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REVIEW COMMENTS |
RESPONSE |
AMENDMENTS |
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ALL GEF SECRETARIAT REVIEW COMMENTS AND RESPONSES IN YELLOW SECTION |
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GEF IW M& E Indicators need to be incorporated to establish process and stress reduction Indicators so that annual PIR will report on progress toward those indicators. Existing Indicators are too general in relation to the current Objective. |
A separate set of indicators has now been included within the M&E Plan that incorporates many of the Process indicators from the LogFrame as well as more specific Stress reduction and Environmental Status Indicators. The PCU will use these new Tables of Indicators to develop an IW Indicator monitoring and sampling programme. This will begin with collection of site baseline data in the first 6 months (Inception Phase) of the Project. |
AMENDMENTS TO BRIEF
Para. 229 – M&E Plan
AMENDMENTS TO EXEC. SUMM
Para. 44 – Monitoring and Evaluation
AMENDMENTS TO ANNEXES
Annex K – M&E Plan |
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More specific design seems warranted for the demo projects in order to understand how GEF funding would be spent. At Work Program inclusion the full project proposal will clearly indicate and describe in detail each demonstration project (what, where, how). On-the-ground demonstrations will be confirmed as the major project component. |
Full demo details are now directly appended to the Project Brief as APPENDIX A - THE DEMONSTRATIONS which explains in detail for each demo what is being done, the location and how it will be done. This Appendix also provides a comprehensive pre-amble on the selection process for the demonstration sites in each location. The Appendix also provides details of the funds that would be allocated to activities within each Demo. Project Brief summary has been revised to reflect major emphasis on demonstrations and their on-the-ground delivery. |
Addition of Appendix A
AMENDMENTS TO BRIEF
Amended Project Brief Summary
Para. 107 – Rational and Objective
Para. 119 – Output 1.B
Para. 184 – Risks –Component 1
Para. 201 – Sustainability
Para. 214 – Replication
Para. 228. Cost Effectiveness
AMENDMENTS TO EXEC. SUMM
Para. 18 – Project Rationale
New Para 19 and Table – Outcomes
Para. 45 – Cost Effectiveness |
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Specific legislation/policy reforms to be achieved, not just generic wording. Would be good to introduce some specifics before Work Program inclusion, at least to the types of legislative reforms and policy reforms in the demo projects. |
There is more detail in the types of reforms aimed at within APPENDIX A – THE DEMONSTRATIONS. This has been captured and added to the Project Brief and to the Executive Summary as a description of the Reforms that can be expected to have been developed by the end of the Project |
AMENDMENTS TO BRIEF
Para. 178 to 180 – End-of-Project Landscape
AMENDMENTS TO EXEC. SUMM
Para 20 to 22 – new section on end-of-Project landscape
AMENDMENTS TO APPENDIX A Page 1
(other details of reforms already exist within individual Demos and are highlighted now in the Brief as defined above) |
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Various comments on the need for specific monitoring of outcomes of reduced degradation as a result of the demos and overall project. |
Addition of greater details on indicators and verifiable measurements now addressed as a set of IW Indicators in tables appended to Annex K – the M&E Plan (also now referred to in the Executive Summary. This summarises the indicators from the Logframes (Main Project LogFrame and Demo LogFrames) as well as adding some more specific measurable Environmental Status Indicators. |
AMENDMENTS TO BRIEF
Para. 229 – M&E Plan
AMENDMENTS TO EXEC. SUMM
Para. 44 – Monitoring and Evaluation
AMENDMENTS TO ANNEXES
Annex K – M&E Plan |
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Several comments referring to inconsistencies in OBJECTIVE and need to link this to appropriate nature of indicators to show ‘reduced degradation’ as per Project title |
Project Title altered to Demonstrating and capturing best practices and technologies for the reduction of land-sourced impacts resulting from coastal tourism. This more clearly reflects the aims of the Project and the OP10 eligibility. The project Objective is now standardised throughout the Project as to demonstrate best practice strategies for sustainable tourism to reduce the degradation of marine and coastal environments of transboundary significance. |
AMENDMENTS TO BRIEF Project Title
AMENDMENTS TO EXEC SUMM Project Title
Project Objective is now standardised throughout all documents |
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Various comments on the need to define status of baseline data (missing) and to address the need to capture baseline data through the M&E plan |
Project Brief and Exec Summary now recognises fact that there is generally insufficient baseline data upon which to base any realistic M&E monitoring at the Environmental Status level. The Project will therefore have an elongated Inception Phase during which the necessary baseline data will be captured relating to the proposed indicators (see above). This baseline data will be reviewed between 3-6 months into the Project and harmonised with the adopted IW M&E indicators.
M&E Plan now amended to include the need to capture baseline data |
AMENDMENTS TO BRIEF
Para. 150 – Description of Component 4
Para. 229 – M&E
AMENDMENTS TO EXEC SUMM
Page 8 - Component 4. Information Capture, Management & Dissemination
Page 20 - M&E Plan
AMENDMENTS TO ANNEXES
M&E Plan – Added text P. 1 plus Increase in budget ($150,000) for M&E to cover need for baseline data capture. N.B. balanced across Project budget so no overall increase in GEF contribution |
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IW:LEARN is not involved. Brief should be revised to incorporate into Replicability section that the Project will hade a website consistent with IW:LEARN guidelines, will participate in IW:LEARN activities, and will contain funding for 2 country officials to travel to 2 GEF IW portfolio Conference to participate as well as having a Project exhibition booth |
This was an unfortunate oversight on the part of the Project Developers and is now rectified as suggested by the GEFSec Reviewers. |
AMENDMENTS TO BRIEF
Para. 128 – Component 1.
Para. 216 – Replication
AMENDMENTS TO EXEC SUMM
Component 1 description |
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The partnerships, joint ventures, investment incentives and award schemes with the private sector need to have indicators established and monitored |
Indicators included in specific LogFrames established and included as part of APPENDIX A = THE DEMONSTRATIONS. These specific LogFrames are now referred to at the beginning of the Main Project Logical Framework |
AMENDMENTS TO ANNEXES
Heading to Annex B – ICA amended
And reflected in Both Brief and Exec Summary to draw attention to specific LogFrames for Demos in APPENDIX A – THE DEMONSTRATIONS |
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As per recommendation of STAP reviewer, more specificity to be included in the demo projects including indicators of success in process and stress reduction |
Done – see Responses above relating to indicator requirements |
See Amendments above relating to indicator requirements |
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The Brief will confirm an adequate level of co-financing (including cash co-financing) |
The figures are provided in Incremental Cost Assessment and confirmed in the Executive Summary but have not been highlighted in the Brief. This has now been amended |
AMENDMENTS TO BRIEF
Para. 228 – Incremental Cost and Project Financing |
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Stakeholder Participation and M&E Plans will be present for each demo ( by time of CEO endorsement) |
Stakeholder Participation and M&E are now included for each demonstration through APPENDIX A – THE DEMONSTRATIONS |
See APPENDIX A – THE DEMONSTRATIONS |
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UNDP AND WORLD BANK REVIEW COMMENTS AND RESPONSES IN BLUE SECTION |
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There is concern that the linkages to …. the GEF Seychelles Biodiversity Project ‘Mainstreaming Biodiversity Management into Production Sector Activities’ are not described (the comments provide further detail on agreements reached between the two Projects) |
UNDP has requested that the arrangements as defined within the UNDP-GEF BD Project are now similar inscribed within this IW Project in the section on Consultation, Coordination and Collaboration between IAs. However UNEP and UNDP Project Documents use different formats and UNEP does not have such a section therefore this has been addressed A. under Regional Context and B. in the Annex – List of SCTSSA-related, GEF supported of funded initiatives in Africa.
These arrangements are also captured within APPENDIX A – THE DEMONSTRATIONS |
AMENDMENTS TO BRIEF
Para. 58 – Regional Context
AMENDMENTS TO ANNEXES
Annex G - List of SCTSSA-Related GEF Supported or Funded Initiatives in Africa.
Page 6 - APPENDIX A - THE DEMONSTRATIONS |
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The scope of the Project extends outside the boundary of activities permissible under OP10. As currently presented this would seem to overlap with the Strategic Priorities for Biodiversity (particularly Priority 2 – Mainstreaming Biodiversity into Productive Sector and Landscapes). Clarification should be provided on these linkages and assurances given of full integration with activities pursued under the regional Project with national efforts spearheaded under the biodiversity focus area. |
Annex J (which it now transpires was not available to the reviewers) provides a detailed discussion of how the Project fits OP10 more appropriately than any of the other OPs. The Project was specifically not co-joined with the Biodiversity portfolio as most of the countries are pursuing related Biodiversity initiatives. This specific IW initiative is, however, focusing on the demonstration of BATS and BAPs that would reduce the impacts of contaminants, and the adoption of practices such as environmental management systems and accounting, cleaner production, adoption of sustainable enterprise strategies, use of public-private partnerships to adopt standards and self-regulation, and the implementation of legislative and policy reforms based on successful demonstrations of these new approaches, technologies and practices. Elements of the demonstrations that may address tourist issues such as impacts of reef recreation focus on the development of more effective zoning and legislation to designate sensitive areas and MPAs that will act to reduce and control allowable discharges and pollutant levels in such areas and reduce impacts from contaminants such as sedimentation both from land-based origins and from on-reef activities. Therefore, although there may appear to be overlap into biodiversity issues the focus and objective of the Project is clearly within OP10 and attempts to partner this Project with the Biodiversity portfolio would expand its mandate and objectives beyond the feasible and sustainable delivery of a single Project. It is, however, recognised that this Project will need to coordinate and even integrate its actions closely with Biodiversity initiatives addressing CZM and watershed management and this has been further clarified within the text. It is noted that such cross-thematic integration of project efforts is now fully supported by GEF and was the subject of much discussion and demand at the Brazil IW Conference in June 2005. All of the main Project deliverables as well as those of the Demonstrations fit within the OP10 requirements as defined under Annex J – Project Conformity with OP10 Requirements. Further clarifications have been made in the text as noted. |
AMENDMENTS TO BRIEF
Para. 105 to 111 – Rationale and Objective
Para. 123 & 124 – Output 1.B
AMENDMENTS TO EXEC SUMM
Para. 17 – project Rationale and Strategy
Component 1 description |
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REVIEWER’S COMMENTS |
RESPONSE |
AMENDMENT LOCATIONS |
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The Action Plans for Tanzania are vague and ill-defined and misses the Saadani National Park, yet it is the only national park in East Africa that has all the assets (white beaches, turtles, a perennial freshwater river, wildlife, mangroves and coral reefs, and surrounding communities that will degrade the environment – and already do as they do not feel that they are stakeholders) and has a tourism industry that will grow exponentially! That is clearly THE key site in Tanzania to involve in this project. The Tanzania component reads poorly and the action plan is unconvincing to me. Without clear information I get the feeling that the money for Tanzania will just be gobbled up by administration with not many outputs to show |
It is unclear whether this comment applies to the overall Tanzania Demonstration Project or certain activities within the Project given that it references ‘Action Plans’ and not demonstrations. The actual Objectives and Activities are clearly stated, starting with the aims of the demonstration as:
u Strengthening physical planning and institutional co-ordination mechanisms for coastal tourism
u Catalysing community involvement and partnerships for ecotourism ventures and environmental management
u Strengthening existing policy, legislation and institutional arrangements for better environmental regulation of the tourism industry
u Catalysing voluntary environmental regulation by the tourism industry
Following this the Project goes into some considerable details regarding the activities (two pages of descriptions) in respect to what the Demo will be delivering and even presents these under the following activity headings:
· Policies, regulations and capacity building
· Alternative livelihoods, poverty alleviation and revenue generation for conservation (ecotourism)
· Mitigation of impacts on reef
· EMS and eco-certification
There is considerable detail provided under each of these headings on deliverables. However, this could have been given much clearer definition with a more precise and sequential tabular work-plan which presents what is being done when and by whom. We feel that this would adequately resolve this particular perception of vagueness and ill-definition. Each demonstration will now be required to present a specific work-plan of delivery at the Inception stage of the Project that will be reviewed and approved by both National and Regional level Steering Committees. This will also be consistent with the requirement of an overall work-plan for the entire project which would also be presented at the Inception stage and formal agreed.
In response to the comments regarding the Saadani National Park, the sites adopted for the demonstration activities in Tanzania went through a detailed country-driven selection process which began some years ago with a national hotspot and sensitive area review for each country. This is a standard requirement now for any GEF demonstration selection activity and follows the detailed guidelines and criteria which have evolved through the GIWA (Global International Waters Assessment) process. The identified hot spots were: Dar Es Salaam city, Zanzibar municipality and Tanga municipality. The identified sensitive areas were: Bagamoyo, Tanga coastal area, Rufiji-Mafia-Kilwa complex, Pemba, Unguja East Coast, Latham Island and Mtwara-Mnazi bay area. Based on the information on the Aggregated tables for hotpots and sensitive areas, a list of 3 top prioritised hot spots and 3 top prioritised sensitive areas was prepared. The exercise resulted in selecting Rufiji-Mafia-Kilwa complex, Tanga Coastal Area and Bagamoyo District as the priority sensitive areas. Since only three hot spots were identified, i.e., Dar Es Salaam, Tanga Municipality and Zanzibar Municipality, all three were taken as priority hot spots. Out of this list of Hotspots and Sensitive areas, the country selection process (undertaken by national experts) chose the 3 highlighted areas for sustainable tourism demonstrations. As required by GEF, this was a participatory national stakeholder process that arrived at this selection. The Selection process for the proposed demonstration is explained in detail in the introductory section to Appendix 1.
The Demonstration document does make reference to the Tanzania Coastal Management Partnership for Sustainable Coastal Communities and Ecosystems (TCMP). This initiative is already addressing the Saadani National Park, which is one reason why the GEF efforts will concentrate on Bagamoya (these two areas are effectively adjacent). However, as is clearly defined in the Project Document. The demonstrations serve to capture BAPs and BATs for very specific processes related to sustainable tourism and these will then be replicated at appropriate sites, including the Saadani National Park so this sensitive area will benefit from the Project in very real terms. This linkage between the two efforts is now highlighted within the demonstration.
The GEF and co-funding could not be ‘gobbled up by administration’ as A. the deliverables are clearly defined, B. a work-plan will be adopted at Inception with clear linkages to budget expenditure, and B. the detailed Project M&E process presented in the Project Document would prevent this from happening. |
The following text has been added in the appropriate places to clarify the requirement for more detailed work-plans:
Project Brief, P.41 –Each Demonstration clearly defines its objectives, activities and deliverables. However, in order to provide direct guidance and measurable benchmarks for progress, sequential work-plans for each of the proposed demonstrations will be presented to the Steering Committee at the Inception Phase for formal adoption.
Project Brief, P. 80 - Individual work-plans will be prepared by the country for the demonstration projects as listed in Appendix A. The Inception Workshop will also review these individual work-plans which will be formally adopted by the Steering Committee.
Appendix A , P.95 - It should be noted that Saadani National Park (close top Bagamoyo) has also been identified as a sensitive areas through the TCMP process and is the focus of a separate initiative by the Coastal Resources Center, University of Rhode Island for sustainable tourism development and partnerships. The GEF demonstration will coordinate closely in the transfer of lessons and best practices between the two areas, and with other appropriate areas within the Project system boundary. |
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The Kenyan component ….can be made better…What is specifically missing is:
1. The need to use ecohydrology as a guiding principle. What is needed is a link to the GEF project “Addressing Land-based Activities in the Western Indian Ocean (WIO-LaB)”. This is not a simple academic criticism, it is serious and based on facts. For instance the coral reefs near Malindi help support Kenya tourism industries and, even if this proposal was financed in full, they will die by being smothered by mud from soil eroded from the Kenya highlands hundreds of km away. So local initiatives, such as this proposal, for coastal management will fail in the long-term if the issue of land-use in the river catchments are not addressed at the same time. Two useful references to convince the reader that this is true are:
Wolanski E. (2001). Oceanographic Processes on Coral Reefs: Physical and Biological Links in the Great Barrier Reef. CRC Press, Boca Raton, Florida, 356 pp.
Wolanski, E., L.A. Boorman, L. Chicharo, E. Langlois-Saliou, R. Lara, A.J. Plater, R.J. Uncles, M. Zalewski. (2004). Ecohydrology as a new tool for sustainable management of estuaries and coastal waters. Wetlands Ecology and Management 12, 235-276. |
The linkages between watershed management (ecohydrology), environmental flow and the health and well-being of coastal ecosystems and their functions and services is well-documented and taken into consideration as a matter of standard process and requirement in the development of any project of this nature. However, it is out of context and missing the principles and objectives of this proposal to state that ‘local initiatives such as this proposal for coastal management will fail in the long-term if the issues of land use in the long-term are not addressed at the same time’. GEF and its various Implementing Agencies are focusing enormous resources now on land management issues, especially in relation to land-based sources of pollution and within the now-standard approaches that integrate coastal and watershed management. The important factors that need to be taken into considered in the context of the current submission are A. achievable objectives and B. inter-linkages and complementary action (while avoiding duplication).
A. GEF is well-aware from more than a decade of experience that over-reaching objectives and unrealistic goals not only threaten the delivery and success of a Project but also severely threatens the overall investment by GEF. Too many Projects have started as a concept to address one specific issues (or set of issues) and have needed up stretching too far in attempting to resolve all the threats and barriers to environmental sustainability within a country or even a region in one shot. The emphasis in today’s GEF is to build a foundation or ‘platform’ which remains sustainable and allows for other related issues to be addressed once an ‘environment’ of trust and partnership has developed, and once new approaches to governance and greater capacity and training has been attained. The Project aims to address the Reduction of Environmental Impact from Coastal Tourism through Introduction of Policy Changes and Strengthening Public-Private Partnerships. This in itself is a fairly optimistic aim and a very serious challenge for 9 countries within a 5 year GEF Project. In order to stand a reasonable chance of success and sustainability, the Project will need to keep that focus sharply on the direct impacts from coastal tourism and not drift into other albeit important issues which would need to be (and, indeed, are) the focus of a more specific initiative(s). Coastal impacts are synergistic and chronic in nature and cannot all be mitigated at the same time. If this Project can succeed in its aims then one set of serious impacts will have been significantly reduced thereby allowing the ecosystem to respond to other impacts more effectively.
B. The Project Brief makes various note of the activities of UNEP within the region in relation to land-based sources of pollution (including sediments) which are the direct concern of UNEP GPA/LBA and which are being addressed through the WIO-Lab project and an number of other projects including the Tanzania Coastal Management Partnership. The WIO-Lab project is a Sister-Project of the current SCTSSA and was evolved form the African Process to be a complementary and inter-linked effort to reduce the various priority threats and impacts on the coastal environment.
The need to coordinate with WIO-Lab is mentioned under Component 4 which discusses the regional information management and coordination mechanisms which the Project will develop.
In short, the issue of sedimentation and environmental flow is being covered through a closely coordinated UNEP Project (as well as other activities). Additional text has been added to the document to make this clearer. The reader should need no convincing if they are aware of the African Process (as now clarified in the document) and the issues and concerns being addressed and can view these within the regional context as explained above. However, We are more than willing to include the proposed references into the Project Document. |
P.19 (Regional Context) - In particular, the WIO-Lab project will be addressing land-based sources of pollution. This is particularly important in the context of water and sediment quality flowing into the coastal areas from watershed and highlands. The potential impact of these freshwater inputs on coastal environments (both from the point-of-view of sediment load and maintaining environmental flow through wetlands and estuaries) is critical to maintaining marine ecosystems and their functions. The Broad Development Goal of WIO-Lab is to contribute to the environmentally-sustainable management and development of the West Indian Ocean region, by reducing land-based activities that harm rivers, estuaries, and coastal waters, as well as their biological resources. In particular WIO-Lab will be establishing common methods for assessing water and sediment quality, estimating the carrying capacity of the coastal waters, establishing regional Environmental Quality Objectives and Environmental Quality Standards (EQO/EQS) for water and sediment quality, and implementing demonstration projects for major land-based activities and pollutant sources (building on the African Process results which identified specific hot spots requiring intervention). The WIO-Lab Project evolved out of the same process as the current Project whereby a number of priority impacts were defined (The African Process) and in this respect, the proposed Sustainable Tourism project and the WIO-Lab project are (in a very real sense) complementary sister-projects addressing different but inter-linked priority areas. As such, close partnership and coordination will be developed both between the main regional Projects and between the various demonstration projects for each initiative.
P. 24 (Threats and Root Causes) - Many of the other high-priority issues relating to coastal impacts (e.g. sediment levels from land-based source, and constraints to environmental flow) are being addressed by project like WIO-Lab that were developed in parallel with the current SCTSSA project. The importance of addressing such issues has been well-document (reference footnoted)
P.31 (Baseline) - Closely related Projects such as WIO-Lab (that have arisen from the same African Process for the Development and Protection of the Marine and Coastal Environment in Sub-Saharan Africa would continue to address issues such as sedimentation but without the critical linkages to this other priority issue (sustainable tourism). |
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FURTHER ON KENYAN COMPONENT…
2. The link to the management of Marine Protected Areas. The tourism industry is heavily dependent on these MPAs. The tourism industry is locally exerting much pressure on these MPAs. The proposal should include the management of these MPAs. |
The overall aim of this Demonstration is to address sustainable tourism planning and management as an integrated approach which inherently includes any conflicts between tourism and MPAS which may constrain such sustainability. MPAs are just one area under conflict and community needs also often overlap and create friction within these areas. This also needs to be addressed. Also, not all MPAs should be immediately associated with tourism as some Reserves and MPA designations would need to be outside of this sector and serve a primary function for pure conservation rather than awareness. However, in order to address the concern raised and in recognition of the important role played by MPAs within tourism, especially in Kenya, amended text has been added to the Demonstration which should clarify this inter-linkages and the need to resolve conflicts and mitigate related impacts. |
Appendix A, P.61 – various references to the role of MPAs in tourism and the need to address sustainable tourism in relation to MPAs now added, including ‘MPAs are vital to the tourism sector but also come under much pressure as a result of tourist interest and potential revenues’. AND as a primary End-of-Project Landscape Output - ‘National Tourism Policy specified and revised for sustainable coastal tourism and resolution of conflicts between tourism and MPAs.' |
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The Mozambique component is good, especially as the tourism industry is just really developing and it is possible to avoid massive ecological degradation. It is however missing the critical link to MPAs. The tourism industry in the long-term will depend on MPAs. I suspect that, like the Tanzanian component, action plans in specific areas also need attention to land-based issues from land-use in the river catchments. |
Again, the linkages should be inherent as the entire concept of sustainable tourism within this Project relates to the integrated management of all areas and sectors. In the case of Mozambique the demonstration concept is evolving before the MPAs and so they will be captured through the overall focus on community-based ecotourism, reef management and environmental management systems.
The overall OBJECTIVE of the Demonstration is defined as ‘to promote the improved conservation, management and monitoring of coastal biodiversity, and to enhance and diversify sustainable local livelihoods through ecotourism as a means of alleviating poverty.’ Furthermore, the demonstration clearly identified the Pomene Game Reserve in the coastal zone of Massinga District as an area where the demonstration would assist in the development of an MPA linked to ecotourism.. One of the identified activities is to ‘Initiate necessary participatory, mapping and regulatory processes with the aim of establishing a Marine Protected Area (which would generate income for conservation management)’.
It should be noted however that while the proposed demonstration area may not include an existing MPA (as they do not exist yet in the areas selected), the development of MPAs for eco-tourism purposes through the project driven by the local community, are likely to have a greater chance of success in the long term than if the project were to be developed in an existing MPA that had been established with little community participation. Community involvement in the process of planning etc will develop a great sense of ownership, and the direct benefits achieved through co-management approaches will also be greater.
However, amended text has been added that strengthens the references to MPAs in the context of tourism.
The same comments relating to land-based issues as used in response to Tanzania apply equally to Mozambique |
Amendments in Appendix A
P.66 – ‘High priority will be given to identifying the integrated roles of sustainable tourism and the designation of and management of MPAs’.
P.66 – ‘Strengthening of institutional capacities, in development of management zoning plans and regulations to control use and generate revenues for conservation management (with a clear focus on the development of MPAs linked to tourism)’.
AND as a primary End-of-Project Landscape Output on P. 69 – ‘This will include the designation and management of MPAs in relation to tourism needs and community management strategies.’ |
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The action plans for all the countries in this proposal fail to recognize the critical factor that may limit coastal tourism and exacerbate conflicts with local communities, namely the lack of freshwater in drought conditions. In East Africa droughts occur every 5-10 years – so they have to be factored in the proposal. In West Africa droughts also occur, with a different cycle and usually even more severe. At the same time, tourism and the hope of jobs accelerate in-country migration. In most of these countries in this proposal the coastal population grows at a rate of 4-5% per year! It doubles every 10-15 years. How to provide water to the people that are increasingly concentrated in a thin strip along the coast is a national problem – the tourism industry is part of it. This is not just the solution of building dams – it also requires addressing land-use issues in the rivers even far from the coast (i.e. using ecohydrology as the guiding principle: see http://www.unesco.org/water/ihp/). Thus the water supply companies (where water is privatized) and government agencies (where water is not privatized) and the land users from where water drains need to get involved in this proposal to address long-term sustainability of coastal development. |
The Demonstrations (Action Plans?) as per the overall Project Brief address the freshwater issue as well as seeing it in the context of other initiatives. This Project is focussing specifically on the Reduction of Environmental Impact from Coastal Tourism through Introduction of Policy Changes and Strengthening Public-Private Partnerships and not aiming to address specific limiting factors for the development of tourism (such as shortages of water) which is more strictly an economic development activity. The ‘sustainability’ in the context of the Project is related to tourism that can continue, thrive and develop while reducing impacts on the environment and on ecosystems of transboundary importance. However, the Project does note there are clear linkages between tourism impacts and freshwater concerns (overuse and poor management) and that these can have serious impacts on the environment. In this context the Project is addressing many of these issues through the Demonstrations and through the capture of BAP and BATs. Those Demonstrations that will be dealing with EMS are designed to encourage private sector tourism operators to take a more responsible attitude to their water resource management strategies and to develop better monitoring processes along with minimising wastes and identifying recycling processes. All of these BAT and BAPs (far too numerous to mention individually but the needs are clearly stated in the threats and root causes) will be captured under Component 1.Also, through Component 1, the Project will undertake a regional Partnership Incentives and Benefits Analysis that will identify the most appropriate models for such partnerships and demonstrate the value of developing partnerships for the different stakeholder groups (private sector, civil society and public sector) in the tourism sector in sub-Saharan Africa. This includes the identification of direct financial benefits, such as cost-savings associated with increased efficiency and reduced use of resources including water. What, in fact, this Project is doing is delivering ‘real’ examples through demonstrations of how such partnerships can be developed to address water resource management issues related to tourism.
The Project also identifies of other initiatives that are aiming to deal with these issues as direct needs. At the regional level such Projects include WIO-Lab, the GEF Atlantic and Indian Ocean SIDS Integrated Water Resource and Wastewater Management Project, Ground Water and Drought Management in SADC, and a series of Projects that are addressing the Reversal of Land and Water Degradation Trends as well as River Basin Water and Environmental Management. These are listed under Annex G in the Project Brief. The Project will be ensuring close linkages to such initiatives through Components 4 and 5.
Some text has been added to Component 1 to make the intention to address these issues even clearer and less ambiguous |
Amendments to Project Brief
P.38 - Such activities would include the development of more appropriate water resource management and conservation mechanisms and technologies, wastewater treatment and handling processes, construction standards and set-backs, etc.
P. 38 – Project…focus on targeted demonstrations at the national level to show how the actual on-the-ground threats (such as water contamination and overuse, and wastewater discharges) might be addressed by different strategies and how the results of these demonstration activities could then be captured, transferred and replicated. |
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This study, if not integrated with land-use management issue (i.e. with the WIO-LaB project) may fail in its objectives of ecological sustainability of coastal management. The same story is repeated worldwide where integrated coastal zone management plans are drawn up (Haward, 1996; Billé et al., 2002; Tagliani et al., 2003; Pickaver et al., 2004; Lau, 2005) but, in the presence of significant river input, most are bound to fail because they commonly deal only with local, coastal issues, and do not consider the whole river catchment as the fundamental planning unit. It is as if the land, the river, the estuary, and the sea were not part of the same system. When dealing with estuaries and coastal waters, in most countries land-use managers, water-resources managers, and coastal and fisheries managers do not cooperate effectively due to administrative, economic and political constraints, and the absence of a forum where their ideas and approaches are shared and discussed (Wolanski et al., 2004). To help alleviate this problem, UNESCO-IHP has launched the ecohydrology program. In this program, the concept of ecohydrology is introduced as a holistic approach to the management of rivers, estuaries and coastal zones within entire river catchments, by adopting science-based solutions to management issues that restore or enhance natural processes as well as the use of technological solutions (Zalewski, 2002). |
The project does in fact address the need for integrated planning and management of coastal zones, and it is using the development of tourism destinations as the catalyst to develop such approaches. Several of the demonstrations (including Kenya and Tanzania) specifically tackle the need for integration, while the other demonstrations are intended to demonstration and develop BATs and BAPs for other pertinent issues and concerns (e.g. EMS etc).
This however is also why the study WILL be integrated with its sister-project, the WIO-Lab Project (as defined above) in the Indian Ocean and GCLME on the Atlantic coast, as well as other similar Project as defined in Annex G. GEF has had a standard practice for some years now of dealing with these issues at the watershed-to-coast level. This is another reason why such emphasis is being placed on participatory stakeholder involvement in Project implementation both at the regional level and even more so at the national (demonstration) level. One of the primary functions of a GEF Project is to overcome the very issues raised i.e. inadequate cooperation and or partnership) and this is an overarching function of this Project. This is why fora and workshops are built into the Project to address this (see Implementation and Management). However, the Project is happy to cooperate with UNESCO-IHP and will be looking to this initiative for very real partnership and co-funding. The explanation of the concept of UNESCO-IHP (and their ecohydrology program) is directly in line with the aims, objectives and deliverables of the current Project and of GEF as a whole both of which adopt an overall holistic approach. This is not a new concept and has been at the forefront of GEF and UN policy for some years now. This confirms why this Project places so much emphasis on the development of Best Available Practices and Best Available technologies through both the demonstration process and through the capture of case studies.
Furthermore, many of these issues are being addressed through other initiatives such as WIO-Lab, AOC-Hycos (Système d'Observation du Cycle Hydrologique de l'Afrique de l'Ouest et Centrale), etc. (which collects all hydrological platforms data from West and Central Africa, and makes up a continuous updating hydrological database). As in the PDF stage, these linkages will be closely developed during the early stages through Component 4 as discussed in the Main Project Brief
In summary, this Project has not been designed in isolation from other initiatives as has been made clear in the text and there are clearly defined linkages, partnerships and for a for cross-sharing of lessons and best practices as well as for cost- and effort-sharing to build on each others initiatives. Development of a single ‘ridge-to-reef ‘ style approach for watershed and coastal management in 9 countries is reminiscent of the old approach whereby Projects failed in the face of far too optimistic intentions. Such projects have given clear lessons that successful initiatives within today’s donor portfolios need to be highly focused but also closely interlinked to achieve an integrated approach at a localised level.
The text of the Brief has been amended to clarify the need for close linkages and coordination through Component 4. |
Amendments to Project Brief
Component 4 - P.48 - Strengthening and/or Development of close linkages between national and regional Projects dealing with diverse issues related to watershed and coastal management that may affect sustainable tourism and its relation to ecosystem management and maintenance of ecosystem functions (including but not limited to those listed in Annex G). |
b) Confirmed letters of commitments from co-financiers (with English translations)
c) Agency Notification Template on Major Project Amendment and provide details of
Consultant
|
Estimated staff weeks |
Roles and Functions |
Position Title in Organization |
|
Project Coordinator |
240
|
Serves as the overall manager of the project providing technical and scientific advice.
Make all necessary arrangements for high- level interdisciplinary stakeholder participation in the project implementation process. Ensures the successful execution of the project and shall be responsible for the coordination of all aspects of the Coastal tourism project in general and in particular. He/she shall liaise directly with designated officials of the Participating Countries, the Executing Agency, UNIDO Country Offices, UNWTO, NEPAD Secretariat, existing and potential additional project donors, National Focal Points, and others as deemed appropriate and necessary by the Project Steering Committee (SC) or by the Project Coordinator him/her self. The budget and associated work plan will provide guidance on the day-to-day implementation of the approved Project Document and on the integration of the various donor funded parallel initiatives. He/she shall be responsible for delivery of all substantive, managerial and financial reports from and on behalf of the Project. He/she will provide overall supervision for all project staff, visiting experts and consultants as well as guiding and supervising all external policy relations. He/She, in close consultation with the Implementing Agency (UNEP), the Executing Agency (UNIDO), UNWTO, the NEPAD Secretariat and high-level country representatives shall perform the following specific duties:
- Prepare a Work Plan of the program on the basis of the Project Document, under the general supervision of the Project Steering Committee and in close consultation and coordination with National Focal Points, GEF Partners and relevant donors;
- Supervise, coordinate and work with the Regional Scientific/Technical Task Teams, UNIDO, UNEP, UNWTO and the International and Regional Consultants in completing the definition and costing of the national and regional demonstration projects; including the causal-chain analysis; and setting up the carrying capacity assessment, monitoring and indicators framework at the project sites,; and the design and implementation of the information management system;
- Ensure consistency between the various program elements and related activities provided or funded by other donor organizations;
- Coordinate and oversee preparation of the substantive and operational reports from the Project for submission to UNIDO and circulation to the SC;
- Foster and establish links with other related GEF programs and, where appropriate, with other relevant regional International Waters programs;
- Act as Secretary to the SC and be responsible for the preparation, organization, and follow- up necessary to the effective conduct of SC business;
|
Supervisor
|
|
Environment/ Biodiversity Officer |
240
|
Responsible for environmental/biodiversity management, information capture, exchange and networking between a wide range of participants in the countries including government officials, scientists, non-governmental organizations and the public at large. He/she will work closely with institutional focal points, Scientific/Technical Advisory Groups, working groups, specialized UN Agencies, international NGOs (such as WWF, IUCN), private sector and will cooperate with and encourage activities of other donors in this field. In particular he/she will be responsible for providing technical guidance to the implementation of the demonstration project activities as well as for the elements that might be delegated to him /her by the Project Coordinators. He/she will substantively input towards development of the project annual work. He/she shall work under the supervision of the Project Coordinator within the Regional Coordination Unit (RCU). |
Project Officer |
|
BAT/BAP Consultant |
5
|
Responsible for undertaking a comprehensive and global review of all possible case studies and initiatives that may provide BAPs and BATs that could be applicable to the sub-Saharan country situation as well as more specific localized scenarios within individual countries. Capture appropriate lessons, practices and technologies arising from this highly detailed review and assessment for review by the national and regional coordination bodies. Make recommendations on the most appropriate BATs/BAPs for individual national and local sustainable tourism strategies for selection by the countries for adoption and implementation. Address issues such approaches and models for establishing successful partnership for sustainable tourism during the study for identifying BAPs. Propose appropriate public-private partnerships, joint ventures and most notably tri-sector partnerships to enhance collaborative action for sustainable coastal tourism.
Undertake a regional Partnership Incentives and Benefits Analysis that will demonstrate the value of developing partnership models for the tourism sector in sub-Saharan Africa. The analysis will use case studies from the tourism sector in the region and beyond to identify the direct and indirect benefits and incentives of such arrangements to all parties (i.e. business interests, community development and public sector governance), and will draw upon examples of best practice models in the development of public-private and tri-sector partnerships from other sectors that have successfully implemented such an approach, (e.g. oil, gas and mining) as appropriate. The analysis is to establish processes by which to identify the incremental contribution of such an approach over and above alternatives that could be achieved through other approaches (e.g. private sector implementing measures to address social issues in-house, corporate foundations or NGOs or governments / international donors implementing national programmes alone). Provide trainings to countries on BAP/BATs for capacity building. |
Project Officer |
|
Sustainable Financing & Investment Consultant |
4
|
Develop strategy on how to secure long-term financial support for the activities required to reach the ultimate goal of the project.
Estimate the long-term costs (over 20 years) associated with the required follow-up activities, in particular the development of the GIS database and related decision support applications. The basis for estimating the long-term costs of major additional activities identified through the project and considered essential for moving towards the long-term goal of the project.
Evolve an arrangement in which the participation of the Ministries of Planning and Finance of the participating governments may be secured. This will require high-level consultations with the Ministries of Planning and Finance in all participating countries.
Explore sources of financial support to meet the estimated long-term costs, including contribution from local governments, bilateral development agencies, multilateral funds, private sector, etc.
Assess possible financial mechanisms, such as debt swaps involving the participating countries, BOT (Build-Operate-Transfer) arrangements, rotating funds, micro-credits, economic incentives (including concessional loans, tax breaks, etc), as well as other options considered feasible for the countries.
Provide a feasible Plan of Action to set up and execute available financial mechanisms and secure the continued participation in follow-up activities by Governments of the 4 countries.
Provide support and guidance to countries in development of sustainable financing, alternative livelihoods, Public Private Partnerships including on the following issues.
· Establishment and operation of public-private-partnerships, Joint ventures and Community Based Tourism enterprises, including development of agreements;
· Sustainable tourism and related activities as alternative and complementary livelihood options;
· Funding, microfinance and capital finance for tourism and Small, Medium and Micro Enterprises (SMMEs); and
· Community-based tourism and SMME operation (business planning and management, hospitality, planning, quality, tourism activities, product development, marketing, interpretation, coordination etc.). |
Project Officer |
|
EMS and Eco-certification Consultant |
4
|
Prepare a review of EMS and eco-certification schemes and status of implementation in the countries. Identify hotels and tourism facilities where EMS and eco-certification schemes will be implemented and make appropriate recommendations on certification schemes to be adopted. Develop/adapt appropriate certification schemes, standards, testing procedures, protocols, etc. and provide appropriate training to national personnel for development of regional/national certification schemes based on international eco-certification.
Responsible for guiding the implementation of the project activity of Environmental Management Systems (EMS), and Environmental Impact Assessment (EIA) in tourism facilities and establishing a framework for the development of eco-certification. Make recommendations on how to promote public-private partnerships through the voluntary introduction of environmental management systems (EMS) by coastal hotels in participating country, with the aim of reducing and minimising negative environmental impacts of tourism development in coastal areas and enhancing sustainable planning and management of the sector.
Evaluate legal framework and regulations related to environmental impacts at coastal zones. Assess criteria, indicators a regulatory framework to apply EIA for new developments as well as criteria, indicators and an institutional framework for certification system.
Evaluate socio-economic impacts of hotel operations on host communities (e.g. employment, purchasing of local goods, land tenure and land use, traditional activities), and incorporate social criteria in certification. Assess needs for capacity building, technical assistance and financial support for EMS and EIA
Explore the use of economic instruments and public-private partnerships in order to assist local authorities and the tourism industry to pay for or to leverage additional financing for environmental improvements and environmental infrastructure. Explore and make recommendations on the feasibility and possibility of establishing a regional eco-certification scheme. Facilitate the development of training course/manual and provide trainings to countries on EMS and certification for capacity building. |
Project Officer |
|
Ecotourism and Alternative Livelihood Consultant |
4
|
Undertake a review of ecotourism potentials and provision of alternative livelihoods in the countries and highlight the following issues:
- Current and potential environmental and socio-economic impacts of ecotourism (identify indicators and monitoring procedure to measure the impacts)
- Inventory of ecotourism attractions, and tourism-related infrastructure
o Current and potential level of tourism activity, structure of the tourism market (supply chain)
o Community involvement through participatory planning:
- Mapping of local stakeholder groups and their interests, conflicts on resource use.
- Establishing vision and prime objectives for integrated management and conservation of coastal zone, including tourism activities.
- Establishing a local project committee with representation of mayor local stakeholder groups and consultation mechanisms.
- Establishment and management of protected areas and different forms of stewardship, e.g. state reserves, community reserves, natural areas managed by tourism businesses (like hotels), etc.
- Possibilities and needs for ecotourism product development (including sites and activities, access, infrastructure, services, interpretation of local environment and culture, tourist information, development of small ecotourism-related businesses, marketing, etc.)
- Tourism’s contribution to the conservation and maintenance of natural areas (e.g. revenue generation for conservation work, improved awareness)
- Needs for capacity building, technical assistance and financial support for conservation activities and small business development.
|
Project Officer |
|
Policy, Legal and Institutional Arrangements Consultant |
6
|
The Policy, Legal and Institutional Arrangements Expert will contribute to the legal and institutional arrangements and sustainable development aspects of the project. He/she will work under the supervision of the Project Coordinator within the Regional Coordination Unit (RCU). The Expert will help define the legal and institutional arrangements and benefits associated with adopting joint coastal environmental and resources management in the countries.
Prepare a template for use by countries in preparing country review and assessment to identify the gaps and weaknesses pertaining to revision and enforcement of existing legislation and regulations, and the need to improve institutional arrangements and financing mechanisms pertaining to coastal tourism. Provide guidance in the development of model guidelines for use by the countries in developing appropriate legislation and policies for sustainable coastal tourism development
The Expert will also develop legal and institutional strategy for the sustainable management of coastal tourism, train personnel in the region on legal and institutional mechanisms for the governance, support inter-ministerial committee and National Focal Points in bringing sustainable resource management arguments to relevant Ministries and be actively involved in capacity building programmes, institutional development, EIA, development of economic tools. Assist in the completion of reports related to legal and institutional arrangements, including priority policies and governance mechanisms for shared management and investments for sustainable coastal tourism. Assist countries to develop National Sustainable Tourism Management Strategy. |
Project Officer |
|
Integrated Coastal Management Consultant |
12
|
Responsible for information capture, exchange and networking between a wide range of participants in the countries including government officials, private sector, scientists, non-governmental organizations and the public at large on issues related to Integrated Coastal Management. He/she will work closely with institutional focal points, Scientific/Technical Advisory Groups, working groups, specialized UN Agencies including the UNEP, UNWTO, Private Sector Groups, bilateral donors, international NGOs, and will cooperate with and encourage activities of other donors in this field.
Prepare a template to guide countries in formulating a Coastal Profile for the project demonstration areas (including definition of institutional arrangements and policy, regulatory and economic incentive frameworks). Facilitate the conduct a host-spot diagnostic and sensitive area (HDSA) analyses in Calabar to determine the causes and sources of degradation of the coastal ecosystem.
Work with the countries and partners to formulate a GIS-based Coastal use zonation scheme and prepare a Coastal Vulnerability Index and an ICM Process, stress-reduction, and environmental status indicators framework. Provide technical guidance in the implementation of the national demonstration projects.
Provide trainings and guidance for the planning and management of tourism developments / activities in the coastal zone including the following issues:
· Formulation and implementation of integrated coastal management plans, coastal use zonation, environmental sensitivity index mapping, hotspot diagnostic analysis (HSDA), etc;
· Participatory planning involving relevant stakeholders, including local communities, private sector, NGOs, government officials. Ecotourism and tourism planning process (including impact assessment processes; permits; documentation; consultation; licenses);
· Planning, land tenure and operational mechanisms to promote socio-economic benefits through tourism (existing and new operations);
· Role of different tourism and conservation stakeholders and institutional frameworks; and
· Coastal zone planning and conservation management, rehabilitation and monitoring with particular respect to tourism developments, particularly in relation to globally significant biodiversity on coral reefs and mangroves.
Monitoring and Enforcement mechanisms:
· Monitoring processes, feedback and dissemination;
· Enforcement mechanisms and how to finance and enhance regulation effectiveness; and
· Programmes to train enforcement personnel (tourism, resources, licensing, environment, co-management, voluntary regulation). |
Project Officer |
|
Regional GIS & Information Mgt System Expert |
45
|
The Regional Environmental Information Management and Decision Support System Expert provides the leadership for the successful design, configuration, development and implementation of a GIS-based Environmental Information Management and Decision Support System of the project as well as coordinating the information technology needs of the project. The Regional Expert will work with the Project Coordinator, project countries and collaborating institutions (ICS-UNIDO; AU-STRC, NEPAD, UNWTO etc) to conduct a GIS needs assessment for identification of suitable hardware and software (and maintenance capabilities) needed for the development of national and regional environmental information management and decision support system. The Expert will prepare the GIS format for use by Experts in all modules of the project for generation, input, storage and retrieval of data and coordinate and oversee the preparation of the substantive and operational reports from the project, GIS/EIS experts and consultants integrating the reports from NPCs and WG Chairs into the overall project report;
Under supervision of Project coordinator, the Expert will also work with the national focal points in the 9 countries and National GIS/EIS Experts to formulate a common GIS-based environmental information handling environment and seamless transfer throughout the project area of coverage and harmonize the datum on GIS/EIS. In addition he/she will coordinate the development and maintenance of national and region-wide meta data, information and data holding data bases and develop an integrated environmental information management and decision-making system for environmental management in the region; enable Network of institutions participating in the project and exchange of data electronically among them and generate and maintain a directory of all persons and institutions engaged in work related to the implementation of the GIS/EIS component of the project; and update data on the EIMS server on an ongoing basis and supervise data and information exchanges and the maintenance of the data communications network between cooperating institutions.
Maintain liaison with the GEF IW: LEARN and Train-Sea-Coat (TSC) projects and represent the project in IW: LEARN and TSC as well as facilitate the design, update and maintenance of the project website. |
Project Officer |
|
Reef Management and Biodiversity Consultant |
4
|
Responsible for guiding the implementation of the project activity of reef management and preservation of coastal and marine biodiversity in important to coastal tourism in the countries. More specifically the Consultant will undertake a review of reef and biodiversity potentials in the countries and highlight the following issues:
- Current and potential environmental and socio-economic impacts of tourism activities on reef areas (identify indicators and monitoring procedure to measure the impacts)
- Current and potential level of tourism activity, structure of the tourism market (supply chain).
- Community involvement through participatory planning:
- Mapping of local stakeholder groups and their interests, conflicts on resource use.
- Establishing vision and prime objectives for integrated management and conservation of coastal zone and reef areas, including tourism activities.
- Establishing a local project committee with representation of mayor local stakeholder groups and consultation mechanisms.
- Establishment and management of protected reef areas and different forms of stewardship, e.g. state reserves, community reserves, natural areas managed by tourism businesses (like hotels), etc.
- Possibilities and needs for tourism product development related to reef areas (including sites and activities, access, infrastructure, services, environmental interpretation, tourist information, development of small tourism-related businesses, marketing, etc.)
- Regulation of diving, snorkeling, boating and yachting activities, including tourism facilities on the shore
- Tourism’s contribution to the conservation and maintenance of reef areas (e.g. revenue generation for conservation work, improved awareness)
- Needs for capacity building, technical assistance and financial support for conservation activities and small business development.
Identify and make recommendations on appropriate technologies/techniques and strategies (including participatory management and co-management plans) for reef management and biodiversity conservation. |
Project Officer |
|
Public Participation and Awareness (PPA) Consultant |
20
|
The Public Awareness and Participation Advisor will be responsible for the project elements designed for enhancing public awareness and participation in the project activities. He/she will work closely with Governmental and Non-Governmental Organizations and will liaise with corresponding activities of other donors in this field. He/she shall work under the supervision of the Project Coordinator within the Regional Coordination Unit (RCU). The Public Awareness and Participation Advisor will coordinate closely with the Environment/Biodiversity Officer and project Consultants and GIS/EIS Expert in the dissemination of all technical information.
The Public Awareness and Participation Advisor will have the following specific duties:
· to establish and coordinate technical support to the regional NGO network;
· to assist in the design of a comprehensive public awareness programme, with special emphasis on schools and local communities;
· to coordinate the organization of social assessments of human populations particularly affected by the changing environmental state and biodiversity of the region or contributing to its decline;
· to coordinate the GEF support to small-scale pilot projects of regional/global significance;
· to liaise with other donors on the implementation of projects which support public participation/ public awareness in the region; and
· to assist with the administration of other Public Awareness and Education issues where required by the Coordinator. |
Project Officer |
|
National Project Coordinators |
240
|
The National Project Coordinator will undertake the following duties:
1. Serve as the overall manager of the country component of the project;
2. Provide scientific and technical advice to the project;
3. Coordinate and support activities of the national Project Steering Committee and
Experts’ Council;
4. Track and assist in implementation of Information System Management Group decisions and priorities;
5. Ensure communications between and amongst activities in the country, and with other partner countries and the global level are efficient and effective;
6. Collect and collate information on in -situ conservation activities of crop wild relatives amongst participating national agencies and organizations, and others operating outside of the project if relevant.
7. Prepare project status reports for the National Steering Committee, UNIDO, and UNEP, and ensure project is executed in accordance with relevant GEF/UNEP and in-country regulations;
8. Monitor financial and budgetary status of the national component of the project with responsibility of approving and endorsing all financial documentation of the national component of the project;
9. Supervise support staff. |
Project Supervisor (National level) |
|
National Technical (Inter-ministerial) Experts |
240
|
The National Technical Assistant will undertake the following duties:
1. Support the National project coordinator in ensuring proper initial set up of the project implementation unit and further execution of its activities.
2. Collection, registration and filing of the activities and documentation of the national component of the project.
3. Maintenance of an inventory of coastal tourism activities amongst participating national agencies and organizations, and others operating outside of the project if relevant.
4. Providing administrative support with regard to Project Implementation Unit (office) management: assist in project administration by assembling and preparing necessary documentation; helping to prepare letters of agreement for research and consultancy services; monitor budgets and liaise with accounting staff about payments and financial reports; interact with external agencies on non-technical and administrative matters;
5. Supporting the preparation and editing of the project’s interim, progress, financial, final and/or other reports.
6. Coordinating the work with international experts and consultants, ensuring their effective activity while staying in the country.
7. Helping in organization of seminars, workshops and other meetings
8. Performing other tasks given by National Project Coordinator |
Project Assistant |
|
Project Secretary/ Administrative Assistant |
240
|
Under the supervision of the Project Coordinator initiate actions related to recruitment, training and study tours, purchase of equipment, travel authorization request/claims, subcontracts, etc and deal with all inquiries related to these components.
Keep track of project budget expenditures, record allotment of funds and expenditures, initiate, whenever required, budget revisions according to project needs, provide project information on the progress made whenever required and, if necessary, draw the supervisor’s attention to problems encountered.
Screen incoming mail and draft reply for supervisor’s signature on non-technical aspects or provide relevant information and background files to the supervisor for his action, keep track of pending matters, follow-up with other offices on deadlines, provide project information whenever necessary, prepare project status reports, etc.
Assist Project Coordinator to prepare and organize workshops with different stakeholders (Government, academia, private sector, NGOs, donor agencies etc) in the participating countries.
Keep track of the Project Coordinators’s schedule, maintain and update project files, reference materials and documents, establish new files and dispose of, reorganize and archive those no longer required. Prepare all necessary travel arrangements, hotel reservation, visa formalities, ensure budget availability, background material for mission and that timely action is taken.
Prepare presentations and slideshows with multimedia effects using Power Point programme for the Project Coordinator. Create CDs for presentations and reports to be published and other documentations of the project. Edit publications such as newsletters and journal articles for publication and distribution. Research (literature review and text selection) on issues related to the project. |
Secretary
|
|
Project Assistant |
240
|
1. Provide support to the Project Coordinator by scheduling activities; ensuring appropriate action on issues arising during the Coordinator’s absence; making arrangements for and receiving visitors;
2. Assist in project administration by assembling and preparing necessary documentation; helping to prepare letters of agreement for research and consultancy services; monitor budgets and liaise with accounting staff about payments and financial reports; interact with external agencies on non-technical and administrative matters;
3. Execute clerical activities such as establishing and maintaining office files; assisting in the review, recording and answering of correspondence; assisting with library processing tasks and maintenance of information on scientific literature; making logistical arrangements for meetings, seminars and conferences, and preparing minutes of meetings;
4. Execute word processing and other office applications software, including data entry where required. |
Secretary
|
