IWCAM Project Coordination Unit
C/O Caribbean Environmental Health Institute, The Morne, P.O. Box 1111, Castries, St. Lucia
Tel: 1 (758) - 452 2501,1412; Fax: 1 (758) 453 2721
URL: www.iwcam.org
IWCAM Demonstration Project Guidance Document
Introduction ............................................................................................................................................................................ 2
Project Background ............................................................................................................................................................... 2
Reporting ................................................................................................................................................................................ 3
Financial Reports ................................................................................................................................................................. 3
Invoices................................................................................................................................................................................ 3
Progress Reports .................................................................................................................................................................. 3
Detailed Workplan with Timeline and Budget .................................................................................................................... 4
Substantive Reports ............................................................................................................................................................. 4
Communications Protocol.................................................................................................................................................... 4
Use of the IWCAM Project Logo ........................................................................................................................................ 4
The IWCAM Quarterly Newsletter...................................................................................................................................... 5
Project Implementation ......................................................................................................................................................... 5
Administrative ..................................................................................................................................................................... 5
Technical.............................................................................................................................................................................. 6
Section Five: Contact Information........................................................................................................................................ 7
Annex..................................................................................................................................................................................... 11
Annex One: Sample IWCAM Expenditure Report............................................................................................................ 12
Annex Two: Budget format ............................................................................................................................................... 13
Annex Three: Six Monthly Progress Report ...................................................................................................................... 18
Annex Four: Quarterly Operating Report .......................................................................................................................... 21
Introduction
The purpose of this document is to assist Demonstration Project Management Units (PMUs) in the
execution of IWCAM Demonstration Projects. This is a "living" document and will be updated
periodically, based on revisions and additions suggested by the PMUs and others. Representatives of
PMUs are asked to keep in touch with the IWCAM Project Coordinating Unit in Saint Lucia and make
suggestions in order to improve on the document.
Project Background
In the Caribbean Small Island Developing States (SIDS), high population densities, combined with
population growth, urbanization and increased development, particularly residential and tourist resort
development, has led to the contamination of underlying aquifers and surface water, and
deterioration of coastal water quality.
· Name: Integrating Watershed and Coastal Areas Management (IWCAM) in the Small Island
Development States (SIDS) of the Caribbean
· Project Value: USD 112 Million
· Funding Source: Global Environment Facility (GEF) and counterpart funds from collaborating
partners
· Implementing Agencies: United Nations Environment Programme (UNEP) and the United
Nations Development Programme (UNDP)
· Executing Agencies: Secretariat of the Cartagena Convention (UNEP-CAR/RCU), United
Nations Office for Project Services (UNOPS) and the Caribbean Environmental Health Institute
(CEHI)
· Participating Countries: Antigua & Barbuda, The Bahamas, Barbados, Cuba, Grenada,
Dominica, Dominican Republic, Haiti, Jamaica, Saint Kitts and Nevis, Saint Lucia, Saint Vincent
& the Grenadines, and Trinidad & Tobago.
· Project Length: 5 years, commenced in the last quarter of 2005
· Project Coordinating Unit: Located at the CEHI, as agreed by the Implementing and
Executing Agencies and the participating countries and was established in May 2006, when the
Regional Project Coordinator assumed duties.
· Project Objective: Strengthen the commitment and capacity of the participating countries to
implement an integrated approach to the management of watersheds and coastal areas. The
long-term goal is to enhance the capacity of the countries to plan and manage their aquatic
resources and ecosystems on a sustainable basis.
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Reporting
Submit invoice &
PCU reviews. If acceptable,
UNOPS & UNDP review
progress reports to
it is forwarded on to UNOPS
documents. If acceptable,
the IWCAM PCU by
and UNDP with a
payment is issued.
e-mail
recommendation for
payment of the semi-annual
invoice.
If clarification or revisions
If clarification or revisions
are needed, PCU returns
are needed, UNOPS
to Demo Project PMU
returns to PCU
Financial Reports
Financial reports should be submitted every 6 months, in conjunction with semi-annual reports.
Please send (financial reports) by e-mail to the IWCAM PCU at umm.uneprcuja@cwjamaica.com, with
copies to sgottlieb@cehi.org.lc and vincent.sweeney@unep.org. A suggested format for the financial
report is included as Annex One (Sample IWCAM Expenditure Report).
Invoices
Invoices should be submitted with the semi-annual reports by e-mail to the IWCAM PCU at
umm.uneprcuja@cwjamaica.com, with copies to sgottlieb@cehi.org.lc and
vincent.sweeney@unep.org. An original should also be sent to UNOPS at the address listed in
Contact Information.
Progress Reports
Brief Quarterly Progress Reports should be submitted within two weeks of the end of the previous
Quarter by e-mail to the IWCAM PCU at sgottlieb@cehi.org.lc, with a copy to
vincent.sweeney@unep.org. These reports should consist of a summary of activities over the
previous quarter, and should not exceed one page in length (or 100 words). The input from these
will later be included in a comprehensive quarterly report for the larger IWCAM project. Please note,
Quarterly Reports do not need to be prepared in December and July when Six Monthly Progress
Reports are submitted. The format for Quarterly Progress Reports are attached as Annex Four.
Six Monthly Progress Reports shall be submitted to the IWCAM PCU in January and July each year
after the start of the project, excepting for the final year where the final reports will replace the last
scheduled semi-annual progress report. The PCU requests that these reports are submitted by
January 15 and July 15, in order to facilitate their inclusion in the IWCAM Projects Progress Report to
the Implementing Agencies and subsequently to the GEF. The format for the Sixth Monthly Progress
Report is included as Annex Two. Demonstration Projects will be provided with an indicators template
/ outcome template, which should also be completed and submitted as part of the Six Monthly
Progress Report. More information on indicators/outcomes will be made available shortly.
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Detailed Workplan with Timeline and Budget1
In order to receive the second disbursement of funds, each demonstration project must submit a
detailed workplan with timeline and budget, as indicated in the Memorandum of Agreement with
UNOPS. It is recognised, as a result of the time that has elapsed since demonstration project
formulation and its execution, that some aspects of the workplan and budget may need modification.
Some changes are feasible, assuming that the project output, outcomes, and budget remain
constant. The PCU is available to work with Demonstration Project Management Units on this as
needed. See Annex Two: Budget Format.
Substantive Reports
Drafts of all substantive reports produced as a result of the demonstration project should be
submitted to the PCU for comments and clearance.
Communications Protocol
Routine (operational) communications will periodically be sent out to the country Focal Points and
Demonstration Projects by the Regional Project Coordinator (RPC).
· Questions relating to demonstration project implementation should be addressed to the
Technical Coordinator (TC) at sgottlieb@cehi.org.lc and copied to the RPC at
Vincent.Sweeney@unep.org.
· Questions relating to communications and information should be addressed to the
Communications, Networking and Information Specialist (CNIS) at dspencer@cehi.org.lc and
copied to the RPC at Vincent.Sweeney@unep.org.
· Questions related to administration, budgeting and finance should be addressed to the
Administrative Officer (AO) at umm.uneprcuja@cwjamaica.com and copied to the RPC at
Vincent.Sweeney@unep.org.
Use of the IWCAM Project Logo
The official Project logo is attached (two versions: low resolution and high resolution) for your
convenience. Please note that it includes the Project partners' logos. It should be used in all official
communications about the project, either alongside your own demonstration project logo or contact
information, or on its own. It cannot be altered in any way and is to be used only for Project
communications. Questions related to use of the logo should be directed to the CNIS.
Media Releases
The PCU should review media releases prior to their release. Please send them to the CNIS allowing
at least 48 hours for review. All releases should be accompanied by the IWCAM logo. In media
releases the Project should always be referred to as the GEF IWCAM Project. While it is
understood that the press will seldom publish the logo alongside the release, it is desirable that the
releases be immediately identified as coming from the Project.
The IWCAM e-Bulletin
The Project Bulletin is published monthly on the IWCAM website, under Information and Publications,
to update country Focal Points, Demonstration Projects and others on Project developments and
progress with implementation. It is also distributed directly via e-mail. National Focal Points and
Demonstration PMUs may provide information related to implementation to the CNIS for inclusion:
dspencer@cehi.org.lc.
1 More on Workplan later in document.
4/21
The IWCAM Quarterly Newsletter
The Project newsletter will be published quarterly (first issue was launched on World Water Day, 22nd
March 2007) on the IWCAM website as well as in hard copy. The newsletter will provide project
updates as well as information on integrated watershed and coastal areas management. It aims to
be both educational and informative and submissions from Focal Points and Demonstration Projects
are welcome. You are asked to submit articles of no more than one thousand words to the CNIS.
Demonstration Projects and Focal Points are also asked to assist with distribution of the newsletter
within their countries. For more information, please contact the CNIS.
Project Implementation
Administrative
Procedures
While specific guidelines regarding procurement and hiring are not prescribed, it is essential that the
basic principles of transparency and impartiality be observed. Most likely these are already in place in
the agency or organisation that the demonstration project is housed. Some example guidelines
include:
Procurement of Goods and Services
Hiring
- Orders valued over US$1,000.00
- A recruitment or an interview panel
must be opened to request for
should be formed.
quotations, while orders valued at
above $20,000 must be opened to
- For the interview, the job
competitive bidding with at least
description as well as the
three (3) companies. In the event 3
advertisement for the position
quotes cannot be obtained, a note
should be utilised, as these would
should be made to the file
assist in reminding the members of
indicating this.
the panel of the criteria to be
considered when conducting the
- Based on the fact that the
interviews.
Demonstration Projects fall under
the auspices of the Government of
- The questions should be carefully
each participating country, these
structured, taking into
goods and services should be
consideration the requirements for
obtained "duty/tax free".
the position.
- Use of a Procurement committee
- A report of the Panel should be
(PC) for contracts or proposals over
done, indicating number of persons
US$1,500.
interviewed and the reason for
choosing the candidate that was
- Maintain file with documentation
chosen.
such as decisions by the PC,
quotes from suppliers, Purchase
Orders, invoices and payment
vouchers.
Budget
Upon initiation, demonstration projects need to revisit the budget that was included in the
Memorandum of Agreement and provide additional detail. Specifically, this budget should include the
5/21
coding categories in Annexes 1 and 2 and co-funding contributions to the project. Any revisions to
the budget that include a change of more than 10% will require a written justification. It is
suggested that columns be included illustrating the originally budgeted amount, new proposed
amount, amount change, and percentage change. This budget should be kept up-to-date throughout
the life of the project, and ideally be linked with the financial reports that are submitted to the PCU
and subsequently to UNOPS and UNDP. The AO is available to work with demonstration projects on
the development and refining of their budget.
Technical
Best Practices and Lessons Learned
The purpose of the demonstration projects, other than making a valuable contribution to the
integrated management of coastal zones and watersheds in a participating country, is to demonstrate
approaches and techniques for others to implement in the future. It is assumed that successful
demonstration projects will be replicated in the future in other locations in the participating countries,
in other IWCAM countries, in other SIDS, and elsewhere. As such, a careful and thorough recording
of best practices and lessons learned is an essential deliverable of each project. When appropriate,
best practices/lessons learned information can be included in Quarterly Progress Reports. It should
also be included in the Semi-Annual Progress Report and the Final Report.
Workplanning
The workplan is an essential tool to ensure that all of the project components are being executed in a
complete and precise manner. Some key points to keep in mind when developing and implementing
the workplan include:
· Risk Management: Plan for uncertainty; prepare for the unexpected. Assess the outstanding
risks, as they relate to completing the activities in the workplan, on a regular basis with the
Project Management Unit and devise strategies to mitigate them.
· Communications: Develop a communications plan, and follow it so that you are in touch with
all stakeholders throughout the project. Make sure everyone knows what they need to know
to make decisions and get work done. Analyze status information to create status reports. Be
prompt and decisive. Please contact the IWCAM CNIS for information, assistance and input
related to the communications plan.
· Scope and Deliverables: It is essential to understand the scope of the demonstration project
and the deliverables required. The deliverables (and the work required in their preparation)
should be clearly identified in the workplan.
· Monitoring and Evaluation: The workplan is an excellent tool for continual monitoring of
progress. Set milestones and monitor the project's progress towards achieving these
milestones. As indicated above, Demonstration Projects will also be expected to report on
indicators and outcomes on a semi-annual basis. The monitoring of these indicators and
outcomes will help the IWCAM Project determine its impact on the targeted environment.
· Co-financing: All Demonstration Projects have committed to co-financing aspects of the
project. It is important to be aware of this requirement and document such co-financing in all
reports of the project. Further details on co-financing can be found under
http://www.iwcam.org/information/reference_documents/.
6/21
Section Five: Contact Information
The first point of contact for anything related to the IWCAM Project is the IWCAM Project
Coordinating Unit (PCU). The members of the PCU and their contact information are:
Vincent Sweeney
Tel: 758-452-2501
Regional Project Coordinator (RPC)
Fax: 758-453-2721
United Nations Environment Programme
E-mail: sgottlieb@cehi.org.lc
c/o CEHI
Skype: sbgottlieb
PO Box 1111, The Morne
Castries, Saint Lucia
Una McPherson
Tel: 758-452-2501, Fax: 758-453-2721
Administrative Officer (AO)
E-mail: vincent.sweeney@unep.org
United Nations Environment Programme
Skype: vinceslu
c/o CEHI
PO Box 1111, The Morne
Donna Spencer
Castries, Saint Lucia
Communications, Networking and Information
Tel: 758-452-2501
Specialist (CNIS)
Fax: 758-453-2721
Caribbean Environmental Health Institute
E-mail: una.mcpherson@unep.org
PO Box 1111, The Morne
Skype: umcpherson
Castries, Saint Lucia
Tel: 758-452-2501
Magnalia Goldson
Fax: 758-453-2721
Bilingual Administrative Assistant (BAA)
E-mail: dspencer@cehi.org.lc
Caribbean Environmental Health Institute
Skype: dsuespencer
PO Box 1111, The Morne
Castries, Saint Lucia
Sasha Beth Gottlieb
Tel: 758-452-2501
Technical Coordinator (TC)
Fax: 758-453-2721
Caribbean Environmental Health Institute
E-mail: mgoldson@cehi.org.lc
PO Box 1111, The Morne
Skype: magnaliagoldson
Castries, Saint Lucia
Two executing agencies for IWCAM are the Caribbean Environmental Health Institute (CEHI) and the
United Nations Environment Programme Caribbean Regional Coordinating Unit (UNEP CAR-RCU).
Patricia Aquing
Christopher Corbin
Executive Director (Ag.)
Programme Officer
Caribbean Environmental Health Institute
Assessment and Management of
PO Box 1111, The Morne
Environmental Pollution
Castries, Saint Lucia
United Nations Environment Programme
Tel: 758-452-2501
Caribbean Regional Coordinating Unit
Fax: 758-453-2721
14-20 Port Royal Street
E-mail: paquing@cehi.org.lc
Kingston, Jamaica
Tel: 876-922-9267
Fax: 876-922-9292
E mail: cjc.uneprcuja@cwjamaica.com
The Demonstration Projects are being administered through the United Nations Office for Project
Services (UNOPS). For information related to the status of financial disbursements, please contact one
or both of the following persons, copying the IWCAM PCU:
7/21
Andrew Menz PhD
UNOPS
Alexandra Fedorova
Senior Portfolio Manager
UNOPS EUO IW-Unit
Midtermolen 3, P.O. Box 2695
Midtermolen 3, P.O. Box 2695
DK-2100 Copenhagen
DK-2100 Copenhagen
Denmark
Denmark
Tel: 45 3546 7660 (direct)
Tel: +45 3546 7664 (direct)
Fax: 45 3546 7501
Tel: +45 3546 7500 (switchboard)
E-mail: andrewm@unops.org
Fax: +45 3546 7501
Skype: Andrewm212
Email: alexandraf@unops.org
The Demonstration Project Focal Points are listed below. Any updates or changes to this list should be
sent to the TC at sgottlieb@cehi.org.lc with a copy to the RPC at Vincent.sweeney@unep.org. A
change in the actual Demonstration Project Focal Point should be sent through the National Focal
Point.
8/21
Antigua and Barbuda
Jamaica
Hastin Barnes
Sheries Simpson
Antigua Public Utilities Authority (APUA)
Manager - Projects Monitoring & Planning
Water Division
Branch
Cassada Gardens, P.O. Box 416
National Environment and Planning Agency
Antigua and Barbuda
10 Caledonia Avenue
Tel: 268-480 7000
Kingston 5
Fax: 268-480 7338
Jamaica W.I.
E-mail: hastin@apua.ag,
Tel: 876-754-7540 ext. 2336
kemba_barnes2000@yahoo.com
Fax: 876-754-7594
E-mail: sasimpson@nepa.gov.jm
Bahamas
Rochelle Newbold
Saint Kitts and Nevis
Bahamas Environment, Science and
Ellis Hazel
Technology Commission (BEST)
Department of Physical Planning and
Nassau Court
Environment
P.O. Box N-4849
Ministry of Sustainable Development
Nassau
Bladen Commercial Development
Tel: 1-242-322-4546
Wellington Road
Fax: 1242 326 3509
P.O. Box 597
E-mail: bestnbs@hotmail.com,
Basseterre
rnewbold@best.bs
Tel: 869 465 2277
Mobile: 869 663 0421
Cuba
Fax: 869 465 5842
Dr Carlos Alonso
E-mail: phyplskb@sisterisles.com;
Director
ehazel55@hotmail.com
Center for Environmental Studies of Cienfuegos
(CEAC)
Saint Lucia
E-mail: carlos@ceac.cu
Cornelius Isaac / Laverne Walker
GPA and LBS FP
Dominican Republic
Ministry of Agriculture, Forestry and Fisheries
Lic. Zoila Gonzalez de Gutierrez
Coordinator
Sub-Secretary of Environmental Management
Coastal Zone Management Programme
Secretary of State for the Environment and
Tel: 758-450 2078
Natural Resources (SEMARN)
Mobile - (758) 461-6359
Tel: 809-472-0626
(758) 453 1062
Fax: 809-472-0631
Fax: 758-461 6359
E-mail: sga@ceiba.gov.do
(758) 459 0492
E-mail: Cornel_isaac@yahoo.com;
lwalker@planning.gov.lc
9/21
Trinidad and Tobago
Owen Day
Director
Buccoo Reef Trust
Cowie's Building
Carnbee Junction
Auchenskeoch Road
Carnbee, Tobago
Trinidad and Tobago
Tel: (868) 635 2000
Fax: (868) 639 7333
E-mail: o.day@buccooreef.org
10/21
Annex
11/21
Annex One: Sample IWCAM Expenditure Report
United Nations Environment Programme
Quarterly project statement of allocation, expenditure and balance (in US$) covering the period --------- to ---------------
Project number:
Name of the agency (or organization):
Project title:
Project commencing (date):
Project ending (date):
Expenditure incurred
Project
Cumulative Project Budget
Budget
Jul-
Unspent
Allocation
Jan-Mar Apr-Jun Sep
Oct-Dec Expenditures Balance
for year
Qtr 1
Qtr 2
Qtr 3 Qtr 4
for the Year for year
1100
Personnel
1200
Individual Consultant
1300
Adminsitrative
support
1600
Official
Travel
1301
Adminstrative
support
2101
Sub-Contracts Org.
3200
Group Training
3300
Meetings/Conferences
4101 Office
supplies
Non expendable
4201
equipment
4300
Premises Power/water
Operation and
Maintenance of
5100
Equipment
5200
Reporting
Csts
5300
Sundry - Communication
GRAND
TOTAL
Name and title of official of cooperating agency/ supporting
Name of project coordinator:
organization:
Name of the agency (organization):
Signature: ......... Date: ............
Signature: ............ Date: ...............
Annex Two: Budget format
Year Year Total
Project
No:
US$
US$
US $
10 Project personnel component
1100
Project Personnel Title Grade w/m
1101
1102
1103
1104
1181-
UNEP participation component2*
1187
1188
Prior
years'
adjustment
1199
Total
1200
Consultants (Description of activity/service) w/m
1201
1202
1203
1220
Unspecified (no terms of reference available)
1281-
UNEP Participation component
1287
1288
Prior
years'
adjustment
1299
Total
1300
Administrative support Title Grade w/m
1301
1302
1303
1304
1320 Overtime
1321 Temporary
Assistance
1322 Conference
Services
1381- UNEP participation component**
1387
1388 Prior
years'
adjustment
1399 Total
* This component is directly controlled by UNEP headquarters.
** These lines should also be used to budget for administrative support costs like UNOG and so on.
Year Year Total
Project
No:
US$
US$
US $
1400
Volunteers w/m
1401
1402
1481- UNEP participation component
1487
1488 Prior
years'
adjustment
1499 Total
1600
Travel on official business
1601
1602
1681- UNEP participation component
1687
1688 Prior
years'
adjustment
1699 Total
1999
Component Total
20 Subcontract component
2100
Sub-contracts (MOUs/LOAs for cooperating agencies)
2101
2102
2103
2104
2181- UNEP participation component
2187
2188 Prior
years'
adjustment
2199 Total
2200
Sub-contracts (MOUs/LOAs for supporting organizations)
2201
2202
2203
2204
2281- UNEP participation component
2287
2288 Prior
years'
adjustment
2299 Total
2300
Subcontracts (for commercial purposes)
2301
2302
2303
14/21
Year Year Total
Project
No:
US$
US$
US $
2381- UNEP participation component
2387
2388 Prior
years'
adjustment
2399 Total
2999
Component total
30 Training component
3100
Fellowships
3101 Total
stipend/fees/etc.
3102 Total travel costs
3181- UNEP participation component
3187
3188 Prior
years'
adjustment
3199 Total
3200
Group training (Title)
3201 Group training (study tours, field trips workshops, seminars)
3220 Unspecified
3281- UNEP participation component
3287
3288 Prior
years'
adjustment
3299 Total
3300
Meetings/conferences (Title)
3301 Meetings/conferences,
etc.
3302 Expert group meetings
3303 Intergovernmental
meetings
3381- UNEP participation component
3387
3388 Prior
years'
adjustment
3399 Total
3999
Component Total
40 Equipment and premises component
4100
Expendable equipment (items under $1,500 each)
4101 Office
supplies
4102 Library
acquisitions
4103 Computer
Software
4120 Unspecified
4181- UNEP participation component
4187
4188 Prior
years'
adjustment
15/21
Year Year Total
Project
No:
US$
US$
US $
4199 Total
4200
Non-expendable equipment (see items listed on budget worksheet)
4201 Computer
hardware
4202 Office
equipment
4220 Unspecified
4281- UNEP participation component
4287
4288 Prior
years'
adjustment
4299 Total
4300
Premises (rent)
4301 Office
rental
4302 Maintenance of premises
4381- UNEP participation component
4387
4388 Prior
years'
adjustment
4399 Total
4999
Component Total
50 Miscellaneous component
5100
Operation and maintenance of equipment
5101 Rental and maintenance of computer equipment
5102 Rental and maintenance of
photocopying equipment
5103 Repair and maintenance of vehicles and insurance
5104 Rental and maintenance of other
office equipment
5105 Rental of meeting rooms and equipment
5181- UNEP participation component
5187
5188 Prior
years'
adjustment
5199 Total
5200
Reporting cost
5201 Publication of news letter
5202 Printing of Thematic maps
5220 Unspecified
5281- UNEP participation component
5287
5288 Prior
years'
adjustment
5299 Total
16/21
Year Year Total
Project
No:
US$
US$
US $
5300
Sundry
5301 Communications (telex, telephone, fax)
5302 Postage and pouch charges
5303 Freight and port clearance charges
5304 Other
5381- UNEP participation component
5387
5388 Prior
years'
adjustment
5399 Total
5400
Hospitality and entertainment
5401 Hospitality
reception
5481- UNEP participation component
5487
5488 Prior
years'
adjustment
5499 Total
5500
Monitoring and Evaluation *
5501 Evaluation Consultant (fees, travel & DSA)
5502 Administrative
support
5581- UNEP participation component
5587
5588 Prior
years'
adjustment
5599 Total
5999
Component Total
* This subline should be used to cover evaluation cost of internal
projects (if any) while lines 5581-5587 should be used for external
projects as appropriate.
99 GRAND TOTAL
PREVIOUS BUDGET SCHEDULE
INCREASE/DECREASE
NOTE
:
(a) A budget worksheet should be attached to all budgets of new projects and project budget revisions.
The budget worksheet should provide detailed breakdown for sub-contracts, fellowships, group training, meetings,
non-expendable equipment, and reporting costs.
(b) A project budget summary should be included at the end of the budget indicating the total commitments for each
year under each source(s) of funding.
17/21
Annex Three: Six Monthly Progress Report
SECTION 1 - BACKGROUND INFORMATION
1.1
Project Title:
1.2
Project Number:
1.3 Responsible
Office: (PAC/Unit/Branch)
1.4
Coordinating Agency or Supporting Organization (if relevant):
1.5 Reporting
Period: (the six months covered by this report)
SECTION 2 - PROJECT STATUS
2.1
Status of the Implementation of the Activities and Outputs Listed Under the Work
plan in the Project Document (check appropriate box)
Project activities and outputs listed in the Project work plan for the reporting
period have been materially completed and the responsible Office is satisfied that the
project will be fully completed on time (give reasons for minor variations as Section 3
below).
Project activities and outputs listed in the Project Work plan for the reporting
period have been altered (give reasons for alterations: lack of finance; project
reformulated; project revisions; other at Section 3 below).
Project activities and outputs listed in the Project Work plan for the reporting
period have not been fully completed and delays in project delivery are expected (give
reasons for variations in Section 3.1 and new completion date in Section 3.2 below).
Insufficient detail provided in the Project Work plan.
2.2
List Actual Activities/Outputs Achieved in the Reporting period:
(please
tick
appropriate
box)
(a) MEETINGS
Inter-governmental (IG) mtg
Expert Group Mtg.
Training Seminar/Workshop
Others
Title:
Venue and dates
Convened by
Organized by
Report issued as doc. No/Symbol
Languages
Dated
For Training Seminar/Workshop, please indicate: No. of participants
and attach annex giving
names and nationalities of participants.
(b) PRINTED MATERIALS
Report to IG Mtg.
Technical Publication
Technical Report Others
Title:
Author(s)/Editor(s)
Publisher
Symbol (UN/UNEP/ISBN/ISSN)
Date of publication
(When technical reports/publications have been distributed, attach distribution list)
(c)
TECHNICAL INFORMATION
PUBLIC INFORMATION
Description
Dates
19/21
(d) TECHNICAL COOPERATION
Grants and Fellowships
Advisory Services
Staff Missions
Others (describe)
Purpose
Place and duration
For Grants/Fellowships, please indicate:
Beneficiaries
Countries/Nationalities
Cost (in US$)
___________________ ___________________
__________________
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(e) SERVICES
Description
Dates
(f) OTHER OUTPUTS
For example, Centre of excellence, Network, Environmental Academy, Convention, Protocol,
University chair, etc.
SECTION 3 - PROJECT DELIVERY
3.1
Summary of the Problems Encountered in Project Delivery (if any)
3.2
Actions Taken or Required to Solve the Problems (identified in Section 3.1
above)
20/21
Annex Four: Quarterly Operating Report
QPR/QOR
Description (150 words):
Delivery Rate:
Annual Budget for current calendar year
$
Budget expenditures to date
$
Delivery rate (budget expenditure/annual
budget) %
21/21