REQUEST
FOR PROJECT PREPARATION GRANT (PPG) REQUEST
FOR PROJECT PREPARATION GRANT (PPG)
PROJECT TYPE: Full-sized Project
THE GEF TRUST FUND
Submission date: 1 July 2008
GEFSEC PROJECT ID:
GEF AGENCY PROJECT ID: PIMS NO. 4164
COUNTRIES: Global
PROJECT TITLE: GEF IW:LEARN: Portfolio Learning in International Waters with a Focus on Oceans, Coasts, and Islands and Regional Asia/Pacific and Coral Triangle Learning Processes
GEF AGENCIES: UNDP (components 1 and 2), AsDB (component 3)
OTHER EXECUTING PARTNERS: UNOPS in collaboration with International Coastal and Ocean Organization (Secretariat of the Global Forum on Oceans, Coasts, and Islands) (co-executing partner)
GEF FOCAL AREA: International Waters (IW)
GEF-4 STRATEGIC PROGRAMS: Strategic Objectives 1 and 2; cross-cutting across all four IW Strategic Priorities
NAME OF PARENT PROGRAM/UMBRELLA PROJECT: Component 3 is under the Coral Triangle Initiative, and the entire project supports this program
A. PROJECT PREPARATION TIMEFRAME
|
Start date |
July 2008 |
|
Completion date |
October 2008 |
B. PROJECT PREPARATION ACTIVITIES
Describe the PPG activities:
Component 1 - Advancing the global agenda for oceans, coasts, and small island developing States
The Global Forum on Oceans, Coasts, and Islands (through its Secretariat, the International Coastal and Ocean Organization) will co-organize the 2009 World Ocean Conference with the Government of Indonesia (May 11-15, 2009 in Manado, Indonesia), in particular, the planning and conduct of a “Global Oceans Policy Day” bringing the results of 12 Global Forum Working Groups and of the 2008 Hanoi Global Oceans Conference to Manado and subsequently to the 5th Global Oceans Conference in 2010 and to the CSD reviews of WSSD oceans and coasts targets in 2014-2015. Component 1 will take the recommendations emanating from the Hanoi Conference to the next levels of discussion and/or implementation for consideration by high-level policy leaders, particularly the development of a program of work that facilitates the coherent application of EBM and ICM in various sectors (e.g. adaptation to climate change, fisheries and aquaculture, marine biodiversity conservation, maritime transportation, tourism, etc.).
To prepare this component, the PPG will support the conduct of two “back-to-back” meetings which will involve a common set of participants.
(i) Planning Meeting for the High-Level Policy Segment of the World Ocean Conference, Manado, Indonesia, October 30-31, 2008, Bintan Island, Indonesia (co-sponsored with the Government of Indonesia); and
(ii) Workshop on Governance of Marine Areas Beyond National Jurisdiction: Management Issues and Options, November 3-5, 2008, Singapore (co-sponsored with the Government of Singapore). (Listening session/meeting with developing country and other participants regarding priority activities on the governance of marine areas beyond national jurisdiction (including the Arctic) that could be supported through future GEF funding).
This approach is preferred instead of multiple consultation missions because of the global scope of the activities planned under this Component and to provide greater opportunities for interactions among a larger number of stakeholders/interest/sectors, and nations.
About 15 participants will be invited to participate in these meetings. The PPG would fund the travel of 6 participants (from developing countries (4) and Global Forum consultants (2)), consultant time of 2 Global Forum consultants in the organization of these meetings as well as 3 local/regional expert consultants on governing marine areas beyond national jurisdiction (1), capacity building (1) and climate change adaptation (1). Co-financing will fund the travel of 9 other participants, meals, and meeting facilities.
Both meetings would serve to inform the GEF-5 replenishment process.
Component 2 – GEF International Waters portfolio learning: Fifth Biennial GEF IW Conference, 2009
To prepare this component, an international consultant will be recruited to visit the Great Barrier Reef Marine Park Authority in Townsville and the Commonwealth Government in Canberra, Australia, to reach agreement on the process and partners to develop the agenda, funding arrangements, logistics and other organizational details for the Fifth Biennial GEF IW Conference to be hosted by Australia. The same consultant will prepare the portfolio learning cycle work plan leading up to and informing GEF IWC5 and follow up to feed outputs and outcomes into the IWC6 cycle, including consultations with the GEF and Fifth World Water Forum (WWF5) International Steering Committee in Istanbul, to ensure that GEF IW project contributions (including from other components of this project) are adequately showcased in WWF5.
Component 3 – Regional cooperation and knowledge sharing to support the Coral Triangle Initiative
The main preparatory actions envisaged are:
(i) Design IW:LEARN linkages to the Coral Triangle Initiative, BIMP-EAGA regional technical assistance on environmental management, the Pacific Alliance for Sustainability and the ADB environment knowledge hub at UNEP’s Regional Resource Centre for Asia and the Pacific. The objective of these linkages is to capture emerging information from related ADB activities to enable sharing of learning experiences among countries facing similar coral reef management problems within the CTI and with other regions in order to contribute to the global learning objective in Component 2 above..
(ii) Conduct initial dialogue with involved domestic and international NGOs, expected to be led by the Worldwide Fund for Nature (WWF), on the NGO role as an intermediary between funding agencies and affected communities in the subsequent project.
(iii) Consult with key partners in the Coral Triangle Initiative and the Pacific Alliance for Sustainability on how to most effectively link regional initiatives with global fora such as the Global Oceans Conference and the Fifth World Water Forum, among others.
(iv) Consult with other GEF partners involved with coastal and marine resources management in Southeast Asia and the Pacific who will be expected to engage with and support implementation of the Coral Triangle Initiative on better linking these various activities.
To conduct this work, local and international consultants will be recruited to undertake the necessary stakeholder consultations and baseline and gap analysis required for the design of the project. Due to its global and regional scope, project design depends on a thorough knowledge of the current status of a wide range of related completed, ongoing, and planned projects and programmes. The gap analysis therefore has to be based on this global body of knowledge and identify the links that need to be made, such as with PAS, PEMSEA and other organizations and global fora.
Therefore, the most cost-effective way to conduct a baseline and gap analysis of experiences and lessons on issues related to international waters governance and management, and the Coral Triangle, is to gather key information at meetings that bring together relevant organisations, programmes and projects. Moreover, this information needs to be collected and organized in a way that can be further built on during project implementation and these meetings also provide opportunities for partnership building and widening of the IWLearn global knowledge sharing network.
|
List project preparation activities |
GEF Grant ($) |
Co-financing ($) |
Total ($) |
|
Component 1 - Advancing the global agenda for oceans, coasts, and small island developing states |
|
|
|
|
Arrange venue and issue invitations to Indonesia Planning Meeting |
3,015 |
3,000 |
6,015 |
|
Identify developing country and other participants and issue invitations |
3,000 |
|
3,000 |
|
Prepare agenda, and background and other materials for both the Indonesia and Singapore meetings and distribute |
15,000 |
|
15,000 |
|
Participant travel to Indonesia Planning Meeting |
8,100 |
20,000 |
28,100 |
|
Arrange venue and additional invitations to Singapore workshop |
3,015 |
|
3,015 |
|
Participant travel to Singapore workshop |
8,100 |
20,000 |
28,100 |
|
Prepare minutes/proceedings of both meetings |
5,000 |
|
5,000 |
|
Finalize arrangements for High-Level Policy Segment of the World Ocean Conference, Manado, Indonesia |
5,000 |
|
5,000 |
|
Prepare recommendations for the GEF-5 process |
5,000 |
|
5,000 |
|
Sub-total |
55,230 |
43,000 |
98,230 |
|
Component 2 - GEF International Waters portfolio learning: Fifth Biennial GEF IW Conference, 2009 |
|
|
|
|
Initial contact with GBRMPA and Australian Government |
6,240 |
5,000 |
11,240 |
|
Identification & consultation with event coordinator |
4,160 |
5,000 |
9,160 |
|
Planning meeting with key partners (this would need to include high level Australian representation including all agencies potentially involved in IWC, GEFSEC , IWLEARN & perhaps IWTF (GEF interagency task force) participation, should take place in Australia, including the establishment of joint planning committee) |
4,680 |
|
4,680 |
|
Preparation of Fifth Biennial GEF IW Conference cycle workplan |
16,640 |
5,000 |
21,640 |
|
Consultation with GEF and WWF5 international steering committee (need to ensure coordination w/other GEF IW consultations) |
11,960 |
5,000 |
16,960 |
|
Preparation of report on meeting arrangements |
5,200 |
|
5,200 |
|
Report back to GEFSEC and IW:LEARN Secretariat |
1,120 |
2,000 |
3,120 |
|
Sub-total |
50,000 |
22,000 |
72,000 |
|
Component 3 - Regional cooperation and knowledge sharing to support the Coral Triangle Initiative |
|
|
|
|
Design targeted intra-regional and inter-regional knowledge-sharing activities linking relevant ADB projects including the GEF Coral Triangle Initiative and other GEF IW projects |
14,560 |
5,000 |
19,560 |
|
Establish web-links with IW:LEARN, UNEP's eKH, UNDP’s Waterwiki and other sites and populate the websites with current information from the relevant projects in order to assess the information and data availability baseline and identify gaps |
21,840 |
10,000 |
31,840 |
|
Consult with key country partners involved in CTI, key country partners involved in PAS, with WWF and other NGOs on how information from their CTI activities can be shared with IW:LEARN in order to assess the knowledge management baseline and identify gaps |
24,960 |
12,000 |
36,960 |
|
Establish CTI/PAS links to Global Oceans Conference and Global Forum activities, to Fifth World Water Forum, and to the 5th GEF IWC in order to harmonize approaches with global communities of practice |
23,040 |
16,000 |
39,040 |
|
Prepare knowledge management gap analysis and recommendations for enhanced CTI knowledge sharing and learning at portfolio level based on the above consultations and assessments |
32,120 |
15,000 |
47,120 |
|
Present findings to ADB and CTI senior officials meeting |
12,480 |
7,000 |
19,480 |
|
Sub-total |
129,000 |
65,000 |
194,000 |
|
TOTAL |
235,000 |
130,000 |
365,000 |
C. PPG BUDGET REQUESTING FINANCING BY GEF
|
Cost Items |
Total Estimated Person Weeks |
GEF ($) |
Co-financing ($) |
Total ($) |
|
Component 1 |
|
|
|
|
|
Local staff time |
20 |
|
20,000 |
20,000 |
|
Local/regional expert consultants |
5 |
15,000 |
|
15,000 |
|
International consultants |
3 |
9,000 |
|
9,000 |
|
Global Forum staff consultant |
10 |
12,400 |
|
12,400 |
|
Travel |
|
9,000 |
|
9,000 |
|
Accommodation |
|
7,200 |
|
7,200 |
|
Workshop expenses |
|
|
20,000 |
20,000 |
|
Overhead/miscellaneous |
|
2,630 |
3,000 |
5,630 |
|
|
SUB-TOTAL |
55,230 |
43,000 |
98,230 |
|
Component 2 |
|
|
|
|
|
Local consultants |
10 |
20,000 |
|
20,000 |
|
International consultants |
5 |
15,000 |
|
15,000 |
|
IW:LEARN staff time |
|
|
20,000 |
20,000 |
|
Travel |
|
10,000 |
|
10,000 |
|
Accommodation |
|
2,000 |
|
2,000 |
|
Meeting expenses |
|
1,000 |
|
1,000 |
|
Overhead/miscellaneous |
|
2,000 |
2,000 |
4,000 |
|
|
SUB-TOTAL |
50,000 |
22,000 |
72,000 |
|
Component 3 |
|
|
|
|
|
Local consultants |
20 |
30,000 |
|
30,000 |
|
International consultants |
18 |
54,000 |
|
54,000 |
|
ADB staff time |
|
|
20,000 |
20,000 |
|
NGO staff time |
|
10,000 |
20,000 |
30,000 |
|
Travel |
|
20,000 |
10,000 |
30,000 |
|
Accommodation |
|
5,000 |
8,000 |
13,000 |
|
Meeting expenses |
|
5,000 |
2,000 |
7,000 |
|
Overhead/miscellaneous |
|
5,000 |
5,000 |
10,000 |
|
|
SUB-TOTAL |
129,000 |
65,000 |
194,000 |
|
Total |
|
235,000 |
130,000 |
365,000 |
D. GEF AGENCY(IES) CERTIFICATION
|
This request has been prepared in accordance with GEF policies and procedures and meets the GEF criteria for project identification and preparation |
|
|
|
|
|
John Hough UNDP GEF Deputy Executive Coordinator Date: 1 July 2008
|
Anna Tengberg Regional Technical Advisor Asia-Pacific Tel: +66 2288 2730 Email:Anna.Tengberg@undp.org |
|
GEF Agency Coordinator Date: (Month, Day, Year) Tel: +(632) 632 4161 Email: dmccauley@adb.org |
Maria Lourdes Drilon Natural Resources Economist Project Contact Person Tel:+(632) 632 6509 Email:mldrilon@adb.org |
Annex A
|
Position title |
$/Person Week |
Estimated PWs |
Tasks to be performed |
|
Local |
|
|
|
|
Component 1 |
|
|
|
|
Global Forum Staff Consultant |
$1,240 |
4.0 |
Prepare draft agenda, invitations, background and other materials for the Indonesia Planning Meeting and manage the logistical arrangements for the meeting |
|
|
“ |
3.0 |
Attend the Indonesia Planning Meeting, participate in discussions, assist in preparing draft minutes and proceedings, and contribute to logistical arrangements for the World Ocean Conference. |
|
|
“ |
3.0 |
Attend the Singapore workshop on Governance of Marine Areas beyond National Jurisdiction, participate in discussions, assist in preparing draft minutes and proceedings. |
|
|
|
|
|
|
|
|
|
|
|
Component 2 |
|
|
|
|
Event Coordinator |
$2,000 |
10.0 |
Participate in the planning meeting(s), liaise with IW:LEARN, GBRMPA, the Australian Government, and other key stakeholders, make appropriate arrangements for the Fifth Biennial GEF IW Conference in 2009, and prepare a terminal report. |
|
Component 3 |
|
|
|
|
Information Technology and Communications Consultant |
$1,500 |
6.0 |
Examine the plans for and design of the Coral Triangle Initiative website in ADB and in participating countries, advise on any compatibility issues with other networked websites and draft protocols to ensure that all relevant information is collected and widely disseminated. |
|
|
“ |
6.0 |
Establish website links with IW:LEARN, UNEP’s eKH, World Conservation Monitoring Centre, World Water Forum, and other relevant sites. |
|
|
“ |
8.0 |
Populate the CTI and PAS websites with information relevant to IW:LEARN and the preparatory phase of the full-sized GEF project. |
|
International |
|
|
|
|
Component 1 |
|
|
|
|
Global Oceans Specialist |
$3,000 |
1.0 |
Prepare final agenda, background and other materials for the Indonesia Planning Meeting |
|
|
“ |
1.0 |
Attend the High Level Planning Meeting, present the background material, participate in discussions, prepare draft minutes and proceedings, and contribute to arrangements for the World Ocean Conference. |
|
|
“ |
1.0 |
Attend the Singapore workshop on Governance of Marine Areas beyond National Jurisdiction, present background material, participate in discussions, prepare draft minutes and proceedings, and contribute to discussions with Component 3 on linking the Coral Triangle Initiative and Global Forum activities and events. |
|
Consultant (Marine Areas Beyond National Jurisdiction) |
$3,000 |
1.66 |
Provide expert advice in the preparation of project activities in the governance of marine areas beyond national jurisdiction |
|
Consultant (Capacity Building) |
$3,000 |
1.67 |
Provide expert advice in the preparation of project activities in capacity building |
|
Consultant (Climate change adaptation) |
$3,000 |
1.67 |
Provide expert advice in the preparation of project activities in climate change adaptation |
|
Component 2 |
|
|
|
|
International Waters Specialist |
$3,000 |
1.0 |
Initiate discussions with GBRMPA and the Australian Government in relation to their offer to host the Fifth Biennial GEF IW Conference in 2009, assist in the recruitment of an Australian-based event coordinator, and set up a planning meeting of the key participants. |
|
|
“ |
1.0 |
Prepare background documentation, participate in the planning meeting in Australia, and prepare draft minutes of the meeting. |
|
|
“ |
2.0 |
Coordinate with the event coordinator, GEF, IW:LEARN, GBRMPA, the Australian Government, and other key stakeholders on preparations for the Fifth Biennial GEF IW Conference, consult with the GEF and WWF5 international steering committee on the GEF IW participation, and advise on additional assistance that may be needed. |
|
|
“ |
1.0 |
Prepare a report on arrangements for the GEF IW Conference and linkages to the WWF5 and report back to the Component 1 and 3 partners and IW:LEARN Secretariat. |
|
Component 3 |
|
|
|
|
Knowledge Management Specialist |
$3,000 |
2.0 |
Assist with recruitment of local Information Technology and Communications Consultant, including preparation of terms of reference; review documentation on CTI and PAS; and discuss linkages to IW:LEARN with ADB staff. |
|
|
“ |
2.0 |
Advise the local consultant on the objectives and design parameters for the website links and provide relevant data and documents to be loaded into the website. |
|
|
“ |
2.0 |
Consult with WWF and other NGOs on how information from their CTI activities can be shared more effectively with IW:LEARN |
|
|
“ |
4.0 |
Consult with country partners involved in CTI and PAS and reach agreement on establishing linkages with and use of IW:LEARN facilities |
|
|
“ |
1.0 |
Consult with the Global Forum and WWF5 international steering committee on links with CTI/PAS activities |
|
|
“ |
2.0 |
Conduct a detailed capacity needs assessment of the CTI Secretariat and reach agreement on capacity strengthening component |
|
|
“ |
6.0 |
In consultation with ADB project managers, design a Knolwedge Management System for the CTI that incorporate detailed inputs from Global Forum and IW:LEARN Secretariat. |
|
|
“ |
1.0 |
Prepare a terminal report and present findings to ADB, UNDP and CTI senior officials meeting. |
David McCauley
Senior Environmental Economist