2. BACKGROUND AND PROJECT CONTRIBUTION TO THE OVERALL SUB-PROGRAMME IMPLEMENTATION
2.1 Background and Context (Baseline Course of Action)
1. The Arctic Ocean and its shelf seas represent an area of global significance in terms both of their influence on global oceanic and atmospheric circulation and their unique biological species, which constitute an essential element of global biological diversity. Although the smallest of the major ocean basins of the world, the Arctic Ocean plays a crucial role in the movement of oceanic waters through connections and exchanges with the Atlantic and Pacific Oceans. Its characteristics are influenced by major inflows from the Atlantic Ocean, secondary inflows through the Bering Strait and continental runoff. The Arctic is the major driving force for the deep circulation of the oceans with cold deep water formation on the peripheries of the Arctic Ocean giving rise to the deep western boundary undercurrent which can be regarded as the starting point for Henry Stommel’s ‘Tour de Force’ (or ‘oceanic conveyor belt’). The Arctic marine environment is heavily ice-covered throughout most of the year with seasonal fluctuations in ice-cover enabling the recovery of important fisheries resources from its shelf seas, particularly the Barents and Kara Seas. The largest fishery landings are made by Russia and Norway with Barents Sea cod among the most important species. The predominant shelf areas lie along the northern Russian coast and in the Canadian Arctic Archipelago. The Russian landmass occupies 44% of the circumpolar arc - approximately twice that of the next largest country, Canada.
2. The Arctic marine environment is home to a wide range of unique species, the best known among them being polar bear, narwhal, walrus and beluga. Over 150 species of fish inhabit arctic and sub-arctic waters; important among these are cod and American plaice, which is the most abundant flatfish in the Barents Sea. There are also a wide variety of birds. Some of these are species found in other oceans but several are unique to the Arctic such as several species of auk and ivory gulls that maintain close contact with ice-covered areas throughout their lives. Each summer over 120 bird species migrate from temperate and tropical regions to the Arctic where they breed. Of the many bird species that inhabit and nest in the Arctic terrestrial environment during the summer months, very few remain in the far north year-round. Raven, snowy owl, rock ptarmigan and willow ptarmigan are predominant among the few year round resident birds.
3. A further important feature of the Arctic is its indigenous inhabitants. Indigenous peoples have been living as part of the Arctic ecosystem for millennia and, in most areas, continue to do so. As consumers of local resources, they are frequently the most exposed recipients of contaminants from local and distant sources. Many of the effects of large-scale environmental contamination are likely to be most pronounced among indigenous peoples. The cultures and traditions of arctic indigenous peoples are found nowhere else. Most of these groups continue their traditional patterns of natural resource management maintain their cultural heritage and fight for their rights to continue to do so. There exists a close bond among all the indigenous arctic peoples of which the major groupings are the Lapps, Saami, Inuit, Aleut, Athabascan, Eyak and Métis. There are eleven indigenous minority peoples in Russia considered to belong to the Arctic. These are the Saami, Enets, Nenets, Khanty, Nganasan, Dolgan, Even, Evenk, Chukchi, Eskimo (Yu-pik), and Yukagir. These indigenous populations are threatened by dislocation, interactions with immigrants and the associated decline of traditional activities and values. Some have become extinct, even within the twentieth century. With the increased exploitation of natural mineral resources in the Arctic, the very existence of the indigenous community is at risk. Arctic indigenous peoples are the most fragile elements of human society in the Arctic and the most susceptible to environmental change. As such, they deserve special attention to their ways of life, living conditions and prospects for the future. The impacts that both contaminants and, more insidiously, the fear of contaminants have on these indigenous peoples and cultures demonstrate the need for effective communication and for action to prevent contamination that may lead to adverse effects.
4. The Russian Federation is now attempting to rectify past deficiencies and to formulate a comprehensive approach to environmental protection, including that of the Arctic and its indigenous arctic peoples. The system boundaries for interventions within this Project are northern Russia as politically defined for the purposes of the AMAP Assessment completed in 1998. The marine area that is the focus of protective activities among the Arctic States is similarly defined on political grounds and extends generally northwards of latitude 60oN. It therefore includes not only the entire Arctic Basin but also several adjacent marine areas such as the Barents Sea, the Greenland Sea, Baffin Bay and some parts of the Bering Sea. The Project outlined here deals specifically with interventions within the Russian Federation to address the most seriously affected marine areas of the Arctic by anthropogenic activities. This is an issue of direct concern to the Russian Federation as the most affected coastal seas are the Barents, Kara and Chukchi Seas, all of which are partially or entirely within Russian jurisdiction. These are shelf seas that are the major areas of ice formation, leading to brine rejection, sinking and export, which directly influence the internal structure of the Arctic Ocean and the character of its waters. However, the adverse effects of previous and contemporary anthropogenic activities in the Russian Federation extend beyond these seas to both international waters and those under the jurisdiction of other countries. Through the role played by the Arctic Ocean in the formation of Atlantic Ocean deepwater, the transboundary effects of Russian activities can extend beyond the Arctic Basin to the major deepwater masses of the global ocean through the “oceanic conveyor belt” process. The dominantly cyclonic surface circulation of the Eurasian Basin of the Arctic Ocean in surface drift to the east along the northern coast of Russia provides a further avenue of transboundary movement of surface water constituents. Arctic tracers (radionuclides) derived from western European sources after entry into the Arctic through the Norwegian Current have been shown to enter the East Greenland Current, the West Greenland Current and are expected to continue surface transport through the Greenland Sea into the surface boundary flow southwards along the eastern seaboard of North America. This demonstrates the interconnectivity of the Arctic with the North Atlantic and other oceans through surface flows. This surface flow is complemented by flow into the deep Western Boundary Undercurrent of the Atlantic as a result of overflow across the Iceland-Scotland and Scotland-Faeroes Ridges. Thus contaminants in the Arctic can be subsequently distributed relatively rapidly to the North Atlantic and then enter the global ocean circulation and reach other oceans. All this adds a global dimension to a topic that would, at first glance, appear to be primarily a matter of concern to the Arctic States.
5. The top-priority environmental issues in the Russian Arctic are mainly associated with local hot spots in the areas of intensive work, first and foremost, of mining companies. The contamination levels in these areas significantly exceed the regional ones, degrading or even destroying natural ecosystems, thus seriously damaging the health of local inhabitants and undermining the traditional way of life of the indigenous peoples. Mining work in the Russian Arctic is expected to gather momentum, which threatens to further damage the environment in this region. All this necessitates urgent measures to be taken to address the adverse ecological effects of the past and also to prevent further contamination of the Russian Arctic in the new realities of a market economy.
6. There are a number of barriers to the correction of environmental degradation with both national and transboundary implications. The major barrier derives from the necessity to solve numerous problems, which emerged during Russia’s transition to a market economy, resulting in the lack of funding for environmental protection. Another barrier arises from the outdated nature of the current environmental regulations, which do not correspond with the new economic conditions in Russia. Environmental protection in the Arctic and the adoption of environmental norms are regulated largely by the federal environmental legislation, which has been established on the basis of a single approach that disregards the variety of geographical regions of the country. At present there are no legislative norms that would bind federal, regional and provincial executive bodies and economic entities with regard to the specifics of nature management and environmental protection in the Arctic Region and adequately reflect the differences in the transition of the economic entities located there to market conditions. With a view to resolving the increasingly serious environmental problems in the Russian Arctic, Russia, having considered the necessity to comply with international agreements and programmes, has elaborated and approved the National Plan of Action for the Protection of the Arctic Marine Environment from Land-Based Activities. Some of the NPA issues bear only on the Russian Federation and these are to be funded from national resources. Other issues involve serious consequences of economic activities in the Russian Arctic to wider environmental and natural resources of the international waters. These issues are matters of international concern, which will permit systematic action, at both national and international levels, to resolve them. This, in major part, constitutes the underlying basis of this Project – to enable a comprehensive approach to be adapted to the reduction of environmental degradation that provides the greatest net benefit to the Russian Federation, its arctic neighbours and the entire global community.
2.2 Legislative Authority and Project Contribution to Overall Sub-programme Implementation
7. This Project stems from a PDF-B, approved in 1999, that was executed during 1999-2001. During the PDF-B a number of preparatory activities were undertaken including: (1) the identification and prioritisation of hot-spots (i.e. areas of environmental degradation and threat) within the Russian Arctic; (2) an analysis of the mechanisms of hydrological and atmospheric transport of contaminants within the Arctic with primary emphasis on processes within the Russian Federation; (3) an analysis of the current policy and legislative arrangements to address environmental issues in Russia including an assessment of contemporary initiatives and future directions; and (4) an analysis of the existing practice of pre-investment studies and preparation of a manual for their conduct. The products of all these activities and other recent Russian and international initiatives to address the protection of the Arctic environment and the sustainable use of its resources and amenities have formed the basis of this Project.
8. The United Nations Conference on Environment and Development (Rio de Janeiro, 1992) gave a major impetus to Russian activities to resolve environmental protection issues. In 1996, the President of the Russian Federation endorsed the ‘Concept of Transition of the Russian Federation to Sustainable Development’ that, in particular, stipulates the need to adopt measures to reduce the impact of economic activities on the global environment and to normalise the condition of the arctic environment. A number of federal laws and regulations have been adopted by the Government of the Russian Federation in order to address environmental issues. In particular, the federal law on ‘The Basis of State Regulation of Social and Economic Development of the North of the Russian Federation’ (1996) and the Conception of the State Support to Economic and Social Development of the Russian North (approved by the Russian Government on 7th March 2000, no. 198) stipulates the principal activities in environment and nature management in the North with regard to its specifics. On 10th March 2002, a new federal law No. 7FZ on “Environmental Protection” was adopted in the Russian Federation. Yet there is increased pressure to enhance the extraction of natural resources, especially hydrocarbons, from the Arctic where the environment is extremely fragile and highly sensitive to the effects of anthropogenic activities. This could lead to further aggravation of the already serious environmental situation in the Arctic and the emergence of additional “hot spots” and to the enhancement of transboundary contamination effects of the Russian Arctic. This Project aims to address contemporary environmental problems in the Arctic and possible risks of their emergence considering their impact on regional and global levels.
9. There is the necessary legislation to conduct this Project. First, it is conducted within the context of the Federal Targeted Oriented Programme (FTOP) ‘World Ocean’ which was approved by the Government of the Russian Federation, with the NPA-Arctic incorporated into the “World Ocean” FTOP. Second, the Project is supported by the Arctic Council through the NPA-Arctic, which was stipulated in the declarations of ministers in Iqualuit (1998), Barrow (2000), and Inari (2002) as this Russian plan is in line with the Arctic Council’s aims and objectives and its regional programmes. The third pillar is the ‘Global Programme of Action for the Protection of the Marine Environment from Land-Based Activities’ (GPA), concluded in Washington, D.C., in 1995. It is noteworthy that the First Intergovernmental Review Conference held in Montreal in November 2001 emphasised the importance of this Project as one of the major demonstration projects implemented in the framework of GPA. Finally, the GEF Operational Strategy and Operational Programmes provide the ultimate legislation for the Project. Each of these is dealt with in the following paragraphs.
10. The Russian Federation implements Federal Target-Oriented Programmes (FTOPs) that are the basic tools for providing State support to the solution of economic, social and environmental problems. The “World Ocean” FTOP, adopted by the Russian Government in 1998, and its sub-programme ‘Use and Development of the Arctic’ constitute the basic instruments within Russia for policy directions for marine activities and the Arctic. That is why it is in the framework of this programme that the National Plan of Action for the Protection of the Arctic Marine Environment from Anthropogenic Pollution in the Russian Federation was elaborated to reflect the Russian Federation’s commitment to the objectives of the Global Programme of Action for the Protection of the Marine Environment from Land-Based Activities (GPA) in the arctic region through the Regional Programme of Action for the Protection of Arctic Marine Environment from Land-Based Activities (RPA), and the Plan of Action to Eliminate Pollution in the Arctic (ACAP) initiatives of the Arctic Council.
11. The eight Arctic States (Canada, Denmark, Finland, Iceland, Norway, Russia, Sweden and the United States) adopted an ‘Arctic Environmental Protection Strategy’, which laid the foundations for environmental co-operation in the Arctic at the intergovernmental level (the Rovaniemi process). A major first initiative in the framework of the Arctic Monitoring and Assessment Programme (AMAP) was the conduct of an assessment of the environment of the Arctic within the boundaries defined by the Arctic governments. This first pan-Arctic assessment set the stage for all the Arctic States to devise a common approach to the restoration and protection of the Arctic environment, its living resources, its biodiversity and its indigenous population. Russia continues to be an active participant in the bilateral and multilateral environmental programmes carried out within the framework of the Rovaniemi process. These programmes and the programme of sustainable development formed the basis for the operation of the Arctic Council established by the Arctic states, including Russia, in 1996. The Arctic Council approved the development of the Russian NPA-Arctic and charged the Working Group on the Protection of the Arctic Marine Environment (PAME) with the co-ordination of efforts made by the Arctic states, international financial organisations and other agencies, with a view to supporting the NPA-Arctic. In Inari Declaration of the Arctic Council, adopted on 10 October 2002, acknowledged the NPA-Arctic as important component of the Regional Programme of Action for the Protection of Arctic Marine Environment from Land-Based Activities and commended adoption of the NPA-Arctic by Russia and multilateral and bilateral financial support for it.
12. The Global Programme of Action for the Protection of the Marine Environment from Land-Based Activities (GPA) was adopted in Washington, D.C., in 1995 by more than 100 countries. This agreement was the first to deal directly with marine protection from land-based activities, unlike many previous agreements, such as the London Convention of 1972 that addresses dumping at sea from vessels and aircraft, and the MARPOL 73/78 Convention that addresses operational discharges from ships. It is unarguable that the greatest damage to the marine environment, its resources and amenities, stems from activities conducted on land, whether in coastal areas or in the hinterland. These effects are mediated by runoff and atmospheric transport of material, including contaminants, from the continents to the ocean. Furthermore, there are now perceived to be even greater threats on a global basis than the effects of classical contaminants. These include the effects of nutrient and sediment transport into the marine environment and, of particular relevance to the Arctic, the damage caused by physical alterations to coasts, hinterlands and waterways. The accelerated exploitation of hydrocarbons from the Russian arctic shelf increases the threat to the international waters of the Arctic, not only directly but also through the construction of coastal support and transhipment wharves. The adoption of the GPA stimulated nations to develop National Programmes of Action and Regional Programmes of Action for the Protection of the Ocean from Land-Based Activities. Accordingly, the Arctic States, consistent with their commitments to the ‘Arctic Environmental Protection Strategy’ and the Arctic Council, have taken the lead in ensuring that such programmes are prepared for the Arctic marine environment for which the AMAP assessment provided both measures of compromise and threat, and outlined the priorities for future action. It led to the formulation and adoption of a Regional Programme of Action for the Protection of the Arctic Marine Environment (RPA) and a Plan of Action for the Elimination of Pollution in the Arctic (ACAP) by the Arctic Council.
13. This Project is consistent with GEF policies as articulated in the description of Operational Programme No. 10. It deals predominantly with land-based activities that have either compromised, or threaten to compromise, the arctic marine environment with consequences for other States bordering this ocean but, more significantly, the global marine environment in which the Arctic plays a pivotal role.
14. GEF Contaminant-based Operational Programme No. 10 “focuses on poorly addressed contaminants and aims to utilise demonstrations to overcome barriers to adoption of best practices, waste minimisation strategies, and pollution prevention measures.” The description of Operational Programme No. 10 states that the “contaminant-based operational programme is intended to include an array of projects that address certain high priority contaminants in the areas of land-based activities which degrade marine waters, global toxic pollutants, and ship related contaminants”. While pollution prevention is stressed in this Operational Programme on the basis that “prevention, not remediation, is a more cost-effective strategy”, the particular situation in the Russian Federation largely obviates the ability to take a predominantly preventative approach. This is related to the consequences of the intensive industrial development of the Arctic in the last several decades that has led to a degraded environment and weak infrastructure. Superficial evidence of this situation is evident especially in areas of extracting industries and in the vicinity of decommissioned military bases. However, associated compromise of the environment caused by anthropogenic activities is a much graver problem. Thus, one of the main requirements of interventions in favour of environmental improvement in the Arctic is to deal with this decline and restore environmental conditions while at the same time endeavouring to prevent further deterioration and new threats.
15. It is also noteworthy that under “Programme Outputs” Operational Programme No. 10 (Paragraph 10.10) specifies that: “the outputs of the operational programme encompass a number of projects that focus on certain types of contaminants that degrade the International Waters environment. Consequently, GEF interventions in this operational programme tend to demonstrate that technological barriers can be overcome or that measures aimed at removing barriers can be implemented. Some barriers involve lack of information or the lack of training. Others involve the legal, regulatory, or sectoral policy adjustments needed to reduce environmental stress. Innovative programmes, financing measures and demonstrations of technologies characterise certain projects”. The current Project is designed precisely in such a context and permits the Russian Federation to substantiate, consistently with its “World Ocean” FTOP initiative, the necessity to institute major changes in legislation, procedures and public attitudes to environmental protection and restoration in the Arctic environment.
3. NEEDS AND RESULTS
3.1 Needs
16. The Russian Federation needs to carry out activities to protect the arctic environment on a system basis that would: (1) satisfy national aspirations for industrial and social development and formation in Russia of civil society; (2) suit its arctic inhabitants, including indigenous peoples; and (3) permit the sustained development of natural resources. This must be done in a manner that is fully consistent with the interests of other Arctic States, as reflected by decisions and programmes under the Arctic Council. The Russian Federation is also to comply with the obligations under international conventions and other multilateral agreements relating to environmental protection. Such an approach will ensure that Russia’s natural resources in the North are exploited in a manner that is inherently sustainable thereby avoiding compromises to the arctic environment and human welfare.
17. There are a number of barriers to environmental protection and remediation in the Arctic. The necessity to resolve a number of problems caused by Russia’s transition to a market economy results in a shortage of financial resources for environmental protection, which is a major barrier. A further barrier is the outdated nature of current environmental laws and acts that are largely incompatible with Russia’s new economic situation. Environmental protection activities in the Arctic are regulated by federal environmental protection legislation that has been drawn up on the basis of an approach that takes little account of regional variability within the country. There are currently no legislative norms to provide a framework for mutual responsibilities of federal, regional and local executive bodies and business entities in a way that takes account of either the special features and uses of nature in the Arctic or the need for the Russian Federation to complete the transition to market conditions.
18. In accordance with the GEF rules, it is crucial that a Strategic Action Programme (SAP), which includes specific measures for the resolution of priority environmental issues in the Arctic with target dates of their implementation and expected costs, be designed and implemented. Several of the issues covered by the SAP will be of substantial importance to the Russian Federation alone and these will be addressed as priority issues using national resources. Other issues, however, involve serious consequences for the environment and natural resources beyond the Russian Federation in the international waters of the Arctic. These issues merit high priority at an international level so that concerted multilateral efforts can be made to resolve them. This, in major part, constitutes the underlying basis of this Project – to enable the adoption of a comprehensive approach for the reduction of environmental degradation for the benefit of the Russian Federation, its Arctic neighbours and the entire global community.
3.2 Results
19. The results anticipated from the Project can be divided among the four major component activities. First and foremost is the completion of a Strategic Action Programme that: (1) satisfies Russian requirements for sustainable exploitation of natural resources in the Arctic; (2) stipulates the fulfilment of environmental tasks under the Federal Target Oriented Programme ‘World Ocean’; (3) fully meets the aspirations of the other Arctic States and the whole Arctic Council; and (4) ensures the Russian contribution to the implementation of the Global Programme of Action for the Protection of the Marine Environment from Land-Based Activities.
20. The second activity of the Project – pre-investment studies – will address already-identified priority environmental compromises in the Arctic. There is an abundance of evidence, supported by the results of the PDF-B activities, that there are a number of seriously degraded environments within the Russian North both marine and terrigenous, including freshwaters, that seriously threaten the health of the arctic population, its resources and amenities. The pre-investment component of the Project will allow the optimal set of environmental measures requiring significant investments to be established and to design remediation actions that can be instituted by the Russian Federation and funding partners, especially those within the Arctic.
21. The completion of the third component of the Project will result in the improvement in legislative, administrative and institutional conditions, which will help to implement the Strategic Action Programme. This will permit the installation of a comprehensive legal framework for environmental protection, sustainable exploitation of natural resources and the wise and environmentally sound exploitation of non-renewable resources in the North. It will also harmonise and rationalise the responsibilities and procedures of the federal and provincial executive agencies in the field of environmental protection in the Arctic. Finally, the proposals on the establishment of appropriate institutional entities to ensure optimal operation of the Environment Protection System will be substantiated and approved.
22. The final component of the Project includes three demonstration projects, which will serve as a basis for a wider application of approaches and methods for restoration and prevention of damage to the environment within Russia and in arctic and non-arctic states. One of them will demonstrate the potential of the brown alga Fucus to act as a cleanup agent in marine areas. Another demonstration includes environmental remediation of the areas of decommissioned military bases to be transferred to public use. The third demonstration Project is aimed at setting the conditions for co-management of the environment by executive agencies, resource developing companies and indigenous peoples of the North.
3.3 Assumptions to Achieve Results and Associated Risks
23. There are several internal and external assumptions regarding conditions within the Russian Federation that must be met for the projected results of the Project to be obtainable. First, there is the internal requirement for social stability in the Russian Federation. This seems to pose little risk of not being fulfilled. Second, there is a requirement that economic conditions in the Russian Federation do not suffer a serious downturn. Recently the economic growth in Russia has been on the increase and this situation is likely to continue. This minimises the risk of this condition not being fulfilled. Third, governmental authorities show a great concern about the problems of the North and environment. Over a number of years, a series of federal laws and decisions of the Russian Government have been adopted on these issues. The latest important decision was the setting up of a Council for the Far North and the Arctic by the Russian Government. Consideration of the environmental problems is a priority task of the Council. This provides considerable confidence that the measures stipulated under the NPA-Arctic and this Project will be under control at the highest governmental level. On 26 November 2002, the Prime Minister of the Russian Federation Mr. M. Kasjanov chaired a session in Salekhard of the Governmental Council on the Problems of the Far North and Arctic where a plan of action of federal and regional authorities on the Russian Arctic policy was approved including implementation of the full GEF Project, organisation of round tables meetings and preparations for the Partnership Conference to support the NPA Arctic.
24. The major external condition for the Project to be successfully implemented is its support on the part of the arctic states and the Arctic Council on the whole. Protection of the Arctic environment is a key issue for the Arctic Council and every arctic state. They are successfully implementing the Arctic Environmental Protection Strategy’, adopted in Rovaniemi in 1991, as well as a series of regional environmental programmes. It is well known that the contamination of the Russian Arctic caused by land-based activities affects the environment of the circumpolar region. Measures taken by the Russian Federation to decrease the contamination of the Russian Arctic are of great importance for the whole Arctic. So it is only but natural that the Arctic Council supports the Russian NPA-Arctic and the GEF Project. A number of Arctic states have also voiced their readiness to provide financial support to the Project. In the Project Brief, reference was made that priorities related to the GPA implementation might change as a result of the International Review Conference on the GPA. This meeting has now concluded and there seems little risk that the balance of emphasis on land-based activities as the main source of marine contamination is likely to change in a manner that might lower the priority of the objectives of this Project. On the contrary, it is highly possible that issues related to land-based activities will prevail in the system of ocean protection measures.
4. ACTIVITIES, OUTPUTS, WORK PLAN AND TIMETABLE, BUDGET AND FOLLOW-UP
4.1 Project Activities and Outputs
25. The Project comprises four principal components:
1. Preparation and adoption of a Strategic Action Programme (SAP);
2. Completion of a set of Pre-Investment Studies (PINS);
3. Development and implementation of Environmental Protection System (EPS), embodying legislative, administrative, institutional and technical capacity improvements consistent with the SAP; and
4. Three demonstrations projects on:
(i) Indigenous Environmental Co-management;
(ii) Remediation of the Environment through the Use of Brown Algae; and
(iii) Environmental Remediation of Two Decommissioned Military Bases
26. Activities, mechanisms and responsibilities for each of these components are itemised in Annex I to this Project Document. For each component, a sequence of activities has been devised to ensure fulfilment of their objectives within the designated time frame. Specific and more detailed Work Plans with breakdown of activities are presented in Annex II (preparation and adoption of a Strategic Action Programme (SAP)); Annex III (completion of a set of Pre-Investment Studies (PINS)); Annex IV (improvement of the Environmental Protection System (EPS)); and Annex V (demonstration projects (Demos)).
27. Project outputs are defined in relation to each of the Project components in the following paragraphs.
28. The preparation and adoption of a comprehensive Strategic Action Programme will be a major output of the Project. This will include costed and targeted measures to attain improved environmental protection in the Arctic region of the Russian Federation and will take full account of the existing state and projected scope of contamination in the Russian Arctic, as well as interests of the inhabitants including indigenous peoples, and the necessity to meet international obligations of the Russian Federation. The subsequent implementation of the SAP will allow for a significant improvement of the environment in the Russian Arctic, the circumpolar region and on the global scale.
29. The second component of the Project will involve the completion of a set of pre-investment studies to address serious environmental compromises or threats posed to the Russian Arctic from previous and current activities. The selection of pre-investment studies in the framework of this component will be based partially on the results of the PDF-B phase of the Project, in which a large number (147) of such compromises and threats were identified and placed in order of priority. The diverse nature of these problems makes it possible to classify them in accordance with certain criteria, which will enable a selection to be made of a smaller number of pre-investment studies that will address the most frequent and most serious cases. The outputs of this component of the Project will provide an optimal set of proposals for investment for Russian Arctic, where input of money for their implementation will be most effective in economic, ecological, social and political sense. These pre-investment projects can be used to solicit and obtain support from a wide variety of potential donors. As so many of the compromises and threats identified in the PDF-B phase of the Project have transboundary implications, it is anticipated that major international support can be obtained from the Arctic States, either under bilateral arrangements or through concerted action under the auspices of the Arctic Council.
30. The improvement of an Environmental Protection System (EPS) for the Russian Arctic will follow on from the SAP and will constitute the first stage of its implementation. The EPS will embody revisions and improvements in the legislative, administrative, institutional and technical sectors and these will be implemented as a means of ensuring the implementation of the SAP. The EPS represents a third major deliverable from the Project but has additional importance, as it will provide the basis for federal and on-the-ground implementation of the SAP.
31. The fourth component of the Project includes three demonstration projects. One of them provides for the demonstration of new effective legislative and economic mechanisms to strike the balance of interests of extracting companies and indigenous peoples in resolving economic and environmental problems while preserving the traditional way of life and habitat. The advantages of establishing special areas – territories of traditional nature management by indigenous peoples of the North, and also the following has been elaborated: (1) proposals on the organisational frameworks and functioning principles of the territories of traditional nature management: (2) principles, procedures and methods of designing of territories of traditional nature management. The final aim of the undertaken measures is to create conditions for co-management of environmental protection by executive agencies, local self-government bodies, extracting companies and indigenous peoples of the North in the areas of their traditional habitat and economic activities. The active role in the Project development and implementation will belong to indigenous peoples organisations, first and foremost, RAIPON.
32. The second Project in the demonstration category addresses the utility of a marine alga in the remediation of marine water in the Arctic. It is intended to demonstrate a method of deployment of the algae shelters in the areas threatened with oil contamination. On the inside of these shelters, adult two-year-old species form an active absorption surface which absorbs practically all oil contaminants when the concentration of a dumping does not exceed 3 mg per litre. In an emergency dumping, these algae can curb a 30-thousand-ton raw oil spot. The outside of these shelters of young one-year-old algae absorbs the residual amount of spilt oil. Adult alga material is removed annually to be further processed and recycled and some valuable products, which can be used as food additives, fertilisers or thermal insulation, are extracted in the process. This technology of marine water remediation was designed in the Russian Federation. Following the completion of the demonstration Project it can find a wider application both in Russia and outside.
33. The third demonstration Project addresses environment remediation in the areas of decommissioned military bases for which there is a desire to have them transferred to the civilian sector. In many cases, these sites are contaminated and not in a condition that enables civilian authorities to assume responsibility for them. Similar problems have been experienced in other jurisdictions and the benefit of the experience elsewhere, especially within the Arctic, will be fully applied to achieve demonstrations of environment remediation for the areas of two decommissioned military bases of different types in the Russian Arctic. It is anticipated that the results of these demonstrations will have applicability not only to other ex-military bases in the Arctic but also to other military installations in Russia where the civilian end-uses may differ but the procedures for remediation would be similar.
4.2 Risks and Sustainability
34. The nature of risks and measures adopted in the Project to reduce risks are summarised in Table 1. These risks are of two types, national (or internal) and international (or external).
Table 1
Possible Risks
Risk |
Risk Rating |
Risk Minimisation Measure(s) |
|
Internal risks:
Less concern on the part of state authorities about problems of the North and environmental protection.
Economic downturn and social instability, which may result in the decrease in financing on the part of the Russian Federation. |
N
N |
Monitoring of Project implementation by the Chair of the Inter-Agency Commission on Implementation of the “World Ocean” FTOP.
Ensuring the involvement of all federal stakeholders and their commitment to the development and adoption of a national Environmental Protection System.
The NPA-Arctic is incorporated into the FTP “World Ocean” which is approved by the Russian Government for the period till 2012. The Project is supported by a number of subjects of the Russian Federation and private companies. |
|
External risks:
Change in the priorities of the Arctic Council and its programmes.
Changes in the policies of the Arctic States vis-à-vis priorities for environmental protection of the Arctic, which can lead to the decrease in financing on the part of external donors.
Changes in priorities in the framework of the GPA for addressing the major sources of contamination of the marine environment. |
N
N
N
N |
Maintaining cognisance of developments in Arctic Council programmes and their directions. Inclusion of representatives of Arctic Council programmes in the Steering Committee and relevant Project components.
Submission of the necessary information on Project progress.
Obtaining a commitment from Arctic States for co-financing of the Project for the whole period of its implementation. Participation of representatives of co-financing states in the Steering Committee. Substantive reports and periodic updates on Project progress.
November 2001 Intergovernmental Review brought no changes in priorities to adversely affect the Project, the NPA-Arctic was referred to as a good example of GPA implementation. Inclusion of the GPA Secretariat in the Steering Committee. Submission of the necessary information to the GPA Secretariat on Project progress. |
N – not significant
35. As noted previously in Section 3.3 of this document, one set of internal risks associated with the Project relate to social and economic conditions within the Russian Federation that must remain stable for the projected results to be obtainable. According to the existing forecasts, the risk of changes in the political and social circumstances pertaining to this Project appears minor. Since this Project is being implemented in support of the NPA-Arctic, it is noteworthy that the NPA-Arctic was approved by the State Duma at the Parliamentary hearings in March 2001. According to the mid-term (2002-2004) Programme of Social and Economic Development of the Russian Federation and the long-term forecast of macroeconomic indicators of social and economic development of the Russian Federation, the economic growth proves stable. The NPA-Arctic is incorporated into the FTP “World Ocean”, which is approved by the Russian Federation for the period till 2012 and it is also supported by a number of subjects of the Russian Federation and private companies. This reduces the possibility of a decrease in the intended contribution of Russia to the implementation of the Project to a minimum. State authorities are not expected to lose interest in the problems of the North and the environment. In 2000, the Russian Government approved the Concept of State Support for the Economic and Social Development of Regions of the North. In April 2002, a Council for the problems of the Far North and the Arctic at the Russian Government was established headed by the Chairman of the Government. Implementation of the Project will be under permanent control of the Chairman of the Interagency Commission on co-ordination of the implementation of the FTOP “World Ocean”. All this will secure the Project at the governmental level.
36. The second types of risks are those associated with external factors bearing on the Project, particularly the need for continuing support by the Arctic States. This is essential in order to ensure both a sympathetic international context for the Project and adequate co-financing. The record of successful international co-operation in favour of arctic environmental protection after the adoption of the Environmental Protection Strategy (Rovaniemi, 1991) and the current commitment of all the Arctic States to the “Rovaniemi process” and the principles of sustainable development, the heightened attention of the Arctic Council to sustainability in resource management and to the wise exploitation of non-renewable resources in the Arctic with regard to the interests of the indigenous peoples – all lend credence to the judgement that the risks of continued international support for the Project are minimal. It should also be noted that ministerial Arctic Council declarations, adopted in Iqualuit, Barrow and Inari, stated their support for the Russian NPA Arctic. The Project is bound with the Global Programme of Action for the Protection of the Marine Environment from Land-Based Activities. The Intergovernmental Review in Montreal confirmed the importance of the undertaken measures to protect the Arctic seas of Russia from contamination for the implementation of the entire GPA. The priorities related to the GPA are unlikely to change significantly during the life of the Project. Thus, overall, the external risks to the Project appear not so serious as to endanger its satisfactory execution and completion.
37. Many of the national considerations relating to internal risks bear equally on the issue of sustainability. Moreover, adoption and implementation of a Strategic Action Programme (SAP) and the development and implementation of an Environmental Protection System (EPS) within the current Project ensure a legacy of sustained and systematic national interventions with a view of environmental protection following the completion of the Project. Thus, conceptual sustainability is inherent to the Project. Additional considerations in this context are the adoption of a new Federal law on “The Environmental Protection” of 10 January 2002, no. 7-FZ , and the obligations assumed by the Russian Federation to environmental stewardship. There is little doubt that the demonstration of the Project’s successes and the associated social and political benefits of a national and international nature should be a valuable incentive for the continuation of the targeted efforts of the Project. The life of the Project is long enough to provide a basis for institutional sustainability and the implementation of the improved EPS will ensure the maintenance of environmental sustainability and management of ecologically harmless use of resources.
4.3 Work Plan and Timetable
38. The work plan for the co-ordination and management of the Project is shown in Annex VI and the timetable of the Project implementation is shown in Annex VII.
4.4 Budget
39. The summary budget as presented in the Project Brief is shown in Table 2. A detailed budget in UNEP format is presented in Annex VIII.
Table 2
Project Budget Summary and Component Financing in Million US$
|
Project Activities |
GEF |
Co-Financing |
Grand
Total |
|
Russia* |
Other |
|
|
1. SAP Development |
0.520 |
0.700 |
0.700 |
1.920 |
|
2. Pre-Investment Studies |
3.3500 |
3.500 |
3.500 |
10.500 |
|
3. Environmental Protection System Improvements |
|
|
|
|
|
3.1 Legislative Improvements |
0.880 |
0.750 |
0.750 |
2.380 |
|
3.2 Regulatory Improvements |
0.680 |
0.760 |
0.760 |
2.200 |
|
3.3 Institutional and Technical Improvements |
0.730 |
0.740 |
0.740 |
2.210 |
|
4. Demonstration Projects |
|
|
|
|
|
4.1 Environmental Co-Management of Extracting Companies and Indigenous Peoples |
1.190 |
1.000 |
1.000 |
3.190 |
|
4.2 Remediation of Marine Waters |
0.770 |
1.300 |
1.300 |
3.370 |
|
4.3 Environmental Remediation in the Area of Two Military Bases |
0.840 |
0.500 |
0.300 |
1.640 |
|
Project Co-ordination and Management |
1.20350 |
0.500 |
0.500 |
2.200 |
|
Executing Agencies’ Regional Co-ordination |
|
0.400 |
0.500 |
0.900 |
PROJECT TOTAL
|
10.310 |
10.150 |
10.050 |
30.510 |
PDF-B
|
0.306 |
0.171 |
0.303 |
0.780 |
|
GRAND TOTAL |
10.616 |
10.321 |
10.353 |
31.290 |
*In cash and in kind
4.5 Cash Advance Requirements
40. An initial cash advance from the UNEP contribution will be made upon signature of the project document by both parties and will cover expenditures expected to be incurred by the Project Office during the first three months together with some lead time for the processing of the subsequent quarter’s cash advance. Subsequent cash advances are to be made quarterly, subject to:
(i) Confirmation by the Project Office, at least two weeks before the payment is due, that the expected rate of expenditure and actual cash position necessitate the payment, including a reasonable amount to cover “lead time” for the next remittance, using format in Annex IX;
(ii) The presentation of:
o a satisfactory financial report showing expenditures incurred for the past quarter, under each project using the format in Annex IX;
o timely and satisfactory progress reports on project implementation.
4.6 Follow-Up
41. During the Project, a Partnership Conference will be held to attract financial commitments for investments to rectify existing priority nature management problems in the Russian North, based on the results of the pre-investment studies conducted within the Project. The resolution of the problems encountered during the Project implementation will undoubtedly require considerable investments. Follow-up to the Project will include further Partnership Conferences, held at approximately 5-year intervals, to solicit support for new projects and interventions stemming from the broad application of the Environmental Protection System in the Russian Arctic. It appears unlikely that any requests for additional GEF interventions in this field will be forthcoming following the completion of the Project. It should be noted that support for the concept of the Partnership Conference was expressed at Arctic Council ministerial meetings in the Iqualuit (1998), Barrow (2000) and Inari (2002) Declarations.
4.7 Anticipated Capital Investment and the role of International Financial Institutions
42. The most important goal of this project is to create conditions which will allow for capital investments to flow in the Russian Federation in order to ensure long term protection of coastal and marine environment of the Arctic. To this end, in accordance with established policies of the GEF, participation in the Project of international financial institutions and mechanisms operating with such institutions has been assured. They include the European Bank for Reconstruction and Development, the Nordic Environment Finance Corporation and the Northern Development Environment Partnership. They have all joined the Project in the first place to provide oversight of preinvestment studies with a view to facilitating conditions for the necessary capital investments. In addition, further measures will be taken to mobilize support of the private sector and other financial institutions.
5. INSTITUTIONAL FRAMEWORK
5.1 Co-Executing Agencies Arrangements
42.43. The Project shall be executed jointly by the Ministry of Economic Development and Trade of the Russian Federation (Minekonomrazvitiya of Russia) and the Advisory Committee on Protection of the Sea (ACOPS). Minekonomrazvitiya of Russia and ACOPS signed an initial Protocol on the Distribution of Duties between Minekonomrazvitiya of Russia and ACOPS in the Implementation of the UNEP/GEF Project “Support to the NPA-Arctic of the Russian Federation” (Annex X) which was included in the Project Brief approved by the GEF Council. Co-executing agencies and UNEP shall maintain close and continuous contact throughout the life of the Project and make joint decisions regarding the establishment of management and administrative arrangements (Section 5.2), establishment and operation of Trust Fund and Project Accounts (Section 5.3), establishment of a Project Office in Moscow (Section 5.4), establishment of the Steering Committee (Section 5.6), the establishment of a Supervisory Council (Section 5.5), co-ordination of the Russian stakeholders (5.7) and consultations and communications (Section 5.8) To this end Supervisory Council will be established.
5.2 Management and Administrative Structure
43.44. The management and administrative structure for the Project shall consist of the following elements: Co-executing Agencies, Supervisory Council, Steering Committee, Russian Panel for the Project, and Project Office in Moscow. Moreover, continuous liaison shall be maintained between Minekonomrazvitiya of Russia, ACOPS, and UNEP/DGEF in order to ensure the smooth and efficient running of the Project. ACOPS shall provide support from its office in London, consistent with its co-executing agency role as outlined in subsequent paragraphs. For the administrative support to the Project, ACOPS will employ full-time Secretary and part-time Financial Officer. This innovative system reflects emerging trends in international practice. In this case, the leadership role of Minekonomrazvitiya of Russia ensures the national ownership, whilst ACOPS’ catalytic and technical role has been successfully tested in practice in execution of GEF projects in other parts of the world. UNEP will employ part-time Financial Officer in Nairobi to secure transparency and accountability of financial operations under the Project.
5.3 Trust Fund and Project Accounts
44.45. The following framework of financial flows on the part of the GEF, the Russian Federation and bilateral donors will be applied:
· Two special dedicated Project bank accounts (a Rouble Account for implementation of Project activities on the territory of the Russian Federation and a Currency Account) will be opened by the Project Office in Moscow in accordance with the laws and currency regulations of the Russian Federation. A Project Trust Fund governed by the Project Office will be opened in London only upon explicit request from the donors. Funds from the Trust Fund will be spent in accordance with the approved by the Supervisory Council GEF Project budget and detailed work plans on the basis of written authorization from Project Manager and Project Financial Management Officer for each payment, and approved by the Supervisory Council;
· GEF funds will be sent from UNON to special dedicated Project Currency Account on the basis of the three-monthly Cash Advance Request. This request will be prepared in accordance with the Work Plan and assessed costs of activities, signed by Project Manager and Financial Management Officer and approved by the Supervisory Council. Project Manager and Project Financial Management Officer will report the Project GEF funds received and disbursed on all accounts every three months to the Supervisory Council, to UNEP as GEF implementing agency and to the Minekonomrazvitiya of Russia, and on a biannual basis to the Steering Committee. At the first meeting of the Steering Committee a decision will be taken regarding the order of sending to the Trust Fund of some GEF funds and reporting of on this funds received and disbursed in accordance with the UNEP rules and regulations.
· Bilateral funds All donors will be requested to inform the executing agencies and the Implementing Agency of all transfers of funds to be made to the Project Account(s) and the Project Trust Fund prior to the transfer; Co-financing to the project will be deposited to the dedicated Project Currency Account in Moscow or to the London Project Trust Fund based on the written request of particular partners. Funds will be spent in accordance with the Project Budget and detailed Work Plan. Reporting to the bilateral donors by the Project Manager, the Project Financial Management Officer will be organized according to the requests of respective donors. For this purpose a special agreement in accordance with the Work Plan could be concluded with every bilateral donor, if required. Project Manager and Project Financial Management Officer will report the Project bilateral donor funds received and disbursed on all accounts and Project Trust Fund every three months to the Supervisory Council, to UNEP as GEF implementing agency, and to the Minekonomrazvitiya of Russia, and on a biannual basis to the Steering Committee.
· Funds of the Federal Budget of the Russian Federation, in the framework of FTOP “World Ocean”, as co-financing of the Project from the Russian Federation, will be utilized in the following manner: Minekonomrazvitiya of Russia, after coordination with UNEP and ACOPS, will indicate every year specific activities funded from Federal Budget, which will correspond to the specific activities of the Project Work Plan. The Supervisory Council and Steering Committee will be biannually officially informed by Minekonomrazvitiya of Russia of the work on these activities and funds utilized;
· Funds from the Subject (administrative regions) of the Russian Federation and companies of all forms of ownership, including private sector will be directed to the Project roubles account in Moscow or will be spent directly for financing activities in accordance with the Work Plan; and
· In kind contribution of the Russian Federation will be proposed to the Supervisory Council by the Minekonomrazvitiya of Russia. Council will consider the proposal and approved version will be sent to the Steering Committee for adoption.
Minekonomrazvitiya of Russia will ensure that funds entering the special dedicated Project Currency Account in Moscow will be tax-exempt in accordance with the decision of the Russian Government. ACOPS will ensure that funds entering the Project Trust Fund in London will be tax-exempt in accordance with the charity status of ACOPS. The targeted spending of funds, in strict accordance with the Project Budget, will be ensured through the joint control by Co-executing Agencies, Supervisory Council and regular independent auditing.
45.46. Legal responsibility for disbursement of all funds of the Project, transferred to accounts in Moscow and Project Trust Fund in London rests with Minekonomrazvitiya of Russia.
5.4 Project Office
46.47. To ensure efficient management of the Project, the Project Office in Moscow will be established by Minekonomrazvitiya of Russia and will function as a n autonomous non-commercial organization. Minekonomrazvitiya of Russia will provide premises for the Project Office in Moscow. Employees of the Project Office will work in the office in Moscow. The Project Office will operate in accordance with the objectives determined in the Project Document and job descriptions for personnel as specified in the Annex XI. Five permanent staff members shall be stationed in Moscow (Project Manager, Deputy Project Manager, Financial Management Officer, Assistant Financial Management Officer and Secretary). All these employees shall be recruited on the basis of the following: the staff members are selected by tender from citizens of the Russian Federation; conditions for the tender will be prepared by Minekonomrazvitiya of Russia together with ACOPS and UNEP; tender will be declared by Minekonomrazvitiya of Russia; selection panel including Minekonomrazvitiya of Russia, ACOPS and UNEP will select candidates by consensus; offer letter to selected candidates will be signed by Minekonomrazvitiya of Russia and UNEP; the text of the contract will be agreed by the Supervisory Council; Minekonomrazvitiya of Russia, after coordination with ACOPS and UNEP, will sign the contracts. The Project Manager and Financial Management Officer for the Project will be accountable to Minekonomrazvitiya of Russia and UNEP.
5.5 Supervisory Council
47.48. The Supervisory Council of the Project will be established by Co-executing and Implementing Agencies and will include two representatives of UNEP, two representatives of Minekonomrazvitiya of Russia (National Advisor and Consultant), and two representatives of ACOPS (Technical Advisor and Advisor on Partners). This Council will be working body in charge of supervising the work of the Project Office (including Project Manager and Project Financial Management Officer) and coordination of the implementation of the Project. The Council will meet at least once every three months (mostly but not exclusively by teleconferences) and as often as required. The agenda and background documents shall be distributed at least one week before the meeting. The Project Manager and the Project Financial Management Officer will submit to the Supervisory Council the status report on implementation and expenditures of the Project two weeks before the Supervisory Council meetings. The Supervisory Council will be co-chaired by Minekonomrazvitiya of Russia and UNEP. The decisions of Supervisory Council will be taken by consensus. Expenditures for activities of Supervisory Council will be covered by the Project budget part for the consultants. Supervisory Council will report to the Steering Committee of the Project. In case of serious disagreement the issue will be put on the agenda of the Steering Committee of the Project.
5.6 Steering Committee
48.49. The Steering Committee shall be convened annually as shown in the documents on Activities (Annex I), Timetable (Annex VII) and Working Groups (Annex XIII). A high-level representative of Minekonomrazvitiya of Russia shall chair the Committee. The Steering Committee shall comprise one or more representatives of: the principal federal agencies responsible for arctic environmental protection within the Russian Federation; the Russian Academy of Sciences; organisations of native inhabitants of the North; regional administrations; co-financing agencies and governments; UNEP/DGEF as Implementing Agency; UNDP and the World Bank as other GEF Implementing Agencies; the GPA Secretariat in The Hague; IOC of UNESCO; and Minekonomrazvitiya of Russia and ACOPS as the Co-executing Agencies. Representatives of the Arctic Council, particularly its Protection of the Arctic Marine Environment (PAME) and Arctic Monitoring and Assessment Programme (AMAP) Working Groups, shall also participate in Steering Committee Meetings. The participation of the AMAP Secretariat shall ensure co-ordination with the GEF Project “Persistent Toxic Substances (PTS), Food Security and Indigenous Peoples of the Russian North”, for which it is the Executing Agency. Participation of PAME representative will provide links with Regional Program of Action for the Protection of Arctic Marine Environment from Land-Based Activities (RPA). The rules of procedure of the Steering Committee shall be established at its first meeting. The first meeting shall be held no latter than three months after the start of the Project. Immediately after the start of the Project but not latter then the end of 2003 the first meeting of the Steering Committee will be convened in order to discuss and adopt the annual work plan for the Project as well as to discuss and agree on the implementation modalities of the Project.
5.7 Coordination of the Russian Stakeholders
49.50. A special Russian Panel for the Project will be formed within the Scientific Expert Council of the Inter-Agency Commission on the implementation of the FTOP “World Ocean” in order to ensure broader participation of all Russian stakeholders in the Project and for taking into account their interests. The representatives of all stakeholders, including representatives of Federal and regional bodies of executive branch (such as Minekonomrazvitiya of Russia, Ministry of Natural Resources, Roshydromet), regional authorities, Russian Academy of Sciences, organisations of native inhabitants of the North, companies of all forms of ownership, including private sector, NGOs and civil society will be invited to participate in the Russian Panel. The Russian Panel will meet at least twice per year to discuss implementation of the Project. The Project Manager will inform the Russian Panel on the implementation of the Project and also will inform the Supervisory Council and the Steering Committee on the meetings of the Russian Panel, including their recommendations.
5.8 Consultations and Communications
50.51. Allowance has been made within the Project Work Plan and Timetable to ensure regular information of the Arctic Council and the GPA Secretariat in The Hague. These two agencies represent the primary international co-ordination centres for the protection of the Arctic and the marine environment respectively from land-based activities. They therefore provide a means of independent evaluation of Project progress and of the extent to which the goals of these two organisations are met by Project activities. Besides of it the management of the Project will keep necessary consultations with UN, UNEP and GEF organisations implementing projects in Russian Arctic to exclude repetition of efforts.
51.52. All engaged organisations and nations (stakeholders) would be provided with regular updates of activities and progress in the execution of the Project by the Project Office and the Co-executing Agencies. English-language material shall be distributed by ACOPS and Russian-language material by the Project Office in Moscow for all interested parts. Such distribution shall also include dissemination to national and international organisations, including those representing indigenous peoples’ interests and those having interests or responsibilities in environmental protection. This shall include the secretariats of all environmental conventions and agreements to which the Russian Federation is a contracting party.
6. MONITORING AND REPORTING
6.1 Project Monitoring and Evaluation
52.53. The Project Manager shall be responsible for ensuring that all Project activities are carried out in compliance with the Project design and the instructions of the Steering Committee, the Supervisory Council, and Co-executing Agencies. The Co-executing Agencies and the Supervisory Council shall be responsible for supervising the Project Office and the Project Manager and ensuring appropriate reporting and informing of co-financing partners, UNEP/DGEF and informing bodies of the Arctic Council and the GPA Secretariat on progress in Project implementation. In addition, the Implementing Agency shall undertake a Mid-Term Review of the Project in 2006 and institute a terminal evaluation following completion of the Project. In most respects, the major Project body responsible for oversight, surveillance and corrective action relating to Project implementation shall be the Steering Committee, which shall be responsible for annual progress reviews and directing the Co-executing Agencies regarding the further prosecution of the Project.
53.54. UNEP, as the Implementing Agency, shall also be responsible for monitoring Project performance to ensure conformity with Project objectives and advising the Co-executing Agencies on implementation issues.
6.2 Half-Yearly Progress Reports
54.55. Detailed half-yearly (i.e., biannual) (by 30 June and 31 December each year) reports shall be prepared and submitted to UNEP/DGEF by the Project Manager and Project Financial Management Officer. These reports shall contain a summary of progress since the previous biannual report, specification of any foreseen impediments to Project implementation and up-to-date financial information regarding GEF and co-financing expenditures. The format of these reports is shown at Annex XIV together with a appendix to it of the inventory of outputs/services.
6.3 Terminal Report
55.56. A Terminal Report shall be filed jointly by the Co-executing Agencies within 90 days of the completion of the Project. The format of this report is shown at Annex XV. This report shall provide the basis for an independent terminal evaluation conducted by the Co-ordinating Office UNEP/DGEF.
6.4 Substantive Reports
56.57. Substantive reports derived from the execution of Project components shall be prepared as appropriate by the Project Office and distributed by the Co-executing Agencies to all stakeholders and other interested parties. Where warranted, attempts shall also be made to publish the results of Project components in the open literature. For example, the results of pre-investment studies, the remediation of the territories of decommissioned military bases and experience gained with the application of brown algae to reduce the contamination of marine waters are all potentially publishable in the open social and natural science literature.
6.5 Financial Reports
57.58. Financial reports shall be prepared by the Project Office in accordance with normal accounting practices:
(i) details of expenditures shall be reported on an activity-by-activity basis, in line with Project budget codes as set out in the Project Document, as at 31 March, 30 June, 30 September and 31 December, using the format given in Annex XVI (Quarterly Expenditures Report). All expenditure accounts shall be dispatched to UNEP within 30 days of the end of the three-month period to which they refer, certified by a duly authorised official of the Project Office and signed by the Project Manager;
(ii) the expenditure accounts as at 31 December, certified by a duly authorised official and signed by the Project Manager , shall be despatched to UNEP within 30 days, as for other quarters, but, in addition, UNEP requires that the end-of-year expenditure account be reported in an opinion by a recognised firm of public accountants, which shall be despatched to UNEP by 31 March. In particular, the auditors shall be asked to report whether, in their opinion:
· proper books of account have been maintained;
· all Project expenditures are supported by vouchers and adequate documentation; and
· expenditures have been incurred in accordance with the objectives outlined in the Project Document;
(iii) within 90 days of the completion of the Project, the Project Office shall supply UNEP with a final statement of account in the format as for the quarterly expenditure statements duly signed by authorised official of the Project Office and certified by recognised firm of public accountants and signed by the Project Manager ; and
(iv) any portion of cash advances remaining unspent or uncommitted by the Project Office on completion of the Project shall be reimbursed to UNEP within one month of the presentation of the final statement of accounts. In the event that there is any delay in such disbursement, the Project Office shall be financially responsible for any adverse movement in the exchange rates.
The Project Office shall retain, for a period of three years, all supporting documents relating to financial transactions under the Project. If requested, the Project Office shall facilitate an audit by the United Nations Board of Auditors and/or the Audit Service of the accounts of the Project.
6.6 Co-Financing Report
A report on co-financing will be completed as of 31 December of each year using the format given in Annex XVIII
7. TERMS AND CONDITIONS
7.1 Non-Expendable (Capital) Equipment
58.59. The Project Office shall maintain records of non-expendable equipment (items costing US$1,500 or more, items to be used more than 5 years, as well as items of attraction such as pocket calculators, cameras, computers, printers, etc.) purchased with GEF funds (or with funds of other international donors) and shall submit an inventory of such equipment to UNEP twice a year following the standard UNEP format, Annex XVII. This shall be attached to the biannual progress report, indicating description, serial no., date of purchase, original cost, present condition and location of each item. Non-expendable equipment purchased with funds administered by UNEP remains the property of UNEP until its disposal is authorised by UNEP, in consultation with the Project Office. The Project Office shall be responsible for any loss or damage to equipment purchased with UNEP-administered funds. The proceeds from the sale of equipment (duly authorised by UNEP) shall be credited to the accounts of UNEP, or the appropriate international partners. The Project Office shall attach to the terminal report mentioned above a final inventory of all non-expendable equipment purchased under this Project following the standard UNEP format, indicating description, serial number, original cost, present condition, location and a proposal for the disposal of the said equipment. Actual presence of the items included into inventory should be physically verified by a duly authorised official of the Project Office.
7.2 Responsibility for Cost Overruns
59.60. Any cost overruns (expenditures in excess of the amount in each budget sub-line) shall be met by the Project Office, unless written agreement has been received in advance from UNEP. In cases where UNEP has indicated its agreement to a cost overrun in a budget sub-line to another, or to an increase in the total cost to UNEP, a revision to the Project Document amending the budget shall be issued by UNEP.
7.3 Claims by Third Parties Against UNEP
60.61. The Project Office shall be responsible for dealing with any claims which may be brought by third parties against UNEP and its staff, and shall hold UNEP and its staff non-liable in case of any claims or liabilities resulting from operations carried out by the Project Office or other project partners under this Project Document and according to the Project Office instructions, except where it is agreed by the Project Office and UNEP that such claims or liabilities arise from gross negligence or wilful misconduct of the staff of UNEP.
7.4 Modification
61.62. Any modification or change to this Project Document shall be approved in writing by the Parties to this Project Document.
7.5 Termination
63. Either party may terminate this Contract with sixty days’ advanced written notice to the other. In the event of such termination, each party shall provide the corresponding funding in accordance with its obligations herein to cover any Project costs up until the termination date, including, but not limited to, the costs of complying with third-party commitments made pursuant to the Project that may run beyond the termination date and which cannot be revoked without incurring liability.
List of Annexes
Annex I Activities of the GEF Project
Annex II Work Plan for the Implementation of the Project (SAP)
Annex III Work Plan for the Implementation of the Project (Preinvestment Studies)
Annex IV Work Plan for the Implementation of the Project (Environmental Protection System Improvements)
Annex V Work Plan for the Implementation of the Project (Demonstration Projects)
Annex VI Work Plan for the Implementation of the Project (Project Co-ordination and Management)
Annex VII Timetable for Implementation
Annex VIII Detailed Budget
Annex IX Format for Cash Advance Statement
Annex X Agreement between Co-executing Agencies
Annex XI Terms of Reference for Project Office Personnel
Annex XII Terms of Reference for Consultants
Annex XIII Format for Half-yearly Progress Report
Annex XIV Format for Terminal Report
Annex XV Format for Quarterly Project Expenditure Accounts for Supporting Agencies
Annex XVI Format for Inventory of Non-expendable Equipment
Annex XVII Format for Report on co-financing
Annex XVIII Letters of co-financing
Annex XI
Terms of Reference for the Project Office Personnel
Terms of Reference for:
Project Manager, Moscow (budget line 1101)
1. Overall responsibility:
The overall responsibility of the Project Manager, Moscow, is effective management of the UNEP/GEF Project entitled “Russian Federation – Support to the National Plan of Action for the Protection of the Arctic Marine Environment” in accordance with the signed Project Document, with a view to timely and proper implementation of the Project in its entirety.
2. Duties and responsibilities:
· guidance and organisation of the implementation of all activities specified in the Project Document, ensuring their timely completion;
· supervision of meetings and effective functioning of all entities set up for the co-ordination and implementation of the Project;
· monitoring of overall Project implementation, monitoring of the mid-term review and facilitation of the terminal independent evaluation;
· definition of the necessary institutional arrangements for the implementation of the Project, as well as associated management tasks;
· liasing with the Co-executing Agencies, Supervisory Council, Steering Committee, Russian Panel, UNEP, GEF and other donors, the latter in conjunction with Advisor on Partners;
· raising funds in the Russian Federation for the Project Document implementation, in addition to those already committed;
· ensuring continued Project funding in the Russian Federation in accordance with the Project Document;
· linkages with the Arctic Council;
· facilitation of the preparation of the Partnership Conference on support to the NPA-Arctic, as directed by the co-executive agencies;
· preparation, in consultation with the Co-executing Agencies, of the contracts and MOUs required during the Project;
· consideration of working documents for discussion at the meetings of task teams and working groups;
· presentation, together with the Financial Management Officer, to the Supervisory Council of the six-monthly Cash Advance Request with substantiation for the GEF funds for the Project to be sent from UNON, simultaneously to Moscow currency account and to London Project Trust Fund, and after approval by Supervisory Council, sending it to UNEP;
· presentation of detailed draft annual work plans on the Project implementation and of the required financing to be adopted by the Supervisory Council and approved by the Steering Committee;
· ensuring the preparation of substantive, financial and other Project reports stipulated under the Project for submission to UNEP;
· ensuring the preparation of annual expenditure reports and financial plans for adoption by the Supervisory Council and approval by the Steering Committee;
· regular reporting to all co-financing parties in accordance with their specific requirements;
· approval of members for task and working groups and consultants involved in the implementation of the Project and co-ordination or their work;
· negotiation and finalisation of consultancy contracts and monitoring of their execution;
· evaluation of the work of consultants and Project Office personnel and taking appropriate action if the performance is deemed not to be satisfactory;
· ensuring the involvement of Russian stakeholders for participation in Project implementation;
· organisation of communications for Project implementation, including a website, newsletter and regular press releases;
· facilitation of the distribution and, if required, publication of substantive reports and other documents in Russian resulting from the Project implementation;
· representing the Project at meetings of other organisations and programmes, first and foremost, those of the Arctic Council and GPA, as instructed by co-executing agencies;
· liaison with other relevant GEF projects in the Russian Federation, especially those referred to in Project Document;
· provision of general leadership and decision-making on matters pertaining to the co-ordination of work with other federal and regional executive branches of the Russian Federation, Russian business entities and indigenous organisation of the North;
· ensuring that the benefits to the Russian Federation are fully realised throughout the execution of this Project;
· holding tenders and developing criteria for the identification of lead organisations to execute certain Project activities;
· conclusion of contracts with lead organisations to execute certain Project activities and supervision of the implementation of contracts;
· approving, in consultation with the Advisor on Technical Matters, the members of organisations to be included into the consortium being established by the lead organisation;
· supervising the targeted expenditure of funds entering the bank accounts of the Project Office;
· facilitating translation of prepared documents from English into Russian;
· securing the financial deposit from the Russian Federation (in cash and in kind), as provided for in the financial section of the Project Document; and
· approval of candidates and signing of consultancy contracts with Russian and international experts (upon the approval of the Advisor on Technical Matters) and co-ordination and supervision of the work of the Russian consultants and, jointly with the Advisor on Technical Matters, supervision of the work of the international consultants.
3. Job requirements:
· demonstrated competence in the management of large international projects including budget planning, financial management, monitoring and evaluation;
· demonstrated experience in national and international negotiations;
· demonstrated capacity for networking;
· Russian national;
· 10 years experience in development and management of large marine, arctic or nature management projects;
· familiar with the structure, mechanism and potential of the political, scientific, technical, legislative and administrative procedures in the Russian Federation;
· high level of fluency in written and spoken English; and
· computer literacy.
4. Type of contract:
Contract with the Project Manager will be for 12 months per year for the duration of the Project.
5. Supervision given to the post:
The work of the Project Manager post will be supervised by the Co-executing Agencies, the Supervisory Council and the Steering Committee.
Project Office Personnel
Terms of Reference for:
Project Deputy Manager, Moscow (budget line 1102)
1. Overall responsibility
The overall responsibility of the Project Deputy Manager is to assist the Project Manager and co-ordinate actions for effective management of the UNEP/GEF Project entitled “Russian Federation – Support to the National Plan of Action for the Protection of the Arctic Marine Environment” in accordance with the signed Project Document, with a view to timely and proper implementation of the Project in its entirety.
2. Duties and responsibilities
Assist, including provision of proposals, the Project Manager:
· in the follow-up of the implementation of all activities specified in the Project Document and their timely completion;
· in liaising with the GEF Co-executing Agencies and other donors;
· in organisation of work and participation in the preparation of substantive reports and other reports specified in the Project for their transmission to GEF;
· in organisation of work and participation in regular reporting to all co-financing agencies in accordance with the organisation’s requirements;
· in participation in the preparation of the relevant contracts and MOUs for which a need arises during the implementation of the Project;
· in the follow-up of the work of all consultants involved in the implementation of the Project;
· in the preparation of materials for detailed annual work plans and in the follow-up of their implementation;
· in facilitating distribution and, when required, publication of substantive reports and other materials in Russian resulting from Project activities;
· in the preparation of open tenders to identify lead organisations to execute certain Project activities and in drafting contracts with these organisations in accordance with the tender results;
· in the preparation of draft consultancy contracts for Russian experts and in follow-up of their work;
· in synthesising the work by the implementing organisations;
· in organising all meetings to be held in the framework of the Project;
· in drafting decisions and materials of meetings held in Russia;
· in participation in the preparation of working documents for task teams and working groups; and
· in any other tasks which the Project Manager may deem necessary for the Project implementation.
3. Job requirements:
· Russian national;
· organisational skills;
· experience of working in international and national projects;
· good communication skills;
· ability to take initiative;
· ability to prioritise workload and work under pressure;
· computer literacy (including network, electronic mailing systems, Word, Excel, PowerPoint and Access);
· thorough and methodical approach to work; and
· high level of fluency in written and spoken English.
4. Type of contract:
Contract with Project Deputy Manager will be for 12 months per year for the duration of the Project
5. Supervision given to the post:
The work of the Project Deputy Manager will be supervised by the Project Manager.
Project Office Personnel
Terms of Reference for:
Project Financial Management Officer, Moscow (budget line 1103)
1. Overall responsibility:
The overall responsibility of the person employed in this post is to ensure successful management of the financial aspects of the Project through smooth and uninterrupted flow of cash resources to the points of expenditure, and hence contribute to the overall successful implementation of the Project. Objectives include the establishment of a Project accounting system for recording of commitments and advances against planned expenditures; prompt reconciliation of Project accounts with those of the Budget and Financial Management Service of the United Nations Office at Nairobi (UNON); prompt issuance of allotment advice from UNEP headquarters; prompt receipt of expenditure and other reports, and also cash advance requests from executing agencies.
2. Duties and responsibilities:
· assisting and preparing Project Documents and draft revisions and ensuring that proposals are in accordance with GEF and UNEP financial requirements and within resources allocated to the Project and its GEF approved budget;
· ensuring that Project Document revisions and other financial instruments are formulated and prepared within the limits set by the UN Financial rules and regulations;
· certifying availability of funds against financial allocations and preparing requests to the Budget and Financial Management Service of UNON to disburse funds to the executing agencies in line with Project requirements;
· preparing, in consultation with the Budget and Financial Management Service of UNON, expenditure reports and reconciliation statements of the Project accounts;
· preparation of the six-monthly Cash Advance Request with substantiation for the GEF funds for the Project to be sent from UNON simultaneously to Moscow currency account and to London Project Trust Fund;
· maintaining Project records of income and expenditure from all sources (GEF & Co-financing) and records of financial documents;
· preparing draft reports on the Project income and expenditure for presentation to the Supervisory Council and to the Steering Committee;
· preparing draft annual budgets for consideration and approval by the Supervisory Council and by the Steering Committee;
· assisting the Project Manager in monitoring and co-ordination of financial management of the Project;
· checking, prior to approval by the Project Manager, of contracts, MOUs and other agreements with legal and physical persons to ensure their consistency with UN financial rules and regulations;
· assisting the Project Manager in drafting agreements with potential co-sponsors regarding financial support to the Project;
· preparing draft reports for approval by the Project Manager to all co-sponsoring agencies in accordance with those organisations’ requirements;
· securing targeted expenditure of funds in strict accordance with the approved budget;
· informing all entities and organisations involved in Project activities about the UN financial norms and standards and their proper application in the framework of the Project;
· meeting all financial requirements to ensure timely closure of obligations and Projects;
· regular contacts with financially responsible officers in the Executing Agencies regarding expenditure reports, quarterly operational reports, cash advance requests, and audit reports as required under the Project Document and subsidiary financial agreements;
· transfer of funds from the currency account to the roubles account of the Project Office given the two signatures of both Co-executing Agencies (the two-key principle);
· transfer of funds from the currency account to the roubles account of the Project Office should be made according to the detailed Work Plan and approved budget and on the basis of the decision by the Supervisory Council; and
· financial resources for objectives stipulated under the Project budget are to be drawn from the roubles account of the Project Office.
3. Job requirements:
· good accounting skills;
· experience in interaction with tax authorities;
· good numeracy skills;
· a systematic and methodical approach;
· good prioritisation skills;
· ability to manage a heavy and fluctuating workload;
· ability to work under pressure;
· ability to work as part of a team;
· experience in budget preparation and the management of financial records for complex international projects and/or activities;
· good computer skills (knowledge of Microsoft Office – Word, Excel, PowerPoint), including management of complex spreadsheets;
· knowledge of computerised databases and management systems;
· knowledge of the UN accounting and reporting system;
· Russian national;
· 5 years experience in accounting in Russia including experience in international projects;
· familiar with details of the relevant Russian laws and regulations; and
· good knowledge of English.
4. Type of contract:
Contract with Project Financial Management Officer will be for 12 months per year for the duration of the Project
5. Supervision given to the post:
The Project Financial Management Officer works under the supervision of the Project Manager.
Project Office Personnel
Terms of Reference for:
Project Assistant Financial Management Officer (budget line 1104)
1. Overall responsibility:
The overall responsibility of the person employed in this post is to ensure successful management of the financial aspects of the Project through keeping records of the basic financial documents and cash transactions, to calculate and make payment of salaries, the unified social tax and income tax and to keep personalised records.
2. Duties and responsibilities:
· assisting the Project Financial Management Officer in maintaining records of income and expenditure from all sources (GEF & Co-financing) and record-keeping of financial documents;
· conducting cash transactions, including acting as cashier;
· determining the tax codes to be applied and calculation of the unified social tax;
· keeping individualised and personalised records for the unified social tax;
· keeping individualised income tax records;
· keeping records of the basic financial documents;
· payment of salaries, travel and DSA and other approved payments and determination of the income tax applicable to the Project Office Personnel and consultants;
· assisting the Project Financial Management Officer in preparing all necessary financial documents to ensure the timely closure of obligations and Projects; and
· interaction with the tax authorities and non-budgetary funds.
3. Job requirements:
· Russian citizen;
· high level of accounting qualifications;
· experience in interaction with the tax authorities;
· good numeracy skills;
· good computer skills (knowledge of Microsoft Office – Word and Excel);
· experience of working with accountancy software (1S, and INFO-Bukhgalter);
· ability to manage a heavy and fluctuating workload;
· ability to work under pressure;
· a systematic and methodical approach;
· knowledge of the legal framework for accounting and taxation; and
· preferably knowledge of English (spoken and written).
4. Type of contract:
Contract for the Project Assistant Financial Management Officer will be for Total of13 months over the duration of the Project.
5. Supervision given to the post:
The Assistant Financial Management Officer works under the supervision of the Project Financial Management Officer in Moscow.
Draft Terms of Reference for:
Project Financial Oversight Officer (FOO), Nairobi (budget line 1105)
1. ]\5.
|
DUTIES AND RESPONSIBILITIES |
|
1.
|
Participate in preparing project financial documents and revisions by: |
|
|
a.
|
Ensuring that financial aspects of project proposals are in line with GEF and UNEP requirements and within resources allocated to the project and its GEF approved budget; |
|
|
b.
|
Assisting in drafting financial aspects of project documents and revisions in conjunction with Programme Officers, ensuring that the financial aspects of project documents/revisions are coherent and correspond with the agreed format; |
|
|
c.
|
Ensuring that financial aspects of project documents/revisions are formulated and managed within the UNEP and the UN Financial Regulations and Rules; |
|
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|
|
|
|
e.
|
Checking and clearing financial aspects of project documents/revisions before processing them internally . |
|
2.
|
Monitor the use of resources and progress of projects by: |
|
|
a.
|
Certifying availability of funds against financial resources; |
|
|
|
|
|
|
c.
|
Soliciting financial reports from executing partners; |
|
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d.
|
Checking financial reports and querying discrepancies; |
|
|
e.
|
Checking project Accounts System printouts to ensure that obligations/expenditures are correctly reflected and requesting rectification where necessary; |
|
|
f.
|
Drawing attention to poor flow or shortfall of resources and requesting action (formal or informal) of GEF Coordination Office Administrative and Fund Management Officer; |
|
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g.
|
Advising the GEF Coordination Unit Fund/Administrative Officer to request additional funds for project, based on disbursement needs; and |
|
|
h.
|
Providing input to monthly statistic of trust fund resources to keep track of resources flows. |
|
3.
|
Report on use of resources by: |
|
|
a.
|
Assisting in the preparation of reports on income and expenditure against trust fund resources for meetings of GEF Council and Governing Council; |
|
|
|
|
|
|
c.
|
Assisting in the preparation of responses for fund management aspect of projects to Internal and External Auditors; and |
|
|
d.
|
Assisting in the preparation of financial statements regarding queries from GEF Admin/FMO for submission to GEF Secretariat on use resources against specific projects. |
Annex XII
Terms of Reference for Consultants
Terms of Reference for:
Project Advisor on Technical Matters, London (budget line 1201)
1. Overall responsibility:
The overall responsibility of the Project Advisor on Technical Matters, London is participation in effective management of the UNEP/GEF Project entitled “Russian Federation – Support to the National Plan of Action for the Protection of the Arctic Marine Environment” in accordance with the signed Project Document, with a view to timely and proper implementation of the Project in its entirety.
2. Duties and responsibilities:
· act as a member of the Supervisory Council;
· assisting the Project Manager in organisation of the implementation of all activities specified in the Project Document;
· assisting the effective functioning of all entities set up for the co-ordination and implementation of the Project;
· jointly with the Project Manager, monitoring Project implementation, monitoring the mid-term review and facilitation of the terminal independent evaluation;
· assisting the Project Manager in preparation, in consultation with the Co-executing Agencies, of the contracts and MOUs required during the Project;
· organisation of external auditing;
· preparation of materials for budgetary requests for cash advances;
· jointly with the Project Manager, preparation of detailed annual work plans on the Project implementation and of the required financing to be approved by the Supervisory Council and the Steering Committee;
· jointly with the Project Manager, preparing substantive, financial and other project reports stipulated under the Project for submission to GEF;
· jointly with the Project Manager, preparing annual expenditure reports and financial plans for consideration and approval by the Supervisory Council and the Project Steering Committee;
· jointly with the Project Manager, preparing reports to all co-financing agencies in accordance with the organisation’s requirements;
· jointly with the Project Manager, evaluation of the work of consultants and Project Office personnel;
· development of a communications strategy, including a website, newsletter and regular press releases;
· facilitation of the distribution and, if required, publication of substantive reports and other documents in English resulting from the Project implementation;
· in consultation with the Project Manager, regular liaison with UNEP/DGEF;
· in co-ordination with the Project Manager, drafting contracts with lead organisations implementing specific Project activities;
· in co-ordination with the Project Manager, drafting documents and substantive reports on Project implementation and ensuring the preparation of substantive documents by task teams, working groups and consultants;
· organising translation of documents from Russian into English;
· securing the targeted expenditure of resources entering the Trust Fund in London throughout the Project implementation; and
· in co-ordination with the Project Manager, selection of international consultants, negotiation of their consultancy contracts and co-ordination and supervision of their work.
3. Job requirements:
· demonstrated competence in the management of large international projects including budget planning, financial management, monitoring and evaluation;
· demonstrated experience in national and international negotiations;
· demonstrated capacity for networking;
· 20 years experience in heading international large-scale projects management;
· 20 years experience in national and international negotiations;
· contracts of employment or consultancies with UN agencies, the European Union, International Financial Institutions and other similar agencies;
· expertise in the management of large scale projects dealing with the protection and development of the coastal and marine environment;
· familiarity with the structure, mechanism and potential of the political, scientific, technical, legislative and administrative procedures in the Russian Federation;
· high level of fluency in written and spoken English;
· knowledge of Russian; and
· minimum of 5 years experience in working in Russia.
4. Type of contract:
Contract with the Project Advisor on Technical Matters, London will be for 9 months per year for the duration of the Project.
5. Supervision given to the post:
The work of Project Advisor on Technical Matters, London, will be supervised by the Project Steering Committee and the Co-Executing Agencies.
Terms of Reference for:
Project Advisor on Partners, London (budget line 1202)
1. Overall responsibility:
The overall responsibility of the Project Advisor on Partners, London is participation in effective management of the UNEP/GEF Project entitled “Russian Federation – Support to the National Plan of Action for the Protection of the Arctic Marine Environment” in accordance with the signed Project Document, with a view to timely and proper implementation of the Project in its entirety.
2. Duties and responsibilities:
· act as a member of the Supervisory Council;
· liaising with the Project partners and the Arctic Council;
· raising further funds from international partners for the Project Document implementation;
· ensuring continued Project funding from international partners in accordance with the Project Document and mobilisation of external partners and donors, from both the private and public sectors, in support of the implementation of the Project’s ongoing and long-term objectives;
· regular liaison with external partners to ensure funding throughout the Project implementation, in accordance with arrangements reached during preparation of the GEF Project;
· ensuring the involvement of international stakeholders for participation in Project activities and recommendations to the Project Manager on ensuring the involvement of new Russian stakeholders;
· in consultation with the Project Manager, representing the Project at meetings of other relevant organisations and programmes, primarily those of the Arctic Council and GPA;
· mobilising awareness and interest of potential investors and/or donors in the benefits and scope of the Project;
· liaison with other international GEF projects;
· in co-ordination with the Project Manager, presentation of relevant materials to relevant partners to support further enhancement of projects in ensuring capital investment for the implementation of the NPA-Arctic;
· in co-ordination with the Project Manager, preparation of private and public sector round tables for the continuation of this Project towards the next building block of capital investment; and
· in co-ordination with the Project Manager, liasing with international partners in connection with the organisation of the future Partnership Conference on support to the NPA-Arctic and ensuring participation of the private sector and other partners in the Conference.
3. Job requirements:
· demonstrated experience in national and international negotiations;
· demonstrated capacity for networking;
· experience of successful fund-raising for the implementation of international environmental projects;
· high level of fluency in written and spoken English;
· knowledge of Russian (written and spoken);
· minimum of 10 years experience in working in Russia;
· experience in negotiations at diplomatic conferences;
· previous contracts of employment or consultancies with UN agencies, the European Union, Financial Institutions and other similar agencies; and
· familiarity with the structure, mechanism and potential of the political, scientific, technical, legislative and administrative procedures in the Russian Federation.
4. Type of contract:
Contract with the Project Advisor on Partners, London will be for 7 months per year for the duration of the Project.
5. Supervision given to the post:
The work of the Project Advisor on Partners, London, will be supervised by the Project Steering Committee and the Co-Executing Agencies.
Draft Terms of Reference for:
Project Financial Officer, London (budget line 1203)
1. Overall responsibility:
The overall responsibility of the person employed in this post is to ensure successful management of the financial aspects of the Project through smooth and uninterrupted flow of cash resources to the points of expenditure, and hence contribute to the overall successful implementation of the UNEP/GEF Project. Objectives include the establishment of a Project accounting system for recording of commitments and advances against planned expenditures; prompt reconciliation of Project accounts with those of the Budget and Financial Management Service of the United Nations Office at Nairobi (UNON); prompt issuance of allotment advice from UNEP headquarters; prompt receipt of expenditure and other reports, and also cash advance requests from executing agencies.
2. Duties and responsibilities:
· assisting and preparing Project Documents and draft revisions and ensuring that proposals are in accordance with GEF and UNEP financial requirements and within resources allocated to the Project and its GEF approved budget;
· ensuring that Project Document revisions and other financial instruments are formulated and prepared within the limits set by the UN Financial rules and regulations;
· certifying availability of funds against financial allocations and preparing requests to the Budget and Financial Management Service of UNON to disburse funds to the executing agencies in line with Project requirements;
· preparing proposals for Cash Advance Request on the necessary part of GEF funds to be directed to London;
· preparing, in consultation with the Budget and Financial Management Service of UNON, expenditure reports and reconciliation statements of the Project accounts;
· maintaining Project records of income and expenditure from all sources (GEF & Co-financing) and records of financial documents;
· preparing draft reports on the Project income and expenditure for presentation to the Supervisory Council and the Project Steering Committee;
· preparing draft annual budgets for consideration and approval by the Supervisory Council and the Project Steering Committee;
· assisting the Project Manager in monitoring and co-ordination of financial management of the Project;
· checking, prior to approval by the Project Manager, of contracts, MOUs and other agreements with legal and physical persons to ensure their consistency with UN financial rules and regulations;
· assisting the Project Manager in drafting agreements with potential co-sponsors regarding financial support to the Project;
· preparing draft reports for approval by the Project Manager to all co-sponsoring agencies in accordance with those organisations’ requirements;
· securing targeted expenditure of funds in strict accordance with the approved budget;
· informing all entities and organisations involved in Project activities about the UN financial norms and standards and their proper application in the framework of the Project;
· meeting all financial requirements to ensure timely closure of obligations and projects;
· regular contacts with financially responsible officers in the Executing Agencies regarding expenditure reports, quarterly operational reports, cash advance requests, and audit reports as required under the Project Document and subsidiary financial agreements;
· arranging approved payments;
· financial resources for objectives stipulated under the Project budget are to be drawn from the Trust Fund in London; and
· deals with the Project Trust Fund in London, but not with Projects funds in Moscow.
3. Job requirements:
· good accounting skills;
· experience in interaction with tax authorities;
· good numeracy skills;
· a systematic and methodical approach;
· good prioritisation skills;
· ability to manage a heavy and fluctuating workload;
· ability to work under pressure;
· ability to work as part of a team;
· knowledge of English;
· experience in budget preparation and the management of financial records for complex international projects and/or activities;
· good computer skills (knowledge of Microsoft Office – Word, Excel, PowerPoint), including management of complex spreadsheets;
· knowledge of computerised databases and management systems;
· knowledge of the UN accounting and reporting system;
· 10 years experience in accounting and management of international projects, including UN projects;
· familiar with details of the relevant international laws and regulations;
· familiarity with the UN financial and accounting system; and
· high level of fluency in written and spoken English.
4. Type of contract:
Contract with the Project Financial Officer, London will be for 6 months per year for the duration of the Project.
5. Supervision given to the post:
The Project Financial Officer in London works under the supervision of the Project Advisor on Technical Matters.
Formulation of a Strategic Action Programme (SAP) (Activity 1)
Terms of Reference for International Consultants
International Consultants (3 consultants, budget lines 1211 - 1213)
Objectives
The main objectives in the formulation of a SAP are:
· to include in the SAP measures covering all matters relating to land-based activities within the Russian Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine environment;
· to define specific targeted and costed measures for addressing priority environment protection issues derived from land-based activities within the Russian Federation with regard to the current state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP “World Ocean”, the GPA, as well as decisions taken in the framework of the Arctic Council; and
· to give due considerations for proposals of federal and regional executive stakeholders of the Russian Federation, industrial companies, indigenous peoples' organisations of the North, international organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the Ministry of Economic Development and Trade of the Russian Federation, comprising 13 Russian experts (representatives of federal organs (5), regional authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of both Co-Executing Agencies. The Task Team will establish two Working Groups on specific subjects, to assist in the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead implementing organisation to have won the tender. The second draft of the SAP will be reviewed by federal and regional departments and agencies. The fourth draft of the SAP will undergo international review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in accordance with the established procedure of the Russian Federation. Three Task Team meetings are planned for July 2003, Nov. 2003, and May 2004. Two meetings are planned (Aug. and Dec. 2003) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to participate actively in the work of the Task Team to attend all meetings and to give necessary guidance and substantive input to the formulation of the SAP in accordance with the specific terms of the contract;
· to ensure that the formulation of the SAP is carried out in accordance with GEF requirements;
· to assist lead Russian consultant in the preparation of the SAP document;
· to comment on drafts of documents prepared by the members of the Task Team and to ensure that such comments are considered in the preparation of subsequent drafts;
· to assist in the preparation of meeting reports of the Task Team and all documents envisaged in the work plan;
· to send all documents to the Project Office, by the dates specified in the work plan, in both hard copy and electronic form, and to communicate with the Project Office and Russian consultants in the English language; and
· to ensure that the content and quality of the final product is in accordance with standard international practice.
Qualifications
Knowledge of GEF procedures, especially in relation to International Waters projects. Substantial experience in environmental science, nature protection technologies and/or environment protection management. Knowledge of the methodology and experience in the preparation of SAPs. Fluency in English. Knowledge of Russian would be deemed an advantage in the selection of candidates.
2. Work Plan for the Formulation of the Strategic Action Programme (SAP)
|
Activity |
Output |
Target Date |
2.1
|
Proposals and selection of the Task Team (TT) Co-ordinator. |
Approval of TT Co-ordinator familiar with the methodology for the preparation of the SAP and familiar with the organisations and individuals that might be involved in the preparation of the SAP. |
Dec. 2003 |
2.2
|
Proposals and selection of the TT members. |
Selection of TT members to cover all major sectors of the SAP and the NPA-Arctic. TT to include 13 Russian experts (5 representatives of federal organs, 4 representatives of regional authorities, 3 representatives of industry, 1 representative of indigenous peoples); 3 international experts; 1 representative of both Executing Organisations. |
Dec. 2003 |
2.3
|
Preparation of consultancy contract with TT Co-ordinator. |
Signed contract with TT Co-ordinator including duties, outputs, work plan, timetable and other details. |
Jan. 2004 |
2.4
|
Preparation of consultancy contracts with TT members. |
Draft contracts including duties, outputs, work plan, timetable and other details, to be discussed with the potential TT members and signed subsequently. |
Jan. 2004 |
2.5
|
Preparation of the working document to be considered at the First Meeting of the TT. |
Working document to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of implementation. Document is also to contain proposals for the terms of reference for the TT. This document is to be considered, amended and adopted by the First Meeting of the TT. |
Feb. 2004 |
2.6
|
Review of the working document at the First Meeting of the TT, Moscow. |
Report of the meeting to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of the implementation; terms of reference for the TT; tender for selection of lead implementing organisation; criteria for the selection of co-operating implementing organisations; and decision on the establishment of working groups (if appropriate). |
Feb. 2004 |
2.7
|
Carrying out of tender and preparation of the contract with the lead co-operating organisation. |
Signed contract with tender winner lead co-operating organisation, to include duties, outputs, work plan, timetable and other details. |
March 2004 |
2.8
|
Selection of co-operating implementing organisations. |
Co-operating implementing organisations selected by lead organisations and approved by Project Office on the basis of the criteria adopted by the TT, including their potential contribution to the preparation of the SAP. |
March 2004 |
2.9
|
Proposals for the establishment of WGs (as appropriate). |
If TT decides to establish WGs for particular topics, such WGs will be established with defined tasks, work plan, timetable, outputs and other details. |
March 2004 |
2.10
|
Preparation of the first draft of the SAP to be reviewed at the Second Meeting of the TT. |
First draft of the SAP prepared in accordance with the conclusions and recommendations of the First Meeting of the TT. |
May 2004 |
2.11
|
Review of the first draft of the SAP at the Second Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the first draft of the SAP that will enable effective amendment of the document; to include work plan, timetable, and distribution of tasks for the preparation of the second draft of the SAP; and to include a decision to which federal and regional departments and agencies and industrial enterprises the second draft will be sent for comments. |
June 2004 |
2.12
|
Preparation of the second draft of the SAP. |
Second draft of the SAP, to include response to comments and suggestions made at the Second Meeting of the TT. This draft will be sent to federal and regional departments and agencies for comments. |
Aug. 2004 |
2.13
|
Review of the second draft of the SAP by federal and regional departments and agencies. |
Comments by federal and regional departments and agencies that will be taken into account in preparing the third draft of the SAP. |
Nov. 2004 |
2.14
|
Preparation of the third draft of the SAP to be reviewed at the Third Meeting of the TT, Moscow. |
Third draft of the SAP, to address comments by federal and regional departments and agencies. |
Dec. 2004 |
2.15
|
Review of the third draft of the SAP at the Third Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the third draft; decision to whom in the international community fourth draft will be sent for comments; and detailed procedure of the process of adoption of the SAP by authorities of the Russian Federation. |
Dec. 2004 |
2.16
|
Preparation of the fourth draft of the SAP. |
Fourth draft of the SAP, to address comments by the TT. This draft is to be sent to the international community for comments. |
Dec. 2004 |
2.17
|
International review. |
Comments by international community on the fourth draft of the SAP. |
Jan. 2005 |
2.18
|
Preparation of the fifth draft of the SAP. |
Fifth draft of the SAP, to address comments by the international community. This draft will be sent to authorities of the Russian Federation for adoption. |
Feb. 2005 |
2.19
|
Endorsement of the SAP by relevant state authorities and industrial companies |
Endorsed SAP, ready for approval. |
April 2005 |
2.20
|
Adoption of the SAP by the relevant executive authority. |
SAP adopted by relevant executive authority of the Russian Federation. |
June 2005 |
Formulation of a Strategic Action Programme (SAP) (Activity 1)
Terms of Reference for International Consultants
International Consultants (2 consultants, budget lines 1214-1215)
Objectives
The main objectives in the formulation of a SAP are:
· to include in the SAP measures covering all matters relating to land-based activities within the Russian Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine environment;
· to define specific targeted and costed measures for addressing priority environment protection issues derived from land-based activities within the Russian Federation with regard to the current state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP “World Ocean”, the GPA, as well as decisions taken in the framework of the Arctic Council; and
· to give due considerations for proposals of federal and regional executive stakeholders of the Russian Federation, industrial companies, indigenous peoples' organisations of the North, international organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the Ministry of Economic Development and Trade of the Russian Federation, comprising 13 Russian experts (representatives of federal organs (5), regional authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of both Co-Executing Agencies. The Task Team will establish two Working Groups on specific subjects, to assist in the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead implementing organisation to have won the tender. The second draft of the SAP will be reviewed by federal and regional departments and agencies. The fourth draft of the SAP will undergo international review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in accordance with the established procedure of the Russian Federation. Three Task Team meetings are planned for July 2003, Nov. 2003 and May 2004. Two meetings are planned (Aug. and Dec. 2003) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to participate actively in the work of the Working Group, to attend its meetings and to give substantive input relevant to the formulation of the SAP in accordance with specific terms of the contract;
· to ensure that the work of the Working Group is assisting the formulation of the SAP and is carried out in accordance with GEF requirements;
· to comment on drafts of documents prepared by the members of the Working Group and to ensure that such comments are considered in the preparation of subsequent drafts;
· to assist in the organisation of two meetings of the Working Group and to assist in the preparation of the reports of Working Group meetings;
· to assist in the preparation of all documents as envisaged in the work plan;
· to send all documents to the Project Office, by the dates as envisaged in the work plan, in both hard copy and electronic form, and to communicate with the Project Office and Russian consultants in the English language; and
· to ensure that the content and quality of the final product is in accordance with standard international practice.
Qualifications
Knowledge of GEF purpose and procedures, especially in relation to International Waters projects. Substantial experience in environmental science, or nature protection technologies, or environment protection management. Knowledge of the methodology and experience in the preparation of SAPs. Fluency in English.
2. Work Plan for the Formulation of the Strategic Action Programme (SAP)
|
Activity |
Output |
Target Date |
2.1
|
Proposals and selection of the Task Team (TT) Co-ordinator. |
Approval of TT Co-ordinator familiar with the methodology for the preparation of the SAP and familiar with the organisations and individuals that might be involved in the preparation of the SAP. |
Dec. 2003 |
2.2
|
Proposals and selection of the TT members. |
Selection of TT members to cover all major sectors of the SAP and the NPA-Arctic. TT to include 13 Russian experts (5 representatives of federal organs, 4 representatives of regional authorities, 3 representatives of industry, 1 representative of indigenous peoples); 3 international experts; 1 representative of both Executing Organisations. |
Dec. 2003 |
2.3
|
Preparation of consultancy contract with TT Co-ordinator. |
Signed contract with TT Co-ordinator including duties, outputs, work plan, timetable and other details. |
Jan. 2004 |
2.4
|
Preparation of consultancy contracts with TT members. |
Draft contracts including duties, outputs, work plan, timetable and other details, to be discussed with the potential TT members and signed subsequently. |
Jan. 2004 |
2.5
|
Preparation of the working document to be considered at the First Meeting of the TT. |
Working document to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of implementation. Document is also to contain proposals for the terms of reference for the TT. This document is to be considered, amended and adopted by the First Meeting of the TT. |
Feb. 2004 |
2.6
|
Review of the working document at the First Meeting of the TT, Moscow. |
Report of the meeting to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of the implementation; terms of reference for the TT; tender for selection of lead implementing organisation; criteria for the selection of co-operating implementing organisations; and decision on the establishment of working groups (if appropriate). |
Feb. 2004 |
2.7
|
Carrying out of tender and preparation of the contract with the lead co-operating organisation. |
Signed contract with tender winner lead co-operating organisation, to include duties, outputs, work plan, timetable and other details. |
March 2004 |
2.8
|
Selection of co-operating implementing organisations. |
Co-operating implementing organisations selected by lead organisations and approved by Project Office on the basis of the criteria adopted by the TT, including their potential contribution to the preparation of the SAP. |
March 2004 |
2.9
|
Proposals for the establishment of WGs (as appropriate). |
If TT decides to establish WGs for particular topics, such WGs will be established with defined tasks, work plan, timetable, outputs and other details. |
March 2004 |
2.10
|
Preparation of the first draft of the SAP to be reviewed at the Second Meeting of the TT. |
First draft of the SAP prepared in accordance with the conclusions and recommendations of the First Meeting of the TT. |
May 2004 |
2.11
|
Review of the first draft of the SAP at the Second Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the first draft of the SAP that will enable effective amendment of the document; to include work plan, timetable, and distribution of tasks for the preparation of the second draft of the SAP; and to include a decision to which federal and regional departments and agencies and industrial enterprises the second draft will be sent for comments. |
June 2004 |
2.12
|
Preparation of the second draft of the SAP. |
Second draft of the SAP, to include response to comments and suggestions made at the Second Meeting of the TT. This draft will be sent to federal and regional departments and agencies for comments. |
Aug. 2004 |
2.13
|
Review of the second draft of the SAP by federal and regional departments and agencies. |
Comments by federal and regional departments and agencies that will be taken into account in preparing the third draft of the SAP. |
Nov. 2004 |
2.14
|
Preparation of the third draft of the SAP to be reviewed at the Third Meeting of the TT, Moscow. |
Third draft of the SAP, to address comments by federal and regional departments and agencies. |
Dec. 2004 |
2.15
|
Review of the third draft of the SAP at the Third Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the third draft; decision to whom in the international community fourth draft will be sent for comments; and detailed procedure of the process of adoption of the SAP by authorities of the Russian Federation. |
Dec. 2004 |
2.16
|
Preparation of the fourth draft of the SAP. |
Fourth draft of the SAP, to address comments by the TT. This draft is to be sent to the international community for comments. |
Dec. 2004 |
2.17
|
International review. |
Comments by international community on the fourth draft of the SAP. |
Jan. 2005 |
2.18
|
Preparation of the fifth draft of the SAP. |
Fifth draft of the SAP, to address comments by the international community. This draft will be sent to authorities of the Russian Federation for adoption. |
Feb. 2005 |
2.19
|
Endorsement of the SAP by relevant state authorities and industrial companies |
Endorsed SAP, ready for approval. |
April 2005 |
2.20
|
Adoption of the SAP by the relevant executive authority. |
SAP adopted by relevant executive authority of the Russian Federation. |
June 2005 |
Formulation of a Strategic Action Programme (SAP) (Activity 1)
Terms of Reference for Lead Russian Consultant
(1 consultant, budget line 1216)
Objectives
The main objectives in the formulation of a SAP are:
· to include in the SAP measures covering all matters relating to land-based activities within the Russian Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine environment;
· to define specific targeted and costed measures for addressing priority environment protection issues derived from land-based activities within the Russian Federation with regard to the current state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP “World Ocean”, the GPA, as well as decisions taken in the framework of the Arctic Council; and
· to give due considerations for proposals of federal and regional executive stakeholders of the Russian Federation, industrial companies, indigenous peoples' organisations of the North, international organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the Ministry of Economic Development and Trade of the Russian Federation, comprising 13 Russian experts (representatives of federal organs (5), regional authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of both Co-Executing Agencies. The Task Team will establish two Working Groups on specific subjects, to assist in the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead implementing organisation to have won the tender. The second draft of the SAP will be reviewed by federal and regional departments and agencies. The fourth draft of the SAP will undergo international review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in accordance with the established procedure of the Russian Federation. Three Task Team meetings are planned for July 2003, Nov. 2003 and May 2004. Two meetings are planned (Aug. and Dec. 2003) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to act as a lead Russian consultant and co-ordinator of the work of the Task Team and to attend all meetings of the Task Team;
· to represent his/her organisation in the work of the Task Team;
· to co-ordinate the work of members of the Task Team and working groups;
· to prepare the draft working document for consideration at the First meeting of the Task Team;
· to prepare the SAP document, in co-operation with the lead international consultant;
· to organise in concert with the Project Office three meetings of the Task Team and to prepare meeting reports;
· to participate in the preparation of the tender to select the lead organisation for SAP, in the preparation of the contract with the organisation to have won the tender, and in the selection of participating organisations;
· to ensure that the work plan is implemented on schedule by members of the Task Team and Working Groups;
· to organise the preparation of all documents as envisaged in the work plan; and
· to send all documents to the Project Office, by the dates as envisaged in the work plan, in both hard copy and electronic form, and to communicate with the Project Office in the English or Russian language (to be determined before signing of the contract).
Qualifications
Knowledge of GEF procedures, especially in relation to International Waters projects. Substantial experience in environmental science, nature protection technologies, or environment protection management. Experience in the preparation of SAPs or major national programmes (projects). Knowledge of English.
2. Work Plan for the Formulation of the Strategic Action Programme (SAP)
|
Activity |
Output |
Target Date |
2.1
|
Proposals and selection of the Task Team (TT) Co-ordinator. |
Approval of TT Co-ordinator familiar with the methodology for the preparation of the SAP and familiar with the organisations and individuals that might be involved in the preparation of the SAP. |
Dec. 2003 |
2.2
|
Proposals and selection of the TT members. |
Selection of TT members to cover all major sectors of the SAP and the NPA-Arctic. TT to include 13 Russian experts (5 representatives of federal organs, 4 representatives of regional authorities, 3 representatives of industry, 1 representative of indigenous peoples); 3 international experts; 1 representative of both Executing Organisations. |
Dec. 2003 |
2.3
|
Preparation of consultancy contract with TT Co-ordinator. |
Signed contract with TT Co-ordinator including duties, outputs, work plan, timetable and other details. |
Jan. 2004 |
2.4
|
Preparation of consultancy contracts with TT members. |
Draft contracts including duties, outputs, work plan, timetable and other details, to be discussed with the potential TT members and signed subsequently. |
Jan. 2004 |
2.5
|
Preparation of the working document to be considered at the First Meeting of the TT. |
Working document to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of implementation. Document is also to contain proposals for the terms of reference for the TT. This document is to be considered, amended and adopted by the First Meeting of the TT. |
Feb. 2004 |
2.6
|
Review of the working document at the First Meeting of the TT, Moscow. |
Report of the meeting to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of the implementation; terms of reference for the TT; tender for selection of lead implementing organisation; criteria for the selection of co-operating implementing organisations; and decision on the establishment of working groups (if appropriate). |
Feb. 2004 |
2.7
|
Carrying out of tender and preparation of the contract with the lead co-operating organisation. |
Signed contract with tender winner lead co-operating organisation, to include duties, outputs, work plan, timetable and other details. |
March 2004 |
2.8
|
Selection of co-operating implementing organisations. |
Co-operating implementing organisations selected by lead organisations and approved by Project Office on the basis of the criteria adopted by the TT, including their potential contribution to the preparation of the SAP. |
March 2004 |
2.9
|
Proposals for the establishment of WGs (as appropriate). |
If TT decides to establish WGs for particular topics, such WGs will be established with defined tasks, work plan, timetable, outputs and other details. |
March 2004 |
2.10
|
Preparation of the first draft of the SAP to be reviewed at the Second Meeting of the TT. |
First draft of the SAP prepared in accordance with the conclusions and recommendations of the First Meeting of the TT. |
May 2004 |
2.11
|
Review of the first draft of the SAP at the Second Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the first draft of the SAP that will enable effective amendment of the document; to include work plan, timetable, and distribution of tasks for the preparation of the second draft of the SAP; and to include a decision to which federal and regional departments and agencies and industrial enterprises the second draft will be sent for comments. |
June 2004 |
2.12
|
Preparation of the second draft of the SAP. |
Second draft of the SAP, to include response to comments and suggestions made at the Second Meeting of the TT. This draft will be sent to federal and regional departments and agencies for comments. |
Aug. 2004 |
2.13
|
Review of the second draft of the SAP by federal and regional departments and agencies. |
Comments by federal and regional departments and agencies that will be taken into account in preparing the third draft of the SAP. |
Nov. 2004 |
2.14
|
Preparation of the third draft of the SAP to be reviewed at the Third Meeting of the TT, Moscow. |
Third draft of the SAP, to address comments by federal and regional departments and agencies. |
Dec. 2004 |
2.15
|
Review of the third draft of the SAP at the Third Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the third draft; decision to whom in the international community fourth draft will be sent for comments; and detailed procedure of the process of adoption of the SAP by authorities of the Russian Federation. |
Dec. 2004 |
2.16
|
Preparation of the fourth draft of the SAP. |
Fourth draft of the SAP, to address comments by the TT. This draft is to be sent to the international community for comments. |
Dec. 2004 |
2.17
|
International review. |
Comments by international community on the fourth draft of the SAP. |
Jan. 2005 |
2.18
|
Preparation of the fifth draft of the SAP. |
Fifth draft of the SAP, to address comments by the international community. This draft will be sent to authorities of the Russian Federation for adoption. |
Feb. 2005 |
2.19
|
Endorsement of the SAP by relevant state authorities and industrial companies |
Endorsed SAP, ready for approval. |
April 2005 |
2.20
|
Adoption of the SAP by the relevant executive authority. |
SAP adopted by relevant executive authority of the Russian Federation. |
June 2005 |
Formulation of a Strategic Action Programme (SAP) (Activity 1)
Terms of Reference for Russian Consultants
(7 consultants, budget lines 1217-1223)
Objectives
The main objectives in the formulation of a SAP are:
· to include in the SAP measures covering all matters relating to land-based activities within the Russian Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine environment;
· to define specific targeted and costed measures for addressing priority environment protection issues derived from land-based activities within the Russian Federation with regard to the current state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP “World Ocean”, the GPA, as well as decisions taken in the framework of the Arctic Council; and
· to give due considerations for proposals of federal and regional executive stakeholders of the Russian Federation, industrial companies, indigenous peoples' organisations of the North, international organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the Ministry of Economic Development and Trade of the Russian Federation, comprising 13 Russian experts (representatives of federal organs (5), regional authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of both Co-Executing Agencies. The Task Team will establish two Working Groups on specific subjects, to assist in the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead implementing organisation to have won the tender. The second draft of the SAP will be reviewed by federal and regional departments and agencies. The fourth draft of the SAP will undergo international review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in accordance with the established procedure of the Russian Federation. Three Task Team meetings are planned for July 2003, Nov. 2003 and May 2004. Two meetings are planned (Aug. and Dec. 2003) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to contribute to the elaboration of the SAP in accordance with the particular terms of the contract;
· to represent his/her organisation in the work of the Task Team;
· to participate actively, under the guidance of the co-ordinator, in the work of the Task Team to attend all its meetings;
· to voice his/her considerations over draft documents prepared by the Task Team members and to ensure that these comments will be considered in the preparation of subsequent drafts;
· to participate in the preparation of meeting reports of the Task Team and all documents as envisaged in the work plan; and
· to send all documents to the Project Office, by the dates as envisaged in the work plan, in hard copy and electronic form, in English or Russian (to be determined before signing of the contract).
Qualifications
Experience in environmental science, nature protection technologies, or environment protection management. Experience in the preparation of SAPs or participation in the preparation of major national programmes (projects). Knowledge of English would be deemed advantageous in the selection of candidates.
2. Work Plan for the Formulation of the Strategic Action Programme (SAP)
|
Activity |
Output |
Target Date |
2.1
|
Proposals and selection of the Task Team (TT) Co-ordinator. |
Approval of TT Co-ordinator familiar with the methodology for the preparation of the SAP and familiar with the organisations and individuals that might be involved in the preparation of the SAP. |
Dec. 2003 |
2.2
|
Proposals and selection of the TT members. |
Selection of TT members to cover all major sectors of the SAP and the NPA-Arctic. TT to include 13 Russian experts (5 representatives of federal organs, 4 representatives of regional authorities, 3 representatives of industry, 1 representative of indigenous peoples); 3 international experts; 1 representative of both Executing Organisations. |
Dec. 2003 |
2.3
|
Preparation of consultancy contract with TT Co-ordinator. |
Signed contract with TT Co-ordinator including duties, outputs, work plan, timetable and other details. |
Jan. 2004 |
2.4
|
Preparation of consultancy contracts with TT members. |
Draft contracts including duties, outputs, work plan, timetable and other details, to be discussed with the potential TT members and signed subsequently. |
Jan. 2004 |
2.5
|
Preparation of the working document to be considered at the First Meeting of the TT. |
Working document to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of implementation. Document is also to contain proposals for the terms of reference for the TT. This document is to be considered, amended and adopted by the First Meeting of the TT. |
Feb. 2004 |
2.6
|
Review of the working document at the First Meeting of the TT, Moscow. |
Report of the meeting to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of the implementation; terms of reference for the TT; tender for selection of lead implementing organisation; criteria for the selection of co-operating implementing organisations; and decision on the establishment of working groups (if appropriate). |
Feb. 2004 |
2.7
|
Carrying out of tender and preparation of the contract with the lead co-operating organisation. |
Signed contract with tender winner lead co-operating organisation, to include duties, outputs, work plan, timetable and other details. |
March 2004 |
2.8
|
Selection of co-operating implementing organisations. |
Co-operating implementing organisations selected by lead organisations and approved by Project Office on the basis of the criteria adopted by the TT, including their potential contribution to the preparation of the SAP. |
March 2004 |
2.9
|
Proposals for the establishment of WGs (as appropriate). |
If TT decides to establish WGs for particular topics, such WGs will be established with defined tasks, work plan, timetable, outputs and other details. |
March 2004 |
2.10
|
Preparation of the first draft of the SAP to be reviewed at the Second Meeting of the TT. |
First draft of the SAP prepared in accordance with the conclusions and recommendations of the First Meeting of the TT. |
May 2004 |
2.11
|
Review of the first draft of the SAP at the Second Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the first draft of the SAP that will enable effective amendment of the document; to include work plan, timetable, and distribution of tasks for the preparation of the second draft of the SAP; and to include a decision to which federal and regional departments and agencies and industrial enterprises the second draft will be sent for comments. |
June 2004 |
2.12
|
Preparation of the second draft of the SAP. |
Second draft of the SAP, to include response to comments and suggestions made at the Second Meeting of the TT. This draft will be sent to federal and regional departments and agencies for comments. |
Aug. 2004 |
2.13
|
Review of the second draft of the SAP by federal and regional departments and agencies. |
Comments by federal and regional departments and agencies that will be taken into account in preparing the third draft of the SAP. |
Nov. 2004 |
2.14
|
Preparation of the third draft of the SAP to be reviewed at the Third Meeting of the TT, Moscow. |
Third draft of the SAP, to address comments by federal and regional departments and agencies. |
Dec. 2004 |
2.15
|
Review of the third draft of the SAP at the Third Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the third draft; decision to whom in the international community fourth draft will be sent for comments; and detailed procedure of the process of adoption of the SAP by authorities of the Russian Federation. |
Dec. 2004 |
2.16
|
Preparation of the fourth draft of the SAP. |
Fourth draft of the SAP, to address comments by the TT. This draft is to be sent to the international community for comments. |
Dec. 2004 |
2.17
|
International review. |
Comments by international community on the fourth draft of the SAP. |
Jan. 2005 |
2.18
|
Preparation of the fifth draft of the SAP. |
Fifth draft of the SAP, to address comments by the international community. This draft will be sent to authorities of the Russian Federation for adoption. |
Feb. 2005 |
2.19
|
Endorsement of the SAP by relevant state authorities and industrial companies |
Endorsed SAP, ready for approval. |
April 2005 |
2.20
|
Adoption of the SAP by the relevant executive authority. |
SAP adopted by relevant executive authority of the Russian Federation. |
June 2005 |
Formulation of a Strategic Action Programme (SAP) (Activity 1)
Terms of Reference for Lead Russian Consultant
(2 consultants, budget lines 1224 and 1227)
Objectives
The main objectives in the formulation of a SAP are:
· to include in the SAP measures covering all matters relating to land-based activities within the Russian Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine environment;
· to define specific targeted and costed measures for addressing priority environment protection issues derived from land-based activities within the Russian Federation with regard to the current state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP “World Ocean”, the GPA, as well as decisions taken in the framework of the Arctic Council; and
· to give due considerations for proposals of federal and regional executive stakeholders of the Russian Federation, industrial companies, indigenous peoples' organisations of the North, international organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the Ministry of Economic Development and Trade of the Russian Federation, comprising 13 Russian experts (representatives of federal organs (5), regional authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of both Co-Executing Agencies. The Task Team will establish two Working Groups on specific subjects, to assist in the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead implementing organisation to have won the tender. The second draft of the SAP will be reviewed by federal and regional departments and agencies. The fourth draft of the SAP will undergo international review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in accordance with the established procedure of the Russian Federation. Three Task Team meetings are planned for July 2003, Nov. 2003 and May 2004. Two meetings are planned (Aug. and Dec. 2003) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to give substantial input to the SAP elaboration in accordance with the particular terms of the contract;
· to act as a lead Russian consultant and co-ordinator of the work of the Working Group and to participate at all meetings of the Working Group;
· to co-ordinate the work of the Working Group members with that of the Task Team;
· to represent his/her organisation in the work of the Working Group;
· to prepare in concert with the Project Office the organisation of two meetings of the Working Group and the preparation of Working Group meeting reports;
· to ensure that the work plan is implemented on schedule by the Working Group members;
· to arrange for the preparation of all documents the Working Group is charged with as envisaged in the work plan; and
· to send all documents to the Project Office and to the Task Team co-ordinator, by the dates as envisaged in the work plan, in both hard copy and electronic form, in the English or Russian language (to be determined before signing of the contract).
Qualifications
Substantial experience in environmental science, or in nature protection technologies, or in environment protection management in accordance with the Working Group activity. Experience in the preparation of SAPs or national programmes (projects) in the line of the Working Group activity. Knowledge of English.
2. Work Plan for the Formulation of the Strategic Action Programme (SAP)
|
Activity |
Output |
Target Date |
2.1
|
Proposals and selection of the Task Team (TT) Co-ordinator. |
Approval of TT Co-ordinator familiar with the methodology for the preparation of the SAP and familiar with the organisations and individuals that might be involved in the preparation of the SAP. |
Dec. 2003 |
2.2
|
Proposals and selection of the TT members. |
Selection of TT members to cover all major sectors of the SAP and the NPA-Arctic. TT to include 13 Russian experts (5 representatives of federal organs, 4 representatives of regional authorities, 3 representatives of industry, 1 representative of indigenous peoples); 3 international experts; 1 representative of both Executing Organisations. |
Dec. 2003 |
2.3
|
Preparation of consultancy contract with TT Co-ordinator. |
Signed contract with TT Co-ordinator including duties, outputs, work plan, timetable and other details. |
Jan. 2004 |
2.4
|
Preparation of consultancy contracts with TT members. |
Draft contracts including duties, outputs, work plan, timetable and other details, to be discussed with the potential TT members and signed subsequently. |
Jan. 2004 |
2.5
|
Preparation of the working document to be considered at the First Meeting of the TT. |
Working document to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of implementation. Document is also to contain proposals for the terms of reference for the TT. This document is to be considered, amended and adopted by the First Meeting of the TT. |
Feb. 2004 |
2.6
|
Review of the working document at the First Meeting of the TT, Moscow. |
Report of the meeting to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of the implementation; terms of reference for the TT; tender for selection of lead implementing organisation; criteria for the selection of co-operating implementing organisations; and decision on the establishment of working groups (if appropriate). |
Feb. 2004 |
2.7
|
Carrying out of tender and preparation of the contract with the lead co-operating organisation. |
Signed contract with tender winner lead co-operating organisation, to include duties, outputs, work plan, timetable and other details. |
March 2004 |
2.8
|
Selection of co-operating implementing organisations. |
Co-operating implementing organisations selected by lead organisations and approved by Project Office on the basis of the criteria adopted by the TT, including their potential contribution to the preparation of the SAP. |
March 2004 |
2.9
|
Proposals for the establishment of WGs (as appropriate). |
If TT decides to establish WGs for particular topics, such WGs will be established with defined tasks, work plan, timetable, outputs and other details. |
March 2004 |
2.10
|
Preparation of the first draft of the SAP to be reviewed at the Second Meeting of the TT. |
First draft of the SAP prepared in accordance with the conclusions and recommendations of the First Meeting of the TT. |
May 2004 |
2.11
|
Review of the first draft of the SAP at the Second Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the first draft of the SAP that will enable effective amendment of the document; to include work plan, timetable, and distribution of tasks for the preparation of the second draft of the SAP; and to include a decision to which federal and regional departments and agencies and industrial enterprises the second draft will be sent for comments. |
June 2004 |
2.12
|
Preparation of the second draft of the SAP. |
Second draft of the SAP, to include response to comments and suggestions made at the Second Meeting of the TT. This draft will be sent to federal and regional departments and agencies for comments. |
Aug. 2004 |
2.13
|
Review of the second draft of the SAP by federal and regional departments and agencies. |
Comments by federal and regional departments and agencies that will be taken into account in preparing the third draft of the SAP. |
Nov. 2004 |
2.14
|
Preparation of the third draft of the SAP to be reviewed at the Third Meeting of the TT, Moscow. |
Third draft of the SAP, to address comments by federal and regional departments and agencies. |
Dec. 2004 |
2.15
|
Review of the third draft of the SAP at the Third Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the third draft; decision to whom in the international community fourth draft will be sent for comments; and detailed procedure of the process of adoption of the SAP by authorities of the Russian Federation. |
Dec. 2004 |
2.16
|
Preparation of the fourth draft of the SAP. |
Fourth draft of the SAP, to address comments by the TT. This draft is to be sent to the international community for comments. |
Dec. 2004 |
2.17
|
International review. |
Comments by international community on the fourth draft of the SAP. |
Jan. 2005 |
2.18
|
Preparation of the fifth draft of the SAP. |
Fifth draft of the SAP, to address comments by the international community. This draft will be sent to authorities of the Russian Federation for adoption. |
Feb. 2005 |
2.19
|
Endorsement of the SAP by relevant state authorities and industrial companies |
Endorsed SAP, ready for approval. |
April 2005 |
2.20
|
Adoption of the SAP by the relevant executive authority. |
SAP adopted by relevant executive authority of the Russian Federation. |
June 2005 |
Formulation of a Strategic Action Programme (SAP) (Activity 1)
Terms of Reference for Russian Consultants
(4 consultants, budget lines 1225, 1226, 1228 and 1229)
Objectives
The main objectives in the formulation of a SAP are:
· to include in the SAP measures covering all matters relating to land-based activities within the Russian Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine environment;
· to define specific targeted and costed measures for addressing priority environment protection issues derived from land-based activities within the Russian Federation with regard to the current state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP “World Ocean”, the GPA, as well as decisions taken in the framework of the Arctic Council; and
· to give due considerations for proposals of federal and regional executive stakeholders of the Russian Federation, industrial companies, indigenous peoples' organisations of the North, international organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the Ministry of Economic Development and Trade of the Russian Federation, comprising 13 Russian experts (representatives of federal organs (5), regional authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of both Co-Executing Agencies. The Task Team will establish two Working Groups on specific subjects, to assist in the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead implementing organisation to have won the tender. The second draft of the SAP will be reviewed by federal and regional departments and agencies. The fourth draft of the SAP will undergo international review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in accordance with the established procedure of the Russian Federation. Three Task Team meetings are planned for July 2003, Nov. 2003 and May 2004. Two meetings are planned (Aug. and Dec. 2003) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to contribute to the SAP elaboration in accordance with the particular terms of the contract;
· to represent his/her organisation in the work of the Working Group;
· to participate actively, under the guidance of the co-ordinator, in the work of the Working Group and to attend all its meetings;
· to voice his considerations over the draft documents prepared by the Working Group members and to ensure that the comments are considered in the preparation of subsequent drafts;
· to take part in the preparation of reports of the Working Group meetings and of all documents as envisaged in the work plan; and
· to submit all documents to the Project Office and to the Working Group co-ordinator, by the dates as envisaged in the work plan, in hard copy and electronic form, in the English or Russian language (to be determined before signing the contract).
Qualifications
Experience in environmental science, or nature protection technologies or in the environment protection management of a particular sphere in the line of the Working Group activity. Experience in the preparation of SAPs or national programmes (projects) in the line of the Working Group activity. Knowledge of English and experience in the preparation of SAPs would be an advantage.
2. Work Plan for the Formulation of the Strategic Action Programme (SAP)
|
Activity |
Output |
Target Date |
2.1
|
Proposals and selection of the Task Team (TT) Co-ordinator. |
Approval of TT Co-ordinator familiar with the methodology for the preparation of the SAP and familiar with the organisations and individuals that might be involved in the preparation of the SAP. |
Dec. 2003 |
2.2
|
Proposals and selection of the TT members. |
Selection of TT members to cover all major sectors of the SAP and the NPA-Arctic. TT to include 13 Russian experts (5 representatives of federal organs, 4 representatives of regional authorities, 3 representatives of industry, 1 representative of indigenous peoples); 3 international experts; 1 representative of both Executing Organisations. |
Dec. 2003 |
2.3
|
Preparation of consultancy contract with TT Co-ordinator. |
Signed contract with TT Co-ordinator including duties, outputs, work plan, timetable and other details. |
Jan. 2004 |
2.4
|
Preparation of consultancy contracts with TT members. |
Draft contracts including duties, outputs, work plan, timetable and other details, to be discussed with the potential TT members and signed subsequently. |
Jan. 2004 |
2.5
|
Preparation of the working document to be considered at the First Meeting of the TT. |
Working document to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of implementation. Document is also to contain proposals for the terms of reference for the TT. This document is to be considered, amended and adopted by the First Meeting of the TT. |
Feb. 2004 |
2.6
|
Review of the working document at the First Meeting of the TT, Moscow. |
Report of the meeting to include basic SAP concept; objectives; principles; content; outputs; work plan; timetable; role of TT co-ordinator and members, as well as lead and participating organisations; procedure for the national and international review of the draft SAP; procedure for the adoption of the SAP; and basic ideas about the mechanism of the implementation; terms of reference for the TT; tender for selection of lead implementing organisation; criteria for the selection of co-operating implementing organisations; and decision on the establishment of working groups (if appropriate). |
Feb. 2004 |
2.7
|
Carrying out of tender and preparation of the contract with the lead co-operating organisation. |
Signed contract with tender winner lead co-operating organisation, to include duties, outputs, work plan, timetable and other details. |
March 2004 |
2.8
|
Selection of co-operating implementing organisations. |
Co-operating implementing organisations selected by lead organisations and approved by Project Office on the basis of the criteria adopted by the TT, including their potential contribution to the preparation of the SAP. |
March 2004 |
2.9
|
Proposals for the establishment of WGs (as appropriate). |
If TT decides to establish WGs for particular topics, such WGs will be established with defined tasks, work plan, timetable, outputs and other details. |
March 2004 |
2.10
|
Preparation of the first draft of the SAP to be reviewed at the Second Meeting of the TT. |
First draft of the SAP prepared in accordance with the conclusions and recommendations of the First Meeting of the TT. |
May 2004 |
2.11
|
Review of the first draft of the SAP at the Second Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the first draft of the SAP that will enable effective amendment of the document; to include work plan, timetable, and distribution of tasks for the preparation of the second draft of the SAP; and to include a decision to which federal and regional departments and agencies and industrial enterprises the second draft will be sent for comments. |
June 2004 |
2.12
|
Preparation of the second draft of the SAP. |
Second draft of the SAP, to include response to comments and suggestions made at the Second Meeting of the TT. This draft will be sent to federal and regional departments and agencies for comments. |
Aug. 2004 |
2.13
|
Review of the second draft of the SAP by federal and regional departments and agencies. |
Comments by federal and regional departments and agencies that will be taken into account in preparing the third draft of the SAP. |
Nov. 2004 |
2.14
|
Preparation of the third draft of the SAP to be reviewed at the Third Meeting of the TT, Moscow. |
Third draft of the SAP, to address comments by federal and regional departments and agencies. |
Dec. 2004 |
2.15
|
Review of the third draft of the SAP at the Third Meeting of the TT, Moscow. |
Report of the meeting to include detailed comments on the third draft; decision to whom in the international community fourth draft will be sent for comments; and detailed procedure of the process of adoption of the SAP by authorities of the Russian Federation. |
Dec. 2004 |
2.16
|
Preparation of the fourth draft of the SAP. |
Fourth draft of the SAP, to address comments by the TT. This draft is to be sent to the international community for comments. |
Dec. 2004 |
2.17
|
International review. |
Comments by international community on the fourth draft of the SAP. |
Jan. 2005 |
2.18
|
Preparation of the fifth draft of the SAP. |
Fifth draft of the SAP, to address comments by the international community. This draft will be sent to authorities of the Russian Federation for adoption. |
Feb. 2005 |
2.19
|
Endorsement of the SAP by relevant state authorities and industrial companies |
Endorsed SAP, ready for approval. |
April 2005 |
2.20
|
Adoption of the SAP by the relevant executive authority. |
SAP adopted by relevant executive authority of the Russian Federation. |
June 2005 |
Pre-Investment Studies (Activity 2)
Terms of Reference for International Consultants
International Consultants (3 consultants, budget lines 1231-1233)
Objectives
Main objectives in the preparation of pre-investment studies are:
· to develop criteria for the selection of priority hot spots that will include criteria for taking into account environmental, social, economic and political factors as a means of gaining a perspective on priorities on the basis of a comprehensive approach;
· to apply such criteria to the 21 priority hot spots identified in the PDF-B activities and to 10 hot spots identified during the preparation for the NPA in order to select 8-10 hot spots of the highest priority, which are either regions of severe environmental damage threatening international waters or major sources of contaminants in Russia that have widespread adverse effects both on the Russian Federation and on international waters areas beyond Russian jurisdiction;
· to conduct pre-investment studies for the selected 8 – 10 hot spots to determine the optimum set of investment projects to be designed to address environmental damage and threats in the Arctic stemming from activities within the Russian Federation; and
· to present the products of pre-investment studies at a Partnership Conference in order to obtain additional international funding to resolve serious environmental compromises in the Arctic stemming from anthropogenic activities within the Russian Federation.
Method of Work
The objectives will be met through the establishment of a Working Group under the chairmanship of the Ministry of Economic Development and Trade of the Russian Federation, comprising 8 Russian and 3 international experts and 1 representative of both Co-Executing Agencies. A contract for the preparation of pre-investment studies will be concluded with the lead implementing organisation to have won the tender. The Working Group will establish specific Sub-groups for each of the selected priority pre-investment studies. Three Working Group meetings are planned for Aug. 2003, Dec. 2003 and Jan. 2006. It is intended that each Sub-group will have three meetings (April 2004, Dec. 2004 and Aug. 2005).
Duties
The following is expected from the consultant:
· to participate actively in the work of the Working Group, to attend all its meetings and give substantive input to the preparation of criteria for selection of priority hot spots on the basis of a comprehensive approach, including criteria for taking into account environmental, social, economic and political factors;
· to assist in the application of such criteria to the 21 priority hot spots identified in the PDF-B activities and to 10 hot spots identified during the preparation for the NPA in order to select 8-10 hot spots of the highest priority for the preparation of pre-investment studies;
· to assist in the preparation of pre-investment studies in accordance with the specific terms of the contract;
· to comment on draft documents prepared by the members of the Working Group and to ensure that such comments are considered in the preparation of subsequent drafts;
· to take part in the preparation of reports of Working Group meetings and all documents envisaged in the work plan;
· to submit all documents to the Project Office, by the dates as envisaged in the work plan, in both hard copy and electronic form, and to communicate with the Project Office in the English language; and
· to ensure that the content and quality of the final products are in accordance with standard international practice.
Qualifications
Knowledge of GEF procedures, especially in relation to International Waters projects. Substantial experience in environmental science or in nature protection technologies, or environment protection management. Knowledge of the methodology and experience in the preparation of pre-investment studies, as well as the design of investment projects. Fluency in English. Knowledge of Russian would be deemed an advantage in the selection of candidates.
3. Work Plan for the Preparation of Pre-Investment Studies (PINS)
|
Activity |
Output |
Target Date |
3.1
|
Proposals for and selection of the Co-ordinator of the Working Group (WG) for Pre-Investment Studies (PINS) will be prepared. |
Selected WG Co-ordinator, familiar with the methodology for the preparation of the PINS and familiar with the organisations and individuals that might be involved in the preparation of PINS. |
Jan. 2004 |
3.2
|
Proposals for and selection of the WG members. |
Selected WG members for development of criteria for hot spots selection and the co-ordination of PINS taking into account environmental, economic, social and political factors. It is envisaged that the WG will be composed of 8 Russian and 3 International experts, and 1 representative from each of the Executing Organisation. |
Jan. 2004 |
3.3
|
Preparation of the consultancy contract with WG Co-ordinator. |
Signed contract with WG Co-ordinator including duties, outputs, work plan, timetable and other details. |
Feb. 2004 |
3.4
|
Preparation of the consultancy contracts with WG members. |
Draft contracts including duties, outputs, work plan, timetable and other details, to be discussed with the potential consultants and signed subsequently. |
Feb. 2004 |
3.5
|
Preparation of the working document to be considered at the First Meeting of the WG. |
Working document to include basic concept of PINS; overview of priority environmental hot spots selected during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of the co-ordinator of the WG and its members and of participating and executing organisations. Document is also to contain proposals for the criteria for selection of hot spots for which PINS will be prepared and terms of reference for the WG. This document is to be considered, amended and adopted by the First Meeting of the WG. |
March 2004 |
3.6
|
Review of the working document at the First Meeting of the WG, Moscow. |
Report of the meeting to include basic concept of PINS; overview of priority environmental hot spots selected during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of the co-ordinator of the WG and its members and of participating and executing organisations. Report is also to contain proposals for the criteria for selection of hot spots for which PINS will be prepared and terms of reference for the WG. |
March 2004 |
3.7
|
Formulation of criteria for selection of hot spots for which PINS will be prepared, on the basis of comments given at the First Meeting of the WG. |
Criteria for selection of hot spots for which PINS will be prepared, which will include criteria for taking into account environmental, economic, social, and other aspects in the process of selection. |
May 2004 |
3.8
|
Preparation of the list of potential pre-investment studies. |
On the basis of the work done on analysis of environmental hot spots in the PDF B GEF Project and the hot spots identified in the NPA-Arctic, the list of potential pre-investment studies will be prepared. |
May 2004 |
3.9
|
Preparation of terms of reference and tender for lead implementing organisation for conduct of PINS. |
Tender for the selection of the lead organisation will be announced by the Project Office. Terms of reference for the lead organisation will be included in the conditions of the tender. |
May 2004 |
3.10
|
Selection of hot spots for which PINS will be done at the Second Meeting of the WG, Moscow. |
Using the adopted criteria for selection, about 8-10 hot spots will be selected for which PINS will be prepared. Report of the Second Meeting will include selected hot spots and the rational for the selection. |
July 2004 |
3.11
|
Selection of lead implementing organisation for the conduct of PINS. |
On the basis of the answers to the tender and by applying criteria to be adopted by Minekonomrazvitiya of Russia and ACOPS the lead implementing organisation will be selected. |
July 2004 |
3.12
|
Establishment of sub-groups (SGs) for each pre-investment study. |
For each PIN Study a SG will be established, consisting of the Co-ordinator, up to five Russian experts and one or two international experts. The SG will co-operate with lead implementing organisation and participating organisations, which will be defined by lead implementing organisation and approved by Project Office. |
Sept. 2004 |
3.13
|
Preparation of working document for each of the SGs for each study to be considered at the first meeting. |
Working document to include for each study objectives; principles; content; outputs; work plan; timetable; role of the co-ordinator of the SG and its members; and role of lead implementing and participating organisations. |
Oct. 2004 |
3.14
|
Review of the working document at the first meeting of each SG for each study. |
Report of the meeting to include for each study objectives; principles; content; outputs; work plan; timetable; role of co-ordinator of the SG and its members; and role of participating organisations and executing organisations. |
Nov. 2004 |
3.15
|
Preparation of the first draft of each study to be considered at the second meeting of each SG. |
First draft of each study. |
June 2005 |
3.16
|
Review of the first draft of each study at the second meeting of each SG. |
Reports of second meetings of each SG for each study, including recommendations for the second draft. |
July 2005 |
3.17
|
Preparation of the second draft of each study to be considered at the third meeting of each SG. |
Second draft of studies. |
Jan. 2006 |
3.18
|
Review of the second draft of each study at the third meeting of each SG. |
Reports of third meetings of each SG for each study, including recommendations for finalisation of the study. |
March 2006 |
3.19
|
Completion of each study. |
All studies completed. |
June 2006 |
3.20
|
Review of the PINS results at the final meeting of the WG PINS |
Collated report setting out the optimum package of environmental investment projects in the Arctic region of the Russian Federation. |
Aug. 2006 |
Pre-Investment Studies (Activity 2)
Terms of Reference for Lead Russian Consultant
(1 consultant, budget line 1234)
Objectives
Main objectives in the preparation of pre-investment studies are:
· to develop criteria for the selection of priority hot spots that will include criteria for taking into account environmental, social, economic and political factors as a means of gaining a perspective on priorities on the basis of a comprehensive approach;
· to apply such criteria to the 21 priority hot spots identified in the PDF-B activities and to 10 hot spots identified during the preparation for the NPA in order to select 8-10 hot spots of the highest priority, which are either regions of severe environmental damage threatening international waters or major sources of contaminants in Russia that have widespread adverse effects both on the Russian Federation and on international waters areas beyond Russian jurisdiction;
· to conduct pre-investment studies for the selected 8 – 10 hot spots to determine the optimum set of investment projects to be designed to address environmental damage and threats in the Arctic stemming from activities within the Russian Federation; and
· to present the products of pre-investment studies at a Partnership Conference in order to obtain additional international funding to resolve serious environmental compromises in the Arctic stemming from anthropogenic activities within the Russian Federation.
Method of Work
The objectives will be met through the establishment of a Working Group under the chairmanship of the Ministry of Economic Development and Trade of the Russian Federation, comprising 8 Russian and 3 international experts and 1 representative of both Co-Executing Agencies. A contract for the preparation of pre-investment studies will be concluded with the lead implementing organisation to have won the tender. The Working Group will establish specific Sub-groups for each of the selected priority pre-investment studies. Three Working Group meetings are planned for Aug. 2003, Dec. 2003 and Jan. 2006. It is intended that each Sub-group will have three meetings (April 2004, Dec. 2004 and Aug. 2005).
Duties
The following is expected from the consultant:
· to act as a lead Russian consultant and co-ordinator of the work of the Working Group and to attend all meetings of the Working Group;
· to co-ordinate the work of Working Group members, sub-groups on each pre-investment study, the lead and participating organisations;
· to represent his/her organisation in the work of the Working Group;
· to organise in concert with the Project Office three Working Group meetings and to prepare meeting reports;
· to give substantive input to the preparation of criteria for the selection of priority hot spots on the basis of a comprehensive approach that will include criteria for taking into account environmental, social, economic and political factors;
· to assist in the application of such criteria to the 21 priority hot spots identified in the PDF-B activities and to 10 hot spots identified during the preparation for the NPA in order to select 8-10 hot spots of the highest priority for the preparation of pre-investment studies;
· to take part in the preparation of a tender to select the lead organisation for the preparation of pre-investment studies, in the preparation of a contract with the organisation to have won the tender, and in the selection of participation organisations;
· to draft the working document for its consideration at the First meeting of the Working Group;
· to comment on drafts of documents prepared by the members of the Working Group and to ensure that such comments are considered in the preparation of subsequent drafts;
· to supervise preparation of pre-investment studies;
· to prepare a collated report on the outputs of pre-investment studies, which sets out the optimum package of environmental investments in the Arctic region of the Russian Federation;
· to ensure that the work plan is implemented on schedule;
· to arrange for the timely preparations of all documents envisaged in the work plan; and
· to send all documents to the Project Office, by the dates as envisaged in the work plan, in both hard copy and electronic form, in the English or Russian language (to be determined before signing of the contract).
Qualifications
Knowledge of the methodology of pre-investment studies preparation, and of organisations and experts to be involved. Experience in environmental science or nature protection technologies, or environment protection management, as well as experience in the preparation of pre-investment studies and/or the design of investment projects. Knowledge of English.
3. Work Plan for the Preparation of Pre-Investment Studies (PINS)
|
Activity |
Output |
Target Date |
3.1
|
Proposals for and selection of the Co-ordinator of the Working Group (WG) for Pre-Investment Studies (PINS) will be prepared. |
Selected WG Co-ordinator, familiar with the methodology for the preparation of the PINS and familiar with the organisations and individuals that might be involved in the preparation of PINS. |
Jan. 2004 |
3.2
|
Proposals for and selection of the WG members. |
Selected WG members for development of criteria for hot spots selection and the co-ordination of PINS taking into account environmental, economic, social and political factors. It is envisaged that the WG will be composed of 8 Russian and 3 International experts, and 1 representative from each of the Executing Organisation. |
Jan. 2004 |
3.3
|
Preparation of the consultancy contract with WG Co-ordinator. |
Signed contract with WG Co-ordinator including duties, outputs, work plan, timetable and other details. |
Feb. 2004 |
3.4
|
Preparation of the consultancy contracts with WG members. |
Draft contracts including duties, outputs, work plan, timetable and other details, to be discussed with the potential consultants and signed subsequently. |
Feb. 2004 |
3.5
|
Preparation of the working document to be considered at the First Meeting of the WG. |
Working document to include basic concept of PINS; overview of priority environmental hot spots selected during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of the co-ordinator of the WG and its members and of participating and executing organisations. Document is also to contain proposals for the criteria for selection of hot spots for which PINS will be prepared and terms of reference for the WG. This document is to be considered, amended and adopted by the First Meeting of the WG. |
March 2004 |
3.6
|
Review of the working document at the First Meeting of the WG, Moscow. |
Report of the meeting to include basic concept of PINS; overview of priority environmental hot spots selected during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of the co-ordinator of the WG and its members and of participating and executing organisations. Report is also to contain proposals for the criteria for selection of hot spots for which PINS will be prepared and terms of reference for the WG. |
March 2004 |
3.7
|
Formulation of criteria for selection of hot spots for which PINS will be prepared, on the basis of comments given at the First Meeting of the WG. |
Criteria for selection of hot spots for which PINS will be prepared, which will include criteria for taking into account environmental, economic, social, and other aspects in the process of selection. |
May 2004 |
3.8
|
Preparation of the list of potential pre-investment studies. |
On the basis of the work done on analysis of environmental hot spots in the PDF B GEF Project and the hot spots identified in the NPA-Arctic, the list of potential pre-investment studies will be prepared. |
May 2004 |
3.9
|
Preparation of terms of reference and tender for lead implementing organisation for conduct of PINS. |
Tender for the selection of the lead organisation will be announced by the Project Office. Terms of reference for the lead organisation will be included in the conditions of the tender. |
May 2004 |
3.10
|
Selection of hot spots for which PINS will be done at the Second Meeting of the WG, Moscow. |
Using the adopted criteria for selection, about 8-10 hot spots will be selected for which PINS will be prepared. Report of the Second Meeting will include selected hot spots and the rational for the selection. |
July 2004 |
3.11
|
Selection of lead implementing organisation for the conduct of PINS. |
On the basis of the answers to the tender and by applying criteria to be adopted by Minekonomrazvitiya of Russia and ACOPS the lead implementing organisation will be selected. |
July 2004 |
3.12
|
Establishment of sub-groups (SGs) for each pre-investment study. |
For each PIN Study a SG will be established, consisting of the Co-ordinator, up to five Russian experts and one or two international experts. The SG will co-operate with lead implementing organisation and participating organisations, which will be defined by lead implementing organisation and approved by Project Office. |
Sept. 2004 |
3.13
|
Preparation of working document for each of the SGs for each study to be considered at the first meeting. |
Working document to include for each study objectives; principles; content; outputs; work plan; timetable; role of the co-ordinator of the SG and its members; and role of lead implementing and participating organisations. |
Oct. 2004 |
3.14
|
Review of the working document at the first meeting of each SG for each study. |
Report of the meeting to include for each study objectives; principles; content; outputs; work plan; timetable; role of co-ordinator of the SG and its members; and role of participating organisations and executing organisations. |
Nov. 2004 |
3.15
|
Preparation of the first draft of each study to be considered at the second meeting of each SG. |
First draft of each study. |
June 2005 |
3.16
|
Review of the first draft of each study at the second meeting of each SG. |
Reports of second meetings of each SG for each study, including recommendations for the second draft. |
July 2005 |
3.17
|
Preparation of the second draft of each study to be considered at the third meeting of each SG. |
Second draft of studies. |
Jan. 2006 |
3.18
|
Review of the second draft of each study at the third meeting of each SG. |
Reports of third meetings of each SG for each study, including recommendations for finalisation of the study. |
March 2006 |
3.19
|
Completion of each study. |
All studies completed. |
June 2006 |
3.20
|
Review of the PINS results at the final meeting of the WG PINS |
Collated report setting out the optimum package of environmental investment projects in the Arctic region of the Russian Federation. |
Aug. 2006 |
Pre-Investment Studies (Activity 2)
Terms of Reference for Russian Consultants
(7 consultant, budget lines 1235-1241)
Objectives
Main objectives in the preparation of pre-investment studies are:
· to develop criteria for the selection of priority hot spots that will include criteria for taking into account environmental, social, economic and political factors as a means of gaining a perspective on priorities on the basis of a comprehensive approach;
· to apply such criteria to the 21 priority hot spots identified in the PDF-B activities and to 10 hot spots identified during the preparation for the NPA in order to select 8-10 hot spots of the highest priority, which are either regions of severe environmental damage threatening international waters or major sources of contaminants in Russia that have widespread adverse effects both on the Russian Federation and on international waters areas beyond Russian jurisdiction;
· to conduct pre-investment studies for the selected 8 – 10 hot spots to determine the optimum set of investment projects to be designed to address environmental damage and threats in the Arctic stemming from activities within the Russian Federation; and
· to present the products of pre-investment studies at a Partnership Conference in order to obtain additional international funding to resolve serious environmental compromises in the Arctic stemming from anthropogenic activities within the Russian Federation.
Method of Work
The objectives will be met through the establishment of a Working Group under the chairmanship of the Ministry of Economic Development and Trade of the Russian Federation, comprising 8 Russian and 3 international experts and 1 representative of both Co-Executing Agencies. A contract for the preparation of pre-investment studies will be concluded with the lead implementing organisation to have won the tender. The Working Group will establish specific Sub-groups for each of the selected priority pre-investment studies. Three Working Group meetings are planned for Aug. 2003, Dec. 2003 and Jan. 2006. It is intended that each Sub-group will have three meetings (April 2004, Dec. 2004 and Aug. 2005).
Duties
The following is expected from the consultant:
· to contribute to the implementation of pre-investment studies in accordance with the specific terms of the contract:
· to represent his/her organisation in the work of the Working Group;
· to participate actively in the work of the Working Group under the supervision of the co-ordinator, attend all its meetings and to give substantive input to the preparation of criteria for the selection of priority hot spots on the basis of a comprehensive approach that will include criteria for taking into account environmental, social, economic and political factors;
· to assist in the application of such criteria to the 21 priority hot spots identified in the PDF-B activities and to 10 hot spots identified during the preparation for the NPA in order to select 8-10 hot spots of the highest priority for the preparation of pre-investment studies;
· to comment on drafts of documents prepared by the members of the Working Group and to ensure that such comments are considered in the preparation of subsequent drafts;
· to take part in the preparation of reports of Working Group meetings and all documents envisaged in the Work Plan; and
· to submit all documents to the Project Office and to the co-ordinator, by the dates as envisaged in the work plan, in both hard copy and electronic form, in the English or Russian languages (to be determined before signing of the contract).
Qualifications
Experience in environmental science or nature protection technologies, or environment protection management. Experience in the preparation of pre-investment studies and/or the design of investment projects and knowledge of English would be deemed an advantage in the selection of candidates.
3. Work Plan for the Preparation of Pre-Investment Studies (PINS)
|
Activity |
Output |
Target Date |
3.1
|
Proposals for and selection of the Co-ordinator of the Working Group (WG) for Pre-Investment Studies (PINS) will be prepared. |
Selected WG Co-ordinator, familiar with the methodology for the preparation of the PINS and familiar with the organisations and individuals that might be involved in the preparation of PINS. |
Jan. 2004 |
3.2
|
Proposals for and selection of the WG members. |
Selected WG members for development of criteria for hot spots selection and the co-ordination of PINS taking into account environmental, economic, social and political factors. It is envisaged that the WG will be composed of 8 Russian and 3 International experts, and 1 representative from each of the Executing Organisation. |
Jan. 2004 |
3.3
|
Preparation of the consultancy contract with WG Co-ordinator. |
Signed contract with WG Co-ordinator including duties, outputs, work plan, timetable and other details. |
Feb. 2004 |
3.4
|
Preparation of the consultancy contracts with WG members. |
Draft contracts including duties, outputs, work plan, timetable and other details, to be discussed with the potential consultants and signed subsequently. |
Feb. 2004 |
3.5
|
Preparation of the working document to be considered at the First Meeting of the WG. |
Working document to include basic concept of PINS; overview of priority environmental hot spots selected during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of the co-ordinator of the WG and its members and of participating and executing organisations. Document is also to contain proposals for the criteria for selection of hot spots for which PINS will be prepared and terms of reference for the WG. This document is to be considered, amended and adopted by the First Meeting of the WG. |
March 2004 |
3.6
|
Review of the working document at the First Meeting of the WG, Moscow. |
Report of the meeting to include basic concept of PINS; overview of priority environmental hot spots selected during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of the co-ordinator of the WG and its members and of participating and executing organisations. Report is also to contain proposals for the criteria for selection of hot spots for which PINS will be prepared and terms of reference for the WG. |
March 2004 |
3.7
|
Formulation of criteria for selection of hot spots for which PINS will be prepared, on the basis of comments given at the First Meeting of the WG. |
Criteria for selection of hot spots for which PINS will be prepared, which will include criteria for taking into account environmental, economic, social, and other aspects in the process of selection. |
May 2004 |
3.8
|
Preparation of the list of potential pre-investment studies. |
On the basis of the work done on analysis of environmental hot spots in the PDF B GEF Project and the hot spots identified in the NPA-Arctic, the list of potential pre-investment studies will be prepared. |
May 2004 |
3.9
|
Preparation of terms of reference and tender for lead implementing organisation for conduct of PINS. |
Tender for the selection of the lead organisation will be announced by the Project Office. Terms of reference for the lead organisation will be included in the conditions of the tender. |
May 2004 |
3.10
|
Selection of hot spots for which PINS will be done at the Second Meeting of the WG, Moscow. |
Using the adopted criteria for selection, about 8-10 hot spots will be selected for which PINS will be prepared. Report of the Second Meeting will include selected hot spots and the rational for the selection. |
July 2004 |
3.11
|
Selection of lead implementing organisation for the conduct of PINS. |
On the basis of the answers to the tender and by applying criteria to be adopted by Minekonomrazvitiya of Russia and ACOPS the lead implementing organisation will be selected. |
July 2004 |
3.12
|
Establishment of sub-groups (SGs) for each pre-investment study. |
For each PIN Study a SG will be established, consisting of the Co-ordinator, up to five Russian experts and one or two international experts. The SG will co-operate with lead implementing organisation and participating organisations, which will be defined by lead implementing organisation and approved by Project Office. |
Sept. 2004 |
3.13
|
Preparation of working document for each of the SGs for each study to be considered at the first meeting. |
Working document to include for each study objectives; principles; content; outputs; work plan; timetable; role of the co-ordinator of the SG and its members; and role of lead implementing and participating organisations. |
Oct. 2004 |
3.14
|
Review of the working document at the first meeting of each SG for each study. |
Report of the meeting to include for each study objectives; principles; content; outputs; work plan; timetable; role of co-ordinator of the SG and its members; and role of participating organisations and executing organisations. |
Nov. 2004 |
3.15
|
Preparation of the first draft of each study to be considered at the second meeting of each SG. |
First draft of each study. |
June 2005 |
3.16
|
Review of the first draft of each study at the second meeting of each SG. |
Reports of second meetings of each SG for each study, including recommendations for the second draft. |
July 2005 |
3.17
|
Preparation of the second draft of each study to be considered at the third meeting of each SG. |
Second draft of studies. |
Jan. 2006 |
3.18
|
Review of the second draft of each study at the third meeting of each SG. |
Reports of third meetings of each SG for each study, including recommendations for finalisation of the study. |
March 2006 |
3.19
|
Completion of each study. |
All studies completed. |
June 2006 |
3.20
|
Review of the PINS results at the final meeting of the WG PINS |
Collated report setting out the optimum package of environmental investment projects in the Arctic region of the Russian Federation. |
Aug. 2006 |
Environmental Protection System Improvements (EPS) (Activity 3)
Terms of Reference for International Consultants
International Consultants (3 consultants, budget lines 1251-1253)
Objectives
Main objectives of the component on Environmental Protection System Improvements are:
· the adjustment of legislative, administrative institutional provisions on environmental protection in the Russian Arctic to the new economic conditions while considering the specifics of nature management in the Arctic and drawing upon international experience;
· provision of a coherent basis to reduce the adverse effects of anthropogenic activities in the Russian Federation on the Arctic marine environment pursuant to international agreements, regional programmes of the Arctic Council and the GPA;
· launching of the SAP for the NPA-Arctic;
· implementation of three parallel activities, through three Working Groups on Legislative Initiatives, Administrative Arrangements and Institutional Capacity that will be carried out in a co-ordinated fashion to create the legal, administrative and technical conditions to enable on-the-ground remedial and preventative measures to be conceived and implemented;
· design of the legal framework and regulations required to facilitate the implementation of the SAP (Working Group on Legislative Initiatives);
· design of concerted proposals on the division of responsibilities and the assignment of responsibilities to federal and regional authorities for the institutional implementation of the SAP (Working Group on Administrative Arrangements); and
· assessment of the technical and human resource requirements for implementation of the SAP and specification of administrative structures, designation of responsibilities, mechanisms of information exchange and environmental assessment that are required to fulfil appropriate monitoring and compliance functions (Working Group on Institutional Capacity).
Method of Work
The objectives will be met through the establishment of a Task Team on SAP Implementation comprising representatives of federal and regional departments, industrial companies and indigenous peoples' organisations. The Task Team will be responsible for establishing and co-ordinating three subordinate Working Groups on Legislative Initiatives (LEGIM), Administrative Arrangements (ADIM) and Institutional Capacity (INTEC). These three Working Groups will be directed by the Task Team to which they will report periodically. The Task Team will comprise 10 Russian and 3 international experts and 1 representative of both Co-Executing Agencies. The Task Team will meet in Sept. 2004, March 2005, Dec. 2006 and Sept. 2007. Each of the three groups will hold three meetings: LEGIM that will meet in March 2005, April 2006 and May 2007; ADIM that will meet in July 2005, June 2006 and May 2007; and INTEC that will meet in Jan. 2006, Nov. 2006 and June 2007. A contract for the EPS elaboration with the lead organisation that wins the tender and contracts with lead organisations in the three activities will be also concluded. These three lead organisations are also selected in accordance with the tender results.
Duties
The following is expected from the consultant:
- to participate actively in the work of the Task Team, attend all its meetings and to give substantive input to the work on legislative improvements , administrative arrangements and institutional capacity according to the terms of the contract and drawing upon international experience;
- to assist in the provision of a coherent basis to reduce the adverse effects of anthropogenic activities in the Russian Federation on the Arctic marine environment pursuant to international agreements, regional programmes of the Arctic Council and the GPA;
- to comment on the drafts of documents prepared by the members of the Task Team and to ensure that such comments are considered in the preparation of subsequent drafts;
- to assist in the preparation of reports of Task Team meetings and all documents envisaged in the work plan;
- to provide all documents to the Project Office, by the dates envisaged in the work plan, in both hard copy and electronic form, and to communicate with the Project Office in English; and
- to ensure that the content and quality of the final product is in accordance with standard international practice.
Qualifications
Knowledge of GEF procedures, especially in relation to International Waters projects. Substantial experience in environmental legislation improvement, administration science, or institutional and technical capacities related to the Arctic environment. Fluency in English. Knowledge of Russian would be deemed an advantage in the selection of candidates.
4. Work Plan for the Implementation of the Environmental Protection System Improvements
|
Activity |
Output |
Target Date |
4.1
|
Proposals for and selection of the Co-ordinator of the Task Team on Implementation of the SAP (TT SAP). |
Approval of TT Co-ordinator, familiar with the methodology for the implementation of the SAP and with the organisations and individuals that might be involved. |
Feb. 2005 |
4.2
|
Proposals for and selection of TT members. |
Approval of TT members to cover various aspects of this activity, to be developed by three WGs (Legislative Improvements, Administrative Improvements and Institutional and Technical Improvements). It is envisaged that TT will be composed of 10 Russian and 3 international experts and 1 representative of each Co-executing Agency. |
Feb. 2005 |
4.3
|
Preparation of consultancy contract with TT Co-ordinator. |
Signed contract with TT Co-ordinator including duties, outputs, work plan, timetable and other details. |
Feb. 2005 |
4.4
|
Preparation of consultancy contracts with TT members. |
Signed contracts with TT members including duties, outputs, work plan, timetable and other details, to be discussed with the potential consultants and signed subsequently. |
Feb. 2005 |
4.5
|
Preparation of the working document to be considered at the First Meeting of the TT. |
Working document to include basic concept of the Environmental Protection System (EPS); overview of priority improvements in environmental protection mechanisms for which the need was identified during work on the NPA-Arctic and PDF B GEF Project; proposals for the establishment of the three subordinate WGs, including proposals for the respective Co-ordinators, tasks on EPS improvement in general and in all three directions for lead and co-operating organisations, outputs, work plan, timetable and other details. Document is also to contain draft terms of reference for the TT, including outputs, work plan, timetable and other details; role of the co-ordinator of the TT and its members; as well as the role of Executing Organisations. This document is to be considered, amended and adopted by the First Meeting of the TT. |
March 2005 |
4.6
|
Review of the working document at the First Meeting of the TT, Moscow. |
Report of the meeting to include basic concept of EPS; overview of priority improvements in environmental protection mechanisms for which the need was identified during work on the NPA-Arctic and PDF B GEF Project; and proposals for the establishment of three subordinate WGs, including proposals for the respective Co-ordinators, tasks on EPS improvement in general and in all three directions for lead and co-operating organisations, outputs, work plan, timetable and other details. Report is also to contain terms of reference for the TT, including outputs, work plan, timetable and other details; role of the co-ordinator of the TT and its members; as well as the role of Executing Organisations. |
April 2005 |
4.7
|
Carrying out of tender and selection of lead implementing organisation and preparation of contract with selected organisation for the development of EPS. |
As a result of the tender lead implementing organisation is selected. Signed contract with lead implementing organisation, to include duties, outputs, work plan, timetable and other details. |
June 2005 |
4.8
|
Proposals for the members of each of the three WGs. |
Selection of WG members. It is envisaged that each WG will be composed of 6 Russian and 3 international experts, and 1 representative from each of the Executing Organisations. |
June 2005 |
4.9
|
Carrying out of tenders and selection of lead implementing organisation for each of the three WGs and preparation of contracts with each organisation. |
As the result of the tender lead implementing organisation is appointed for each of the three WGs on the basis of agreed TORs. Signed contracts with lead implementing organisations, to include duties, outputs, work plan, timetable and other details. |
July 2005 |
4.10
|
Preparation of the working document to be considered at the First Meeting of the Working Group on Legislative Improvements (WG LEGIM). |
Working document to include basic concept of legislative improvements; overview of priority legislative needs identified during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. Document is also to contain proposals for the terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Sept. 2005 |
4.11
|
Review of the working document at the First Meeting of WG LEGIM, Moscow. |
Report of the meeting to include basic concept of legislative improvements; overview of priority legislative needs; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. The report is also to contain the terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Oct. 2005 |
4.12
|
Preparation of the working document to be considered at the First Meeting of the Working Group on Administrative Improvements (WG ADIM). |
Working document to include basic concept of administrative improvements; overview of priority needs for administrative improvements identified during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. Document is also to contain proposals for the terms of reference for the WG; the role of the co-ordinator of the WG and its members; and the role of Executing Organisations. |
Jan. 2006 |
4.13
|
Review of the working document at the First Meeting of WG ADIM, Moscow. |
Report of the meeting to include basic concept of administrative improvements; overview of priority needs for administrative improvements; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. The report is also to contain the terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Feb. 2006 |
4.14
|
Preparation of the working document to be considered at the First Meeting of the Working Group on Institutional and Technical Improvements (WG INTEC). |
Working document to include basic concept of institutional and technical improvements; overview of priority needs for administrative improvements identified during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. Document is also to contain proposals for the terms of reference for the WG; role of the co-ordinator of the WG and its members; and the role of Executing Organisations. |
July 2006 |
4.15
|
Review of the working document at the First Meeting of WG INTEC, Moscow. |
Report of the meeting to include basic concept of institutional and technical improvements; overview of priority needs for administrative improvements; objectives; principles; content; outputs; work plan; timetable; and the role of participating organisations and experts. The report is also to contain the agreed terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Aug. 2006 |
4.16
|
Preparation of the working document to be considered at the Second Meeting of the TT. |
Working document to review the progress of the three WGs, review their work plans, timetables etc. and propose amendments as appropriate. |
Oct. 2006 |
4.17
|
Preparation of the draft Report to be considered at the Second Meeting of WG LEGIM. |
Draft Report prepared in accordance with guidelines agreed at First Meeting. |
Oct. 2006 |
4.18
|
Review of the working document at the Second Meeting of the TT, Moscow. |
Report of the meeting to assess the progress of each WG for each study, approve or amend its work plan, timetable etc. and provide guidance for further operation. |
Nov. 2006 |
4.19
|
Review of the draft Report at the Second Meeting of WG LEGIM, Moscow. |
Report with comments and proposals for amendment. |
Nov. 2006 |
4.20
|
Preparation of the draft Report to be considered at the Second Meeting of WG ADIM, Moscow. |
Draft Report prepared in accordance with guidelines agreed at First Meeting. |
Dec. 2006 |
4.21
|
Review of the draft Report at the Second Meeting of WG LEGIM, Moscow. |
Report with comments and proposals for amendment. |
Jan. 2007 |
4.22
|
Preparation of the draft Report to be considered at the Second Meeting of WG INTEC, Moscow. |
Draft Report prepared in accordance with guidelines agreed at First Meeting. |
May 2007 |
4.23
|
Review of the draft Report at the Second Meeting of WG INTEC, Moscow. |
Report with comments and proposals for amendment. |
June 2007 |
4.24
|
Preparation of the working document to be considered at the Third Meeting of the TT. |
Working document to review the progress of the three WGs, review their work plans, timetables etc. and propose amendments as appropriate. |
June 2007 |
4.25
|
Review of the working document at the Third Meeting of the TT, Moscow. |
Report of the meeting to assess the progress of each WG for each study, approve or amend its work plan, timetable etc. and provide guidance for further operation. |
July 2007 |
4.26
|
Preparation of the final draft Report to be considered at the Third Meeting of WG LEGIM, Moscow. |
Draft Report prepared in accordance with guidelines agreed at Second Meeting. |
Nov. 2007 |
4.27
|
Preparation of the final draft Report to be considered at the Third Meeting of WG ADIM, Moscow. |
Draft Report prepared in accordance with guidelines agreed at Second Meeting. |
Dec. 2007 |
4.28
|
Review of the final draft Report at the Third Meeting of WG LEGIM, Moscow. |
Adoption of the Final Report, containing draft new environmental protection acts and regulations and proposals for amendment of the existing legislation. |
Dec. 2007 |
4.29
|
Review of the final draft Report at the Third Meeting of WG ADIM, Moscow. |
Adoption of the Final Report, containing proposals on the division of responsibility and clarification of the functions of federal and regional authorities in respect of the arctic environment. |
Jan. 2008 |
4.30
|
Preparation of the final draft Report to be considered at the Third Meeting of WG INTEC, Moscow. |
Draft Report prepared in accordance with guidelines agreed at Second Meeting. |
March 2008 |
4.31
|
Preparation of the working document to be considered at the Fourth Meeting of the TT, Moscow. |
Working document to include assessment of the work of the three WGs and consolidated conclusions and recommendations by the WGs. The TT is to prepare a work plan of concrete follow-up actions that will lead to the implementation of the conclusions and recommendations of the three WGs in order to enhance the Environmental Protection System in the Arctic region of the Russian Federation. |
March 2008 |
4.32
|
Review of the final draft Report at the Third Meeting of WG INTEC, Moscow. |
Adoption of the Final Report, containing an assessment of the need for technical and human resources for implementation of the SAP, an explanation of the necessary administrative procedures, measures to improve information exchange and measures to ensure monitoring and compliance with the environmental regulations. |
April 2008 |
4.33
|
Review of the working document at the Fourth Meeting of the TT, Moscow. |
Adoption of the work plan of concrete follow-up actions that will lead to the implementation of the conclusions and recommendations of the three WGs in order to enhance the Environmental Protection System in the Arctic region of the Russian Federation. |
April 2008 |
Environmental Protection System Improvements (EPS) (Activity 3)
Terms of Reference for Lead Russian Consultant
(1 consultant, budget line 1254)
Objectives
Main objectives of the component on Environmental Protection System Improvements are:
· the adjustment of legislative, administrative institutional provisions on environmental protection in the Russian Arctic to the new economic conditions while considering the specifics of nature management in the Arctic and drawing upon international experience;
· provision of a coherent basis to reduce the adverse effects of anthropogenic activities in the Russian Federation on the Arctic marine environment pursuant to international agreements, regional programmes of the Arctic Council and the GPA;
· launching of the SAP for the NPA-Arctic;
· implementation of three parallel activities, through three Working Groups on Legislative Initiatives, Administrative Arrangements and Institutional Capacity that will be carried out in a co-ordinated fashion to create the legal, administrative and technical conditions to enable on-the-ground remedial and preventative measures to be conceived and implemented;
· design of the legal framework and regulations required to facilitate the implementation of the SAP (Working Group on Legislative Initiatives);
· design of concerted proposals on the division of responsibilities and the assignment of responsibilities to federal and regional authorities for the institutional implementation of the SAP (Working Group on Administrative Arrangements); and
· assessment of the technical and human resource requirements for implementation of the SAP and specification of administrative structures, designation of responsibilities, mechanisms of information exchange and environmental assessment that are required to fulfil appropriate monitoring and compliance functions (Working Group on Institutional Capacity).
Method of Work
The objectives will be met through the establishment of a Task Team on SAP Implementation comprising representatives of federal and regional departments , industrial companies and indigenous peoples' organisations. The Task Team will be responsible for establishing and co-ordinating three subordinate Working Groups on Legislative Initiatives (LEGIM), Administrative Arrangements (ADIM) and Institutional Capacity (INTEC). These three Working Groups will be directed by the Task Team to which they will report periodically. The Task Team will comprise 10 Russian and 3 international experts and 1 representative of both Co-Executing Agencies. The Task Team will meet in Sept. 2004, March 2005, Dec. 2006 and Sept. 2007. Each of the three groups will hold three meetings: LEGIM that will meet in March 2005, April 2006 and May 2007; ADIM that will meet in July 2005, June 2006 and May 2007; and INTEC that will meet in Jan. 2006, Nov. 2006 and June 2007. A contract for the EPS elaboration with the lead organisation that wins the tender and contracts with lead organisations in the three activities will be also concluded. These three lead organisations are also selected in accordance with the tender results.
Duties
The following is expected from the consultant:
· to act as a lead Russian consultant and co-ordinator of the work of the Task Team;
· to co-ordinate the work of members of the Task Team, Working Groups, the EPS lead organisation and lead organisations in each of the three activities;
· to represent his/her organisation in the work of the Task Team;
· to give substantive input to the work on legislative improvements, administrative arrangements and institutional capacity in accordance with the terms of the contract;
· to organise together with the Project Office four meetings of the Task Team and to prepare Task Team meeting reports;
· to prepare the working document to be considered at the First meeting of the TT;
· to prepare or supervise preparation of all documents of the TT;
· to prepare contracts with the TT members;
· to prepare, together with the Project Office, a tender to select the lead organisation for EPS elaboration and lead organisations for the three working groups, and participate in the preparation of contracts with organisations to have won the tender;
· to draw the final document based on the results of the three Working Groups and a draft plan of particular actions to implement the proposals of Working Groups and the Task Team on the EPS improvement in the Russian Arctic;
· to ensure that the work plan is implemented on schedule by Task Team members and the Working Groups;
· to arrange for the preparation of all documents envisaged in the work plan; and
· to submit all documents to the Project Office, by the dates as envisaged in the work plan, in both hard copy and electronic form, and to communicate with the Project Office in the English language.
Qualifications
Knowledge of the methodology of SAP implementation, as well as experts that may be involved in the EPS improvement. Substantial experience in environmental legislation, administration arrangements, institutional and technical capacities related to the Arctic environment. Knowledge of English.
4. Work Plan for the Implementation of the Environmental Protection System Improvements
|
Activity |
Output |
Target Date |
4.1
|
Proposals for and selection of the Co-ordinator of the Task Team on Implementation of the SAP (TT SAP). |
Approval of TT Co-ordinator, familiar with the methodology for the implementation of the SAP and with the organisations and individuals that might be involved. |
Feb. 2005 |
4.2
|
Proposals for and selection of TT members. |
Approval of TT members to cover various aspects of this activity, to be developed by three WGs (Legislative Improvements, Administrative Improvements and Institutional and Technical Improvements). It is envisaged that TT will be composed of 10 Russian and 3 international experts and 1 representative of each Co-executing Agency. |
Feb. 2005 |
4.3
|
Preparation of consultancy contract with TT Co-ordinator. |
Signed contract with TT Co-ordinator including duties, outputs, work plan, timetable and other details. |
Feb. 2005 |
4.4
|
Preparation of consultancy contracts with TT members. |
Signed contracts with TT members including duties, outputs, work plan, timetable and other details, to be discussed with the potential consultants and signed subsequently. |
Feb. 2005 |
4.5
|
Preparation of the working document to be considered at the First Meeting of the TT. |
Working document to include basic concept of the Environmental Protection System (EPS); overview of priority improvements in environmental protection mechanisms for which the need was identified during work on the NPA-Arctic and PDF B GEF Project; proposals for the establishment of the three subordinate WGs, including proposals for the respective Co-ordinators, tasks on EPS improvement in general and in all three directions for lead and co-operating organisations, outputs, work plan, timetable and other details. Document is also to contain draft terms of reference for the TT, including outputs, work plan, timetable and other details; role of the co-ordinator of the TT and its members; as well as the role of Executing Organisations. This document is to be considered, amended and adopted by the First Meeting of the TT. |
March 2005 |
4.6
|
Review of the working document at the First Meeting of the TT, Moscow. |
Report of the meeting to include basic concept of EPS; overview of priority improvements in environmental protection mechanisms for which the need was identified during work on the NPA-Arctic and PDF B GEF Project; and proposals for the establishment of three subordinate WGs, including proposals for the respective Co-ordinators, tasks on EPS improvement in general and in all three directions for lead and co-operating organisations, outputs, work plan, timetable and other details. Report is also to contain terms of reference for the TT, including outputs, work plan, timetable and other details; role of the co-ordinator of the TT and its members; as well as the role of Executing Organisations. |
April 2005 |
4.7
|
Carrying out of tender and selection of lead implementing organisation and preparation of contract with selected organisation for the development of EPS. |
As a result of the tender lead implementing organisation is selected. Signed contract with lead implementing organisation, to include duties, outputs, work plan, timetable and other details. |
June 2005 |
4.8
|
Proposals for the members of each of the three WGs. |
Selection of WG members. It is envisaged that each WG will be composed of 6 Russian and 3 international experts, and 1 representative from each of the Executing Organisations. |
June 2005 |
4.9
|
Carrying out of tenders and selection of lead implementing organisation for each of the three WGs and preparation of contracts with each organisation. |
As the result of the tender lead implementing organisation is appointed for each of the three WGs on the basis of agreed TORs. Signed contracts with lead implementing organisations, to include duties, outputs, work plan, timetable and other details. |
July 2005 |
4.10
|
Preparation of the working document to be considered at the First Meeting of the Working Group on Legislative Improvements (WG LEGIM). |
Working document to include basic concept of legislative improvements; overview of priority legislative needs identified during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. Document is also to contain proposals for the terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Sept. 2005 |
4.11
|
Review of the working document at the First Meeting of WG LEGIM, Moscow. |
Report of the meeting to include basic concept of legislative improvements; overview of priority legislative needs; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. The report is also to contain the terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Oct. 2005 |
4.12
|
Preparation of the working document to be considered at the First Meeting of the Working Group on Administrative Improvements (WG ADIM). |
Working document to include basic concept of administrative improvements; overview of priority needs for administrative improvements identified during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. Document is also to contain proposals for the terms of reference for the WG; the role of the co-ordinator of the WG and its members; and the role of Executing Organisations. |
Jan. 2006 |
4.13
|
Review of the working document at the First Meeting of WG ADIM, Moscow. |
Report of the meeting to include basic concept of administrative improvements; overview of priority needs for administrative improvements; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. The report is also to contain the terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Feb. 2006 |
4.14
|
Preparation of the working document to be considered at the First Meeting of the Working Group on Institutional and Technical Improvements (WG INTEC). |
Working document to include basic concept of institutional and technical improvements; overview of priority needs for administrative improvements identified during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. Document is also to contain proposals for the terms of reference for the WG; role of the co-ordinator of the WG and its members; and the role of Executing Organisations. |
July 2006 |
4.15
|
Review of the working document at the First Meeting of WG INTEC, Moscow. |
Report of the meeting to include basic concept of institutional and technical improvements; overview of priority needs for administrative improvements; objectives; principles; content; outputs; work plan; timetable; and the role of participating organisations and experts. The report is also to contain the agreed terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Aug. 2006 |
4.16
|
Preparation of the working document to be considered at the Second Meeting of the TT. |
Working document to review the progress of the three WGs, review their work plans, timetables etc. and propose amendments as appropriate. |
Oct. 2006 |
4.17
|
Preparation of the draft Report to be considered at the Second Meeting of WG LEGIM. |
Draft Report prepared in accordance with guidelines agreed at First Meeting. |
Oct. 2006 |
4.18
|
Review of the working document at the Second Meeting of the TT, Moscow. |
Report of the meeting to assess the progress of each WG for each study, approve or amend its work plan, timetable etc. and provide guidance for further operation. |
Nov. 2006 |
4.19
|
Review of the draft Report at the Second Meeting of WG LEGIM, Moscow. |
Report with comments and proposals for amendment. |
Nov. 2006 |
4.20
|
Preparation of the draft Report to be considered at the Second Meeting of WG ADIM, Moscow. |
Draft Report prepared in accordance with guidelines agreed at First Meeting. |
Dec. 2006 |
4.21
|
Review of the draft Report at the Second Meeting of WG LEGIM, Moscow. |
Report with comments and proposals for amendment. |
Jan. 2007 |
4.22
|
Preparation of the draft Report to be considered at the Second Meeting of WG INTEC, Moscow. |
Draft Report prepared in accordance with guidelines agreed at First Meeting. |
May 2007 |
4.23
|
Review of the draft Report at the Second Meeting of WG INTEC, Moscow. |
Report with comments and proposals for amendment. |
June 2007 |
4.24
|
Preparation of the working document to be considered at the Third Meeting of the TT. |
Working document to review the progress of the three WGs, review their work plans, timetables etc. and propose amendments as appropriate. |
June 2007 |
4.25
|
Review of the working document at the Third Meeting of the TT, Moscow. |
Report of the meeting to assess the progress of each WG for each study, approve or amend its work plan, timetable etc. and provide guidance for further operation. |
July 2007 |
4.26
|
Preparation of the final draft Report to be considered at the Third Meeting of WG LEGIM, Moscow. |
Draft Report prepared in accordance with guidelines agreed at Second Meeting. |
Nov. 2007 |
4.27
|
Preparation of the final draft Report to be considered at the Third Meeting of WG ADIM, Moscow. |
Draft Report prepared in accordance with guidelines agreed at Second Meeting. |
Dec. 2007 |
4.28
|
Review of the final draft Report at the Third Meeting of WG LEGIM, Moscow. |
Adoption of the Final Report, containing draft new environmental protection acts and regulations and proposals for amendment of the existing legislation. |
Dec. 2007 |
4.29
|
Review of the final draft Report at the Third Meeting of WG ADIM, Moscow. |
Adoption of the Final Report, containing proposals on the division of responsibility and clarification of the functions of federal and regional authorities in respect of the arctic environment. |
Jan. 2008 |
4.30
|
Preparation of the final draft Report to be considered at the Third Meeting of WG INTEC, Moscow. |
Draft Report prepared in accordance with guidelines agreed at Second Meeting. |
March 2008 |
4.31
|
Preparation of the working document to be considered at the Fourth Meeting of the TT, Moscow. |
Working document to include assessment of the work of the three WGs and consolidated conclusions and recommendations by the WGs. The TT is to prepare a work plan of concrete follow-up actions that will lead to the implementation of the conclusions and recommendations of the three WGs in order to enhance the Environmental Protection System in the Arctic region of the Russian Federation. |
March 2008 |
4.32
|
Review of the final draft Report at the Third Meeting of WG INTEC, Moscow. |
Adoption of the Final Report, containing an assessment of the need for technical and human resources for implementation of the SAP, an explanation of the necessary administrative procedures, measures to improve information exchange and measures to ensure monitoring and compliance with the environmental regulations. |
April 2008 |
4.33
|
Review of the working document at the Fourth Meeting of the TT, Moscow. |
Adoption of the work plan of concrete follow-up actions that will lead to the implementation of the conclusions and recommendations of the three WGs in order to enhance the Environmental Protection System in the Arctic region of the Russian Federation. |
April 2008 |
Environmental Protection System Improvements (EPS) (Activity 3)
Terms of Reference for Russian Consultants
(9 consultants, budget lines 1255-1263)
Objectives
Main objectives of the component on Environmental Protection System Improvements are:
· the adjustment of legislative, administrative institutional provisions on environmental protection in the Russian Arctic to the new economic conditions while considering the specifics of nature management in the Arctic and drawing upon international experience;
· provision of a coherent basis to reduce the adverse effects of anthropogenic activities in the Russian Federation on the Arctic marine environment pursuant to international agreements, regional programmes of the Arctic Council and the GPA;
· launching of the SAP for the NPA-Arctic;
· implementation of three parallel activities, through three Working Groups on Legislative Initiatives, Administrative Arrangements and Institutional Capacity that will be carried out in a co-ordinated fashion to create the legal, administrative and technical conditions to enable on-the-ground remedial and preventative measures to be conceived and implemented;
· design of the legal framework and regulations required to facilitate the implementation of the SAP (Working Group on Legislative Initiatives);
· design of concerted proposals on the division of responsibilities and the assignment of responsibilities to federal and regional authorities for the institutional implementation of the SAP (Working Group on Administrative Arrangements); and
· assessment of the technical and human resource requirements for implementation of the SAP and specification of administrative structures, designation of responsibilities, mechanisms of information exchange and environmental assessment that are required to fulfil appropriate monitoring and compliance functions (Working Group on Institutional Capacity).
Method of Work
The objectives will be met through the establishment of a Task Team on SAP Implementation comprising representatives of federal and regional departments, industrial companies and indigenous peoples' organisations. The Task Team will be responsible for establishing and co-ordinating three subordinate Working Groups on Legislative Initiatives (LEGIM), Administrative Arrangements (ADIM) and Institutional Capacity (INTEC). These three Working Groups will be directed by the Task Team to which they will report periodically. The Task Team will comprise 10 Russian and 3 international experts and 1 representative of both Co-Executing Agencies. The Task Team will meet in Sept. 2004, March 2005, Dec. 2006 and Sept. 2007. Each of the three groups will hold three meetings: LEGIM that will meet in March 2005, April 2006 and May 2007; ADIM that will meet in July 2005, June 2006 and May 2007; and INTEC that will meet in Jan. 2006, Nov. 2006 and June 2007. A contract for the EPS elaboration with the lead organisation that wins the tender and contracts with lead organisations in the three activities will be also concluded. These three lead organisations are also selected in accordance with the tender results.
Duties
The following is expected from the consultant:
· to represent his/her organisation in the work of the Task Team;
· to participate actively in the work of the Task Team under the supervision of the co-ordinator, attend all meetings, to give substantive input to the work on legislative improvements, administrative arrangements, and institutional and technical capacity in accordance with the specific terms of the contract;
· to participate in the preparation of Task Team meeting reports and all documents envisaged in the work plan;
· to comment on drafts of documents prepared by the members of the Task Team, and to ensure that such comments are considered in the preparation of subsequent drafts; and
· to submit all documents to the Project Office, by the dates as envisaged in the work plan, in both hard copy and electronic form, in English.
Qualifications
Experience in environmental legislation improvements, administration arrangements, or institutional and technical capacity related to the Arctic environment. Knowledge of English would be deemed an advantage in the selection of candidates.
4. Work Plan for the Implementation of the Environmental Protection System Improvements
|
Activity |
Output |
Target Date |
4.1
|
Proposals for and selection of the Co-ordinator of the Task Team on Implementation of the SAP (TT SAP). |
Approval of TT Co-ordinator, familiar with the methodology for the implementation of the SAP and with the organisations and individuals that might be involved. |
Feb. 2005 |
4.2
|
Proposals for and selection of TT members. |
Approval of TT members to cover various aspects of this activity, to be developed by three WGs (Legislative Improvements, Administrative Improvements and Institutional and Technical Improvements). It is envisaged that TT will be composed of 10 Russian and 3 international experts and 1 representative of each Co-executing Agency. |
Feb. 2005 |
4.3
|
Preparation of consultancy contract with TT Co-ordinator. |
Signed contract with TT Co-ordinator including duties, outputs, work plan, timetable and other details. |
Feb. 2005 |
4.4
|
Preparation of consultancy contracts with TT members. |
Signed contracts with TT members including duties, outputs, work plan, timetable and other details, to be discussed with the potential consultants and signed subsequently. |
Feb. 2005 |
4.5
|
Preparation of the working document to be considered at the First Meeting of the TT. |
Working document to include basic concept of the Environmental Protection System (EPS); overview of priority improvements in environmental protection mechanisms for which the need was identified during work on the NPA-Arctic and PDF B GEF Project; proposals for the establishment of the three subordinate WGs, including proposals for the respective Co-ordinators, tasks on EPS improvement in general and in all three directions for lead and co-operating organisations, outputs, work plan, timetable and other details. Document is also to contain draft terms of reference for the TT, including outputs, work plan, timetable and other details; role of the co-ordinator of the TT and its members; as well as the role of Executing Organisations. This document is to be considered, amended and adopted by the First Meeting of the TT. |
March 2005 |
4.6
|
Review of the working document at the First Meeting of the TT, Moscow. |
Report of the meeting to include basic concept of EPS; overview of priority improvements in environmental protection mechanisms for which the need was identified during work on the NPA-Arctic and PDF B GEF Project; and proposals for the establishment of three subordinate WGs, including proposals for the respective Co-ordinators, tasks on EPS improvement in general and in all three directions for lead and co-operating organisations, outputs, work plan, timetable and other details. Report is also to contain terms of reference for the TT, including outputs, work plan, timetable and other details; role of the co-ordinator of the TT and its members; as well as the role of Executing Organisations. |
April 2005 |
4.7
|
Carrying out of tender and selection of lead implementing organisation and preparation of contract with selected organisation for the development of EPS. |
As a result of the tender lead implementing organisation is selected. Signed contract with lead implementing organisation, to include duties, outputs, work plan, timetable and other details. |
June 2005 |
4.8
|
Proposals for the members of each of the three WGs. |
Selection of WG members. It is envisaged that each WG will be composed of 6 Russian and 3 international experts, and 1 representative from each of the Executing Organisations. |
June 2005 |
4.9
|
Carrying out of tenders and selection of lead implementing organisation for each of the three WGs and preparation of contracts with each organisation. |
As the result of the tender lead implementing organisation is appointed for each of the three WGs on the basis of agreed TORs. Signed contracts with lead implementing organisations, to include duties, outputs, work plan, timetable and other details. |
July 2005 |
4.10
|
Preparation of the working document to be considered at the First Meeting of the Working Group on Legislative Improvements (WG LEGIM). |
Working document to include basic concept of legislative improvements; overview of priority legislative needs identified during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. Document is also to contain proposals for the terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Sept. 2005 |
4.11
|
Review of the working document at the First Meeting of WG LEGIM, Moscow. |
Report of the meeting to include basic concept of legislative improvements; overview of priority legislative needs; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. The report is also to contain the terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Oct. 2005 |
4.12
|
Preparation of the working document to be considered at the First Meeting of the Working Group on Administrative Improvements (WG ADIM). |
Working document to include basic concept of administrative improvements; overview of priority needs for administrative improvements identified during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. Document is also to contain proposals for the terms of reference for the WG; the role of the co-ordinator of the WG and its members; and the role of Executing Organisations. |
Jan. 2006 |
4.13
|
Review of the working document at the First Meeting of WG ADIM, Moscow. |
Report of the meeting to include basic concept of administrative improvements; overview of priority needs for administrative improvements; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. The report is also to contain the terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Feb. 2006 |
4.14
|
Preparation of the working document to be considered at the First Meeting of the Working Group on Institutional and Technical Improvements (WG INTEC). |
Working document to include basic concept of institutional and technical improvements; overview of priority needs for administrative improvements identified during the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; content; outputs; work plan; timetable; and role of participating organisations and experts. Document is also to contain proposals for the terms of reference for the WG; role of the co-ordinator of the WG and its members; and the role of Executing Organisations. |
July 2006 |
4.15
|
Review of the working document at the First Meeting of WG INTEC, Moscow. |
Report of the meeting to include basic concept of institutional and technical improvements; overview of priority needs for administrative improvements; objectives; principles; content; outputs; work plan; timetable; and the role of participating organisations and experts. The report is also to contain the agreed terms of reference for the WG; and the role of the co-ordinator of the WG and its members. |
Aug. 2006 |
4.16
|
Preparation of the working document to be considered at the Second Meeting of the TT. |
Working document to review the progress of the three WGs, review their work plans, timetables etc. and propose amendments as appropriate. |
Oct. 2006 |
4.17
|
Preparation of the draft Report to be considered at the Second Meeting of WG LEGIM. |
Draft Report prepared in accordance with guidelines agreed at First Meeting. |
Oct. 2006 |
4.18
|
Review of the working document at the Second Meeting of the TT, Moscow. |
Report of the meeting to assess the progress of each WG for each study, approve or amend its work plan, timetable etc. and provide guidance for further operation. |
Nov. 2006 |
4.19
|
Review of the draft Report at the Second Meeting of WG LEGIM, Moscow. |
Report with comments and proposals for amendment. |
Nov. 2006 |
4.20
|
Preparation of the draft Report to be considered at the Second Meeting of WG ADIM, Moscow. |
Draft Report prepared in accordance with guidelines agreed at First Meeting. |
Dec. 2006 |
4.21
|
Review of the draft Report at the Second Meeting of WG LEGIM, Moscow. |
Report with comments and proposals for amendment. |
Jan. 2007 |
4.22
|
Preparation of the draft Report to be considered at the Second Meeting of WG INTEC, Moscow. |
Draft Report prepared in accordance with guidelines agreed at First Meeting. |
May 2007 |
4.23
|
Review of the draft Report at the Second Meeting of WG INTEC, Moscow. |
Report with comments and proposals for amendment. |
June 2007 |
4.24
|
Preparation of the working document to be considered at the Third Meeting of the TT. |
Working document to review the progress of the three WGs, review their work plans, timetables etc. and propose amendments as appropriate. |
June 2007 |
4.25
|
Review of the working document at the Third Meeting of the TT, Moscow. |
Report of the meeting to assess the progress of each WG for each study, approve or amend its work plan, timetable etc. and provide guidance for further operation. |
July 2007 |
4.26
|
Preparation of the final draft Report to be considered at the Third Meeting of WG LEGIM, Moscow. |
Draft Report prepared in accordance with guidelines agreed at Second Meeting. |
Nov. 2007 |
4.27
|
Preparation of the final draft Report to be considered at the Third Meeting of WG ADIM, Moscow. |
Draft Report prepared in accordance with guidelines agreed at Second Meeting. |
Dec. 2007 |
4.28
|
Review of the final draft Report at the Third Meeting of WG LEGIM, Moscow. |
Adoption of the Final Report, containing draft new environmental protection acts and regulations and proposals for amendment of the existing legislation. |
Dec. 2007 |
4.29
|
Review of the final draft Report at the Third Meeting of WG ADIM, Moscow. |
Adoption of the Final Report, containing proposals on the division of responsibility and clarification of the functions of federal and regional authorities in respect of the arctic environment. |
Jan. 2008 |
4.30
|
Preparation of the final draft Report to be considered at the Third Meeting of WG INTEC, Moscow. |
Draft Report prepared in accordance with guidelines agreed at Second Meeting. |
March 2008 |
4.31
|
Preparation of the working document to be considered at the Fourth Meeting of the TT, Moscow. |
Working document to include assessment of the work of the three WGs and consolidated conclusions and recommendations by the WGs. The TT is to prepare a work plan of concrete follow-up actions that will lead to the implementation of the conclusions and recommendations of the three WGs in order to enhance the Environmental Protection System in the Arctic region of the Russian Federation. |
March 2008 |
4.32
|
Review of the final draft Report at the Third Meeting of WG INTEC, Moscow. |
Adoption of the Final Report, containing an assessment of the need for technical and human resources for implementation of the SAP, an explanation of the necessary administrative procedures, measures to improve information exchange and measures to ensure monitoring and compliance with the environmental regulations. |
April 2008 |
4.33
|
Review of the working document at the Fourth Meeting of the TT, Moscow. |
Adoption of the work plan of concrete follow-up actions that will lead to the implementation of the conclusions and recommendations of the three WGs in order to enhance the Environmental Protection System in the Arctic region of the Russian Federation. |
April 2008 |
Working Groups, Task Teams and Steering Committee of the Project
|
Component / Activity |
Modus operandi |
Period of Implementation |
1.
|
Project Co-ordination and Management |
a) The Steering Committee, comprising the principal federal agencies responsible for arctic environmental protection within the Russian Federation, representatives of regional administrations, RAIPON, the Russian Academy of Sciences, the co-financing agencies and governments, UNEP/DGEF, the Arctic Council and the Co-executing Agencies. A high-level representative of the Russian Ministry of Economic Development and Trade will chair the Committee;
b) The Supervisory Council composed of representatives of the Co-executing Agencies and UNEP; and
c) The Project Office |
Months 1-60
|
2.
|
Strategic Action Programme (SAP) |
Task Team on SAP under chairmanship of Minekonomrazvitiya of Russia, comprising representatives of the Co-executing Agencies, relevant federal departments and regional executive bodies, the Russian Academy of Sciences, companies of all forms of ownership, and RAIPON. Working groups will be established. |
Months 2-19 (preparation of SAP months 2-13; approval and adoption 14-19) |
3.
|
Pre-investment Studies |
Working Group on Pre-investment Studies under chairmanship of Minekonomrazvitiya of Russia with participation by Ministry of Natural Resources, Roshydromet, Russian Academy of Sciences, other interested federal and regional authorities, companies of all forms of ownership and ACOPS in order to formulate criteria, select and co-ordinate work among different studies. A special sub-group will be set up for each pre-investment study. |
Months 4-33 (formulation of criteria for selection months 4-9; selection months 10-12; preparation of studies months 13-33) |
4.
|
Environmental Protection System |
Task Team on Implementation of SAP under chairmanship of Minekonomrazvitiya of Russia, comprising representatives of the Co-executing Agencies, relevant federal departments and regional executive bodies, the Russian Academy of Sciences, companies of all forms of ownership, and RAIPON will be responsible for co-ordinating three subordinate WGs. |
Months 19-60
|
4.1
|
Environmental Protection System Improvements / Legislative Improvements |
Working Group on Legislative Improvements
(responsible executing agency Ministry of Natural Resources) |
Months 19-52
|
4.2
|
Environmental Protection System Improvements /Administrative Improvements |
Working Group on Administrative Improvements
(responsible executing agency Ministry of Natural Resources) |
Months 19-52
|
4.3
|
Environmental Protection System Improvements / Institutional and Technical Improvements |
Working Group on Institutional and Technical
Improvements
(responsible executing agency Ministry of Natural Resources) |
Months 19-52
|
5.
|
Indigenous Environmental Co-management |
Working Group on Indigenous Environmental Co-management by Resource Development Companies and Indigenous People of the North
(responsible executing agency Minekonomrazvitiya of Russia) |
Months 16-60
|
6.
|
Rehabilitation of the Environment through the Use of Brown Algae |
Working Group on Decontamination of Marine Waters through the Use of Brown Algae
(responsible executing agency Ministry of Natural Resources) |
Months 10-50
|
7.
|
Environmental Remediation of Decommissioned Military Bases |
Working Group on Decommissioned Bases
(joint responsible executing agencies Minekonomrazvitiya of Russia and Ministry of Defence) |
Months 16-60
|
