Request for CEO endorsement/Approval

Project Type: Medium-sized Project

the GEF Trust Fund

Submission Date: 23 March 2007

Re-submission Date: 30 July 2008

Expected Calendar
Milestones	Dates
Work Program (for FSP)	N/A
GEF Agency Approval	Sept 2008
Implementation Start	Oct 2008
Mid-term Review (if planned)
Implementation Completion	Sept 2011

GEFSEC Project ID:      

gef agency Project ID: PIMS 3362, ATLAS 00053807

Country(ies): Botswana

Project Title: Accruing Multiple global benefits through Integrated Water Resource Management/Water Use Efficiency Planning: A demonstration project for sub-Saharan Africa

GEF Agency(ies): UNDP

Other Executing partner(s): Government of Botswana

GEF Focal Area(s): Medium-sized ProjectInternational Waters

GEF-4 Strategic program(S): IW-SP3-Freshwater Basins

Name of parent program/umbrella project:      

1. Project framework (Expand table as necessary)

* List the $ by project components. The percentage is the share of GEF and Co-financing respectively to the total amount for the component.

** TA = Technical Assistance; STA = Scientific & technical analysis.

B. Financing Plan Summary For The Project ($)

	Project Preparation*	Project	Agency Fee	Total at CEO Endorsement	For the record: Total at PIF
GEF	25,000	975,000	100,000	1,100,000	n/a
Co-financing	60,000	11,820,000		11,880,000	n/a
Total	85,000	12,795,000	100,000	12,980,000	n/a

* Project preparation done with PDF-A funding from GEF-3. See Annex D for more details about PDF-A implementation.

C. Sources of confirmed Co-financing, including co-financing for project preparation for both the PDFs and PPG.

(expand the table line items as necessary)

Name of co-financier (source)	Classification	Type	Amount ($)	%*
Government of Botswana	Nat'l Gov't	In kind/Parallel	10,660,000**	90%
Global Water Partnership - SA	NGO	Grant	300,000	2%
UNDP	Impl. Agency	In kind/Parallel	920,000	8%
Total Co-financing			11,880,000	100%

* Percentage of each co-financier’s contribution at CEO endorsement to total co-financing.

** The initial co-financing letter from the Government of Botswana that was submitted to GEFSEC in March 2007, accounted for only the co-financing (USD900,000) coming from the national budget allocated for the 9^th National Development Plan (ending in 2009). During 2008, the 10^th National Development Plan (NDP 10) and its budget was finalized, which enabled the government to commit the additional USD9.7 million as co-financing to the proposed GEF medium-sized project. The additional co-financing from NDP 10 is confirmed by the additional co-financing letter provided by the Government of Botswana.

D. GEF Resources Requested by Focal Area(s), Agency(ies) or Country(ies)

GEF Agency	Focal Area	Country Name/ Global	(in $)
			Project Preparation	Project	Agency Fee	Total
UNDP	IW	Botswana	25,000	975,000	100,000	1,100,000
Total GEF Resources			25,000	975,000	100,000	1,100,000

* No need to provide information for this table if it is a single focal area, single country and single GEF Agency project.

E. Project management Budget/cost

Cost Items	Total Estimated person weeks	GEF ($)	Other sources ($)	Project total ($)
Local consultants*◊	210	89,000	330,000	419,000
Office facilities, equipment, vehicles and communications**		0	220,000	220,000
Travel**		0	0	0
Miscellaneous		5,000	30,000	35,000
Total		94,000	580,000	674,000

* Provide detailed information regarding the consultants in Annex C.

** Provide detailed information and justification for these line items.

◊ Including personnel seconded from the government. The Government of Botswana will second a senior staff member from the Department of Water Affairs to the Project Implementation unit and provide the same with support for office facilities, IT equipment and transportation by government vehicles.

f. Consultants working for technical assistance components:

Component	Estimated person weeks	GEF($)	Other sources ($)	Project total ($)
Local consultants*	220	40,000	400,000	440,000
International consultants*	9	27,000	0	27,000
Total	229	67,000	400,000	467,000

* Provide detailed information regarding the consultants in Annex C.

◊ Including personnel seconded from the government. The Government of Botswana will second a senior staff member from the Department of Water Affairs to the Project Implementation unit and provide the same with support for office facilities, IT equipment and transportation by government vehicles.

G. describe the budgeted m&e plan:

1 The Project will comply with monitoring, evaluation and reporting requirements, set by both UNDP and GEF. Quarterly progress reports will be submitted to UNDP by the executing agency, providing a brief summary of the status of activities and output delivery, explaining variances from the work plan, and presenting work plans for each successive quarter for review and endorsement. The Quarterly progress reports will also provide a basis for disbursements.

2 The logical framework matrix, found in Annex A, provides indicators for Project implementation, along with their corresponding means of verification. These will form the basis upon which the Project's Monitoring and Evaluation system will be built and finalized during the inception phase.

3 An Annual Project Report /Project Implementation Review (APR/PIR), including IW Results Template, will be prepared and submitted to GEF via UNDP annually, summarising and assessing work carried out in more detail, and will be reviewed by the Project Steering Committee, which shall make recommendations to the executing agency and the UNDP Country Office (UNDP CO) regarding the subsequent scheduling of Project activities.

4 Independent end-of-project evaluations will be conducted in accord with UNDP and GEF M&E guidance to identify to what extent the project has delivered the expected outputs and outcomes within the resources allocated in a timely and effective manner.

5 A Terminal Report will be prepared upon Project completion.

6 A tentative monitoring and evaluation plan is provided below:

Indicative M & E Work plan and corresponding Budget

part ii: project justification

A. describe the project rationale and the expected measurable global environmental benefits:

Project Rational, Objectives, Outcomes/Outputs, and Activities

7 The World Summit on Sustainable Development Plan of Implementation calls for the development of integrated water resources management and water efficiency plans (IWRM plans) by developing countries as a way of reaching several of the Millennium Development Goals. IWRM Plans will assist countries not only in managing their limited water resources efficiently but also allow them to realize the maximum economic gains from the available resources while increasing the people’s access to clean potable water. Currently, water resources management in most countries, including those in the Southern Africa region, is generally fragmented along sectoral lines with little integration and limited stakeholder participation.

8 Although some countries have made commendable strides towards developing IWRM plans with the assistance of the Global Water Partnership (GWP), a global non-governmental organization that promotes IWRM, there is generally limited institutional capacity to develop such plans. This situation is also compounded by the absence of tried and tested methodologies for the development of national IWRM plans that could offer models for countries in the region to use in their national planning processes. Furthermore, consideration for incorporation of global environmental issues into IWRM plans, such as biodiversity, land degradation, climate variability and change, trans-boundary concerns and persistent organic pollutants, which impact water resources quality and quantity, is limited. It is against this background that the United Nations Development Programme (UNDP) is proposing to support the formulation of this Global Environment Facility (GEF) Medium-Sized Project (MSP) to assist with the development and implementation of a national IWRM plan and increase the awareness and capacity of a wide range of stakeholders in the sub-Saharan Africa region. For the development and implementation of a national IWRM plan, Botswana is selected as a demonstration site in the region.

9 Botswana’s climate is semi-arid with very low and highly variable rainfall. Because of the semi-arid climate, most of the rivers and streams are ephemeral. The only perennial rivers are the Okavango River and the Chobe River in the northern part of the country, both of which have their sources outside the country. Together with the Makgadikgadi Pans in the centre of the country they account for about 95% of the total surface water in Botswana. The majority of the population depends upon ground water which is also facing serious threats from pollution and over-exploitation.

10 The following features characterize the current situation regarding water management in Botswana:

• Few sources of water supply exist in the country for further development, leading water development authorities to consider water demand management as a development option;

• Despite its scarcity, water is used and managed inefficiently especially by institutional consumers, resulting in high water losses. The financial implication of such insufficiency is high revenue losses and the further need for expensive new investments;

• Water quality in many existing supply sources, especially groundwater, has deteriorated due to pollution, while quantity has also been affected by unsustainable extraction; and

• Competition for water resources among the various uses and users continues to intensify while resource availability diminishes.

• Difficulties caused by all the above situations will be compounded by the anticipated effects of climate change.

11 The situations highlighted above have made it imperative for the country to adopt a holistic planning process for water development and planning with a view to meeting the needs of all sectors of its economy. Botswana has recently concluded a review of its National Water Master Plan (NWMP) which was initially produced in 1992. The objectives of the review were to assess and project water demands and potential sources over a thirty-year period, and to identify water resources development options that best meet the country’s economic efficiency, sustainability and poverty alleviation objectives. It has also included a review of institutional, policy and legal aspects of water resources management and effective implementation of IWRM. The review is a comprehensive effort aimed at addressing all sectoral needs.

12 The Government of Botswana (GoB) requires assistance to facilitate the development of processes, procedures, methods and options for full integration of water resources management and development options across all sectors. In particular, support is needed to identify and develop water efficiency and conservation options to respond to the problem of increasing water scarcity and the ensuing need to balance the allocation and use of water resources among different users and uses. Among other things, this will be achieved through the implementation of a pilot project aimed at putting in place water conservation measures in selected schools in Botswana. The pilot will directly result in increased awareness and capacity of the stakeholders to engage in IWRM and WE planning, while lessons learnt will be documented and disseminated across the region. (Expected Result/Achievement: All sectoral plans take into account their impact on water resources) In addition to balancing water needs, Botswana also needs assistance with incorporating specific environmental concerns such as the protection of the integrity of ecosystems and the increasing problem of groundwater pollution in water resources management, not only for the environmental purposes but also for the purpose of safeguarding the limited water resources available for potable water uses. (Expected Result/Achievement: Ecosystems management and pollution control incorporated into all water resources management plans to safeguard the limited water resources of potable water for the people of Botswana) These needs form the basis why Botswana is selected as a demonstration site for the proposed GEF/MSP project.

13 In addition to the demonstration activities in Botswana, including the pilot on water conservation measures at selected schools, the project is designed to make significant contribution to the existing and ongoing regional efforts to develop IWRM Plans through the sharing of knowledge and lessons learned in particular on ways to ensure the global environmental benefits to be included into the IWRM and Water Efficiency planning. (Expected Result/Achievement: Botswana experiences packaged and used to influence the IWRM planning processes in the Sub-Saharan Africa region) Several countries in the Southern Africa region including Malawi, Mozambique, Namibia, Swaziland and Zambia are presently in the early stages of developing national IWRM plans, while numerous countries elsewhere in Africa are moving to develop such plans. Tested methodologies and processes for incorporating global environmental management objectives into these planning processes are lacking. The proposed Project will significantly contribute to and reinforce the existing regional knowledge management mechanisms to support exchange of experience and lessons learned, and eventually derive best practice and guidance on IWRM planning for use in other countries. Facilities such as the Southern Africa Water Information Network (SAWINET) and GWP country level water partnerships are already working to codify knowledge and best practice for regional replication in collaboration with other stakeholders such as WaterNet. This institutional architecture will be developed with support from this project and become the framework within which to distil and disseminate knowledge on accruing multiple global benefits through IWRM/ Water Efficiency Planning. The integration of global environmental objectives into such planning processes is expected to improve prospects for securing global environmental benefits in the water sector. The identification of benefits and actions needed to secure them will be critical to ensure that future investments in infrastructure balance the need to serve production interests on the one hand and broader environmental considerations.

14. The project goal, objectives, outcomes and outputs are summarized in Table 1.

Table 1: Summary of Project Goal, Objectives, Outcomes and Outputs

1. Outcome 1 of this project will demonstrate an approach to IWRM/Water Use Efficiency Planning in Botswana. The project will try to demonstrate how a government could go about preparing an IWRM/Water Use Efficiency Plan on the ground. Botswana is chosen as a demonstration country in Sub-Saharan Africa to replicate its practices and extract lessons learned in the region. The demonstration projects will include the formulation of a national IWRM plan, the establishment of institutions to implement the plan as well as to strengthen existing institutions set up to implement transboundary water resources management programmes such as OKACOM for the Okavango basin, ORASECOM for the Orange-Senqu basin and LIMCOM for the Limpopo basin. Outcome 2 of the project is targeted towards achieving regional impacts from the demonstration in Botswana. The experiences and lessons learned from activities under Outcome 1 will be documented and collated for dissemination across the region and beyond, and used to influence processes in countries which are initiating IWRM. The knowledge management efforts will be coordinated with those of existing regional and global networks, such as the Global Water Partnership. Outcome 3 of the project aims at presenting quantitative and measurable results through the implementation of a pilot-scale water conservation programmes and actions at selected schools in Botswana. Through the implementation of the pilot project, necessary capacity of various local stakeholders to implement water conservation measures is identified and strengthened. Further, the pilot project will assist stakeholders to establish a functional inter-sectoral coordination whose purpose is effectively monitor and evaluate the implementation of IRWM practices at a pilot scale. By capacitating and creating awareness about IWRM and WE amongst the stakeholders, the pilot project will inform and contribute to the attainment of Outcome 1, while at the same time the documentation of lessons learnt and knowledge sharing will support and contribute directly to Outcome 2.

16. The three Project components are interlinked and mutually supportive. The specific activities under each component output will be further defined during the Project Inception Phase.

16. Outcome 1 comprises support to the national IWRM planning process in Botswana. The outputs of this component are the actual IWRM plan, including the information on which it is based; and the institutional mechanisms necessary for producing, monitoring and updating the plan. The word ‘dynamic’ is a key word in this context, implying that the outcome should be the facilities and capacity for an iterative and strategic planning process, rather than the production of a static plan. All relevant stakeholders, including water users and civil society in addition to government agencies, will be involved in this process, which will be supported by financial and human resources from GoB, UNDP-GEF and the Country Water Partnership in Botswana.

16. Outcome 2 encompasses the Project’s regional knowledge management component, which entails the creation and dissemination of knowledge, awareness raising, institutional changes in order to enhance meaningful stakeholder participation, and creation of mechanisms for addressing both national and regional concerns at appropriate levels. Notably, mechanisms will be put in place to promote incorporation of governance of shared water courses into the national IWRM planning processes. The creation and dissemination of knowledge will be bi-directional. The planning activities in Botswana will be supported by knowledge inputs generated and available regionally and will incorporate trans-boundary concerns into the national plan, while the lessons learned from experiences in Botswana will inform regional stakeholders via existing knowledge network. The regional knowledge management initiatives, such as the annual partners’ workshops organized GWP-SA, will be used to advance this component of the project. With regard to its actual content, the knowledge management component should focus on the production and dissemination of concrete knowledge management products that are useful in moving IWRM from an academic and intellectual level to practical implementation. Examples of such products are tool kits and guidance materials that can be used by IWRM practitioners in the region. Although the component will be managed by the Project Management Unit (PMU) located in Botswana, it will of necessity link up with and use the resources and capacity of existing regional networks and capacity building institutions such as WaterNet, GWP-SA and IWSD for the specific activities. It will also link up with Cap-Net, which recently relocated its headquarters in the region (Pretoria, South Africa), in order to benefit from the IWRM practitioners’ global network.

16. Outcome 3 is represented by the implementation of the pilot project “Water conservation through conjunctive Use of Grey-water Re-use and harvested rainwater in schools within Botswana: A Case for IWRM and WE Plan Implementation”. It is expected that the results from this pilot project will contribute directly to the overall IWRM project through the practical on-the-ground implementation of IWRM and the enhancement of the capacities of the schools in Botswana involved in the process. The project is expected to influence water conservation awareness and will also have an impact on water allocation and pricing processes in the future thereby promoting the sustainable utilization of this scarce resource. The lessons learnt from the implementation of the pilot project will be packaged and disseminated to a wider audience in Botswana as well as the southern Africa region and beyond.

Replicability

16. The Outcome 2 and Outcome 3 of the project are targeted to ensure project replicability by delivering on-the-ground experience with the implementation of IWRM and fostering knowledge transfer. Practical guidance on IWRM implementation and knowledge management products will be produced based on the experiences and lessons learned from the demonstration activities in Botswana to integrate global environmental concerns into a national IWRM planning process. The distilled information on “how to” accrue multiple global environmental benefits through IWRM/WE Planning will be widely disseminated in the sub-Saharan Africa region as well as globally through existing and well established knowledge networks. In addition to a web-based knowledge transfer and newsletters, the existing knowledge networks and capacity building institutions that promote IWRM, such as GWP-SA and WaterNet, offer workshops, training courses and training of trainers, where practitioners and decision makers from the regions come together and exchange information in person. The knowledge management products produced by the project will be disseminated using those networks.

Sustainability

16. The sustainability of IWRM planning in Botswana is predicated upon recent developments in the sector. The broadening of the stakeholder base in IWRM planning that has been heralded by the NWMP review process will facilitate the participation of a larger number of stakeholder groups and relevant institutions. The inclusion of community groups in the process will enhance their participation in and contribution to decision making. This will improve sustainability as the processes will be operationalized also at local level. It is expected that the PMU will become an integral part of the water resources management framework in Botswana in the future, thereby supporting sustainability of Project activities and outputs.

16. The financial sustainability is ensured largely by the significant level of co-financing commitment by the Government of Botswana for both IWRM Planning and water efficiency projects, including demand management projects. Department of Water Affairs has committed itself to supporting the project management structure, housed at the Kalahari Conservation Society, through the allocation of resources for IWRM planning in their budget for 2006. The Government of Botswana has committed more than US$ 1million to IWRM related water resources management programmes over the next fifteen years as indicated in the National Water Masterplan Review. This level of commitment is more than most countries in the region have committed to this sector without outside assistance. Furthermore, the Government has proposed to allocate additional USD9.7 million for water efficiency and water demand management projects in its 10^th National Development Plan, the next Government programming cycle starting in April 2009. Additionally, financial sustainability will also be promoted by the commitment of financial resources made by the Global Water Partnership to regional knowledge management activities during and beyond the project implementation.

2. Describe the consistency of the project with national priorities/plans:

16. The proposed Project is consistent with the national vision, national development planning processes and policies, and strategies for development planning and water resources management of Botswana. Principal among these are the National Vision 2016 and the National Development Plan 9, which articulate the country’s priorities regarding water resources management, and the new Environment Act with associated regulations for environmental assessment.

16. The recently concluded review of the National Water Master Plan, which governs the development of water resources in Botswana, places emphasis on integrating additional aspects of natural resource management such as biodiversity, conservation and institutional strengthening which thus addresses the focal areas of the GEF. The review was expected to produce “a revised institutional framework for the water sector in Botswana, which can respond and adequately deliver Vision 2016 goals and aspirations on water.” Government commitment to both policy and legislative review to provide for greater community participation in water resources management creates an enabling environment for IWRM.

1. This revision of the NWMP lays a strong foundation for the introduction of integrated approaches to water resources management. Traditional sectoral approaches will be replaced by these new approaches, including the participation of a broader spectrum of stakeholders. The proposed establishment of a Water Resources Council will improve the involvement of community groups and civil society in water resources management decision making processes.

16. Botswana already has a structure in place for implementing IWRM in that a functional Country Water Partnership is leading the process of developing the country’s IWRM planning process. However, despite these institutional developments, Botswana still needs support for strengthening IWRM institutional capacity, to improve identification and development of water efficiency and conservation options to respond to problems of water scarcity, and for balancing of water allocation and use.

2. Another priority intervention that is of relevance to this project is the work of the International Waters Unit of Ministry of Minerals, Energy and Water Resources (MMEWR) through which the country cooperates with its neighbours in the management of shared water resources. This work will provide a vehicle for the dissemination of information and best practices in IWRM, thereby contributing to knowledge management across the region.

16. In the regional context, the southern Africa region has developed a regional water policy, protocol and strategy, all of which provide an overall framework for national water resources development. The regional water policy provides the context and intent of water resources management, while the Protocol on Shared Watercourses is the legal instrument for the implementation of the policy and strategy. The strategy on the other hand charts the road map for implementation of both the policy and strategy through prioritizing and promoting sustainable, integrated and coordinated development, as well as use and protection of the region’s water resources. This is done through the Regional Strategic Action Plan developed by SADC. National level policies are harmonized to conform to these regional instruments and thus contribute to trans-boundary water resources management.

2. Describe the consistency of the project with gef strategies and strategic programs:

16. The proposed project fits with the first Strategic Objective for International Waters: to foster international, multi-state cooperation on priority transboundary water concerns through more comprehensive, ecosystem-based approaches to management, and conforms squarely to one of four priorities set for GEF4, namely, addressing overuse and conflicting uses of water resources in transboundary surface and groundwater basins (Strategic Program III). It seeks to balance these water uses with competing environmental demands, within a situation characterized by high vulnerability to climate change. Use of Integrated Water Resources Management (IWRM) has been identified as the answer to balancing competing and conflicting uses of water resources to inform tradeoffs being made in socio-economic development and ecosystem protection, and targets related to IWRM were adopted at the Johannesburg Summit. This project constitutes innovative demonstrations to build an enabling environment for IWRM and to test innovative approaches for introducing IWRM, accruing possible multiple global benefits through the IWRM planning, as well as to protect/enhance groundwater supplies. In particular, the project will address the following aspects of the Strategic Program:

• The balancing of conflicting/competing water uses through application of IWRM

• Integrated natural resources management across focal areas, including groundwater being systematically incorporated into surface water management

• Integrated approaches across GEF focal areas where multiple benefits may be generated because of inter-linkages

• Integrate relevant work within the GEF focal areas (Biodiversity, Climate Change, International Waters, POPS, Land Degradation) into national IWRM planning and implementation processes, developing a model in Botswana that can be replicated;

• Improve cross-sectoral communication and coordination for IWRM, bringing together the various actors (ministries, agencies, CSOs, GEF projects), through processes already piloted in the IW focal area by UNDP in dozens of countries; and

• Strengthen the bi-directional relationship between national and trans-boundary water resources management and links between national IWRM processes and trans-boundary initiatives.

27. Furthermore, the project will effectively safeguard the limited available water resources for potable use in the country and directly/indirectly contribute to the increased access to safe, clean water for the people in Botswana.

2. Outline the Coordination with other related initiatives:

Linkages to the UNDAF and UNDP Country Programme

27. The UNDP Country Programme (CP) for Botswana 2003-2007 recognizes the threat posed by environmental degradation to the long-term sustainability of Botswana’s development, as well as the reliance of a large section of the population on critical environmental resources for their livelihoods. The CP is based on the United Nations Development Assistance Framework (UNDAF), which identifies environment as one of three strategic areas of focus for UN support, along with poverty alleviation and HIV/AIDS. The CP supports the UNDAF objective to assist Botswana to fulfill its obligations under global and regional commitments and goals. The proposed Project is directly linked with the output “Integrated water resources management plan developed” under this objective.

27. Further, Chapter four of the Common Country Assessment (2001) lays out the constraints and challenges to sustainable utilization of Botswana’s natural resources vis-à-vis six inter-related ‘environmental’ concerns, including rangeland degradation, depletion of water resources, pollution, waste and sanitation, and climate change impacts. The proposed Project contributes directly to addressing a range of the identified constraints, including increasing public awareness, capacity building and participatory decision making.

27. The Project is directly in line with the UNDP-Botswana Country Programme on environment, the objectives of which are to “strengthen institutional capacity to manage and monitor the environment, strengthening national capacity to implement global conventions, supporting CBNRM and NGO/CBO driven activities, and improving natural resources management and environmental education and awareness”. The proposed Project is relevant to the Strategic Results Framework as follows:

• Sub Goal 1: “sustainable environmental management to improve the livelihoods and security of the poor”; and

• Strategic area of support 3: “strengthening capacity to monitor and assess environmental sustainability in order to expand access to environmental information and improve decision making”.

27. UNDP and GoB have worked collaboratively under the Botswana Environment Programme 2003-07. The objectives of the Programme are:

• to strengthen the capacity of GoB and other organizations so they are better able to satisfy their mandates for environmental management;

• to strengthen the systems for conservation and sustainable use of natural resources; and

• to establish a national environmental information management system, which can be applied to national development planning, within and outside Government.

27. The programme has contributed to the improvement of the capacity required for replicating good practices piloted under the MSP at a national level. In addition, the programme has contributed to strengthening the protocols and mechanisms for conducting environmental impact assessments of physical developments, establishing an environmental meta-database and improving state-of-the-environment reporting to Parliament and other high-level decision makers. UNDP has also provided financial assistance for the preparation of the National Wetlands Policy and Strategy.

Linkages with other GEF Financed Projects

27. A prominent feature of the water sector in Botswana has been the limited awareness regarding the need for IWRM, and thereby also a lack of adequate consideration of environmental aspects of water resources management. This aspect is now being addressed through the establishment of the CWP which, with support from GWP-SA and WaterNet, is working to build capacity for IWRM among all sectors in the country. The review of the NWMP gives additional currency to this initiative, especially with the recommendation for the establishment of a Water Resources Council which will involve all relevant institutions in overseeing water resources management in the country. However, resource constraints have so far limited the development of an appropriate institutional framework, something that the proposed GEF Project is expected to address at the same time as it will tie up the appropriate global environmental concerns with the IWRM planning processes. The integration of national water resources management with other programmes supported by GEF in areas such as biodiversity management, land degradation, climate change, joint river basin management and persistent organic pollutants will contribute to sustainability of efforts in the water sector. There are on-going initiatives in the water sector in Botswana that the proposed MSP could benefit from. These include the United Nations Environment Programme (UNEP) Desert Margins Initiative and the UNDP Botswana Programme, which are targeting biodiversity conservation in marginal lands, as well as GEF IW projects involving Botswana (Okavango, Orange-Senqu, and Groundwater and Drought Management in SADC). Sharing experiences with these projects will facilitate the transfer of vital information on water-relevant environmental concerns to the national IWRM planning process.

27. The Project is complementary with the regional International Waters Project ‘Environmental Protection and Sustainable Management of the Okavango River Basin’, supported by UNDP-GEF. This project addresses trans-boundary issues through a joint management approach reinforced through the development and implementation of a Strategic Action Program (SAP). The project provides for a process of formal endorsement of the SAP by the participating governments, support for the translation of SAP provisions into national policy and legislation, and the mobilization of institutional and investment resources for its implementation. The trans-boundary project provides an effective platform for advancing regional knowledge management through the sharing of lessons learned and best practice.

27. The GEF Council has recently (April 2008) approved a PIF through UNDP to promote integrated water resources management in the Orange-Senqu River basin, which includes an area in South Western Botswana.

27. Other relevant GEF initiatives include programmes aimed at strengthening capacities at global level to address the threats posed by Invasive Alien Species (IAS). These include the Global Invasive Species Programme and a regional project on Removing Barriers to Invasive Plant Management in Africa, which includes Zambia as a pilot country. While none of these initiatives focus explicitly on Botswana, the guidelines and best practice developed by them may have bearing on efforts to improve controls on IAS as part of water resources management and development. In addition, the UNDP-GEF project “SADC Southern Africa Biodiversity Support” is developing a SADC protocol for IAS. Botswana is also developing a project on Sustainable Land Management with support from UNDP/GEF. The formulation of the MSP is in its final stages. Other important initiatives in this context are the Biodiversity Wetlands Project, the Shared Aquifers Project, and the WB Wildlife People Conflict Project.

Linkages with Regional Projects

27. The Project Management Unit will ensure that the Project is closely linked to other on-going and proposed regional programmes that are addressing the water resource management issues. In particular, the close link with two UNDP/GEF IW regional projects supporting the OKACOM and ORASECOM will be established in order to realize the maximum synergies of the three projects in terms of IWRM implementation at both regional and national levels. Both projects supporting OKACOM and ORASECOM are assisting the basin states, including Botswana, the development of the basin wide management plans based on the IWRM principles for the Okavango and Orange-Senqu basin, respectively. These projects work mainly with the International Coordination Division within the Department of Water Affairs in the preparation of the basin-wide SAP as well as corresponding NAPs. The International Coordination Division acts as the Focal Point for the National Coordination Unit for both projects. The proposed MSP will assist the Government of Botswana in ensuring that the 2 NAPs (one for Okavango and the other for Orange-Senqu) will be squarely in line with the national IWRM Plan and its implementation. This will largely contribute to the integration of both planning and implementation of the regional (basin-wide) and national IWRM Plans. Such integration is essential but has not been demonstrated or documented in the region.

27. The project will work closely with other projects as well. The Okavango Integrated River Basin Management Project is part of a USAID-funded regional environment programme which aims at improving management of shared river basins. The project is assisting OKACOM by strengthening its capacity and that of other key institutions and organizations working within the Okavango River basin. The initiative will provide support to set up a Permanent OKACOM Secretariat to oversee the implementation of OKACOM activities. This will serve to improve the level of coordination of management initiatives in the river basin, and facilitate the integration of ecological data into water management activities at a basin level. The project is also supporting the development of a regional information management system. The regional knowledge management for IWRM proposed under this Project will be closely linked to this regional system.

27. The Every River Has Its People Project (ERP), which is implemented through the KCS, is a regional initiative financed by the Swedish International Development Cooperation Agency (Sida) aimed at strengthening the capacity of local communities and other civil society stakeholders to participate in regional decision-making forums concerning water resources management with a special focus on the Okavango River basin. This involves building a network of community-level informed cadres, regional and local authorities, and NGOs to participate in the development and implementation of management activities at a basin-wide scale. While the project is operating at the regional level, it is strengthening the capacities of civil society groups in the Ngamiland district of Botswana to engage in environmental management in general, and in policy review and reform, and activity planning and monitoring in the water sector in particular.

27. Botswana is one of the eight riparian states in the Zambezi basin. A national steering committee set up under the auspices of the Zambezi Action Programme 6 is responsible or coordinating all national activities and planning processes linked to this action.

27. The Kavango-Zambezi Transfrontier Conservation Area (KAZA TFCA) is a follow-on initiative to a USAID funded “Four Corners” Trans-boundary Natural Resources Management Programme. The proposed initiative involving Angola, Botswana, Namibia, Zambia and Zimbabwe aims to establish a major transfrontier conservation and development area in the Kavango and Upper Zambezi River basins. The KAZA TFCA will cover an area of approximately 300,000km2 across the five countries, including more than 14 formally proclaimed national parks, game reserves, forest reserves and game/wildlife management areas. The ecological integrity of the area is based upon the judicious use of the water resources in the Chobe-Linyanti-Upper Zambezi River systems in Botswana. This will have direct implications for IWRM planning in the country.

2. Describe the incremental reasoning of the project:

27. Principal threats to the water resources in Botswana arise from limited availability of water due to unreliable rainfall, increased incidence of droughts due to climate change, increased demand on a limited resource, and uncoordinated resource management practices. As a result, there is evidence of increased tensions around trans-boundary water resources allocation. While these have not developed into open conflict, it is important that they be managed through collaborative efforts such as joint IWRM planning. There is also evidence of unsustainable utilization of this scarce resource especially in the case of groundwater. In addition, water allocation is skewed in favor of some sectors and interest groups. This situation would improve with the adoption of IWRM as proposed through this Project.

27. A number of impediments to sustainable water resources management have been identified in Botswana, notably such relating to weak institutions for integrated water resources management, policy shortcomings, financial and human resource constraints and poor information dissemination practices.

27. Since most of Botswana’s water resources are shared with neighboring countries, the adoption of trans-boundary approaches to the management of the shared resources is required. Already, the country engages with its neighbors through the International Waters Office set up within MMEWR. The work being done through this office provides a building block for sharing information and disseminating best practice in IWRM across the region.

27. The consideration of important social cross-cutting concerns relating to different forms of social inequality and vulnerability, notably gender and HIV/AIDS, but including also poverty and various other forms of social differentiation and exclusion, land and resource rights, girl-child vulnerability, and human rights is an important aspect of IWRM. Data on such issues need to be collected, managed and mainstreamed into IWRM planning. It is of particular importance to take assertive action to achieve gender balance in stakeholder forums and IWRM organizations. Similarly, the lack of consideration of important global environmental concerns in water resources management today is a threat to sustainability in the sector as well as to the environment, and thereby a threat to the long-term livelihoods of poor and otherwise marginalized groups in the country. The incorporation of maintaining global environmental amenities in IWRM process is a unique feature of this IWRM demonstration project.

27. The NWMP process provides a vehicle for addressing these impediments as it recommends that water resources management include community participation and the creation of a new institutional architecture that will provide for inter-sectoral coordination in water resources management. The proposed MSP will assist with this process through institutionalizing IWRM planning and incorporation of global environmental concerns into IWRM. The Project will also provide for information dissemination as part of the regional knowledge management process.

27. A matrix summarizing causes of water resources management problems, and possible remedial measures is given in the matrix in Table 5.

Table 5 Matrix of Causes and Impacts

Baseline Analysis

27. At the regional level, GWP-SA is supporting a region-wide IWRM planning initiative through which support is being provided for IWRM Planning in Zambia and Malawi. New programmes of support have also been initiated in Swaziland and Mozambique. The GWP initiative places emphasis on two components of IWRM planning, namely strengthening of regional water partnerships and capacity building. The programme to strengthen regional partnerships involves the documentation and codification of IWRM best practice, exchange of information through the hosting of partners’ meetings and the funding of exchange visits by practitioners and beneficiaries. The knowledge generated through this initiative will be posted on the GWP website which is currently being updated. GWP has budgeted US$ 210,000.00 for this component. GWP-SA (Southern Africa) is also running an IWRM-WE capacity building initiative in collaboration with WaterNet. The initiative that has been implemented since the beginning of 2006 covers issues such as gender, conflict resolution, trans-sectoral water governance, facilitation skills, and popularizing the IWRM Toolbox. This initiative is in a way translating the SADC RSAP IWRM capacity building component into specific actions on the ground. A total of US$ 250,000.00 is budgeted for this initiative.

27. At the national level in Botswana, in the 2005/2006 financial year the MMEWR had a budget of BWP 18 million (US$ 1=BWP 5.4) for the NWMP review that has recently been concluded. In the 2006/2007 budget there is a provision of BWP 3.5 million for water conservation, BWP 1.2 million for water quality monitoring and BWP 7 million for the construction of small to medium-size dams that are to be developed to supplement groundwater resources, especially in the north and east of the country where there is relatively higher run-off. The Ministry also makes financial allocations for trans-boundary water resources management activities that it implements through the international waters office which is established within its structures.

27. In addition, the Department of Local Government, Finance and Technical Services in the Ministry of Local Government which has the mandate to develop water supply systems in the five hundred and ten rural villages around the country has budgeted BWP 189 million for rural water supply and sanitation programmes in all these villages in the 2006/2007 financial year. Most of this amount is for infrastructure development.

27. The Water Utilities Corporation also conducts drought mitigation capacity building initiatives to address the issue of drought and water resources management. This initiative is carried out in association with the Botswana Country Water Partnership.

27. The Ministry of Wildlife, Environment and Tourism is implementing activities that have resulted in the formulation of an Integrated Management Plan for the Okavango Delta. Sida is contributing to this process through support they are providing through IUCN’s Water and Nature Initiative. This support amounts to US$ 1million.

GEF Alternative

27. Regionally, as mentioned above, a series of information dissemination and capacity building activities are ongoing and planned to further promote the concept of IWRM and develop a national IWRM/WE Plan at various countries. However, it is not clear whether the IWRM practices and information disseminated by existing networks include sufficient information about how the IWRM Plans influence (positively or negatively) issues related to global environmental concerns. Also little is available as a form of knowledge management products (such as toolbox, etc.) regarding how to more explicitly and rigorously incorporate global environmental benefits (those related to biodiversity conservation, land degradation, climate change adaptation, POPs, and international waters) into a national IWRM planning and its implementation.

27. At the national level in Botswana, from the description above, it is clear that Government of Botswana has committed considerable resources to activities that may contribute directly or indirectly to IWRM planning and implementation. For example, the infrastructure development to be lead by the Department of Local Government, Finance and Technical Services in the Ministry of Local Government could serve the infrastructural basis to implement the IWRM plan once the plan is in place.

27. However, a water resources planning is not yet carried out in an integrated fashion in Botswana. Each of the activities listed above are planned and budgeted separately without much consideration to synergies that can be realized if they were implemented and/or coordinated in an integrated manner. They all address discrete components of the process. A national IWRM plan would assist the Government of Botswana in maximizing the potential benefits to be accrued by the country’s already ongoing and planned initiatives in terms of better management of their limited water resources.

27. With the GEF funding, the Government of Botswana could develop a national IWRM plan, paying due attention to the other ongoing and planned activities that have significant influence on the IWRM planning and implementation. At the same time, the GEF funding would make it possible that global environmental benefits would be explicitly considered during the development of the plan. Such an IWRM plan would constitute an alternative that would not be possible with the current approach to IWRM in Botswana.

27. Furthermore, knowledge and lessons learned from a national experience in Botswana could feed into the regional ongoing information sharing and capacity building efforts to realize regional benefits. The GEF Funding will make it possible to create knowledge management products that would assist countries in accruing multiple global benefits through the IWRM/WE Planning process. Botswana experience could be shared at various regional fora organized by existing networks such as GWP-SA and WaterNet.

Innovation

27. With the GEF Funding, it is possible to realize some innovation from the traditional planning construct, which has tended to focus on issues specific to the water sector without necessarily accommodating larger environmental needs. The project will establish the processes and methods for integrating global environmental management objectives into national IWRM planning. A broader perspective will be critical if the conflicting demands of different user groups are to be balanced against the need to protect the environment. The project in Botswana is designed as a pilot, with a view to developing and testing improved planned process and methods that may be eventually applied elsewhere in southern Africa. In other words, the proposal to develop an IWRM plan for Botswana should be viewed within the context of regional and international processes aimed at institutionalizing these planning processes into existing water resources management structures.

27. A number of countries in the Southern African region will benefit from the innovative planning processes and methods that will be developed through the project, enabling them to explicitly integrate global environmental concerns into water (and land and other natural resources) management. Most governments in the region are also demonstrating a readiness to broaden stakeholder participation in water resources management, which is a pre-requisite for IWRM. There is therefore a groundswell of interest and attention to IWRM in the region with Country Water Partnerships established in most countries. Lessons learned from this innovative process will be replicated widely in Southern African region through the bi-directional IWRM formulation processes that are envisaged between the national and regional realms; various programmes and training courses on IWRM offered or organized by WaterNet and GWP-SA, and periodic newsletters produced by the GWP Country Water Partnerships; in addition to the knowledge management activities that will be undertaken by the project under Outcome 2.

F. Indicate risks, including climate change risks, that might prevent the project objective(s) from being achieved and outline risk management measures:

27. Risks that the project faces at various levels and their rating are summarized in the Table 4 together with the suggested risk mitigation measures.

Table 4: Project Risks

27. In addition to the above-mentioned risks, there will be uncertainties imposed by the anticipated effects of climate change. The effectiveness of the IWRM Plan might not be as much as expected if the potential effects of climate changes are neglected. Such negligence would reduce the project impacts at its goal, objective, and outcome levels. In order to mitigate such uncertainties, the project will make a strong links with the National Committee on Climate Change in Botswana¹ and related activities of the ongoing GEF/UNDP supported Second National Communication project. Regionally, it will exchange information and lessons learned with other countries in the sub-Saharan Africa which are trying to incorporate adaptation measures into their IWRM Planning² through the existing knowledge network.

G. explain how cost-effectiveness is reflected in the project design:

27. All the three outcomes of the proposed project would ensure the cost effectiveness of the project. Outcome 1 ensures cost effectiveness as the GEF-funded activities under this outcome will be focused on ensuring the integration of global environmental concerns into the IWRM Planning process, while the basic IWRM Planning process is already ongoing and supported by the Government and GWP in Botswana. Outcome 2 ensures cost effectiveness by utilizing the existing and well established knowledge networks as a vehicle to disseminating knowledge gained from Outcome 1. GEF funds will be utilized to distill the new knowledge and practices regarding how to accrue multiple global benefits through the IWRM framework without creating a new knowledge network. Outcome 3 builds on and adds value to the first two outcomes and will contribute to increase the cost effectiveness of the IWRM Planning and implementation practices itself by ensuring and promoting actual implementation of the plans. GEF funds will be mainly used for increasing local capacity and generating practical on-the-ground experience with the implementation of the IWRM and Water Use Efficiency Plans.

part iii: institutional coordination and support

A. Project Implementation Arrangement:

27. The Project will be implemented over a three-year period, including a 4-month Inception Phase. The project will be implemented by UNDP and executed by the Government of Botswana (National Execution). The Government of Botswana enters the cooperation agreement with the Kalahari Conservation Society (KCS), the current host and the Secretariat of the Botswana Country Water Partnership, so that KCS will be a responsible party for the project execution. The Cooperation agreement between the Government of Botswana and the Kalahari Conservation Society will be attached to the UNDP Project Document. The Department of Water Affairs, as the lead government department, will be responsible for co-ordination of all concerned government departments as well for chairing the Project Steering Committee.

27. The main activities during the Inception Phase will be to specify in more detail the content and activities for each of the Project components, prepare Project schedules and initial work plans, and specify the plans for monitoring and evaluation, and for stakeholder involvement. In addition, one specific task during the Inception Phase will be for the Project Team to carry out an assessment of the institutions and platforms to be involved and used under the regional knowledge management component, and a specification of the types of materials that should be produced under the component. At least one stakeholder workshop will be conducted during the Inception Phase.

Project Steering Committee

27. For the purposes of steering the implementation of the Project activities, a Project Steering Committee (PSC) will be set up with the following membership:

• Director, Department of Environmental Affairs, Ministry of Environment, Wildlife and Tourism

• Representative of Ministry of Finance and Development Planning

• Director, Department of Water Affairs (chair), Ministry of Minerals, Energy and Water Resources

• Director, Local Government and Development, Ministry of Local Government

• Director, Department of Crop Production and Forestry, Ministry of Agriculture

• Chief Executive Officer, Kalahari Conservation Society

• Chairperson, Country Water Partnership

• Representative, UNDP

27. The PSC will endorse the appointment of staff of the Project Management Unit; approve and monitor the implementation of Project work plans and budgets; provide technical inputs; and provide general Project supervision.

27. The Review of the National Water Master Plan suggested that the cross-sectoral coordination mechanism for IWRM in Botswana be assumed by a Water Resources Council (WRC), which will be made up of representatives of government, the private sector and members of the public. The functions of the WRC will also include the coordination and direction of the preparation of a National Water Resources Strategy. In the interim phase before the establishment of the WRC, it is proposed that the Department of Water Affairs assume the responsibility of chairing and coordinating this cross-sectoral mechanism. However, it is envisaged that – once established – the WRC should also assume the role of PSC for the project so to avoid duplication and maximize the coordination efforts for the effective management of water resources and implementation of IWRM at national level.

Project Management Unit

27. A Project Management Unit (PMU) will be hosted by the Kalahari Conservation Society (KSC). Having the project hosted by KCS will allow for greater efficiencies in terms of time for the project implementation. It will consist of one full-time Project Coordinator, one Assistant (see Annex 4 for their Terms of References) and support staff. A full-time designated staff member of DWA will be attached to the PMU. This will assist integrating and institutionalizing IWRM within the work of the department. Short-term consultants will be assigned in accordance with the specific component schedules prepared in the Inception Phase and detailed in annual work plans.

27. The PMU will co-ordinate inputs and activities both at national level with the stakeholders and partners in Botswana, and at regional level with the main co-operating partners GWP-SA and Cap-Net/WaterNet. Consultations held with representatives of these organizations have confirmed their readiness to work with the PMU in this regard.

Inputs

27. Each of the institutions involved in the Project will provide discrete inputs into the IWRM process. GEF will provide funding incremental to resources provided by GoB in a co-financing arrangement. GWP-SA through the Country Water Partnership will provide expertise in IWRM planning while institutions like Cap-Net, IWSD, IUCN and WaterNet will be expected to provide technical backstopping to the initiative, including training through their well established capacity building programmes.

part iv: explain the alignment of project design with the original PIF: N/A

part v: Agency(ies) certification

This request has been prepared in accordance with GEF policies and procedures and meets the GEF criteria for CEO Endorsement.
Yannick Glemarec Executive Coordinator UNDP/GEF	Project Contact Person: Akiko Yamamoto Regional Portfolio Manager for International Waters UNDP Regional Coordinating Unit, Pretoria
Date: 30 July 2008	Tel. and Email: +27 12 354 8125 akiko.yamamoto@undp.org

Annex A: Project Results Framework

Pilot Project Logframe

Annex B: Responses to Project Reviews (from GEF Secretariat and GEF Agencies, and Responses to Comments from Council at work program inclusion and the Convention Secretariat and STAP at PIF)

Convention Secretariat comments and IA/ExA response

N/A

STAP expert review and IA/ExA response (if required)

N/A

GEF Secretariat and other Agencies’ comments and IA/ExA response

GEFSEC comments on the MSP Project Document submitted on 23 March 2007

Breakdown of the budget allocated to the Output 2.3.

Annex c: consultants to be hired for the project

Position Titles	$/ person week*	Estimated person weeks	Tasks to be performed
For Project Management
Local
Audit firm	$3,000	9	Annual External Audit
Independent evaluator	$3,000	5	Terminal Evaluation
Administrative Assistant	$1,000	29	General project administration, including financial reporting, etc.,
Project Coordinator	$1,800	10	Approximately 7% of PC’s time spent for the project administration, including progress and financial reporting, etc.
For Technical Assistance
Local
Local Consultant	$ 2,000	20	Conduct scoping studies for IWRM-related sectors such as biodiversity and climate change and make appropriate recommendation for incorporation in the national IWRM process. Facilitate national workshops and prepare knowledge management products. Support in the capacity building activities of all the stakeholders.
International
International Consultant	$ 3,000	9	Support to the development of the National IWRM making sure global environmental concerns are duly incorporated. Assist in the implementation of the Pilot Porject. Provide technical support in producing knowledge management products for regional dissemination.

^*Estimated costs for international consultants include travels and other incidental costs

Consultant Rate applied by UNDP Botswana

Annex d: status of implementation of project preparation activities and the use of funds

explain if the ppg objective has been achieved through the ppg activities undertaken. The main Objective of the PDF-A was: “To prepare a Medium-size Project Document for funding by GEF and other cooperating partners, in addition to setting up preliminary frameworks for institutional strengthening and capacity building to facilitate a smooth transition to implementation of the Medium-size project”. All stages have been completed and the Objective has been achieved. A Project Document on “Accruing Multiple Global Benefits through Integrated Water Resource Management/Efficiency Planning: A Demonstration Project for Sub-Saharan Africa” has been prepared and is being submitted to the GEF Work Programme. Co-financing letters have been obtained from Government of Botswana and Global Water Partnership (Southern Africa).

1. describe if any findings that might affect the project design or any concerns on project implementation. n/a

2. provide detailed funding amount of the ppg activities and their implemtation status in the table below:

Project Preparation Activities Approved	Implementation Status	GEF Amount ($)				Co-financing ($)
		Amount Approved	Amount Spent To-date	Amount Committed	Uncommitted Amount*
Prepare a framework for GEF support**	Completed	25,000	25,000			60,000
Total		25,000	25,000			60,000

* Uncommitted amount should be returned to the GEF Trust Fund. Please indicate expected date of refund transaction to Trustee.

** The following stages were identified and carried out successfully to complete the preparatory phase:

Stage 1 “Set up administration and implementation mechanisms”

Stage 2 “Analyses and preparation of Project Document”

Stage 3: “Donor Consultations on Project Document”

Stage 4: “Fine-tuning and detailing project proposal and submit to GEF”

Annex E: GEF Total Budget and Work Plan

Budget notes:

1. To minimize the transaction cost and maximize the cost effectiveness of the interventions provided by an international consultant in order to attain the project objective, one international consultant will be hired to provide technical support throughout the project lifetime. The international consultant will be selected on competitive basis and will make contribution towards achieving all the three outcomes. Details of the expected inputs provided by the international consultant are shown in the TORs for International Consultant, included in the Annex G. The international consultant will work closely with a national consultant and a locally based organization which will enter into the partnership with the Government of Botswana to implement project activities. Budget for an international consultant includes international consultant travel (two trips per year) to travel to Gaborone in order to ensure the effective coordination with the national consultant as well as the quality control of the outputs for the all the three outcomes, but does not include in-country travels to attend key workshops when it is held outside of Gaborone. Each trip to Botswana will be strategically scheduled so that the international consultant will be able to attend key workshops held in Botswana and be able to contribute to all the Outcomes while he/she is Botswana. It is estimated that approximately 40 % of the international consultant time will be spent towards achieving Outcome 1.

2. To minimize the transaction cost and maximize the cost effectiveness of the interventions provided by a national consultant in order to attain the project objective, one national consultant will be hired to provide technical support throughout the project lifetime. The national consultant will be selected on competitive basis and will make contribution towards achieving all the three outcomes. Details of the expected inputs provided by the national consultant are shown in the TORs for National Consultant, included in the Annex G. The national consultant will work closely with an international consultant and a locally based organization which will enter into the partnership with the Government of Botswana to implement project activities. Budget for a national consultant does not include in-country travels to attend key workshops held in Botswana or regional travels required to ensure the regional component (Outcome 2) of the project. It is estimated that approximately 35 % of the national consultant time will be spent towards achieving Outcome 1.

3. A locally based organization will enter into the cooperation agreement with Government of Botswana to share the responsibility of project activity implementation throughout the project lifetime. An organization will be selected according to its technical and administrative capacities and will conduct or lead bulk of the project activities. For Outcome 1, activities include conducting two national workshops: Expected key outputs from the workshops include: a) findings and recommendations of scoping exercise validated, b) recommendations on how to incorporate scoping study findings into IWRM Plans, c) a roadmap towards national IWRM plans defined, and d) a stakeholder participation strategy for Botswana defined. It is estimated approximately 30% of the organization’s contribution will be allocated to attain Outcome 1.

4. Approximately 22% of the staff time of the Project Management Unit, i.e., Project Coordinator and Administrative Assistant, will be spent towards achieving Outcome 1. The TORs for the PMU staff are found in the Annex G.

5. Travel budget is allocated for the national consultant, and Project Manager when necessary, to travel in-country to consult with stakeholders.

6. See the Budget Note 1 above. It is estimated that approximately 30 % of the international consultant time will be spent towards achieving Outcome 2.

7. See the Budget Note 2 above. It is estimated that approximately 35 % of the national consultant time will be spent towards achieving Outcome 2.

8. See the Budget Note 3 above. For Outcome 2, GWP-SA (working with the Kalahari Conservation Society, the host organization for the Botswana Country Water Partnership) will be contracted to implement this component through the use of its network of partnerships in the region. GWP-SA will produce the IWRM Guidelines, conduct institutional and stakeholder participation audits, produce information notes for various stakeholder categories including decision makers, formulate strategies for knowledge and information dissemination across the region. The proposed knowledge management products listed in the MSP proposal is a preliminary list and it will be finalized during the inception workshop based on the needs determined by both national and regional stakeholders. Knowledge management products will be produced based on the experience and lessons learned from the demonstration activities in Botswana (activities under Outcome 1) and disseminated widely across the region. It is expected that GWP, through KCS, will engage individual service providers for certain specified tasks. These will be determined on a case by case and needs basis. The level of efforts put by the KCS towards achieving Outcome 2 is estimated approximately 35% of their total contribution.

9. Approximately 30% of the staff time of the Project Management Unit, i.e., Project Coordinator and Administrative Assistant, will be spent towards achieving Outcome 2.

10. Budget allocated for the actual production of the knowledge management products.

11. The minimum travel budget is allocated for the national consultant, Project Manager and a representative from the locally based organization to attend regional knowledge sharing meetings to share the experiences learned from the IWRM planning in Botswana and to disseminate the knowledge management products. In order to facilitate bi-directional sharing of information and experiences and ensure the achievement of the Outcome 2, this minimum level of the budget allocation is necessary.

12. See the Budget Note 1 above. It is estimated that approximately 30 % of the international consultant time will be spent towards achieving Outcome 3.

13. See the Budget Note 2 above. It is estimated that approximately 30 % of the national consultant time will be spent towards achieving Outcome 3.

14. The minimum travel budget is allocated for the national consultant, Project Manager and a representative from the locally based organization to travel to the district for field visit, attendance to workshops and monitoring of IWRM and WE pilot sites.

15. See the Budget Note 3 above. For Outcome 3, the locally based organization will work closely with the national and the international consultants as well as the responsible national institution for the implementation of a WE demonstration project involving selected schools in Botswana. More in details, the aforementioned organization, through the use of its local network of partnership in the country will contribute to the awareness and capacity building activities for all the stakeholders. Lessons learnt will be documented and disseminated across the region thanks to its regional network. The level of efforts put by the locally based organization towards achieving Outcome 3 is estimated approximately 35% of their total contribution.

16. Approximately 27% of the staff time of the Project Management Unit, i.e., Project Coordinator and Administrative Assistant, will be spent towards achieving Outcome 3.

17. Budget allocated for the actual introduction of the Water Conservation and Efficiency activities.

18. Budget allocated for the publication of the IWRM/WE guidelines and other promotional materials.

19. Budget allocated for the terminal evaluation conducted by a local consultant.

20. Approximately 21% of the staff time of the Project Management Unit, i.e., Project Coordinator and Administrative Assistant, will be spent for project management.

21. Budget allocated for an annual audit conducted by a locally based certified firm according to the UNDP NEX guidelines.

Annex F: Project Total Budget and Work Plan (including co-financing)

Annex G: ToRs for the key project personnel

The following positions will be recruited for the Project: Project Coordinator and Administrative Assistant. These positions will comprise the core of the Project Management Unit to which GoB will second a senior water resources management staff member.

1. Project Coordinator (PC)

Overall Purpose:

To ensure the overall coordination and smooth implementation of the UNDP-GEF Project: Accruing Multiple Global Benefits through Integrated Water Resource Management/Water Use Efficiency Planning: A Demonstration Project for sub-Saharan Africa (Botswana)

Generic Skills Required:

The PC will be a leader who will bring to the position status and credibility that is recognized by partner institutions/implementers. S(He) will have the ability to think strategically and be able to work effectively under pressure and manage work and resources within tight deadlines.

The PC will possess excellent communication skills including the ability to write lucidly and succinctly. S(He) will also possess above average interpersonal skills and the ability to work in a multicultural environment.

Specific Responsibility

The PC will be responsible for the day-to-day management and implementation of the Project to achieve all the stated outcomes and ensure their incorporation into national water resource development and management initiatives.

Technical, managerial and financial tasks:

The technical, managerial and financial tasks of the Project Coordinator are to:

1. Work closely with relevant Government agencies and partner NGOs to ensure that Project implementation contributes to IWRM planning at the national level;

2. Prepare annual work plans and budgets for the Project;

3. Prepare quarterly, annual, mid-term and terminal Project progress reports that cover technical and financial matters for the consideration of the national PSC, UNDP-GEF, and the UNDP CO;

4. Manage both staff performance and Project evaluations;

5. Identify IWRM training needs for national stakeholders and arrange for training;

6. Represent the Project in meetings and conferences to which the Project is invited;

7. Supervise the activities or inputs of short/long-term consultants and ensure proper delivery of all outputs under implementation; and

8. Guide the Project’s M&E procedure and make recommendations to national authorities and donors.

2. Administrative Assistant (AA)

Objective:

The AA will provide administrative and management backstopping to the PMU. This will include managing procurement processes, arranging meetings and workshops and maintaining linkages with related projects and programmes in Botswana and in the region.

Specific Administrative tasks:

The specific administrative tasks of the AA are to:

• Organize stakeholder mobilization and consultative meetings and workshops;

• Support the PC in creating an effective and efficient Project management and administrative system;

• Provide support to the PMU in the collection and compilation of data relevant to the Project outcomes;

• Upkeep and sustaining of a Project management framework;

• Perform any other duties assigned by the Project Coordinator;

• Maintains accurate filing system of documentation;

• Issues all stock items to users in accordance with requisitions presented; and

• Maintain a computerized procurement system.

3. National Consultant

Duties:

Under the overall supervision and guidance of the Global Water Partnership and the UNDP Country Office, the consultant will, in close collaboration with the relevant national staff, be responsible for producing information notes on IWRM for use at national level. Specifically s/he will undertake the following tasks:

• Conduct scoping studies to establish status of play in IWRM related sectors such as biodiversity, climate change at national level and recommend actions needed to factor findings into IWRM planning; (Outcome 1)

• In association with GoB and Botswana CWP compile information notes for use in disseminating IWRM to national level stakeholders; (Outcome 2)

• Facilitate national workshops to discuss knowledge management products.

• Review, editing and finalization of the various knowledge management products to ensure they are of acceptable high technical standard. Products should meet expectations of government and UNDP. (Outcome 2)

• Capacity building of UNDP CO, national CWP and government personnel in the area of IWRM planning. This will be achieved through activity implementation. (Outcome 2)

• In association with the International consultant, develop national level products, including a monitoring and evaluation plan for the project, for feeding into regional information notes. These will be used to produce information for SADC level as well as transboundary basin level. (Outcome 3)

The consultant will spend 35 % of his/her time towards the achievement of Outcome 1, 35% towards Outcome 2, and 30% towards Outcome 3.

Experience and Qualifications:

• Excellent communication and writing skills in English,

• Minimum of a University degree in an area relevant to the consultancy, e.g. Water Resources Management, Environmental Science, Natural Resources Management, Geography.

• Qualifications in Communication will be an added advantage,

• Proven practical experience in capacity building, institutional strengthening, or other related fields;

• Five (5) years previous work experience in southern Africa and Botswana;

• Familiarity with the UNDP/GEF guidelines and requirements an added advantage.

Duration:

The task to be performed by the national consultant is expected to take 40 weeks over the three year period.

Budget:

The table below contains the draft budget for the national consultant.

Item	Unit cost (USD)	Total cost (USD)
Fees for 40 weeks	1000/wk	40,000
Miscellaneous (communications, taxis, flight adjustment, etc.)		2,000
Grand Total		42,000

4. International Consultant

Duties:

Under the overall supervision and guidance of the Global Water Partnership and the UNDP Country Office, the consultant will, in close collaboration with the relevant national staff and consultant, be responsible for producing information notes with a regional component. Specifically s/he will undertake the following tasks:

• Advise IWRM sector on incorporating national environmental concerns into IWRM planning processes; (Outcome 1)

• Assist with collation of national and regional experiences with IWRM implementation and packaging these for regional dissemination; (Outcome 2)

• Incorporation of international experiences with IWRM into local and regional programmes;

• Review, editing and finalization of the various knowledge management products to ensure they are of acceptable high technical standard. Products should meet expectations of government and UNDP. (Outcome 2)

• Capacity building of UNDP CO, national CWP and government personnel in the area of IWRM planning. This will be achieved through activity implementation.

• Together with national consultant, design a comprehensive monitoring and evaluation plan for use in tracking development and implementation of IWRM in Botswana and regionally. (Outcome 3)

The consultant will spend 40 % of his/her time towards the achievement of Outcome 1, 30% towards Outcome 2, and 30% towards Outcome 3.

Experience and Qualifications:

• Excellent communication and writing skills in English,

• Postgraduate degree in an area relevant to the consultancy, e.g. Water Resources Management, Environmental Science, Natural Resources Management, Geography.

• Qualifications in Communication will be an added advantage,

• Proven practical experience in capacity building, institutional strengthening, or other related fields;

• Previous work experience in developing countries and in southern Africa.

• Familiarity with the UNDP/GEF guidelines and requirements an added advantage.

Duration:

The task to be performed by the international consultant is expected to take 45 working days over the life of the project (3 years).

Budget:

The table below contains the draft budget for the ToRs.

Item	Unit cost (USD)	Total cost (USD)
Fees for 45 working days	600	27,000
DSA for 30 days in Gaborone	200	6,000
Travel to the region*	5,000	30,000
Miscellaneous (communications, taxis, flight adjustment, etc.)		2,000
Grand Total		65,000

* The international consultant is expected to travel to Botswana twice a year during the duration of the project to ensure the effective coordination of his/her work with the national consultant and the quality of the outputs under all the outcomes. To reduce this cost, the preference will be given to a consultant based in the sub-Saharan Africa region.

5. Contractual Services (Company)

Background:

The Regional Knowledge component of the Botswana IWRM Plan project will be managed by the Global Water Partnership-Southern Africa Chapter in collaboration with the Botswana Country Water Partnership (BCWP). BCWP comprises a variety of institutions including the Botswana Department of Water Affairs. The Partnership is chaired by the University of Botswana and hosted by the Kalahari Conservation Society (KCS) which provides the Secretariat services to the partnership.

It is envisaged that GWP-SA will carry the responsibility for the bulk of the work across all the three outcomes, including the generation of regional knowledge management products for dissemination to stakeholders at local level and decision makers both in-country and across the region. GWP will contract with KCS to compile, generate and disseminate this information. KCS will also enter into the partnership with the Government of Botswana to share the project execution responsibilities for this project. The details of the cooperation will be specified in the cooperation agreement between the Government of Botswana and the KCS to be attached to the UNDP Project Document.

This Terms of Reference details the technical tasks that KCS will be expected to perform towards the achievement of the project outcomes. The KSC is expected to spend 30 % of its effort towards the achievement of Outcome 1, 35% towards Outcome 2, and 35 % towards Outcome 3.

Duties:

• Conduct scoping exercises to establish the status of play with regard to the implementation of activities in the environmental sector that have a bearing on integrated water resources management. Relevant sectors include biodiversity management, climate change adaptation, transboundary water resources management.

• Convene stakeholder consultative workshops to define appropriate steps for use in developing an IWRM plan for Botswana;

• Produce information notes and policy briefs for use in IWRM awareness creation among various stakeholders. Principal stakeholders to be targeted include national level as well as regional decision and policy makers.

• Develop mechanisms to ensure that Botswana IWRM planning processes contribute to and learn from on-going IWRM awareness in the region. Clear bi-directional information channels (Botswana to the region and the region to Botswana) need to be developed as part of this task.

• Produce and promote the adoption of a comprehensive IWRM Plan and implementation action plan for Botswana. The Plan to be developed should include transboundary water management priorities for the country, integrate global environmental management objectives and promote the balancing of the interests of multiple water resource uses.

• Develop a comprehensive Monitoring and Evaluation plan for the Botswana IWRM planning process.

Experience and Qualifications:

• Demonstrated institutional capacity to handle the tasks detailed above. This capacity is to include, technical experience with handling similar activities, experience with handling donor funds and familiarity with reporting system of various donors organizations;

• Proven practical experience in capacity building, institutional strengthening, or other related fields;

• Familiarity with the UNDP/GEF guidelines and requirements will be an added advantage.