The World Bank
Global Environment Facility
The Food and Agriculture Organization
Minutes of the 2nd Regional Coordination Group
(RCG) Meeting
21 April 2007
Guangzhou, China
Department of Agriculture
Department of Livestock Development
Ministry of Natural Resource and Environment
Guangdong Province of China
Thailand
Viet Nam
Table of Contents
MINUTES OF THE 2ND REGIONAL COORDINATION GROUP (RCG) MEETING21 APRIL
2007 GUANGZHOU, CHINA .................................................................................................. 1
A. BACKGROUND................................................................................................................... 3
B. INTRODUCTION ................................................................................................................. 3
C. ORGANIZATIONAL AND PROCEDURAL MATTERS ................................................................. 3
D. FINDINGS AND RECOMMENDATIONS................................................................................... 4
1. NOTE OF WELCOME AND INTRODUCTION............................................................................. 4
2. REVIEW AND ADOPTION OF THE AGENDA ............................................................................ 4
3. ISSUES ARISING FROM THE LAST RCG MEETING ................................................................. 4
4. PROGRESS REPORTS OF THE PARTICIPATING COUNTRIES AND THE RFO ............................. 5
China ............................................................................................................................... 5
Thailand ........................................................................................................................... 5
Vietnam............................................................................................................................ 6
RFO/FAO......................................................................................................................... 8
5. PROGRESS AND ENDORSEMENT OF THE DECISION SUPPORT TOOLS .................................... 9
6. REGIONAL AND NATIONAL TRAINING ACTIVITIES................................................................... 9
7. PROCEDURAL MATTERS IN DELIVERY OF RFO FUNCTION .................................................... 9
8. NEXT RCG MEETING ....................................................................................................... 10
9. OTHER BUSINESS ............................................................................................................ 10
E. CLOSURE ....................................................................................................................... 11
Annex I........................................................................................................................... 12
Annex 2.......................................................................................................................... 13
Annex 3.......................................................................................................................... 17
Proposal on Technical Support from RFO to Participating Countries............................ 18
3
A. Background
As specified in Project Appraisal Document (PAD), Regional Facilitation Office (RFO) has
the task of organizing yearly (twice in the first year) the Regional Coordination Group (RCG)
meetings. The first RCG meeting was held in Hanoi on 19 October 2006. The second RCG
meeting was held on 21 April 2007 in Guangzhou, China, hosted by Department of
Agriculture of Guangdong Province. It was organized back to back with Decision Support
Tools (DST) Workshops held during 12-24 April 2007 in Vietnam, Thailand and China. It was
also combined with high level meetings with government officials and the World Bank (WB)
Supervision Mission (mission agenda is in Annex 1).
B. Introduction
RCG members from Guangdong Province of China, Thailand, Vietnam and FAO attended
the meeting. In response to the request by the Chinese RCG in the first meeting, FAO had
invited the Task Team Leader of the WB to attend the meeting. There were also observers
from Project Management Office (PMO) from Guangdong Province of China, Thailand and
Vietnam.
The objective of the meeting was to provide high-level oversight over the project, to promote
institutional buy-in and to promote the livestock waste management agenda in policy circles.
As it was connected to the DST workshops, the RCG meeting was instrumental to discuss
the main points arising from the national workshops, and to make additional
recommendations or notes as necessary.
C. Organizational and Procedural Matters
The opening of the meeting was presided over by the Chairperson, Ms. Hao Xian Rong,
Division Director, Division of Energy and Ecology, Department of Science, Education and
Rural Development, and member of the China RCG. Ms. Hao welcomed RCG members
from China, Thailand, Vietnam, FAO and the WB to the meeting and congratulated the
meeting on behalf of China National Steering Committee (NSC). Ms. Hao informed the
meeting that the Ministry of Finance and the National Environment Protection Bureau are
very interested in this project. Ms. Hao further stated that the first regional workshop and
RCG meeting had been fruitful and served as a solid foundation for the project. Ms. Hao
concluded her introduction by stating that the meeting should focus on strengthening the
communication among the parties and by thanking the Guangdong Project Management
Office (PMO) for its hard work in arranging the meeting.
Ms. Hao then requested Mr. Hans Wagner, the Project Coordinator and FAO RCG member,
to conduct the meeting.
Mr. Wagner informed the meeting that he was pleased to welcome all distinguished
participants to the meeting and thanked Ms. Hao for the welcoming address and the
Guangdong PMO for arranging this meeting. He then informed the meeting agenda for
discussion as follows:
1. Note of welcome and introduction
2. Review and adoption of the agenda
3. Issues arising from the last RCG meeting
4. Progress reports of the three countries and the RFO
4
5. Review and endorsement of the new project sites
6. Progress and endorsement of the decision support tools
7. Regional and national training activities
8. Procedural matters in delivery of RFO function
9. Next RCG meeting suggested December 2007 in Thailand
10. Other business
D. Findings and Recommendations
1. Note of welcome and introduction
An introduction of each participant was proceeded (list of participants appears in Annex 2).
Mr. Wagner invited Mr. Weiguo Zhou, Task Team Leader (TTL) from World Bank, to give a
welcoming speech.
Mr. Zhou stated that LWMEA project has entered the second year of project implementation.
The project has progressed but delay is encountered with regard to the physical construction
on demonstration sites in all countries. As the project's end date is 31 June 2010, only a 3-
year period is left for the project implementation. Mr. Zhou thus expects that the physical
construction in the farms shall start soonest. Mr. Zhou took the opportunity to reassure to the
countries of the World Bank's support to this project and reminded the very important role of
the RCG in project implementation. Mr. Zhou wished a successful second RCG meeting.
Mr. Wagner thanked to Mr. Zhou for the welcome note and the evaluation of the progress in
project implementation.
2. Review and adoption of the agenda
Mr. Wagner proposed to drop point 5 in the agenda: review and endorsement of the new
project sites, as this is World Bank's responsibility. With this change the meeting adopted the
agenda.
3. Issues arising from the last RCG meeting
Mr. Wagner presented the issues arising from the last RCG meeting in Hanoi, October 2006.
1. The RFO brochure was finished and sent to participating countries for distribution.
Countries are encouraged to translate the brochure into local languages and add
country specific project information in the brochure or prepare a brochure specifically
for the country.
2. The RFO can only fulfill its mandate with the support of the countries. Mr. Wagner
thus requested the RCG members to send relevant documentation and project
manuals to the RFO to be made available to other countries and on the website.
3. Mr. Hong Lim Choi's report on his technical mission in January 2007 was distributed
to the countries as requested by China RCG that consultant shall provide a brief
report after their mission.
4. To reduce the workload of PMOs, and as proposed by China during the first RCG
meeting, the mission prior to the second RCG meeting combined a supervisory
mission by the WB and a technical mission to advance the Decision Support Tool
5
development. However, this might have to be reviewed as it causes too much stress
for the small number of experts involved.
5. The TTL is attending the meeting as proposed by China and agreed during the
previous RCG meeting.
6. The TTL urged countries to continue with the site selection and inform the WB
accordingly.
7. The TTL stressed that the outline of replication strategy was due in December 2006
and has to be submitted to the WB.
4. Progress reports of the participating countries and the RFO
China
Mr. Ou Jiyin, project coordinator of the Guangdong PMO, presented the progress of project
implementation in China. After having solved difficulties on counterpart funding and co-
financing arrangements, initial counterpart funding has been approved by the government.
The 2007 annual plan of the project was reformulated and improved. Project related
documents were translated into Chinese. The project hired a procurement officer as well as
an expert to compile the monitoring plan - Mr. Ou highlighted that it had taken more than six
months for the WB to approve the TORs. More than 40 individuals in Boluo and related
counties were recruited to support the project. Pig farms are being selected for the second
year of project implementation. Ten farms were recommended by the project implementation
agency in Boluo County. Based on the established selection criteria, a survey of the farms
was done and the most suitable farms will be selected to be included in the project. The
PMO also held a workshop to strengthen the understanding of farmers. Mr. Ou voiced the
PMO request regarding the need to review the criteria for farm selection. In particular, the
requirement of a direct discharge into waterway makes selection very difficult and the PMO
proposes to use indirect pollution definition instead. The next steps would consist in the
selection of new demonstration farms, training program, and study tour.
Vietnam RCG members inquired if the Chinese RCG members could organize a study tour
for them in China, focusing on central treatment. Chinese RCG members confirmed that
such a study tour could indeed be organized.
Thailand
Mr. Arux Chaiyakul, the director of Thailand PMO, presented the working progress in
Thailand.
Technology demonstration component:
1. Government co-funding for construction, site survey and design process are awaiting
the Central Accounting Bureau approval.
2. Contract with the construction company is expected to be signed in April 2007.
3. System construction would start after the selection of consultancy company.
Document for bidding was prepared.
4. The PMO has engaged in studying "spirulina cultivation" for nutrient removal in
treated waste water. Preliminary and first progress reports on the study were
submitted in December 2006 and March 2007.
5. Farm management improvement was implemented in Saard Farms. 5S program was
implemented in October 2006, started with the farm cleanliness. Another program
6
tested in Saard farm was a feed cost reducing program by changing a feed
formulation.
6. Staff development program and training of master trainers were planned.
Policy and regulatory development component:
1. A project orientation workshop was organized in 19 September 2006, over 80
farmers (32 from Cholburi and 40 from Ratchaburi) attended the Workshop.
2. A code of practice study on "odor reduction and required area for new farm
establishment" was started. Government awareness raising program for local
extension officers was planned.
3. International study tour to Denmark, France and Germany is planned to be held in
September or October 2007.
4. Public awareness raising program was initiated by distributing environmental
campaign poster for pig farmers via Provincial Livestock Office (PLO), distributing
pamphlet of DLD biogas system for small pig farm, starting environmental friendly
farms program in 90 farms.
On project management and monitoring component, baseline monitoring is on going.
Work Plan for technology demonstration component:
1. Construction site survey, design, supervision, operating and monitoring of treatment
system
2. Bidding process for system construction was expected in August 2007 and system
construction in September/October 2007. Study of nutrient management for treated
waste water. Management improvement plan to be prepared for demonstration farms.
3. Staff development program for local implementation agencies, training for
demonstration farmers, and training of master trainers.
Work plan for policy and regulatory development component:
1. Stakeholder workshop on COP in October 2007.
2. Odor reduction and Code of Practice study on "Green Product".
3. Implementation of GIS tool, establishment of GIS capacity plan, training course for
PMO on Geo-Informatics and Space Technology Development Agency.
4. Awareness raising program, staff development program for local extension officer,
local leader information.
5. International study tour, national and regional study tour.
6. Public education with poster, pamphlet and document on environmental friendly
farms.
For monitoring and evaluation component, base line monitoring, system performance
monitoring, improvement of DLD laboratory center for facilitate system performance
monitoring are yet to be done. With the exception of the physical construction the project
implementation is on track.
Vietnam
Mr. Nguyen Hoang Duc, the coordinator of the Vietnam PMO, presented working progress in
Vietnam.
Implementation arrangement, several activities are completed:
1. Establishment of National Steering Committee lead by the Deputy Minister of
MONRE (meetings twice a year).
7
2. Establishment of PMO at the central level and PIUs at the two provinces (Ha Tay and
Dong Nai). Project office was set.
3. Special account opened.
4. Financial management manual developed and delivered to related financial staffs of
the project.
5. Financial software set up.
6. TOR for auditing consultant done and selection process initiated.
Technical demonstration component:
1. In Ha Tay, PMO has organized the meetings with local authority and the farmers for
their comments on the technical design.
2. Surveys and field trips were conducted by international and national consultants to
collect data for technical design.
3. Detailed technical design completed.
4. PMO is now preparing procurement document for selecting qualified construction firm.
5. In Dong Nai, PMO has organized survey and evaluation missions to select new
project sites, based on project criteria. Tan An commune in Vinh Cuu district has
been selected.
6. PMO has developed technical proposal for waste treatment at this demonstration site.
Policy and replication strategy development:
1. Legal documents related to animal husbandry industry and environment protection
were reviewed.
2. New legal documents and regulations in animal husbandry and environmental
protection at local and national level were developed.
3. Plan and implementation arrangement for dissemination and testing of new policies
were developed. Replication strategy was drafted.
Project evaluation and monitoring:
1. PMO has developed implementation plan for data and sample collection for project
evaluation and monitoring.
2. Company for collecting samples is selected.
3. PMO conducted equipment procurement procedure for project evaluation and
monitoring.
Other activities done by PMO include the preparation of equipment procurement for Project
offices at both PMO and PIUs; development of detailed plan for workshops, seminars and
consultant meetings; planning of international study tours to China and; participating to
workshops and meetings.
Mr. Duc recommended to strengthen the information exchange among the three countries.
The project website should be setup rapidly to facilitate dissemination of project results and
information exchange. The PMO also recommends that farmers should be invited to the
regional workshops and seminars organized by FAO, to exchange experiences.
Mr. Wagner answered that the invitation of farmers to the seminars is up to the judgment of
PMO of the countries.
8
RFO/FAO
Mr. Wagner presented the activities carried out by RFO since last RCG meeting:
The consultants undertook missions to:
1. Thailand, China and Vietnam to finalize the baseline monitoring that were presented
and discussed at the Regional workshop and endorsed by the RCG in October 2006.
2. Vietnam. Thailand and China to review the baseline monitoring January 2007 (Mr.
Hong Lim Choi only).
3. Vietnam Thailand and China for the national workshops for the DST Development in
April 2007.
Several meetings were organized by RFO:
1. The first regional workshop and RCG were held in October 2006 and hosted by the
Government of Vietnam.
2. National workshops for the decision support tool development have been organized
in April 2007 in the three beneficiary countries (discussed under agenda item 5
below).
3. High level meetings with government official of different ministries have been
arranged to draw attention on the somewhat slow implementation of the project. April
2007, in the three beneficiary countries and in connection with the supervisory
mission by the World Bank.
4. The 2nd RCG organized held in April in Guangzhou, China.
RFO also supported to Thailand PMO to prepare study tour to Europe.
Information and reports were sent by RFO to the countries:
1. The project brochure was printed and distributed to countries. Countries have been
encouraged to translate the brochure into local languages and to prepare a country-
specific brochure highlighting the objectives and the expected out puts of the project;
2. The development of the website was delayed: the initial webmaster resigned, forcing
the RFO to recruit a new one. To overcome the situation, a temporary contract was
made with an interim to prepare a prototype by end of May 2007. The prototype will
be circulated for comments. A dedicated URL has been purchased: www.lwmea.org;
3. Consultants reports and project related documents were distributed;
4. Semi-annual report is ready for submission to the WB; and
5. Despite its encouragements, the RCG received no document or report from the
countries; this lack of communication does not allow the RCG's to fulfil its regional
coordination role.
Ms. Nawarat Chalermpao, the RFO project assistant, presented two ways by which the
RFO intends to improve communication with the countries:
1. Development of a website, which is almost completed. The website will make all
project information available: consultancy reports, countries report and data, news
and update information on environmental topics. It will also perform as a
communication channel for the countries, the RFO and those who are interested in
the waste management issue. The users will be able to post the project
implementation progress of their countries or engage in discussion forums.
2. Project E-bulletin or Newsletter. The RFO expect to distribute the E-bulletin every
month or two months to update the members on the overall project progress. This E-
bulletin will be linked to website and will update the members on the information on
the project progress, reports, new questions and comment raised by other members.
It will be another communication channel between RFO and the countries. .
9
5. Progress and endorsement of the decision support tools
Mr. Pierre Gerber introduced the progress made. Four DSTs are being developed by the
RFO for early implementation i.e. 1) Tool for spatial planning of livestock development
(Spatial DST); 2) Nutrient flux models for the calculation of nutrient balances on agricultural
land at farm, watershed and regional levels (Nuflux DST); 3) Decision support tool for the
selection and technical validation of on-farm manure management options for confined pig
raising (Technology DST); and 4) Tools for monitoring environmental and socio-economic
impacts of intensive livestock production (monitoring guidelines). Countries requested
national workshops to further tailor the DST to national needs. Six workshops were held in
April 2007 in the three countries in conjunction with the Bank's supervision mission. Despite
limited attendance, the six workshops achieved good results in guiding the DST preparation
work.
The participants generally expressed a strong interest in the DST preparation. The countries
are invited to nominate one PMO staff to follow-up the DSTs preparation, in order to ensure
continuity and ownership in the process. Contract with national consultants in the
participating countries will be signed in order to advance the DST development and meet
countries' expectations. A draft version of the monitoring guidelines was prepared and
provided by RFO to the countries during the January 2007 backstopping mission. Some
comments were collected during the mission and the PMOs are invited to send written
comments to the RFO.
Mr. Wagner emphasized that Decision Support Tools (DST) development is a major task of
the RFO. Ms. Hao agreed on adapting these tools in the project implementation. Mr. Nguyen
Van Tai, emphasized the need for DSTs and indicted the Vietnamese PMO would cooperate
with the RFO. Mr. Arux advised to involve farmers in the process of developing the DSTs, as
they would be the main users. Mr. Do Kim Tuyen informed that the Vietnamese PMO needs
technical advice from FAO regarding the sizing of bio-gas system and that the DST on the
technical design would be very helpful in that regard. Mr. Wagner stated that the RFO should
develop tools in close cooperation with the countries.
6. Regional and national training activities
No further requests from the countries. The RFO requests the countries to send details of
institution, program, venue, participants and cost of training that they would like to have.
7. Procedural matters in delivery of RFO function
The role and function of RFO/ FAO regarding technical support was discussed as the RFO
had sent a "Proposal on Technical Support from RFO to Participating Countries" to the RCG
members in February 2007 (reference email and proposal to RCG members are in Annex 3).
It was agreed among the RFO and all three countries that RFO will continue to provide
technical assistance to countries as specified in the Proposal on Technical Support from
RFO to Participating Countries. This provisional arrangement, supported by the WB, will be
initially be for one year and will be reviewed by the RCG meeting upon the end of this period
(extension, termination or legalization).
Mr. Zhou encouraged the countries to develop their websites and submit website
development plan to the World Bank.
10
Ms. Hao commented that websites need to be maintained and updated. Each country will
therefore need to recruit a webmaster. Ms. Hao indicated that the Chinese PMO would
appreciate FAO's suggestion on this issue, and especially on the estimation of information
management costs.
Mr. Sommai Chatsanguthai informed that the Thai Department of Livestock Development
has a website and that a link will be made with the project's website.
Mr. Wagner clarified that the costs related with the joint project website will be covered by
FAO, but that the creation and maintenance of the countries' websites is of the responsibility
of the PMOs and should be financed out of their budget. Mr. Wagner reminded that national
websites can be limited to main information and links.
With regard to co-financing of on-farm investments (Component 1), Mr. Wagner informed the
meeting that the Chinese RCG had suggested to change the co-financing proportion to: 25%
from the World Bank, 45% from the governments, and 30% from farmers. Mr. Zhou clarified
that the proposal was acceptable to the WB, as long as the project cost and GEF
contribution are unchanged. Mr. Zhou emphasized that the counterpart funding should be
provided according to the amounts and timing agreed during project's negotiations.
The meeting then discussed the issue of criteria for farm selection as Chinese
representatives requested that farms polluting other rivers than the Pearl River could also be
selected. The Chinese and Vienamese PMOs also requested to be able to select farms that
do not currently directly discharge effluents in streams. Indeed, Ms. Hao informed that
medium to large farms are not allowed to situate by the river/water sources. Farms that are
reverie to water courses are illegal and could therefore not be selected.
Mr. Steinfeld stressed that the rationale of the project is that investment should be made on
farms that contribute to water pollution; selection criteria should be flexible and adapt to legal
change.
Mr. Zhou indicated that he would check the exact wording of criteria in the legal document.
8. Next RCG meeting
Mr. Wagner proposed the next RCG meeting to be held in 8 Dec 2007 in Thailand, to
combine with Workshop on policy development during 6-7 Dec 2007. We will invite number
of international experts focusing only on the policy issue. Countries agree on the proposed
date.
9. Other business
Mr. Zhou invited the participants to pronounce themselves about the opportunity for the
project to be represented at the 4th International Water Conference, late July 2007 in South
Africa. China RCG members showed interest and indicated they were willing to send a
representative to attend the conference. Vietnam and Thailand RCG members agreed with
China RCG. The RFO agreed to be present at the conference as this is a good opportunity
to expand the credit of the project and to promote the issue of livestock waste management
in GEF's projects portfolio.
11
E. Closure
Mr. Wagner summarized the important points of the meeting:
1. Project implementation is behind schedule and need additional efforts;
2. Co-funding, farm selection, role and function of the RFO and internal communication
were discussed; solution were proposed;
3. Decision Support Tool is part of the RFO activities. Countries agree and made the
commitment to support DST activities;
4. Countries are requested to submit the training requirement to the RFO for the
appropriate support.
5. Next RCG meeting will be hold in Thailand, combined with a Policy Development
Workshop.
6. The PMOs, FAO and the WB agreed that the project would be represented at the
International Water Conference in South Africa
7. Minutes will be circulated to the countries before their finalization.
Mr. Wagner thanked the Chinese officials for their hospitality and kind assistance, and all
RCG members for their contribution and productive discussions.
The Chairperson thanked Mr. Wagner for the summary. She stated that it is important for
PMO to have capacity built and to make sure that the project would be accomplished. Ms.
Hao expressed her gratitude to all RCG members and the FAO for their cooperation and
contribution, and wished everyone a good time in Guangzhou.
12
Annex I
A Combined Mission
on
Decision Support Tools Development Workshops, High Level Government Officials Meeting,
the World Bank Supervision Mission and the Second Regional Coordination Group
MeetingApril 12-24, 2007, Vietnam, Thailand and China
Agenda
Vietnam
FAO
Date
Day
DST Team
RFO
World Bank
12.04.2007 Thursday
Morning
Arrive HCM
Afternoon Arrive Hanoi
Arrive HCM
13.04.2007 Friday
Morning
DST Workshop HN
Field trip HCM
Afternoon DST Workshop HN
Field trip HCM
14.04.2007 Saturday
Morning
DST Working group
Field trip HN
Supervision (Field)
Afternoon DST Working group
Field trip HN
Supervision (Field)
16.04.2007 Monday
Morning
DST Working group
DST Working group
Supervision (Office)
Afternoon
High level meeting +wrap up High level meeting +wrap up
Thailand
17.04.2007 Tuesday
Morning
DST Workshop Field
Supervision
(Field)
Afternoon DST Workshop
Field
Supervision (Field)
18.04.2007 Wednesday Morning
Field/DST
working group Field
Supervision (Office)
Afternoon Field/DST working group Field
Supervision (Office)
19.04.2007 Thursday
Morning
DST Working group
CDM workshop
CDM workshop
Afternoon
High level meeting +wrap up High level meeting +wrap up
20.04.2007 Friday*
Morning
DST Workshop
Meeting RFO
Meeting RFO
Afternoon
China
21.04.2007 Saturday
Morning
DST Working group
RCG meeting
Afternoon DST Working group
RCG meeting
22.04.2007 Sunday
Morning
Filed trip with RCG members from Vietnam, Thailand, China
Afternoon Filed trip with RCG members from Vietnam, Thailand, China
23.04.2007 Monday
Morning
DST Workshop
DST Workshop
Supervision (Office)
Afternoon DST Workshop
High level meeting +wrap up High level meeting +wrap up
24.04.2007 Tuesday
Morning
DST Workshop
High level meeting in Beijing
High level meeting in Beijing
Afternoon
13
Annex 2
The Second Regional Coordination Group (RCG) Meeting
21-22 April 2007, Guangzhou, China
List of participants
China
Regional Coordination Group
Ms. Hao Xianrong
Division Director, The Division of Energy and Ecology, The Department of Science,
Education and Rural Environment, Ministry of Agriculture No.11 Nongzhanguan Nanli,
Beijing 100026, P.R.China
Tel: 86-10-64193032 Fax: 86-10-64193082
Email: h30762002@yahoo.com.cn
Mr. Li Shuyuan
Director, World Bank Project Office, Department of Finance, Guangdong Province 26
Cangbian Rd, Guangzhou 510030 P.R.China
Tel: 86-20-83336260 Fax: 86-20-83330007
Email: Lisy@gdwbo.gov.cn
Mr.Ou Jiyin
Chief Sector, Guangdong PMO and Department of Agriculture, Guangdong Province
135 Xianliedong Rd, Guangzhou 510500, P.R.China
Tel: 86-20-37288829 Fax: 86-20-37288910
Email: omi@21cn.com
Ms. Jiang Ping
Deputy Sector, Department of Environmental Protection, Guangdong Province
213 Longkouxi Rd, Tianhe District, Guangzhou 510630 P.R.China
Tel: 86-20-87532089 Fax: 86-20-87531701
Email: Jiangping@gdepb.gov.cn
Project Management Office
Mr.Rao Guoliang
Vice director
Station of Agricultural Environmental Protection and Rural Energy
Guangdong Agricultural Department
and Vice director, GEF LWM Project(Guangdong) PMO
135 Xieliedong Rd, Guangzhou. 510500
Tel: 86 20 37288099 Fax: 86 20 37288910
Email: oujiyin@21cn.com
Mr. Wu Jun
Guangdong PMO member, Department of Public Health, Guangdong Province 176
Xingangxi Rd, Guangzhou 510300, P.R.China
Tel: 86-20-84451366-8112 Fax: 86-20-84451502
Email: wjxshbn@21cn.com
14
Ms.Wang Ying
Guangdong PMO member, Department of Agriculture, Guangdong Province 135
Xianliedong Rd, Guangzhou 510500, P.R.China
Tel: 86-20-37288910 Fax: 86-20-37288910
Email: yingwang@scau.edu.cn
Observer
Mr. Li Jingming
Director
Division of Energy, Ecology and Environment
Center for Science and Technology Development, Ministry of Agriculture
And Secretary General
China Biogas Society
Building 18, Maizidian Street
Beijing 100026
P.R. China
Tel: 86 10 64195137 Fax: 86 10 64195138
Email: lijingm@agri.gov.cn
Vietnam
Regional Coordination Group
Mr. Truong Manh Tien
Director General
Department of Environment, MONRE
No 83 Nguyen Chi Thanh Str.,
Hanoi, Vietnam
Tel: 84-4-7734244 Fax: 84-4-7734245
Email: manhtiendoe@yahoo.com
Mr. Do Kim Tuyen
Head of Ruminant Production Division
Department of Livestock Production, MARD
No 2 Ngoc Ha Str., Hanoi, Vietnam
Tel: 84-4-7341228 Fax: 84-4-7345444
Email: dokimtuyen@hotmail.com
Mr. Tran Dac Phu
Deputy-Director
Department of Preventive Medicine, MoH
No 138 Giang Vo Str., Hanoi, Vietnam
Tel: 84-4-8464416 ext 416 Fax: 84-4-7366241
Email: tdpmoh@yahoo.com
Mr. Nguyen Van Tai
Deputy Director General
Department of Environment, MONRE
No 83 Nguyen Chi Thanh Str., Hanoi, Vietnam
Tel: 84-4-7734985 Fax: 84-4-7734245
Email: nvtai@yahoo.com
15
Project Management Office
Mr. Nguyen Hoang Duc
Project Coordinator
MONRE
No 83 Nguyen Chi Thanh Str.
Hanoi, Vietnam
Tel: 84-4-7734986 Fax: 84-4-7734245
Email: ducnh2003@yahoo.com
Thailand
Regional Coordination Group
Mr. Arux Chaiyakul
Project Director
Livestock Waste Management in East Asia project
Bureau of Livestock Standards and Certification
Department of Livestock Development
69/1 Phayathai road, Rath-cha-thevi
Bangkok 10400
Thailand
Tel: 66 2653-4438 Fax: 66 2653-4917
Email: aruxc@dld.go.th
Mr. Sommai Chatsanguthai
Waste Management Specialist
Livestock Waste Management in East Asia project
Project Management Office
Bureau of Livestock Standards and Certification,
Department of Livestock Development
69/1 Phayathai road, Rath-cha-thevi
Bangkok 10400
Thailand
Tel: 66 2653-4438 Fax: 66 2653-4917
Email: sommai98@yahoo.com
Ms. Sunee Thapinta
Environmental Scientist
Chief of Agricultural wastewater section
Water Quality Management Bureau
Pollution Control Department
Ministry of Natural Resources and Environment
92 Soi Phahonyothin 7 (Soi Aree) Phahonyothin Road, Phayathai, Bangkok 10400,
THAILAND
Tel.: 66 2298-2270 Email: sunee.t@pcd.go.th
Project Management Office
16
Mr. Nintaphan Kulpredarat
Veterinarian officer
Livestock Environmental Development Branch
Bureau of Livestock Standards and Certification
Department of Livestock Development
69/1 Phayathai road, Rath-cha-thevi
Bangkok 10400
Thailand
Tel: 66 2653-4438 Fax: 66 2653-4917
Email: ningen43@yahoo.com
World Bank
Mr. Weiguo Zhou
Task Team Leader
wzhou@worldbank.org
Mr. Kurt Roos
Technical Expert
roos.kurt@epamail.epa.gov
FAO Rome
Mr. Henning Steinfeld
Chief
LEAD
Henning.Steinfeld@fao.org
Mr. Pierre Gerber
Livestock Policy Officer
LEAD
Pierre.Gerber@fao.org
FAO Regional Office, Bangkok
Mr. Hans Wagner
Regional Project Coordinator
RFO
Hans.Wagner@fao.org
Ms. Nawarat Chalermpao
Project Assistant
RFO
Nawarat.Chalermpao@fao.org
17
Annex 3
-----Original Message-----
From: Chalermpao, Nawarat (FAORAP)
Sent: Friday, 23 February, 2007 3:28 PM
To:
Ms. Jiang Ping; Mr. Li Shuyuan; Mr. Ou Jiyin ; Ms. Hao Xianrong; Mr. Sommai
Chatsanguthai; Dr Wimolporn Thitisak ; Mr. Anuphan Ittharatana; Mr. Arux Chaiyakul; Dr.
Truong Manh Tien ; Dr. Hoang Kim Giao; Dr. Nguyen Van Tai; Dr. Tran Dac Phu
Cc: 'Wzhou@worldbank.org'; Gerber, Pierre (AGAL); Steinfeld, Henning (AGAL); Wagner,
Hans (FAORAP); VanNijnanten, Ron (FAORAP); Ms. Wang Ying; Mr. Li Xu; Mr. Wu Jun; Ms.
Sun Yufang; Ms. Sunee Thapinta; Mr. Adisorn Chanprapalert; Mr. Nintaphan Kulpredarat;
Ms. Nguyen Thi Minh Tam; Dr. Bui Van Chinh; Mr. Nguyen Hoang Duc
Subject:
GCP/RAS/215/WBG_Proposal on Technical Support from RFO to
Participating Countries
Dear RCG members,
During the first months of the project implementation, some shortcomings became
apparent regarding the role of the RFO during the project implementation. We are
trying to improve the situation and have discussed the issue with the WB (WB) Task
Manager Weiguo Zhou, who showed great understanding.
The attached "Proposal on Technical Support from RFO to Participating Countries"
clarifies the role of the RFO and will strengthen the project implementation.
We seek your comments and endorsement of this proposal. We would appreciate
receiving them by 9 March 2007 at the latest. Should there be no reaction from your
side by that date we will assume that you are in agreement with the proposal.
Thank you very much for your kind cooperation,
Best regards,
Hans Wagner
LWMEA RFO
Food and Agriculture Organization of the United Nations (FAO)
Regional Office for Asia and Pacific (RAP)
39 Phra Atit Road
Bangkok 10200, THAILAND
Tel: ++66.2.697.4267
Fax: ++66.2.697.4433
proposal to
RCG.doc (76 KB)
18
Proposal on Technical Support from RFO to Participating Countries
1. During the first months of implementation of the GEF-funded Livestock Waste
Management in East Asia Project, some deficiencies became apparent with regard to
technical support to activities in participating countries. The provision of technical support
may have indeed not been adequately discussed during the negotiations and therefore are
not fully reflected in the PAD and in the Letter of Agreement between WB and FAO. In
resolving this issue, we contacted the WB Task Manager Weiguo Zhou, and we are now
addressing you as RCG members.
Background
2. As per the legal agreement and as stated by the Task Manager Weiguo Zhou, the role of
WB during project implementation is to ascertain whether the recipients are carrying
out the project with due diligence to achieve project development objectives in
conformity with the legal agreements. As implementing agency of the GEF-funded
project, the WB takes the overall responsibility for the project including administrative,
procedural, financial, technical and all other aspects.
3. According to the PAD and the GEF Grant Letter of Agreement between the WB and FAO,
the role of FAO during project implementation is confined to Regional Support Services
Component of the Project comprising two sub-components: (a) Capacity building support,
and (b) Coordination and facilitation support.
4. The component would finance consultants services, training, workshops, office equipment
and incremental operating cost to provide (a) capacity building support to strengthen the
participating countries' institutional capacity in project implementation and (b) regional
coordination and facilitation support to ensure regional coordination and achieve cross
country synergies and regional replication. As is obvious from the above, a role of FAO in
technically assisting countries in their implementation of Components 1 -3 is not foreseen.
Issues
5. As stated in the PAD, role of FAO is limited only to a supporting role, and in the
Letter of Agreement, there is no legal requirement for the RFO to provide technical
assistance. However, FAO feels that countries still need considerable technical support in
the design and the implementation of the various in-country activities. This view is confirmed
by field visits conducted by consultants between October 2006 and January 2007 and by the
inception workshop in Vietnam in November 2006. FAO's role in technical support is
appreciated by the WB Task Manager. It also appears that all participating countries
appreciate and demand technical assistance from FAO. However, the countries'
appreciation and demand are not always known to the World Bank.
6. As per the legal Agreements, technical issues such as clearance of countries' annual work
programs are resolved directly between the respective country and the WB. The RFO is
neither involved in nor informed of such clearance in the past. FAO, as one of the initiators
of the project, has an interest in the success of this project. This, however, is only possible if
the RFO is kept informed on all technical matters and has the opportunity to comment/advise
on technical issues.
Way forward
7. We have raised the above issues with the Task Manager who showed full understanding
of and strong support to FAO's suggestion to play an active role in providing technical
19
assistance during project implementation if all three countries represented by RCG members
are in agreement with such a suggestion. Thus, we propose the following:
FAO will provide technical assistance in the following areas:
Technical specifications related to the waste management system which includes
a) manure handling and transfer; b) primary, secondary, and tertiary treatment
processes and c) other non-treatment processes where proposed.
Construction management and oversight of livestock waste management facilities
on the demonstration farms.
Final disposal of treated waste in line with countries' nutrient management plans
(land applied or other nutrient removal/uptake options) which result in some
measurable nutrient reduction when compared to current practices.
The RFO continues to actively support countries in the implementation of the Livestock
Waste Management Technology Demonstration Component and Policy and Replication
Strategy Development Component through technical advice from key consultants and
subject matter specialists. Specifically,
Mr. Colin Burton: Animal waste management engineering
Mr. Hong-Lim Choi: Technical backstopping on manure management and
environmental monitoring
Mr. Harald Menzi: Manure management and environmental monitoring and
development of a decision support tool on nutrient management
Mr. Gerrit Carsjen: Spatial planning of livestock production
All reports of these consultants and specialists will be provided to the participating countries
and copied to WB.
All relevant technical reports and annual work programs which are sent by countries to WB
for review will be copied to the RFO. The RFO will provide comments if any to countries and
WB within 7 calendar days.
Should there be a controversial technical issue between the WB technical advisor(s) and the
RFO, an outmost effort will be made to resolve the issue and find a mutual consent. Final
decision lies with the WB Task Manager.
This arrangement will be initially for one year and will be reviewed by the RCG meeting upon
the end of this period for further action (extension, termination or legalization).
8. This arrangement is expected to result in
better technically sound and sustainable interventions in the participating countries;
stronger technical support to the country team for improved implementation of the Livestock
Waste Management Technology Demonstration Component in particular;
accelerated application of the decision support tools;
strengthened capacity building in the countries for expansion and replication;
improved communication and coordination among participating countries, FAO and WB.