans and
budgets will be approved by the PCU after the initial workshops in each country.
4.2: 2001(tentative)
The tentative 2001 work plan and budget as outlined in Briefing Paper GPTF 1/ 4 was introduced by
the Chief Technical Adviser and noted by the meeting.
4.3: Financial regulations for the execution of the budget.
IMO Finance and Budget Personnel addressed the meeting and outlined the financial procedures for
execution of the budget within each pilot country, as outlined in Briefing Paper (GPTF 1/4/INF1)
Country delegates had a number of queries and questions and an informal session was scheduled for
the end of the meeting were delegates could resolve these directly with the IMO Finance and Budget
Personnel.
Thursday 6 July
Meeting commenced 0915.
Agenda Item 5: PCU Progress Report
The PCU Chief Technical Adviser presented the PCU Progress Report as outlined in briefing paper
GPTF 1/5, and it was noted by the meeting.
Agenda Item 6: Country status reports
Each country presented a report on the status of ballast water issues in their countries. Copies of the
written reports as provided by the countries are attached.
Agenda Item 7: NGO/Industry information papers regarding involvement in the ballast
water issue.
Each NGO/Industry group presented their position on the status of ballast water issue. Copies of each
of the written reports provided by the NGO/Industry representatives are attached.
3
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Friday 7 July
Meeting commences 0915.
Agenda Item 8: Establishment of Advisory bodies
The PCU Technical Adviser briefed the GPTF on the need for and the proposed arrangements for
scientific and Advisory bodies, as outlined in briefing paper GPTF 1/8. This was approved by the
meeting, on the understanding that there may be different meetings convened, sometimes virtually,
and that the PCU would determine the appropriate mix of technical and scientific personnel.
Agenda Item 9: National Work Plan template.
The PCU Technical Adviser briefed the GPTF on the use of the National Workplan template, as
outlined in briefing paper GPTF 1/9. Countries were advised that the template represents a useful
guideline and a standardised format, and subsequently countries were encouraged to use the template.
However, the main concern of the PCU is that National Workplans comply with the overall Project
Implementation Plan (PIP). Countries were also strongly encouraged to use a planning workshop
as the forum through which to develop their National Workplan, and to adopt the South
African initiative of combining the planned Country Communication Workshop with the
broader National Workplan workshop. This was noted by the meeting.
Agenda Item 10: Proposed IMO/Pilot Country MoUs
The PCU Chief Technical Adviser briefed the GPTF on the proposed IMO/Pilot Country MoUs, as
outlined in briefing paper GPTF 1/10. It was explained that while this MoU was not compulsory, it
was highly recommended, given the benefits it would provide countries as outlined in the briefing
paper. UNDP especially supported the idea of a MoU as a particularly useful instrument for the lead
agencies in the participating countries, saying it will ease the relationship with the Treasury and other
governmental bodies involved, avoid negotiating the same issues every year and help to maintain and
organize the activities regarding ballast water management in the post-project period. The MoU
should be as specific as possible and negotiated with the right person from the appropriate
government agencies in order to maximise efficiency. It would be highly desirable having the
MOU endorsed/approved by the institution/person in charge for controlling the funding of the
Lead Agency/Country Focal Point. This was noted by the meeting.
Agenda Item 11: Terms of Reference for Regional Task Forces
The PCU Chief Technical Adviser briefed the GPTF on the proposed Terms of Reference for the
Regional Task Forces, as outlined in briefing paper GPTF 1/11. The regional meetings should be
convened by the CFPs with support from PCU and IMO, but there should be certain flexibility during
the preparation stage. In some cases, like the Black Sea and Persian Gulf, the involvement of the
whole basin would be desirable. In other cases, the participating countries should identify their best
partners with a real interest in the issue and a willingness to share the experience. Further coordination
between PCU and CFPs in this respect should take place on a bilateral basis. This was approved by
the meeting.
Agenda Item 12: Forthcoming Country Communication Workshops
The PCU Technical Adviser briefed the GPTF on the forthcoming Country Communication
Workshops, as outlined in briefing paper GPTF 1/12. This was noted by the meeting.
4
Appendix 2 Minutes of the Meeting
Agenda Item 13: Forthcoming Case Studies
The PCU Technical Adviser briefed the GPTF on the forthcoming Case Studies, as outlined in
briefing paper GPTF 1/13. This was noted by the meeting.
The representative of OCIMF offered to provide an inventory of case studies on ballast water,
prepared by the organization to help PCU find the most suitable scenario for the participating
countries.
Agenda Item 14: Other business
No other business was raised.
Close of Meeting
The UNDP representative identified the PCU as the interface between the project and the global
support system and expressed the hope that it will be absorbed by the IMO at the end of the three
years. The Director of MED briefed the GPTF on the work of MEPC where both possibilities of
having a protocol or a convention are being considered. The draft regulations are well advanced and
there is still a debate on a global approach vs. ballast water management areas. This process is
intended to be finalised by March 2002. The final decision will probably be taken by MEPC 47. He
also appreciated as premature to discuss the full integration of the PCU in IMO permanent secretariat
at this stage, but based on previous experience he expressed the view that a new convention or
instrument always implies increased demand for further assistance for the implementation process.
During the close of the meeting the following statements were made:
· Mr Philip Reynolds, UNDP: As far as UNDP is concerned the Project Implementation Plan
(PIP) is approved, subject to the issues outlined under Agenda Item 3 above being addressed.
· Mr Andrew Hudson, UNDP stated that the progress made with the project to date is
impressive and sets new standards for the productivity and quality of outputs for GEF
International Waters projects. He informed the audience about his intention to share with the
GEF Secretariat the success of this meeting.
· Mr Roger Lancaster, FOEI: This constitutes one of the most exciting environmental projects
in the world today.
The IMO Secretary General, Mr William O'Neil closed the meeting with an official statement,
highlighting the fact that in executing the project, IMO will strive to avoid any bureaucratic problems
and make sure that the objectives will be achieved. There is pressure from unilateral measures;
therefore this project should be developed rapidly and successfully. IMO will promote any
implementable approach and ensure that the acceptable procedures will be applied every time limited
time constraints appear.
The proceedings of the meeting will include:
! Minutes
! PIP (revised version)
! The country status reports
! Observer statements
! List of participants
! Minutes of the 1st CPTF meetings
! Contact directory
5
Appendix 3:
2000 CPTF Meeting Reports
Appendix 3 CPTF Meeting Reports - China
China
Minutes of the first meeting of the Country Project Task Force for China, held in
Beijing, China on 22 June 2000
Executive Summary
· The Country Project Task Force (CPTF) of China has been established with China Maritime
Administration as the leading agency and participation of other relevant Government
authorities and organizations for the purpose of implementation of the glob-al ballast water
project..
· The 1st CPTF Meeting chaired by the Country Focal Point was convened successfully on
22 June 2000 in Beijing China.
· The meeting discussed and agreed upon the roles, responsibilities and tasks of the CPTF
contained in Section 5 of the CPTF Guidelines with some modifications. A draft Summary of
the National Workplan was agreed upon at the meeting and submitted to PCU and GPTF for
consideration.
· China Maritime Safety Administration ensured its commitments to continuously support the
activities related to ballast water management and control.
· Mr. Koji Sekimizu, Senior Deputy Director of MED, IMO, attended the meeting on behalf of
the Project Coordination Unit. The meeting highly appreciated his presentation and guidance
which contributed to the success of the meeting.
Minutes of the Meeting
1
Establishment of the CPTF and Preparation of the 1st CPTF Meeting
As required by the GloBallast programme, each participating country should establish a Country
Project Task Force (CPTF) for the implementation of the project. There are several Government
authorities and organizations involved in marine environment protection and ballast water
management. China Maritime Safety Administration (China MSA), as the country's leading agency of
the project, carried out coordination and consultation work with the relevant Government authorities
and organizations. A preparatory meeting was held on 15 June 2000 under the chairmanship of Mr.
Song Jiahui, the Country Focal Point of the project. The preparatory meeting was participated by the
high rank responsible persons of the relevant Government Authorities, research organizations and
shipping industry. Agreement was reached at the preparatory meeting that to meet the requirements
of the project and to ensure its effective implementation, the CPTF should include the representatives
from the following organizations:
· China MSA (leading agency)
· Ministry of Agriculture (Fishery Bureau)
· State Administration for Environment Protection
· State Administration for Entry-Exit Quarantine and Inspection
· State Administration of Oceanography
· Dalian MSA
· Environment Protection Center of the Ministry of Communications
· COSCO Shipping Com
1
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
· Dalian Maritime University
· UNDP Beijing Office
The members of the CPTF are listed in Appendix 3 of this report.
Five documents for the Ist CPTF Meeting were circulated to the members of CPTF .These documents
include:
· Chinese vision of IMO Resolution A.868(20)
· CPTF Guidelines
· Activities of the project (Part C.3 of the Project Document)
· Research on the treatment method carried out by Dalian maritime University
· Draft summary of China national workplan
2
The opening of the Ist CPTF Meeting and adoption of the agenda
The 1st CPTF Meeting was held on 22 June 2000 under the chairmanship of Mr. Song Jiahui, CFP of
China. Mr. Koji Sekimizu, Senior Deputy Director of MED, IMO, attended the meeting.
Upon introducing himself, the chairman introduced Mr. Sekimizu to the members of CPTF and on
behalf of the CPTF expressed his welcome and thanks to Mr. Sekimizu for his attendance at the
meeting. The list of participants is included in Appendix 2.
The adopted agenda of the meeting is included in Appendix 1.
3
Presentation on the ballast water issue and the GloBallast Project
Mr. Sekimizu delivered his presentation on the ballast water issue and the GloBallast Project under
Agenda Item 7. While introducing the history of shipping and importance of ballast to the safety of
different types of ships, he pointed out that shipping transfers 10 billion tonnes of ballast water per
year and carries more than 3,000 species of microbes, plants and animals at anyone time. Invasive
marine species are one of the 4 major threats to the oceans of the world, although ballast water is not
the only vector for introduced marine species.
The environment problem with ballast water is that it may contain thousands of species which are
taken on board at the source port and be discharged into the sea at the destination port, thus causing
the possibility of the foreign species especially those harmful organisms to be transferred into
geographically separated areas. The presentation was supported by case studies.
The presentation also includes the global responses to the issue and introduction on IMO activities,
including IMO Resolution A. 774(18), IMO Resolution A.868(20) which replaced A.774(18) and
development of the banding instrument for ballast water management which is continuing in IMO.
The presentation is then focused on the GEF/UNDP/IMO Project (GloBallast). A brief introduction
was given to the elements of the project including its initiation, funding and timeline, management
arrangements, ballast water management measures, compliance monitoring and enforcement. The
presentation emphasized the following objectives of the project:
· assist countries to reduce transfer ofharmful organisms in ships' ballast water;
· increase adherence with the current IMO voluntary guidelines;
· assist countries to prepare for the implementation of the new IMO mandatory regime.
The presentation is welcomed with acclamation from the floor.
2
Appendix 3 CPTF Meeting Reports - China
4
Overview of roles, responsibilities and tasks of the CPTF (refer to Section 5 of CPTF
Guidelines)(Agenda Item 8)
The meeting discussed and agreed upon the 7 roles, responsibilities and tasks of the lead agency and
CPTF with the following modifications:
· To delete the words "free access" in the second item of the roles and responsibilities. The
sentence would read "provide information required for the implementation of the
programme".
· In the third item of the roles and responsibilities, to replace the words "provide for" with
"promote" and to add the word "voluntary" in between the words "IMO guidelines". The
sentence would read "promote the in-country application of IMO voluntary guidelines by
shipping companies and port authorities."
The chairman ensured the commitment of the Chinese Government to continue its support to the
research of ballast water issues and to increase its input in the activities related thereof
5
Overview of components to be developed for national workplan (Agenda Item 9)
The CPTF considered the activities and objectives of the proposed activities which are included in
Part C.3 of the Project document. The CPTF holds the view that apart from the planned activities,
China is planning to carry out some activities which are in line with the objectives of the project and
suitable for the specific needs for minimizing the possibility of the transfer of harmful organisms from
one place to another.
Some members of the CPTF are of the view that awareness of the environment problem related to
ballast water among those Government officials, especially high rank officials, should be stressed and
raised. Workshops or seminars should be widely participated. However one or two seminars should be
held for Government people and administrative personnel.
Dalian, the demonstration site of this project is located in the Bohai Sea which is listed as one of the
most polluted areas in the country. Since Bohai Sea is an inner sea, the circulation of the water is
comparatively slow. It takes about ten years for the water to be circulated once. As result of the
increase of maritime activities along the Bohai coasts, more ballast water is discharged or up-taken. It
is also an area where red tide takes place frequently. It is proposed that study and risk assessment be
conducted to identify the risks of ships ballast operation in the areas when a red tide takes place. If the
risks are identified that a ship taking in ballast water in or near the red tide areas is liable to transfer
the red tide organisms to the place where it discharge the ballast. Action plans should be made to
reduce such possibility .A red tide information providing system may be established to advise those
captains to avoid taking ballast water in such areas.
It is noticed that there is not a treatment method suitable to all ships. Although ballast exchange at
open seas is proved to be the most effective method at present, due to safety consideration alternative
methods must be found for ships to chose in case ballast exchange at sea is not possible. Chemical
treatment method using chlorine compounds has been long used in the country for killing some target
bacteria contained in the ballast water. Risk assessment need to be conducted to ascertain the
advantage and disadvantage of such treatment including the impact of the chemical on the
environment and the ships tank structure. Based on the results of the assessment, action plans should
be developed.
A shipborne treatment device using combination of heating and electrolysis has been under research
in Dalian Maritime University. The research group has completed the first step of design. They need
further support to finish the prototype-making for later experiment on board ships.
Views were also expressed that, since China has a coastline of 18,000km, some baseline studies have
already been carried out by the relevant organizations, collection and further analysis of such
information are of very importance for identification target organisms and risks assessment related to
3
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
ballast water discharge and up-take. The output of such activity should be a national action plan for
policy-making in the future.
The representative from Dalian Maritime University informed the CPTF that the university is
planning to establish a ballast water research center upon its own investment. The university ensured
its commitments on the research work related to the ballast water and awareness-raising of the ballast
water issue in the university.
Mr. Sekimizu informed the CPTF that a Project Implementation plan will be developed by PCU,
which may provide necessary guidance to the participating countries in the development of each
detailed national workplans.
Considering some decisions will be made at the Ist GPTF Meeting which will be take place in early
July this year, the CPTF is of the view that the activities proposed at the 1 st CPTF Meeting should be
included in the report for kind consideration by PCU and GPTF .
A Summary of National Workplan of China has been drafted and attached as Appendix 4 to this
report for consideration by PCU and GPTF.
6
Allocation of national workplan development task to CPTF members (Agenda Item 10)
The CPTF considered it was premature at this stage to do anything under this agenda. Outcome of
GPTF Meeting has to be waited for.
7
Other business
There was no other business raised at the meeting.
8
Closing of the meeting
The chairman expressed his thanks to all the CPTF members for their cooperation and in particular he
express his appreciation to Mr. Koji Sekimizu for his attendance at the meeting and valuable guidance
he provided to the meeting.
Mr. Koji Sekimizu expressed his congratulations to the success of the 1st CPTF Meeting and thanked
Chairman and China MSA for the successful organization of the meeting and the hospitality he
received during his stay in China. He ensured IMO's full support to the CPTF's work and China's
efforts in the implementation of the project.
Appendix 1 Agenda for lst China GPTF Meeting
22 June 2000, Beijing China
1. Opening of meeting
2. Adoption of Agenda
3. Introduction of the Chairman (Country Focal Point)
4. Introduction of the Programme Coordination Unit (PCU) Delegate
5. Introduction of Secretary (CFP Assistant)
6. Intoduction of each CPTF members
7. Presentation of Programme Briefing by the PCU Delegate
8. Overview of roles, responsibilities and tasks of the leading agency and CPTF (refer to Section 5
of the CPTF Guidelines)
9. Overview of components to be developed for national workplan (refer to Section 8 and
Appendix 3 of CPTF Guidelines)
4
Appendix 3 CPTF Meeting Reports - China
10. Allocation of national workplan development tasks to CPTF members
11. Other business
12. Closing of the meeting.
Appendix 2 List of participants
Koji Skimizu
Deputy Director of MED, IMO
Fax: +44 207 587 3261
Song Jiahui
Tel: +86 10 6529 2466
DFP, Deputy Director General, China MSA
Fax: +86 10 6529 2245
Zhao Dianrong
Tel: +86 10 6529 2862
CFP Assistant, China MSA
Fax: +86 10 6529 2875
vkdmdzhao@sina.com.cn
Fan Enyuan
Tel: +86 10 6867 3910
Researcher, Fishery Bureau, Ministry of
Fax: +86 10 6867 6685
Agriculture
rpaappd@publica.bj.cninfo.net
Xiang Youquan
Tel: +86 10 6804 7665
Section Chief, State Administration of
Fax: +86 10 6803 0799
Oceanography
yqxiang@public.east.cn.net
Li Yi
Tel: +86 10 6611 1421
Section Chief, State Administration of
Fax: +86 10 6611 1421
Environment Protection
sepamd@cmmail.net
Liu Jianzhong
Tel: +86 10 6599 4533
Deputy Director, State Administration for
Fax: +86 10 6599 4579
Entry-Exit Inspection and Quarantine
liujz@ciq.gov.cn
Wang Jiewu
Tel: +86 411 262 2896
Deputy Director General, Dalian MSA
Fax: +86 411 2806614
psccn@online.ln.cn
Zhao Baogui
Tel: +86 411 262 2397
Division Director, Dalian MSA
Fax: +86 411 280 6614
Gao Jie
Tel: +86 10 6529 3364
Manager, Environment Protection Centre
Fax: +86 10 6529 3572
MOC
hbzxysu@public.bta.net.cn
Lao Hui
Tel: +86 10 6529 3573
Senior Adviser, Environment Protection
Fax: +86 10 6529 3569
Centre MOC
Ma Jian
Tel: +86 10 6532 3731 (Ext 243)
Project Officer, UNDP, Beijing
Fax: +86 10 6532 2567
Jian.ma@undp.org
Zhi Guanglu
Tel: +86 10 6529 2588
Division Director, China MSA
Fax: +86 10 6529 2875
glzhi@sina.com.cn
5
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Zhang Xiaojie
Tel: +86 10 6529 2213
Deputy Division Director, International
Fax: +86 10 6529 2261
Cooperation Department MOC
Xiaojie-z@hotmail.com
Yin Peihai
Tel: +86 411 472 968
Professor, Dalian Maritime University
Fax: +86 411 469 252
yinph@mail.dlptt.ln.cn
Zhan Shuohui
Tel: +86 411 472 8372
Professor, Dalian Maritime University
Fax: +86 411 472 7848
lvyou@mail.dlptt.ln.cn
Sun Dabin
Tel: +86 10 6529 2457
Officer, China MSA
Fax: +86 10 6529 2456
Appendix 3 List of China CPTF Members
Song Jiahui
Tel: +86 10 6529 2466
DFP, Deputy Director General, China MSA
Fax: +86 10 6529 2245
11 Jianguomennei Avenue
Beijing China 100736
Zhao Dianrong
Tel: +86 10 6529 2862
CFP Assistant, China MSA
Fax: +86 10 6529 2875
11 Jianguomennei Avenue
vkdmdzhao@sina.com.cn
Beijing China 100736
Li Yi
Tel: +86 10 6611 1421
Section Chief, State Administration of
Fax: +86 10 6611 1421
Environment Protection
sepamd@cmmail.net
115 Nanxiaojie Xizhimennei
Beijing
China 100035
Fan Enyuan
Tel: +86 10 6867 3910
Researcher, Fishery Bureau, Ministry of
Fax: +86 10 6867 6685
Agriculture
rpaappd@publica.bj.cninfo.net
150 Quingtacun, Yongding Road
Beijing, China 100039
Xiang Youquan
Tel: +86 10 6804 7665
Section Chief, State Administration of
Fax: +86 10 6803 0799
Oceanography
yqxiang@public.east.cn.net
1 Fuxingmenwai Ave.
Beijing China 100860
Liu Jianzhong
Tel: +86 10 6599 4533
Deputy Director, State Administration for
Fax: +86 10 6599 4579
Entry-Exit Inspection and Quarantine
liujz@ciq.gov.cn
A10 Chaoyangmenwai Ave.
Beijing China 100020
6
Appendix 3 CPTF Meeting Reports - China
Zhi Guanglu
Tel: +86 10 6529 2588
Division Director, China MSA
Fax: +86 10 6529 2875
11 Jianguomennei Ave.
glzhi@sina.com.cn
Beijing China 1000736
Zhang Xiaojie
Tel: +86 10 6529 2213
Deputy Division Director, International
Fax: +86 10 6529 2261
Cooperation Department MOC
Xiaojie-z@hotmail.com
11 Jianguomennei Ave.
Beijing China 1000736
Ma Jian
Tel: +86 10 6532 3731 (Ext 243)
Project Officer, UNDP, Beijing
Fax: +86 10 6532 2567
2 Liangmahenajlu
Jian.ma@undp.org
Beijing China 100600
www.unchina.org
Wang Jiewu
Tel: +86 411 262 2896
Deputy Director General, Dalian MSA
Fax: +86 411 2806614
psccn@online.ln.cn
Zhao Baogui
Tel: +86 411 262 2397
Division Director, Dalian MSA
Fax: +86 411 280 6614
psccn@online.ln.cn
Lao Hui
Tel: +86 10 6529 3573
Senior Adviser, Environment Protection
Fax: +86 10 6529 3569
Centre MOC
hbzxysu@public.bta.net.cn
1 Waiguanhoujie Andingmenwai
Beijing, China 100011
Gao Jie
Tel: +86 10 6529 3364
Manager, Environment Protection Centre
Fax: +86 10 6529 3572
MOC
hbzxysu@public.bta.net.cn
1 Waiguanhoujie Andingmenwai
Beijing, China 100011
Yin Peihai
Tel: +86 411 472 968
Professor, Dalian Maritime University
Fax: +86 411 469 252
Lingshuiqiao Dalian, China
yinph@mail.dlptt.ln.cn
Zhang Shuohui
Tel: +86 411 472 8372
Professor, Dalian Maritime University
Fax: +86 411 472 7848
Lingshuiqiao Dalian, China
lvyou@mail.dlptt.ln.cn
Liu Jianguo
Tel: +86 10 6466 1188
Engineer, COSCO Shipping
Fax: +86 10 6466 9813
Xinfu Building
lujguo@hq.cosco.com.co
Beijing, China 1000027
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
India
Minutes of the first meeting of the Country Project Task Force for India, held in
Mumbai, India on 22 June 2000
The list of the participants is enclosed.
Mr. S.Chakrabarty, Country Focal Point, chaired the meeting.
He first introduced Mr.B.K.Biswas; Chief Surveyor to the Govt.of India to all the participating
Members. He was involved himself in the project from the very beginning. He then introduced
Mr.Dandu Pughiuc, Chief Technical Assistant, who had specifically come to attend this meeting from
IMO, London.
Mr.Biswas introduced the subject to all the Members briefly. Subsequently all the Members have
introduced themselves to the Chair. A short introductory video on IMO and its activities was played
by Mr.Dandu, before he presented his paper on Ballast water project. Mr.Dandu in his presentation
primarily focussed on its implementation. Mr.D.T.Joseph, Director General of Shipping also
addressed the Task Force Members on this project. Subsequently Dr.A.C.Anil of NIO, Goa was
requested to give his presentation on the subject. His paper was very informative and there was
complete unanimity among the group about the causes and global concern in this matter. His paper
was highly appreciated by everybody. After the presentation formalities were over the question-
answer session started. The question was raised primarily by the representative of the Environment
Ministry which has been satisfactorily replied by Mr.Dandu. Subsequently there was discussion on
various methods of cleaning the cist/sediments from the ballast tanks of the ship. On that Mr.Bose
informed that the new bulk carriers being built at Korea and Japan which are fitted with tank cleaning
machines similar to the ones fitted on oil tankers.
On the question of implementation of the project Dr.Anil suggested that research students could be
used for sampling and testing purposes. He also mentioned that these students should be paid for their
job. Mr.Dandu clarified that there is a component for this in the project finance.
Most of the members raised queries regarding the availability of finance and the IMO should come
out with a detailed project plan with clear objectives and various activities which has to be undertaken
by the task force. To that effect Mr. Dandu clarified that this is a seed project of the UNDP and it is
expected that respective Governments should take over this project after three years period. He also
stated that the project is in the process of finalization and would be available by July when templates
will be ready for the individual country .He also mentioned that India has been chosen in this region
for this pilot project because India has necessary infrastructure for developing the technology and at a
later stage they can export this to the other countries in the region. He is of the opinion that the next
step would be to hold communication seminar for network and to develop national plan by end of this
year.
Dr.Anil was of the opinion that we should collect base data to start off the investigation. To that
Mr.Dandu has referred about the information resource center at the IMO. Mr.Dandu also clarified that
at this stage ports should only be asked to collect database on quantity of ballast water being handled
at each port. A format has been suggested by the IMO for the purpose. The objectives of the Task
Force are as follows:
(a) Spread awareness through case studies in country communication workshops and in country
communication plans and activities
(b) Risk assessment through demonstration sits, sampling and port base surveys
(c) Ballast water management measures
8
Appendix 3 CPTF Meeting Reports - India
(d) Legislation review
(e) In-country training
(f) National Ballast Water Management plans
(g) R& D Symposium
(h) Compliance monitoring & Enforcement
(i) Training of personnel
(j) Application of standard IMO & ICS-Intertanko guidelines forms & record keeping
(k) Ballast water sampling equipment & training
At the end of the project each country is required to form co-operation links with neighbors and form
a regional task Force.
The meeting ended with a Vote of Thanks to the Chair.
IMO Representative Mr.Dandu also thanked the Members and expressed his optimism in achieving
the objectives of the project through such well informed and motivated Task Force.
The Country Focal Point thanked all the members for their active participation and expressed
confidence that the momentum generated in this first meeting will be maintained through in the
coming days.
List of Participants
S. Chakrabarty
Tel: +91 261 3303
Country Focal Point
Fax: +91 261 3655
Directorate General of Shipping, Mumbai
sanjoy@dgshipping.com
Dandu Pughiuc
Tel: +44 20 7587 3247
Chief Technical Adviser
dpughiuc@imo.org
IMO, London
Dr. V.S. Somavanshi
Tel: +91 261 7101
Director General
Fax: +91 270 2270
Fishery Survey of India
fsi@om.nic.in
Ministry of Agriculture, Govt. of India,
Botawala Chambers
Sir P.M. Road, Fort, Mumbai-1
Dr. G.K. Panday
Tel: +91 436 0678
Director, Ministry of Environment & Forests
New Delhi
Dr. A.C. Anil
Tel: +832 221 322
Scientist
Fax: +832 223340
National Institute of Oceanography
acanil@csnio.ren.nic.in
Dona Paula, Goa-403004
Dr. A. Bhiwgade
Tel: +91 652 6091
Professor & Head, Dept. of Life Sciences &
Biotechnology, University of Mumbai
Vidya Nagari, Santacruz (E), Mumbai
9
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Capt. N.K. Gupta
Tel: 91 7242 301
Deputy Conservator
Fax: 91 724 2886
Jawaharlal Nehru Port Trust, Sheva, Navi
jawahar@giasbm0.vsnl.net.in
Mumbai-400707
Commander Sridhar More
Tel: 91 261 9565
Director, Pollution Control, BPX Passenger
Terminal Building, Indira Dock
Mumbai-400001
U.B. Randive
Tel: +91 570 3627
Senior Surveyor
Fax: +91 579 3611
52-A, Adi Shankaracharya Marg, Opp. Powai
Lake, Powai, Mumbai-400072
G. Sharma
Tel: +91 497 3550
Deputy General Manager
Fax: +91 495 0356
Shipping Corporation of India, Discovery of
India Building, Nehru Centre, Dr. A.B. Road
Worli, Mumbai-18
Dapt. H. Khatri
Country Focal Point Assistant, IMO
Islamic Republic of Iran
Minutes of the first meeting of the Country Project Task Force for the Islamic Republic
of Iran, held in Tehran, Iran on 21 May 2000
The meeting of CPTF was held on 21, May/2000 at P.S.O main office. The meeting comprised of
representatives from the following:
· Lead agency, (Mr. Ghaderi), Mr. Kayvan Rad
· CFP, (Mr.Fallahi)
· Department of Environment, (Mr. Sedighi & Miss. Porvakhshori)
· Foreign Affairs Ministry, (Mr. Edris Abadi)
· The guest representative from UNDP, (Mr .Rostami).
The meeting opened by Mr Ghaderi statement on importance of the project for sensitive ecosystem of
Persian Gulf, then he explained on project objectives and the necessity of wide co-operation among
relative organizations in the country. He emphasized that the CPTF have to work hard in order to
achieve the project objectives. He also mentioned the project should introduce through common
media in the country.
Then the CFP stated on the topic of "what have been doing since the project has begun to perform in
Iran". He also referred to legal, technical, scientific and environmental matters related to unwanted
organism transfer through ballast water and mentioned that IMO is trying to find some reasonable
solution for problems associated with ballast water.
10
Appendix 3 CPTF Meeting Reports South Africa
The main request of the participants is to consider the Caspian Sea, the greatest closed water in the
world, as part of the project coverage. The CPTF confirmed that it is necessary having one day
seminar for introducing the project and attract the public attention by giving lecture.
In addition another meeting was held on 13 Jun/2000 by participating of representative from the
related ministries and organizations (ie. National MEPC ).
The meeting reviewed the project circumstances and considered its objectives and the legal measures,
which have been doing by IMO (MEPC) concerning either new protocol to MARPOL convention or
establish new convention.
The delegations announced the chairman their preparedness for overall cooperation with the project.
The delegation from Department of Environment stated the necessity of planning in order to
collecting more information about indigenous fauna and flora in Persian Gulf and Oman Sea. He also
referred to tow oceanographic cruises for studied the physical, chemical and biological aspects of the
Persian Gulf on sampling station to similar 100 days. He also stated that, for accurate assessment of
the project it's important to have more data regarding the regional fauna and flora.
The delegation from Fisheries Department stated their potential and readiness to define and
implement all necessary scientific action in cooperation with the project. The delegation from
National Iranian Tanker Company explained the various aspects of the measurements which have
been made by the company in order to apply voluntary guidelines of IMO. She also stated the
company's concern about technical problem for complete applying the guidelines.
The delegation from Oil terminals stated their intention to fully support of the project.
South Africa
Minutes of the first meeting of the Country Project Task Force for South Africa, held in
Cape Town, South Africa on 20 June 2000
Introductions of all in attendance (see attached list of participants).
Presentation by Steve Raaymakers, introducing the ballast water issue and the role of the IMO, and
subsequently outlining the tasks ahead for the Ballast Water Management Programme.
Discussed justification for the choice of Saldanha Bay as the model site. Cape Town harbour has a
higher incidence of ballast water discharge, but Saldanha Bay receives higher volumes. The
sensitivity of the mariculture industry in Saldanha Bay also makes ballast water management a high
priority in this area.
The issue of managing other vectors, including recreational yachting, was raised. Steve Raaymakers
explained that this programme strictly targets the management of ballast water transfer. If so desired,
an integrated National workplan may be designed to include management of other such vectors.
There was a general acceptance, by all in attendance, of their respective roles as participants on the
Country Programme Task Force (CPTF).
It was generally agreed that we need to invite a representative from the Mariculture Association to
join the Country Task Force. Pete Cook, Chairman of the Mariculture Association, was suggested.
It was decided that the Parks Board should be invited to participate in the upcoming workshop on
management plan development.
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1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Mr. Eddie Bremner, Saldanha Port Captain, suggested that we invite a representative from the Navy.
He has someone specific in mind and will pass on his contact details.
Mr. Glenn Ashton advised that time and budgetary constraints might limit NGO representation in the
CPTF. He will recommend that someone be tasked to attend these forums. He is also planning to write
a summation of the Ballast Water Project for publication in the local paper.
It was decided that the workshop for the development of the National Workplan will likely take place
in August, and will span two to three days. General goals for the workshop were discussed, including
the following:
1
Identification of research requirements including case studies, project budget and
financing needs, consultants and academic participation.
2
Development of National communication and awareness plan, including identification of
educational needs, necessary materials and contacts specific to the local community.
3
Identification of training needs for local regulatory compliance, and potential for training
programme implementation.
A draft proposed schedule for the workshop will be produced and circulated to the invitees, so that
any schedule conflicts may be worked out in advance.
Participants in first CPTF meeting in Cape Town, South Africa
Glenn Ashton
Tel: (021) 7891751
WESSA/Greenparty
ekogaia@iafrica.com
Box 222 Noordhoek 7985
Richard Aukland
Tel: (021) 4089143
SA Marine Corporation Ltd.
Fax: (021) 4188057
(on behalf of SASOA)
auckr@samarinecorp.co.za
PO Box 6938
Roggebaai 8012
Jimmy Norman
Tel: (022) 7141726
Pollution Officer Saldanha
Cell (083) 2924174
Portnet Saldanha
Jan Truter
Tel: (022) 701 7000
Environmental Health Officer
Fax (022) 7151518
WCPTC
PO Box 12 Vredenburg 7380
Andre V. Niekerk
Tel: (022) 7141612
SAM SA Saldanha
Fax: (022) 7143635
PO Box 33, Saldanha
Eddie Bremner
Tel: (022) 7034100
Port Captain, Port of Saldanha
Fax: (022) 703 4406
PO Box 477 Saldanha 7395
edwardb@portnet.co.za
Bhekimpilo Nkomo
Tel: (022) 7142276
Environmental Manager
Fax (022) 7142285
Port of Saldanha
bhekin@portnet.co.za
Private Bag X1, Saldanha
12
Appendix 3 CPTF Meeting Reports Ukraine
Derek Keats
Tel: (021) 9592304
Botany Department & International Ocean
Fax (021) 959 3573
Institute
dkeats@uwc.ac.za
University Western Cape
Private Bag X17, Bellville 7535
Grant Pitcher
Tel: (021) 4023345
Marine and Coastal Management
gpitcher@sfri2.wcape.gov.za
Private Bag X2, Roggebaai 8012 Cape Town
Steve Raaymakers
Tel: +44 20 7587 3251
Programme Coordination Unit
sraaymak@imo.org
IMO, London
Lynn Jackson
Tel: (021) 4023344
Country Focal Point
Ijackson@sfri2.wcape.gov.za
IMO, Cape Town
Adnan Awad
Tel: (021) 4023365
CFP Assistant
adawad@sfri2.wcape.gov.za
IMO, Cape Town
Ukraine
Minutes of the first meeting of the Country Project task Force for Ukraine, held in
Odessa, Ukraine on 19-25 June 2000
1. Background.
For the last several years the Shipping Safety Inspectorate of Ukraine has been taking an active part in
elaboration and adoption by IMO of a number of international instruments regulating ballast water
management including Guidelines for the control and management of ships' ballast water to minimize
the transfer of harmful aquatic organisms and pathogens (Resolution A.868 (20)).
In a number of countries implementation of the IMO Guidelines is connected to the necessity of
taking steps to overcome legal, organizational and technical obstacles connected to the provisions of
national law. Since Ukraine has been chosen as one of the global demonstration sites for the
GEF/UNDP/IMO project 'Removal of Barriers to the Effective Implementation of Control and
Management in Developing Countries' (Global Ballast Water Management Programme), the Shipping
Safety Inspectorate of Ukraine has performed a number of tasks of the project's initial stage. In
particular, it has held an international workshop on the problem (under the aegis of the IMO), started
consultations with representatives of authorities and organizations concerned with the project's
implementation, held a comprehensive meeting of scientists and practitioners of various scopes, and
held the preparatory meeting of the nominated members of Ukrainian CPTF.
In the process of preparation of the 1st Meeting of the CPTF its members were trained to present their
vision of main work programme directives and suggestions on actual tasks of the GLO-Ballast
Programme.
2.
Opening of the session and presentation of responsible persons.
Chairman Mr. Rabotnyov opened the 1st Session of the CPTF. In his address he briefly described the
essence of the problem and the Programme, ways of their solution. He noted that the preliminary
13
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
preparatory stage of the Programme has been completed. The meeting approved the agenda proposed
by the Chairman. The Chairman introduced to the participants Mr. O. Khalimonov, Director of the
Marine Environment Division, IMO Secretariat, representing PCU, Task Force Permanent Chairman,
and the CFP for Ukraine acting by the Order of Ministry of Transport No.84 by 01/03/2000, Mr. V.
Rabotnyov, Deputy Head, Shipping Safety Inspectorate of Ukraine. The Chairman then presented the
Session's Secretary, CFP Assistant Mr .S. Limanchuk, Deputy Head, Shipping Standards Division,
Shipping Safety Inspectorate of Ukraine; other participants of the Session -employees of the Shipping
Safety Inspectorate. As the Inspectorate is the Lead Agency for Ukraine, some of its employees are
involved in the CPTF work directly, namely Mrs. T. Lesnik, Head of Coordination and Cooperation
Division, Mrs. L. Prozhegurina, Head of Environment Protection Division, and Mr .R. Bashtannyy,
State Inspector on Marine Environment.
It was decided that during his/her speech each CPTF member should, apart from his/her and his/her
organization's presentation, briefly impart his/her consideration on the CPTF purposes and objectives
in general, as well as focus on possible ways for his/her organization's participation in the
Programme.
3.
CPTF members presentation.
Mr. Yuriy Horb noted in his speech that in the sea trade port of ll1ichivsk the MARPOL group had
worked since 1997. The group's main objective is to control ships on their compliance with
conventions, requirements and to inspect their onboard environment protection equipment. The port
authority is ready to support activities within the Programme's framework, in particular, in developing
normative and legal acts and updating national legislation concerning environment protection.
Mr. Volodymyr Savusin informed the audience that State Inspection of the Black Sea Protection
provided control of compliance with national environment protection legislation in the territory of
Ukraine, its territorial sea and the EEZ. The Inspection's officers are ready to take part in the matters
of sampling, control, accumulating and elaborating information on vessels and their onboard ballast
water dumped.
Mr. Mykola Berlinskyy informed the audience that the institute he was representing had been
researching in the field of matters referred to for over 40 years. It was noted that the scientific part of
the Programme could be coordinated by Academician of National Academy of Sciences of Ukraine,
Yuvenaliy Zaitsev. The institute was ready to participate in the Programme, namely: to work out an
Atlas of water organisms movement in different part of the World Ocean; to elaborate a List of
migrants dangerous for the Black Sea. It was suggested that the Programme's objectives should be met
by the creation ofa special group to observe biological showings (phyto-, zooplankton etc. ). The
results expected could be noted:
· Creation of a unified system of ballast water control;
· Development of a set of reference literature on the problems; elaboration of an Atlas of water
organisms movement;
· Working out recommendations on prevention of water organisms transborder movement with
ships' ballast water between different areas of the World Ocean.
Mr. Valentyn Yarychuk briefly highlighted the Programme's objectives and problems faced by his
office. He confirmed the readiness of the Odessa Region State Administration to take part in
developing legal norms and regulations concerning ballast water control.
Mr. Lev Mohylevskyy noted that his institute had been dealing with the problem of studying infection
pathogens for more than 30 years. He stressed the evidence of the role played by ballast water in
epidemic spreading of diseases. For many years the cholera vibrio was noticed numerous times in
various ports of Ukraine. The expected results of the Programme could be :
· Working out a methodology for the express analysis of ballast water concerning infection
diseases spreading;
14
Appendix 3 CPTF Meeting Reports Ukraine
· Development of Guidelines on prevention of infection diseases trespassing with ballast water
.
Mr. Ihor Borovskyy, when noting the readiness of the Odessa port authority to participate in the
Programme, emphasized that his office considered its part in the Programme to be as follows:
· Participation in developing legal norms and regulations, methods and techniques and
sampling forms;
· Elaboration of techniques on ballast water disinfection;
· Ballast water sampling jointly with the Inspection for Protection of the Black Sea.
Mrs. Nonna Varlamova drew the attention of the audience to the fact that the Ukrainian Research &
Design Institute of Merchant Marine was a multifunctional institute having experimental production
of its own capable of developing any cleaning equipment. The Institute was ready to take part in
elaboration of measures by paragraphs 7, 9, 11 of the Programme, namely:
· Developing and manufacturing equipment to clean and disinfect ballast water;
· Use of the practised techniques of conservation and delivery of samples taken;
· Monitoring.
There was necessity and feasibility noted as concerned the provisional working out of all technical
solutions within the CPTF framework, with consequent environmental expertise. Finalizing, she put
forward a suggestion that it was necessary to consider the problem of applying the IMO Guidelines on
Port State Control Procedures particularly for this case.
Mr. Mykhaylo Lavrynenko in his speech noted that the ballast water control procedures lacked legal
regulating in Ukraine. In light of which he saw his participation in the Programme only by way of
drafting legal regulations. Besides, Ukrainian Danube Shipping Co. operated some 40 sea-going
vessels which if necessary could be involved for the CPTF purposes.
Mrs. Iryna Orlova said that the Ukrainian Scientific Centre of Marine Environment had been dealing
with problems of natural environment situation monitoring in Ukraine for about 30 years. At present
the Centre was providing such monitoring by an order of the Government within a number of state
programmes. The Chairman's attention was drawn to the fact that the Centre as a shipowner could
provide two vessels as an experimental base for pilot and other projects.
Mr .Volodymyr Sydenko noted that the Maritime Transport Hygiene Institute's laboratory had been
working on environmental cleaning of sewage for almost 20 years. There is a rather painful problem
of bringing various diseases into Ukraine with water transport. They have experience in providing
water ballast evaluation both by classic and express methods at provisionally pathogenic, pathogenic,
bacterial and viral-parasitic levels. The Institute developed a universal sampling device. An
experimental variant of an ozone sewage disinfecting device has been manufactured, which needs
practical development.
Mr. Yuriy Dubov, as a representative of the International Academy of Ecology, Man and Nature
Protection Sciences, Ukrainian Department, particularly stressed the opportunity to involve the
scientific resources of this organization. He underlined the necessity for popularising the Programme
at various levels. His material proposals concerned:
· Establishing two groups within the CPTF dealing with problems of the search for technical
solutions and normative and legal solutions;
· Working out ships' onboard plans for ballast water management, and their gradual
implementation;
· Necessity of sediments management in ballast tanks of vessels.
15
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
4.
Presentation of the Programme's briefing by the representative of CPU.
Mr. Khalimonov briefly presented the current status of Programme implementation. The global
Programme tasks are:
· To help the developing countries in the realization of IMO Guidelines;
· To prepare conditions for new international instruments, implementation of 2002.
Project Coordination Unit had been established in March in London. Capt. Dandu Pughiuc (Romania)
was designated as Chief Technical Adviser. Technical Adviser (Steve Raaymakers -Australia) and
office-manager (Matthew Baker, Information Technologies & Public Relations) were appointed in
April. It was pointed out that Ukraine (as Brazil and China did) was among the leaders as to the
Programme's realization. The attention of the audience was drawn to the fact that in order to facilitate
the Programme's work the Project Implementation Plan (PIP) had been prepared for approval by the
GPTF meeting in July. In particular the suggestion was made to focus on two priorities in the very
near future:
· study of biological population in ports (including the working out of standard form of Survey
Protocol);
· Analysis of national normative acts on environment protection activity as to ballast water
regulations, finding out the necessary and most effective ways to implement IMO rules.
Particular attention was drawn to the problem of the application of IMO Guidelines in view of the
regional situation. CPTF members were also familiarized with Project Implementation Plan elements
which included:
· Basic studies;
· Risks assessment;
· Development and implementation of alternative methods for ballast water management.
In the course of discussions on matters raised by Mr .0. Khalimonov, establishment of communication
and information system under the Programme was stressed as being necessary .
5.
Review of the CPTF functions, obligations and objectives. Review of issues to be
included into the National Working Plan.
Mr. Limanchuk advised the audience of the CPTF main functions and objectives. Within the
consideration of Working Plan issues attention was drawn to the necessity of elaborating the National
Working Plan in order to provide the CPTF with real actions. The matter of developing a list of
normative acts directly followed by the organizations and authorities represented in the CPTF was
considered to be very important.
6.
Presenting to the audience's attention the tasks towards developing the National
Working Plan.
Mr. Rabotnyov familiarized the CPTF members with the Programme tasks. The need to provide free
access to the information concerned and to equip a venue for the CPTF discussions was emphasized.
It was suggested that such a place would be situated in the Shipping Safety Inspectorate being
responsible for the Programme's realization in Ukraine.
7.
Other matters.
The participants of the meeting agreed unanimously with Mr. Rabotnyov's proposition that the
precise CPTF members proposals would be adjusted with while the decision working out through an
accessible communication facility (fax, telephone, Internet).
16
Appendix 3 CPTF Meeting Reports Ukraine
Mr. Dubov, expressing the opinion of the majority of the CPTF members, offered to establish within
the Shipping Safety Inspectorate a permanent information centre, where the CPTF members and the
employees of organizations concerned could receive all necessary information on the Programme. In
this regard Mr. Rabotnyov stressed the fact that the matter of public awareness on the problem of
aquatic organisms in ship ballast water was a priority in the Programme's realization. This objective
would be considerably facilitated after the establishment of the Programme communication system.
8.
Closing of the Session
8.1. In his final speech, Mr. 0. Khalimonov expressed his full satisfaction with the current work on the
Programme's realization in Ukraine on the whole and, in particular, with the results of the 1 st Session
of Ukrainian CPTF. He noted professionalism of all CPTF members, and their readiness to work
within the CPTF framework. Particular note was taken of the activities of the CFP and his assistant,
and their efforts in co-ordinating the Programme's implementation with the PCU/IMO. At the
conclusion, the participants expressed their appreciation to the organizers.
9.
As the outcome of its 1st Session the CPTF decided:
To approve the list of members of the CPTF of Ukraine (Annex 1).
To approve as main directions for the Ukrainian CPTF scope of competency the following:
· Normative and legal;
· Laboratory and analytical;
· Environmental antiepidemic;
· Technological;
· Organizational and technical.
To work out the structure of the National Working Plan, deadline 01.07.00 and to include in the Plan
as priorities:
· Analysis of the national legislation in force and development of proposals on changing it and
implementing new legal and normative acts regulating ships water ballast management;
· Research of Ukrainian ports in respect of ballast water discharges (volume, places of
reception, duration and periodicity of carriages ) including analysis of their main
transportation routes; -providing basic biological studies of ports' water areas and adjacent
waters of Ukraine (baseline studies);
· Establishment of the project's information & analysis centre;
· Search and adaptation criteria for risk assessment of dangerous water organisms with water
ballast of ships, and methods of their use;
· Development of a single method of sampling and providing biological analyses taking into
consideration the results achieved within the project, studying the possibility to apply express
methods;
· Search for an optimum mechanism for introduction of the IMO Guidelines in Ukraine;
· Evaluation of proposals on technological options for solution of ballast water treatment.
Bearing in mind the short duration of the project, to take, as a matter of urgency, relevant measures to
develop the Black Sea regional cooperation mechanism under the auspices of the GLO-Ballast
Programme.
To submit to the IMO proposals on the National Working Plan by the 05/07/00
17
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Agenda
1. Opening of the session. Address by the Chairman (CFP). Approving the agenda. Presentation of
the Secretary (CFP Assistant). Presentation of the Programme Coordinating Unit's representative
(PCU).
2. Presentation of each CPTF member.
3. Briefing of the CPU by its representative.
4 Review of the CPTF functions, obligations and objectives. Review of issues to be included into
the National Working Plan.
5. Presenting to the audience's attention the tasks towards developing the National Working Plan.
6. Other matters.
7. Closing the session
List of Participants
Volodymyr Rabotnyov
Deputy Head of Shipping Safety Inspectorate of Ukraine
Country Focal Point of Ukraine (CFP)
Task Force Chairman
Serhiy Limanchuk
CFP Assistant
Task Force Secretary
Oleg Khalimonov
Director, Marine Environment Division
PCU delegate, IMO
Lyudmyla Prozhegurina
Head of Environment Protection Division
Shipping Safety Inspectorate of Ukraine
Tetyana Lesnik
Head of Co-ordination and Co-operation Division
Shipping Safety Inspectorate of Ukraine
Roman Bashtannyy
State Inspector of Environment Protection Division
Shipping Safety Inspectorate of Ukraine
Volodymyr Sydenko
Research & Design Institute of Transport Medicine
Volodymyr Savusin
First Deputy Head
State Inspection for Protection of the Black Sea
Yuriy Dubov
Associated Member
International Academy of Ecology, Man and Nature Protection
Sciences
Ukrainian Department (IAEMNPS)
Nonna Varlamova
Head of Division
Ukrainian Research & Design Institute of Merchant Marine Chief
Officer of Marine and Railway Transport
Valentyn Yarychuk
Marine Sector Department
Odessa State Regional Administration
18
Appendix 3 CPTF Meeting Reports Ukraine
Iryna Orlova
Head of Scientific Division
Marine Environment Monitoring,
Ukrainian Marine Environment Scientific Center
Lev Mohylevskyy
Deputy Director for Scientific Work,
I.I. Mechnikov Anti-Pest Research Institute
Ihor Borovskyy
Manager, Environment Department
Odessa Sea Trade Port
Yuriy Horb
Deputy Harbour Master
Head ofMARPOL 73/78 division Illichevsk Sea Trade Port
Mykhaylo Lavrynenko
Head of Environmental Safety Division
Ukrainian Danube Shipping Company
Mykola Berlinskyy
Scientific Secretary
Institute of Biology of Southern Seas
Odessa Branch
19
Appendix 4:
National Workplan Template
National Workplan Template
How to use this Template
This National Workplan Template is provided by the PCU in order to assist each CPTF to develop its
National Workplan. It is available from the PCU electronically, via email or on disc. It is in Word 97.
The Template is provided as a guideline or framework for the National Workplan it is not necessary to
follow the template precisely, so long as the overall National Workplan fits within the global Project
Implementation Plan (PIP).
Wherever (brackets bold italics) appear in the template, the CPTF will need to develop the appropriate
text for insertion into the Workplan. Any other text may be used as it is in the template.
The Country Focal Point (CFP) Assistant should be given primary responsibility for developing the
National Workplan with the support of the CPTF.
The CPTF should assign different National Workplan development tasks to different members of the
CPTF, depending on their expertise, roles and resources.
A total of US$110,000 is available to each country to assist in the development and implementation of its
National Workplan.
The CPTF may wish to allocate some of these funds to a planning workshop, at which the National
Workplan is developed. This workshop should be held in August 2000. The PCU should participate in
this planning workshop.
The National Workplan should fall directly out of the global Project Implementation Plan (PIP)
The PCU may be contacted at any time for assistance.
NATIONAL WORKPLAN
for
(add Country Name)
Appendix 4 National Workplan Template
1. Introduction and Background
(Add text to be developed by CPTF. Can base on text in section 1 of CPTF Guidelines).
(space for text)
2. Objective
The Objective of this National Workplan is:
"to provide a framework for the activities that need to be developed and implemented within the
Port of (add name of port) and in (add name of country) generally, in order to minimise the
transfer of harmful aquatic organisms in ships' ballast water, in accordance with the GloBallast
Programme."
GloBallast Programme - National Workplan for (add country name) 1 PCU June 2000
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
3. Tasks to be Completed
In accordance with the overall Objectives, Outputs and Activities of the GloBallast Programme, the
following sequential tasks need to be completed in each pilot country/demonstration site, in order to
develop and then implement the National Workplan.
1. Designate Lead Agency.
2. Designate Country Focal Point (CFP).
3. Employ CFP Assistant (PCU to do through IMO).
4. Form CPTF and hold first Meeting (in accordance with CPTF Guidelines).
5. Allocate National Workplan development tasks to CPTF members.
6. Complete Country Status Report (see Appendix Two of CPTF Guidelines).
7. Attend 1st GPTF Meeting.
8. Complete draft National Workplan by end August 2000 (in accordance with this Template).
9. Submit draft National Workplan to PCU for review and feedback by beginning of September 2000.
10. Finalise National Workplan by end September 2000
11. Implement National Workplan (ongoing).
12. Evaluation and review (ongoing).
13. CPTF and GPTF Meetings (ongoing).
14. Initiation of regional links/formation of Regional Task Forces.
GloBallast Programme - National Workplan for (add country name) 2 PCU June 2000
Appendix 4 National Workplan Template
4. Components of National Workplan
At the global level, the Programme Coordination Unit (PCU) has developed a Project Implementation
Plan (PIP), which outlines the Components, Outputs and Activities to be delivered and carried out under
the programme and the budgets and timelines for each. The National Workplan should remain within the
bounds of the PIP.
In order to implement PIP at the National and port level at each demonstration site, the following
components are included in the National Workplan.
· Component 1: Programme Coordination and Management
· Sub-component 1.B: In-country Arrangements
· Component 2: Communication, Education and Awareness Raising.
· Component 3: Risk Assessment & Port Biota Surveys.
· Component 4: Ballast Water Management Measures.
· Component 5: Compliance Monitoring and Enforcement
· Component 6: Regional Cooperation and Replication
· Component 7: Resources and Financing.
Each of these is described in more detail below. A summary is provided in Table 1 at the end of this
section. Programme Activities that are not the responsibility of CPTFs (e.g. because they will be
undertaken by the PCU), need not be included in the National Workplans and are therefore not covered
here.
Component 1: Programme Coordination and Management
Sub-component 1.B: In-country Arrangements
Activity 1.B.1: Designate Lead Agency and Country Focal Point (CFP).
The designated Lead Agency for ballast water issues in (add country name) is the (add name of Lead
Agency).
The designated Country Focal Point (CFP) for the project in (add country name) is the (add position title)
of the (add name of organisation).
Activity 1.B.2: Support CPTF and CFP Assistant
Under the PIP, US$100,000 is available to support the CPTF and the CFP Assistant in each country. A
significant proportion of this is to cover the CFP Assistant's salary and emoluments over the three years
of the project. As the CFP Assistant is a direct employee of IMO, salary and emoluments will be paid
directly by IMO into the CFP Assistant's personal account. The remainder is to provide office equipment
and logistics for the CFP Assistant. These requirements for (add country name) are as follows:
Item
Cost (USD$)
(add)
(add)
GloBallast Programme - National Workplan for (add country name) 3 PCU June 2000
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Activity 1.B.3: Support CPTF Meetings
Under the PIP, US$30,000 is available to support the holding of CPTF meetings in each country. This is
based on an amount of US$3,000 per meeting and a total of 10 meetings during the three years of the
programme. Estimated meeting costs are as follows:
Item
Cost (USD$)
(add)
(add)
Activity 1.B.4: Develop/Implement National Workplans
Under the PIP, US$110,000 is available to support the development and implementation of the National
Workplan in each country. These funds are not linked to any specific activity in the PIP and are for
country-specific activities that may not be covered by the PIP, as follows:
Activity Cost
(USD$)
Timeline
(add)
(add)
(add)
Component 2: Communication, Education and Awareness Raising
Work undertaken during the preparatory phase of the programme resulted in a finding that information
about the dangers of ballast water transfers was poor to non-existent in many countries, and constituted a
major barrier to action. This lack of information and low level of general awareness of the issue is seen as
an extremely important, early priority of the programme to address.
One of the priority recommended barrier removal activities is the development of communication,
education and awareness raising activities on the issue of ballast water and invasive marine species in
each pilot country.
Accordingly, the following country-level Activities are included in the PIP to address communication,
education and awareness raising.
Activity 2.3: Case Studies
Review existing and as necessary, prepare new case studies demonstrating the economic, environmental
and public health dangers associated with ballast water transfers and communicate these to all
stakeholders in each pilot country.
This Activity will be undertaken by the PCU, using consultants as necessary. However, the assistance of
each CPTF is required to provide information on case studies relating to its area, and most importantly,
to assist in disseminating and communicating the case studies to all stakeholders in-country.
(The National Workplan should include plans for how the CPTF will achieve this. Add here).
Activity 2.4: Country Communication Workshops
Plan and hold a country-based communication workshop at each Demonstration Site to develop in-
country communication, education and awareness-raising workplans.
The CPTF is responsible for organizing and running these workshops, with assistance from the PCU, who
will attend.
GloBallast Programme - National Workplan for (add country name) 4 PCU June 2000
Appendix 4 National Workplan Template
Each CPTF should develop country-specific communication, education and awareness-raising approaches
that are tailored to the social, cultural, economic, environmental and other circumstances at each
Demonstration Site.
These workshops should be held as early as possible so that the communication, education and
awareness-raising approaches agreed for each country can be initiated quickly.
(The National Workplan should include plans for how the CPTF will organize and run the
Communication Workshop. Add here).
Funds available to each country for this Activity: US$20,000.
Activity 2.5: Implement Country Communication Wokplans
It is of course necessary to implement the Communication Workplans developed under Activity 2.4.
(The National Workplan should include plans for how the communication workplan will be
implemnted. Add here).
Funds available to each country for this Activity: US$90,000.
Component 3: Risk Assessment
After communication, education and awareness raising, the next foundation for the programme at the
port/country level is to conduct port-specific Invasive Marine Species Risk Assessments for each
demonstration site. This is important for establishing the level and types of risks of introductions that a
particular port faces, as well as the most sensitive resources and values that might be threatened. These
will differ from site to site, and will determine the types of management responses that are required.
Accordingly, the following Activities are included in the PIP to address risk assessment.
Activity 3.1: Ballast Water Risk Assessment
Review existing information regarding the quantity and quality of current ballast water discharges and
determine existing and potential threats on the economy, environment and human health. Ascertain
existing information gaps and activities needed to fill those gaps.
There are a number of methods for conducting risk assessment in the context of invasive marine species.
These include analysing shipping patterns and comparing the environmental similarity of source and sink
ports, through to more complex methods targeting specific species and evaluating the pathways and
processes required for succcessful introduction and establishment of that species.
It is proposed that under the GloBallast programme the more simple method of comparing source and sink
ports be used. Details of the methodology to be used will be developed by the PCU with expert advice
from the GPTF and its scientific and technical advisory groups.
The actual Risk Assessments will be undertaken as a consultancy on contract to the PCU. However, the
CPTF in each country will need to be heavily involved, and to provide data and information to the
consultancy team.
GloBallast Programme - National Workplan for (add country name) 5 PCU June 2000
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
At an early stage the CPTF should gather together from all sources as much information as possible on
existing environmental conditions in its port and on shipping movements, including the most sensitive
environmental resources and values and the locations of source ports from which ships arrive.
(The National Workplan should include plans for how this will be achieved. Add here).
Activity 3.2: Port Baseline Surveys
Another important `baseline' for the programme is to conduct port surveys in each demonstration site.
This is vital for assessing existing natural conditions and the presence or absence of introduced marine
species. Such surveys are fundamental to the programme, and should be conducted on an ongoing basis,
as a long-term biological monitoring programme for the port. This will allow any existing introductions
to be tracked and managed and any new introductions to be detected and responded to.
Such surveys can be highly complex logistically, technically and scientifically. Competent field teams are
required to undertake field sampling, sampling methodology and design must be standardised and
statistically meaningful, laboratory facilities must be capable of sorting, preserving and archiving the
collections properly and adequate taxonomic expertise is required for species identification. Reporting
mechanisms need to be well developed, so that if scientific teams detect a new introduction, management
agencies are alerted in a timely manner.
Protocols for port biota surveys have been developed internationally. Details of the methodology to be
used will be developed by the PCU with expert advice from the GPTF and its scientific and industry
advisory groups.
Actual surveys in each demonstration site will be undertaken by the local marine science community, with
financial and technical support and training from the programme, and in accordance with standardised
procedures. It may be necessary to form a consortium comprising the various marine science institutions
in the country. Marine science students should be used to carry out field collection, providing an
excellent practical component to their studies.
Funds available to each country for this Activity: US$50,000.
(The National Workplan should include plans for how this will be achieved. Add here).
Component 4: Ballast Water Management Measures
Once communication, education and awareness raising activities are underway and risk assessments and
port baseline surveys have commenced, it is necessary for each CPTF to develop and implement the
actual management measures that are necessary to minimise the risk of translocation of harmful aquatic
organisms. Development and implementation of ballast water management measures constitutes the
`backbone' of the programme at each demonstration site. It is these measures that will produce the
practical benefits of the programme. In developing such measures, CPTFs should bear in mind that the
near-term development objectives of the programme are:
· To increase adherence by countries to the current IMO voluntary guidelines on ballast water
management, and
· To assist countries to prepare for the implementation of the IMO mandatory regime when it comes
into force.
Ballast water management measures that are developed and implemented at each demonstration site
should therefore initially be consistent with the IMO voluntary guidelines (A.868(20)) and eventually
adopt the provisions of the IMO mandatory regime as it comes into being.
GloBallast Programme - National Workplan for (add country name) 6 PCU June 2000
Appendix 4 National Workplan Template
Fortunately, the IMO voluntary guidelines already contain recommended ballast water management
measures. CPTF's do not need to develop new measures. What is required is to adapt these measures to
the local situation and develop activities to implement these measures at each demonstration site
effectively.
It is of paramount importance that CPTFs do not develop or implement anything that is inconsistent with
the standardised IMO regime, and that activities are coordinated across all demonstration sites.
Ballast water management measures contained in the IMO voluntary guidelines include:
· training of ships' crews;
· procedures for ships
· procedures for port states
· recording and reporting procedures
· ships' operational procedures
· Port State considerations
· enforcement and monitoring
· future considerations
· guidance on safety aspects
The National Workplan developed by each CPTF should outline the activities required to implement each
of these components of the IMO voluntary guidelines. The National Workplans should focus on the IMO
voluntary guidelines initially, but will need to evolve in the future to include implementation of the IMO
mandatory regime when in comes into being. The PCU will keep CPTF's fully informed of developments
in this area.
The following in-country Activities are included in the PIP to address development and implementation of
ballast water management measures:
Activity 4.2: In-Country Training
Generic and adaptable course packages which will form a targeted education and training programme for
ship owners, operators, masters and crews as well as shipping agents and port authorities, on the ballast
water issue in general and on application of ballast water management measures under the IMO voluntary
guidelines.
The PCU will take the lead in developing these course package, considering the UN TRAIN-X
methodology. Once these packages are developed, the PCU will run workshops at each demonstration
site and the CPTF's will be responsible for implementing this training thereafter. CPTF's should co-opt
the assistance of local maritime training institutes in this regard.
(The National Workplan should include plans for how education and training in relation to the IMO
voluntary guidelines will be delivered. Add here).
Funds available to each country for this Activity: US$30,000.
GloBallast Programme - National Workplan for (add country name) 7 PCU June 2000
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
Activity 4.3: Legislation and Regulations:
Review existing domestic legislation and regulations relating to ballast water and recommend any changes
necessary for the implementation of the IMO voluntary guidelines.
Implementation of the IMO voluntary guidelines at each demonstration site may require the amendment
of existing domestic legislation or the development and implementation of new legislation and
regulations.
The CPTF, with the assistance of local consultants, will undertake the review of existing legislation and
regulations and make recommendations for any developments required. The CPTF will be responsible for
implementing these recommendations.
(The National Workplan should include plans for how the CPTF will assist the PCU and consultants
with the legislation review and how any recommendations will be implemented. Add here).
Funds available to each country for this Activity: US$30,000.
Component 5: Compliance Monitoring and Enforcement
Support CPTFs to develop generic and country/port-specific compliance and monitoring programmes,
manuals and reporting forms; provide training to Lead Agency and port personnel in compliance
enforcement and monitoring; establish sampling programmes.
Fortunately, the IMO voluntary guidelines already provide clear guidance on compliance enforcement and
monitoring, standard ballast water reporting forms have already been developed, the shipping industry
(ICS and INTERTANKO) has already developed a model ship-board ballast water management plan, and
ballast water sampling procedures have already been developed internationally.
It is not necessary for the programme to re-invent these. What is required is a plan of action to implement
these measures at each demonstration site, including training of relevant personnel. The following in-
country Activities are included in the PIP to assist with compliance monitoring and enforcement.
Activity 5.2: Ballast Water Sampling Equipment
The PCU will provide US$10,000 worth of ballast water sampling equipment to each country, as
recommended by standard international ballast water sampling procedures, for use in monitoring and
enforcing compliance with the IMO guidelines.
(The National Workplan should identify which government agency will have responsibility for
compliance monitoring and enforcement and for conducting ballast water sampling and maintaining
the sampling equipment. Add here).
Activity 5.3: CME Personnel and Training
The programme will train compliance monitoring and enforcement personnel in the implementation of
CME procedures, including use of ballast water sampling equipment.
(The National Workplan should identify which government agency will have responsibility for
compliance monitoring and enforcement and which personnel will receive this training. Add here).
Funds available to each country for this Activity: US$80,000.
GloBallast Programme - National Workplan for (add country name) 8 PCU June 2000
Appendix 4 National Workplan Template
Activity 5.4: Implement CME Systems
The programme will support each country to implement CME systems. This may include ship-shore
communication and reporting systems, surveillance and inspection systems, record keeping and
establishment of databases etc.
(The National Workplan should outline the CME systems that the country requires to be implemented.
Add here).
Funds available to each country for this Activity: US$40,000.
Component 6: Regional Cooperation and Replication
An important objective of the GloBallast programme is to establish and support Regional Task Forces to
increase regional awareness and co-operation, and eventual replication of the demonstration sites across
each region.
The following activities are included in the programme to address regional cooperation:
Activities 6.1 & 6.2: Regional Programme Task Forces, Meetings and Study Tours
The PCU and IMO in general, supported by UNDP and GEF, will apply their influence to encourage other
countries in the regions represented by each demonstration site to join a Regional Programme Task Force
(RPTF) and to learn from the experiences of the initial six sites.
The CPTFs of each of the initial six sites will also be expected to play key roles in forming cooperative
relationships with their neighbours, to address ballast water transfers in a coordinated, consistent manner
and to communicate their experiences widely.
(The National Workplan should include plans for how the CPTF will ensure regional cooperation and
its effective participation in the RPTFs. Include budget estimate. Add here).
Component 7: Resourcing and Financing
Whilst the programme itself has a budget from GEF of US7 million for the first three years, to cover the
costs of PCU activities and to support many of the in-country activities outlined above, each country is
also expected to allocate funds and resources for in-country activities as outlined in the UNDP Project
Document GLO/99/G31/A/1G/19.
In addition, a vital objective of the programme is to identify and secure opportunities for self-financing of
the programme during its life-time and for the sustainable continuation of IMO, Global, regional and
national efforts to implement IMO ballast water management provisions into the future, beyond the life of
the programme.
The following Activities are included in the programme to address resourcing and financing:
Activities 7.1 & 7.2: Review Opportunities and Hold Donors Conference
Each CPTF will need to identify, evaluate and implement long term in-country resourcing and financing
arrangements for their National ballast water management programmes. Consideration may be given to a
levy on shipping visiting their ports, linked to the legislation and regulations referred under Activity 3.5
above. This approach has been applied successfully in some jurisdictions already. Consultation with the
shipping industry would be required.
GloBallast Programme - National Workplan for (add country name) 9 PCU June 2000
1st Global Project Task Force (GPTF) Meeting Proceedings: IMO London, 5-7 July 2000
(The National Workplan should include plans for how the CPTF will develop in-country resourcing
and financing arrangements. Add here).
GloBallast Programme - National Workplan for (add country name) 10 PCU June 2000
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Global Pr
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Global Ballast Water
Management Programme
ask For
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First Meeting
Global Project Task Force (GPTF)
First Meeting
Proceedings
IMO, LONDON, 5-7 JULY 2000
Proceedings
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Global Ballast Water
Management Programme
More Information?
el (+44) 020 7928 5888 www
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Global Ballast Water Management Programme
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