GLOBAL ENVIRONMENT FACILITY
UNITED NATIONS DEVELOPMENT PROGRAMME
PACIFIC FORUM FISHERIES AGENCY
SECRETARIAT FOR THE PACIFIC COMMUNITY
INTERNATIONAL UNION FOR THE CONSERVATION OF NATURE AND
NATURAL RESOURCES

PACIFIC ISLANDS OCEANIC FISHERIES MANAGEMENT PROJECT

Project Number: PIMS No. 2992

INCEPTION REPORT

Prepared by the Interim Project Management and Executing Agency (FFA) in
consultation with United Nations Development Programme (UNDP), Pacific
Community (SPC) and International Union for the Conservation of Nature and
Natural Resources (IUCN)

September 2005

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

EXECUTIVE SUMMARY

This Inception Report has been prepared in compliance with the reporting schedule described
at Table 10 - Indicative monitoring and evaluation workplan, of the Project Document for the
Pacific Islands Oceanic Fisheries Management Project (OFMP), UNDP/GEF project number
PIMS 2992. It provides an overview of the project, its objectives, resources available and the
expected outcomes as documented in the Project Document which was endorsed by the
Global Environment Facility (GEF) CEO in May 2005. The report has been prepared as a
guiding document for the early phases of project implementation.

The Report is based on discussions held at an Inception Workshop in Suva, Fiji in late August
2005 at which key project staff from the UNDP/GEF Regional Office in Bangkok; the
designated Implementing Agency; UNDP office in Suva and its sub-office Honiara and the
Executing Agency, the FFA, were present. As a result of these discussions it was concluded
that the report would be prepared for presentation to the first meeting of the project Regional
Steering Committee (RSC) scheduled for 14 October 2005.

It was agreed that the report should provide the target audience with a status report of the
activities at project start up which would commence in the last part of 2005 and its associated
workplan. The approval process for the project has occurred mid way through a calendar year,
resulting in the starting point for the five year project requiring the timing to be spread over a
six year period. This has resulted in the need to revise the approved work plan and budget as
shown in the Project Document at page 89. Other minor corrections relating to UNDP coding
have also been made to the Work Plan and Budget and it remains for the RSC1 to consider
these revisions. The ongoing work of the RSC will be to subject further work plans to
regularly appraise and review in an attempt to best address the needs of the beneficiary
countries throughout the life of the project.

The report also takes the opportunity to highlight the identified risks and indicators. The
OFMP logframe sets out a comprehensive set of indicators, risks and assumptions relating to
project implementation, which are summarised in Section E of the Project Document. Those
indicators and risks broadly relate to four main issues which are described in this report.

The primary targets for this report are; the Regional Steering Committee, UNDP/GEF and
UNDP as the funding and implementing agency for the Project, co-executing agencies, the
Secretariat for the Pacific Community (SPC) and the International for the Conservation of
Nature and Natural Resources (IUCN) and the Project Coordinating Unit and Executing
Agency, the FFA.
Page 2 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ACRONYMS AND ABBREVIATIONS

AWP
Annual Work Plan
FFA
South Pacific Forum Fisheries Agency
GEF CEO
Global Environment Facility Chief Executive Officer
GEF
Global Environment Facility
IATTC
Inter American Tropical Tuna Commission
ICCAT
International Commission for the Conservation of Atlantic Tuna
IUCN
International Union for the Conservation of Nature and Natural Resources
IW
International Waters
MCS
Monitoring Control and Surveillance
NCC
National Consultative Committee
OFMP
Pacific Oceanic Fisheries Management Project
PC
Project Coordinator
PCU
Project Coordination Unit
PDF B
Project Development Funds B grants
PFAM
Project Finance and Administration Officer
PIR
Annual Project Implementation Review
PRODOC
Project Document
RSC
Regional Steering Committee
SAP
Strategic Action Programme
SIDS
Small island developing States
SPC
Secretariat for the Pacific Community
SPC/OFP
Secretariat for the Pacific Community Oceanic Fisheries Programme
SPREP
Pacific Islands Regional Environment Programme
STAP
Scientific and Technical Advisory Panel
TCC
Western and Central Pacific Commission Technical and Compliance
Committee
UNDP
United Nations Development Programme
VMS
Vessel Monitoring Systems
WCPFC
Western and Central Pacific Fisheries Commission
Page 3 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

TABLE OF CONTENTS

EXECUTIVE SUMMARY ..................................................................................... 2
ACRONYMS AND ABBREVIATIONS................................................................. 3
Background.......................................................................................................... 5
Summary Overview of the Project...................................................................... 5
Progress of the WCPF Commission.................................................................... 7
Identified Risks and Indicators ........................................................................... 8
Status of Project Implementation ......................................................................10
Implementation Arrangements and Project Management ...............................15
Project Budget ....................................................................................................15
Annual Work Plan..............................................................................................15
Project Monitoring and Evaluation ...................................................................17
Conclusion ..........................................................................................................19
ATTACHMENTS...................................................................................................20

Page 4 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

PACIFIC ISLANDS OCEANIC FISHERIES MANAGEMENT PROJECT
INCEPTION REPORT
[Draft]

Background

In its first International Waters (IW) project with Pacific small island developing States
(SIDS) the Global Environment Facility (GEF) provided support for the process of
discussions and negotiations between Pacific SIDS, other coastal States of the Western and
Central Pacific Ocean and fishing States, on a new regional arrangement for the conservation,
management and sustainable development of transboundary stocks of oceanic fish and related
species; and for the provision of additional scientific knowledge and information about these
stocks and the Western Tropical Pacific Warm Pool Large Marine Ecosystem. The final text
of the Western and Central Pacific Fisheries (WCPF) Convention was agreed in September
2000 and came into force on 19 June 2004, following ratification or accession by 13 FFA
Member States, including 11 Pacific island countries that are participating in the Pacific
Oceanic Fisheries Management Project (OFMP), plus Australia and New Zealand.

The development of a further phase for the Oceanic Fisheries Management (OFM) component
of the GEF Strategic Action Programme for International Waters of the Pacific Islands (SAP
IW), was made possible by a program of activities financed by a GEF PDF B small grant
approved by the GEF Council in February 2004 and supported by in-kind contributions by
Pacific SIDS. The GEF PDF B grant supported Pacific SIDS efforts as they participated in
finalizing the establishing of the new WCPF Commission established by the Convention, and
the initial period of its operation.

The PDF B funds supported the preparation of documentation, through a process designed to
build a broad-based constituency, for a new phase of work enhancing oceanic fisheries
management. In addition, they provided bridging support for Pacific SIDS in the period
between completion of pilot activities of the IW SAP Project and the commencement of the
second phase of the OFM Project. This facilitated their participation in the final stages of the
intergovernmental Preparatory Conference that prepared for the establishment of the new
Commission.

Summary Overview of the Project

The Pacific Islands OFMP approved by the GEF Council in February 2005 supports 15
Pacific small island developing States (SIDS) efforts as they participate in the setting up and
the initial period of operation of the new Western and Central Pacific Fisheries Commission
(WCPFC). The 15 participating Pacific SIDS are Cook Islands, Federated States of Micronesia,
Fiji, Kiribati, Marshall Islands, Nauru, Niue, Palau, Papua New Guinea, Samoa, Solomon
Islands, Tonga, Tokelau, Tuvalu and Vanuatu. The goals of the five year project combine the
interest of the global community in the conservation of a marine ecosystem covering a large
area of the surface of the globe, with the interests of some of the world's smallest nations in
the responsible and sustainable management of resources that are crucial to their sustainable
development.
The Convention that establishes the WCPF Commission places responsibilities and
obligations on its signatories to ensure long term conservation and sustainable use of the
highly migratory fish stocks in the western and central Pacific Ocean. Pacific SIDs will be
required to reform, realign, restructure and strengthen their national fisheries laws, policies,
Page 5 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

institutions and programmes to take up the new opportunities which the WCPF Convention
creates and discharge the new responsibilities and obligations which the Convention requires.
The United Nations Development Programme (UNDP) has delegated UNDP Fiji Principal
Project Resident Representative for the OFMP. The project will be executed by the Pacific
Islands Forum Fisheries Agency (FFA) in conjunction with the Secretariat of the Pacific
Community (SPC) and the International Union for the Conservation of Nature and Natural
Resources (IUCN). The Project Coordinating Unit (PCU) will be established at the FFA and
will be responsible for the day to day administrative arrangements for the project as a whole,
and serve as a contact point between the project partners, UNDP and participating countries.
The project comprises three major components. The activities within the first component
covering scientific assessment and monitoring enhancement will be implemented and directed
by SPC with certain activities relating to seamounts implemented by IUCN. The FFA will
undertake the coordination of activities in component two relating to law, policy and
institutional reform, realignment and strengthening. Component three deals with coordination,
participation and information services required for project implementation, including the
establishment of a Project Coordination Unit at FFA.
Main Areas of Concern
This project is driven by Pacific SIDS concerns for unsustainable use of the transboundary
oceanic fish stocks of the Pacific Islands region and unsustainable levels and patterns of
exploitation in the fisheries that target those stocks. The six major inter-related aspects of the
global, regional and national concerns about unsustainability in fisheries for transboundary
oceanic fish stocks, are:
· the impact on target transboundary oceanic fish stocks;
· the impact on non-target fish stocks;
· the impact on other species of interest (such as marine mammals, seabirds and turtles);
· the impact of fishing around seamounts;
· the impact on foodwebs; and
· the impact on biodiversity.
Project Goals
The global environmental goal of the Project is:
to achieve global environmental benefits by enhanced conservation and management of
transboundary oceanic fishery resources in the Pacific Islands region and the
protection of the biodiversity of the Western Tropical Pacific Warm Pool Large Marine
Ecosystem.
The broad development goal of the Project is:
to assist the Pacific Island States to improve the contribution to their sustainable
development from improved management of transboundary oceanic fishery resources
and from the conservation of oceanic marine biodiversity generally.
Project Objectives
The immediate objectives of the Project address the two root causes of the threats to the
sustainability of use of the region's oceanic fish resources identified in the Strategic Action
Plan for International Waters in the Pacific region (SAP). Recalling that the SAP identified
the root causes underlying the concerns about, and threats relating to, oceanic fisheries in the
International Waters in the region as lack of understanding and weaknesses in governance, the
two immediate objectives of the Project are:
The Information and Knowledge objective:
to improve understanding of the transboundary oceanic fish resources and related
features of the Western and Central Pacific Warm Pool Large Marine Ecosystem.

Page 6 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ratification process is under way. Four territories have been authorised to participate in the
Commission, including Tokelau, a FFA Member. At this stage, it is clear that the Convention
has received broad acceptance from both coastal States and territories, and States and entities
fishing in the Convention area.
The WCPF Commission (WCPFC) held its first meeting in Pohnpei, Federated States of
Micronesia, in December 2004 and its second session is scheduled for December 2005, also in
Pohnpei.
Major outcomes of the first WCPFC meeting were:
· the adoption of Rules of Procedure for the working of the Commission and financial
regulations, including a scheme of financial contributions which provides for the major
share of the Commission's budget to be financed according to catches. A budget for 2005
was also adopted;
· the adoption of Work Programmes for the Scientific Committee and the Technical and
Compliance Committee and appointment of Chairs for those Committees;
· the adoption of procedures for the Commission's record of fishing vessels and
authorizations to fish; specifications for the marking and identification of fishing vessels;
and procedures for Cooperating non-members; and
· adopted a resolution on conservation and management calling for advice from the
Scientific Committee and the Technical and Compliance committee relating to the
conservation and management of bigeye and yellowfin tuna, and measures to mitigate the
mortality of non-target species, especially seabirds, turtles and sharks, from fishing.
Subsequently, the Scientific Committee met in Noumea, New Caledonia in August 2005 and
prepared revised assessments of the status of the major stocks and the advice requested by the
Commission on the target tuna species and non-target species, especially seabirds, sharks and
turtles.

Identified Risks and Indicators

The OFMP logframe sets out a comprehensive set of indicators, risks and assumptions
relating to Project implementation, which are summarised in Section E of the Project
Document. Those indicators and risks broadly relate to four main issues:
a. the effectiveness of cooperation among Commission members: the Convention and
the Commission are widely regarded as having made a good start the Convention was
brought into force relatively swiftly, and there has been a high level of acceptance of the
Convention, even among fishing states which initially opposed it. The Commission
quickly adopted its basic administrative and financial regulatory framework at its first
meeting, and made a start on the establishment of its major technical programmes and its
core business of identifying and adopting conservation and management measures.
However, difficult decisions lie ahead of the Members, and the risks of gridlock in the
Commission causing shortfalls in achievement of its conservation and management goals
remain significant.
b. Pacific Island Countries' capacities to participate in the Project activities and the
Commission effectively: the participation by Pacific Island countries in the processes of
establishing the Commission was seen as relatively effective supported by funding,
including grant finance from the GEF. However, participation in the Commission itself
requires an increase in involvement, and at a higher technical level. Maintaining effective
involvement in the Commission processes is a challenge for even the larger Pacific Island
Countries, and it is particularly difficult for the smaller Pacific Island Countries. Overall,
it seems likely that smallness and its associated constraints, including the absorptive
capacity of small administrations will be a major determinant of the level and speed of
Page 8 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

effectiveness of the Commission and of what can be achieved by Project activities within
the five year life of the Project.
c. the sustainability of the impacts of the Project activities; based on experience with
other international commissions involved in natural resource and environmental
management, the sustainability of the Commission, and especially its financial
sustainability, is an issue. In general, other tuna commissions have a good record of
sustainability with the IATTC having operated for nearly 60 years and ICCAT having
operated for over 40 years. Early indications are that there are not likely to be any real
problems with financing of the Commission in its early years. There are grounds for
more serious concern about the sustainability of national programmes for oceanic
fisheries management in Pacific island countries and in other states which will be
necessary for the successful functioning of the Commission. Enhanced monitoring
programmes such as the gathering of returns on fishing and landing from fishers, port
sampling, observers and inspections will be substantial obligations for all Commission
members and the Project will give high priority to supporting Pacific island countries to
meet these obligations and design cost recovery programmes to finance them. That
concern also relates to other commission Members, especially some of the developing
country members.
d. the ability of the agencies involved in executing and implementing the Project and
national authorities to be able to coordinate, monitor and manage a wide range of
activities spread over 15 countries: the experience of the OFM Component of the SAP
I/ IWP was that Project implementation was effective largely because of the quality of
collaboration between UNDP Apia, SPREP, FFA and SPC, and largely in spite of poor
project design and ineffective monitoring and evaluation processes. The OFMP should
have similar advantages in terms of the quality of collaboration between the
Implementing and Executing Agencies, but it will face similar difficulties in securing
stakeholder participation in project management and effective monitoring and evaluation
in the face of the major demands on key public and private personnel in Pacific island
countries, including a heavy schedule of regional meetings and regional programme
management. For this reason, reporting formats will need to be concise, and project
management processes will need to be streamlined.
In addition to the indicators in the logframe, the GEF has a system of indicators that need to
be integrated into project management and monitoring including:
a. Process indicators: which relate to institutional, programme and policy development,
such as indicators relating to the establishment and operation of the Commission and to
achievement of a range of national legal, institutional and programmatic reforms.
b. Stress Reduction Indicators: the key elements in the measurement of stress reduction
indicators will be the adoption of conservation and management measures by the
Commission and its Members. The timing attached to stress reduction indicators in the
Logical Framework anticipates that the Commission will begin to adopt conservation and
management measures in the final years of the Project. It is possible that some specific
measures, particularly measures to deter IUU fishing , may be able to be adopted more
quickly; and
c. Environmental Status Indicators: within the 5 year life of the Project's technical
activities, progress in measuring environmental status indicators will be focused on
defining these indicators including work to develop agreed reference points for target
stocks, and measures of the status of non-target stocks using outputs from component 1.
The proposed stream of work within SPC/OFP and the Commission on monitoring
ecosystem health will be a central component of the measurement of stress reduction
indicators.

Page 9 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Status of Project Implementation

After a broad consultative process a draft project document for the Pacific Islands Oceanic
Fisheries Management Project endorsed by the participating Pacific SIDS was completed and
submitted to the GEF Council on 10 January 2005. It had undergone as a condition for
submission by GEF, it had undergone a Scientific and Technical Advisory Panel (STAP)
review in December 2004 from which a small number of comments were addressed. The
World Bank was also given the opportunity to review the project document and their
responses were addressed before the January submission.

The endorsed project document was submitted to UNDP New York for onward transmission
to the GEF Council. A number of comments where made by the GEF Council, namely by the
United States, Switzerland and Germany. Responses prepared for the GEF Council did not
result in the need to amend the project document.

The GEF Council considered and endorsed the Pacific OFM Project in February 2005 and the
final approval by the GEF CEO was made on 24 May 2005.

UNDP-GEF delegated UNDP Fiji Principal Project Resident Representative for the OFMP in
June 2005 and in a letter of Delegation of Authority defined the role and activities for which
UNDP as the Implementing Agency would be responsible. As the project Executing Agency,
the FFA signed the project document signature page in July 2005 formalising their role in the
implementation in the project. The FFA will execute the project in conjunction with the
Secretariat of the Pacific Community (SPC) and the International Union for the Conservation
of Nature and Natural Resources (IUCN). The letters of agreements between FFA and the co-
executing Agencies are appended at Attachment A. While the contractual agreement between
FFA and SPC is complete, the letter of agreement between FFA and IUCN has yet to be
signed at the time of preparation of this report.

The Project Coordination Unit

The Project Coordinating Unit (PCU) is to be established at the FFA and this will be
responsible for the day to day administrative arrangements for the project as a whole, and
serve as a contact point between the project partners and UNDP and participating countries.
The PCU will be to be assimilated into the Fisheries Management Division at FFA and will
operate a long side a similar project funded by the European Union that will focus on fisheries
development.

The PCU will consist of two posts which at present are in the recruitment stage with an
application deadline of the 14 October. The PCU is headed by a Project Coordinator (PC) and
supported by a Project Finance and Administration Officer (PFAM). The terms of reference
for these positions are appended at Attachment B. It is hoped that the positions will be filled
before the end of 2005.

The PCU will act as the Secretariat for the project's Regional Steering Committee (RSC). To
prevent delays in the commencement of work under the project and to ensure that the
momentum of the on going work in relation to the preparation for the second meeting of the
WCPF Commission is maintained, the FFA has assumed a startup administrative role until the
establish of the PCU. The first meeting of the Regional Steering Committee is expected to
take place in October 2005.

Inception Workshop

As required in the inception phase of the project, a workshop was held at Suva, Fiji in late
August 2005 to assist the project staff understand and take ownership of the project's goals
Page 10 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

and objectives; and to ensure that a draft Annual Work Plan (AWP) was consistent with the
expected outcomes of the project.
The workshop offered an opportunity to introduce key project staff which would support the
project implementation and to have the roles of the support services required of UNDP Fiji as
the project Implementing Agency, and the PCU based at FFA, detailed. Discussions at the
workshop covered UNDP and GEF reporting and financial formats and monitoring and
evaluation requirements; and in particular the Annual Project Implementation Reviews
(PIRs), Multipartite Review meetings, annual reviews and audits and mid-term, final and post
evaluations processes.
The Inception workshop also determined the development of the Inception Report which
would be presented to the first meeting of the Regional Steering Committee. Attachment C
to this report is the summary record of the Inception workshop.

Projected Activities for 2005

The project comprises three major components. The activities in component one covers
scientific assessment and monitoring enhancement and will be implemented and directed by
SPC with certain activities implemented by IUCN relating to seamounts. The FFA will
undertake the coordination of activities in component two relating to law, policy and
institutional reform, realignment and strengthening. Component three, the Project
Coordination Unit will be established at the FFA and it deals with coordination, participation
and information services required for project implementation. The following sections provide
a summary of projected activities for the start up of the project; and aspects of the project that
FFA, SPC and IUCN have commenced or expect to commence in the later part of 2005.

FFA

Sub-Component 2.1, Legal Reform

The development of a strategy to determine the directions for legal assistance to Pacific SIDs
in relation to the Commission and its work will commence with the convening of a legal
workshop in Vanuatu in November 2005 (Output 2.1.1 and 2.1.2).
Output 2.1.4 provides for the placement of legal attachments at the FFA, one of which is
anticipated to take place before the end of 2005. Calls for expressions of interest from Pacific
SIDS for further legal attachments in 2006 will be made shortly.
National law and prosecution workshops (Output 2.1.3) commence in 2005 with the
convening of a dockside boarding and inspection workshop at Noro in the Western Province,
Solomon Islands.
Sub-Component 2.2, Policy Reform

The substantive activity in this sub-component is the recruitment of a Fisheries Management
Advisor (Output 2.2.1). The deadline for applications for this is 14 October and it is hoped
that the position can be filled before the end of the 2005. This position supports the range of
assistance to Pacific SIDS in their participation in the initial stages of the work of the WCPF
Commission. Under the Oceanic Fisheries Management Project the Fisheries Management
Adviser is responsible for providing advice and support to FFA member countries in the
development of effective national and regional management arrangements for the oceanic
fisheries within national waters and throughout the western and central Pacific. Consultants
(Output 2.2.4) will provide ongoing assistance and advice for Pacific SIDS preparations for
the second meeting of the WCPF Commission scheduled for December at Pohnpei, Federated
Page 11 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

States of Micronesia (Output 2.2.8) and complete national advisory tasks in Nauru, Niue and
Tokelau begun under the bridging component of the GEF PDF grant.
Output 2.2.11 provides for the placement of Policy attachments or study tour at the FFA, one
of which is anticipated to take place before the end of 2005. Calls for expressions of interest
from Pacific SIDS for further Policy attachments in 2006 will be made shortly.
Sub-Component 2.3, Institutional Reform
Provision is made for beginning some national advisory activities in institutional reform
Sub-Component 2.4, Compliance Strengthening
Pacific SIDS have gathered in Honiara to attend a workshop (Output 2.4.1 & 2.4.2) that
focuses on preparations for the first regular meeting of the Commission's Technical and
Compliance Committee which will convene just prior to the second meeting of the
Commission At Pohnpei in December. This work shop if followed by one that will help
Pacific SIDS better understand the risks posed to western and central Pacific Ocean fisheries
by illegal, unregulated and unreported (IUU) fishing and agree on initiatives to mitigate the
risks of IUU fishing.
An in-country vessel monitoring system (VMS) training course (Output 2.4.3) is expected to
be held in Tokelau before the end of 2005.
Output 2.4.4 provides for the placement of MCS attachments or study tour at the FFA, one of
which is anticipated to take place before the end of 2005. Calls for expressions of interest
from Pacific SIDS for further MCS attachments in 2006 will be made shortly.
Sub-Component 3.1, Project Implementation
Assistance with the establishment of an effective communication strategy for the project will
commence in the last part of 2005, Output 3.1.1. Possible communications events include
web-based options and publications.
Sub-Component 3.4, Project Management & Coordination
The recruitment of staff (Output 3.4.1 and 3.4.3) for the Project Coordinating Unit (PCU) is
presently being undertaken. The posts of Project Coordinator and Project Finance and
Administration Officer are expected to be filled by the end of 2005 if not sooner. The Project
Coordinator will be contracted to FFA and responsible for the overall management and
supervision of the OFM project. The Project Coordinator will be responsible for the
coordination of the day-to-day project activities, including supervision of the PCU staff,
reporting on staff activities and project progress, and external relations for the Project. The
Project Finance & Administration Officer will be responsible for the financial and
administrative arrangements for the OFM Project within the framework of the UNDP and
FFA financial regulations and administrative procedures. The Project Finance &
Administration Officer will report to the Project Coordinator, will liaise and consult closely
with UNDP Fiji and with the FFA Finance and Accounting Manager in the Corporate
Services Division, and other relevant FFA staff.
Top priority is being placed on the PCU recruitment process but in the interim the FFA
Secretariat has agreed to assume an administrative role to prevent the delay of project startup.
Parallel with the recruitment of staff the establishment of office requirements (Output 3.4.5,
3.4.6 and 3.4.7 for the PCU will be procured in the last quarter of 2005.
Page 12 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

The first meeting of the Project's Regional Steering Committee will meet in Honiara on 14
October (Output 3.4.8). Representatives from beneficiary countries, UNDP, UNDP-GEF,
FFA, SPC and IUCN will attend.

SPC

Sub-Component 1.1, Fishery Monitoring Coordination and Enhancement

The development of a template for national integrated monitoring programmes (Output 1.1.1)
will be the first task of the Fisheries Monitoring Supervisor (FMS), who is expected to be
recruited by late 2005. The template will reflect the requirements for fisheries data (e.g., catch
and effort logsheets, unloadings data, port sampling data, observer data, etc.) to achieve
national objectives and for the fulfilment of obligations to the WCPFC.

The FMS will also select and visit several SIDS to support implementation of the template in
national monitoring systems (Output 1.1.2).

The monitoring systems will be coordinated on a regional level through the dissemination of
common data formats to the national programmes and through the publication of an edition of
a fishery monitoring newsletter (Output 1.1.3).

The FMS may also organise national and sub-regional sampling courses, and training
attachments to the OFP (Output 1.1.4), when the need for courses arises and national
personnel suitable for training attachments are identified.

Sub-Component 1.2, Stock assessment

The preparation of the National Oceanic Fisheries Status Reports (Output 1.2.1) will be the
primary focus of the Stock Assessment Scientist (SAS) who is expected to be recruited in
early 2006. It is intended that the SAS be recruited in early 2006. During Year 1, reports for
Tokelau and Papua New Guinea will be completed and the results presented to the releveant
organisations and Stakeholder Workshops in each country. Reports will also be prepared for
Federated States of Micronesia and the Cooks Islands and two other countries (possibly
Tuvalu and Niue).

The OFP will provide advice to Pacific SIDs regarding scientific issues of relevance to the
WCPFC (Output 1.2.2). This will occur through OFPs attendance at regional meetings
(including FFA Management Options workshops and WCPFC Science Committee meetings)
and drafting policy briefing documents that summarise key issues.

National technical staff will be encouraged to assist in the preparation of National Oceanic
Fisheries Status Reports through work attachments to OFP (Output 1.2.3).

Sub-Component 1.3, Ecosystem Analysis

A major activity planned for the first year is the sampling of stomach contents and tissues by
onboard observers, and their analysis in the laboratory (output 1.3.1). This activity was
initiated during the previous GEF project and we can expect a smooth transition once the
Ecosystem Monitoring Scientist (EMS) has been recruited in October/November 2005.
Frozen samples remaining from the previous GEF project are stored in the OFP lab and will
be analysed by the EMS. Together with the Ecosystem Analysis Scientist (EAS), the EMS
will also provide support for stable isotope studies, which will be done externally.

The EMS will organise the first workshop for "Seamount activity planning" (Output 1.3.2). In
this regard, the EAS will analyze historical fishing patterns around seamounts, with the
Page 13 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

objective of identifying seamounts that could be used as case studies for sampling and
analysis. While there is no tagging planned for year 1, the OFP is attempting to secure co-
funding that would allow tagging to commence in 2006 in Papua New Guinea. The EMS will
be directly involved in aspects of the tagging programme related to ecosystem monitoring.

The levels of by-catch in WCPO oceanic fisheries will also be analysed (Output 1.3.4), based
on existing fishing and observer data.

Existing data recorded during the previous GEF project in the stomach content database
(currently >2000 records) shall be used for investigating trophic structure in the warm pool
ecosystem based on trophic models and statistical multivariate analyses (Output 1.3.5).
National technical staff will be attached to the SPC/OFP, and other institutions, to participate
in ecosystem analysis.

Results from the studies mentioned above will be presented to the Ecosystem and Bycatch
Working Group of the WCPFC and, when the opportunities arise, at meetings dedicated to
ecosystem-based management implications for Pacific SIDS.

IUCN

Component 1, Ecosystem Analysis

A large part of the IUCN-led seamount related activities will occur in the end of 2005 and
throughout 2006. The main activity will be the scientific research cruises planned to be
conducted in the second semester of 2006 up to four, month-long cruises are being planned
in a modular fashion to enable the participation of a large number of scientists and students in
the research expedition.

Prior to the actual cruises, efforts will be spent on cruise planning, including, inter alia, i)
drafting scientific proposals for the research, emphasizing linkages to related project tagging
and ecosystem modeling activities; ii) identifying partners and collaborators both within the
region and internationally; iii) detailed planning meetings with the operators of the research
vessel to be used for the research; iv) investigating relevant research permit processes and
other legal issues relevant to the research; v) developing a communications strategy with
partners to maximize the impact of the research vessel's visit to the region; and vi) planning
for post-cruise storage and analysis of samples collected.

Once the research cruises have been completed, activities will center around sample analysis
and investigating the possibility of developing a museum exhibit on deep sea organisms and
habitat. This latter activity is not budgeted for under the project, but additional funds would
be sought.

Component 2, Policy Reform

The bulk of the activities to be conducted under this component would take place after the
scientific research cruises have taken place so that the scientific data can inform the policy
process. In 2006, one or two scoping studies could be undertaken that analyze the current
policy and legal situation as well as identify any information gaps relating to management and
conservation of deep ocean and high seas marine resources in the region. These studies
would contribute background information to the communications and public awareness
strategy to be developed in conjunction with the scientific research cruises planned under
Component 1.

Page 14 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Implementing Agency

The Project will be implemented by UNDP, which will provide country-office staff for
monitoring and supervision of the Project. UNDP-GEF will also provide implementation
support services from its Bangkok-based Regional Coordination Unit.

Executing Agency

The Project will be executed by FFA in collaboration with SPC. SPC will execute the pelagic
fishery monitoring and stock assessment and pelagic ecosystem analysis components. IUCN
will execute some of the seamount-related aspects of the project. As the Executing Agency,
FFA will seek to ensure that the 15 Project countries also work with the region's other GEF
projects, as well as other bilateral and multilateral donor agencies in the region to define and
address transboundary priority issues within the framework of their existing responsibilities
under the WCPF Convention.

National Level Project Management and Coordination

At the national level, each participating country will designate a National Focal Point (NFP)
for the Project. The Project National Focal Point will effect the establishment of a National
Consultative Committee (NCC). Where there is already an appropriate national body that
functions at the intersectoral level, this could be mandated to take on the role of the NCC (in
order to avoid creating unnecessary bureaucracy). The function of this Committee will be to
capture the Project concepts and objectives at the national level, to expedite national activities
related to the Project components and outputs and to ensure complementary activities between
national strategies and policies and project objectives.

National Consultative Committee

The NCC should consist of senior (policy level) representatives from relevant government
agencies/sectors (e.g. Fisheries, Environment, Police, Foreign Affairs, Attorney-General's
office, etc.), NGOs representatives as appropriate (environmental and industry), and relevant
funding agencies and other community groups.

The NCC is expected to meet at least once annually and prior to the Regional Steering
Committee (so national concerns can be carried forward to regional level in a timely manner).

The primary functions of the NCC are to endorse requests for in-country Project activities,
monitor the effectiveness of in-country activities; prepare work plans for in-country Project
activities (based on the needs identified in the national missions); and discuss project progress
and implications at a national level.

Regional Level Project Management and Coordination

Regional coordination and collaboration will be facilitated through a Regional PCU,
consisting of appropriate professional and support staff. The PCU will be established and
operated out of the Executing Agency's (FFA) headquarters in Honiara, Solomon Islands.
National input to regional management and coordination as well as to overall project
monitoring will be through the Regional Steering Committee. Regional stakeholder
participation will also be facilitated through attendance at this Steering Committee. In order
to reduce bureaucracy and limit the added burden to country representatives, the Steering
Committee will be held as a contiguous meeting to other regional meetings.
Page 16 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Project Coordination Unit

The PCU will undertake all day-to-day project management through the overall responsibility
of the Project Coordinator. The PCU will act as the Secretariat to the Project and will provide
technical advice to all project participants, as well as organizing facilities and administrative
requirements for regional workshops and meetings related to the Project. The PCU will be
directly accountable to the Implementing Agency and to the Steering Committee of the
Project.

Regional Steering Committee

The Regional Steering Committee should consist of the National Focal Points from each
country, Implementing Agency (UNDP), Executing Agency (FFA) and co executing partners
(SPC and IUCN), any co-funding partners contributing actual cash assistance to the Project
aims and SPREP, as the key partner organisation for GEF in the region.

Observers, may be invited to attend by the Steering Committee. They may include regional
stakeholder representation (including fisheries industry), environmental NGOs (regional and
international), other donor agencies, etc. Observer attendance will be agreed by consensus by
Committee members. The Committee will be jointly chaired by a national representative (on
a rotational basis) and the Implementing Agency representative (UNDP).

The Regional Steering Committee should meet annually, and in conjunction with, an existing
regional fisheries meeting (e.g. SPC Heads of Fisheries meeting) wherever possible.

The function of the RSC is primarily to monitor progress in project execution and to provide
overall strategic and policy guidance for the project. The Project Steering Committee will
also serve as the forum for the Project's Multipartite Review.

Project Monitoring and Evaluation

The Project monitoring and evaluation will be conducted in accordance with established
UNDP and GEF procedures and will be provided by the Project team (the PCU supported by
the National Focal Points) and the relevant UNDP Country Office(s) with support from
UNDP/GEF. The Project Document provides a Logical Framework Matrix (Annex B) which
contains performance and impact indicators for project implementation along with their
corresponding means of verification.

Under activities 3.2.2.1 and 3.2.2.2, the Project will support the development of a fuller and
more detailed set of indicators than is possible to include in the Logical Framework applying
the structure of GEF IW indicators, based on process, stress reduction and environmental
status indicators. These will be designed not only for use within the Project but more broadly
for use by stakeholders including the Pacific SIDS and other WCPF Commission members to
measure progress over the longer term towards sustainable use of the oceanic fishery
resources of the region and protection of biodiversity in the WTP LME. Further reference to
GEF's system of indicators can be found in the section of this report discussing identified
risks and indicators.

Progress and ongoing Evaluation Reports

Project objectives, outputs and emerging issues will be regularly reviewed by the PCU and
evaluated annually by the Steering Committee. Reporting (annual and quarterly) will be
undertaken by the PCU in accordance with UNDP and GEF rules and regulations. The
Page 17 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

primary review document required by UNDP is the Annual Project Review (APR), which is
designed to obtain the independent views of the main stakeholders of a project on its
relevance, performance and the likelihood of its success. GEF also requires each project to
undertake a Project Implementation Review (PIR) on an annual basis, which focuses on
GEF's project criteria. The APR and the PIR are the principal annual review documents
considered by the Steering Committee.

In the past, such APRs were the subject of review by a formal Tripartite or Multipartite
Review Board. The Regional Steering Committee (which effectively carries the same level of
representation) will act, effectively, as the Multipartite Review body.

UNDP also requires a Project Terminal Report to be submitted to expedite the formal closure
of the Project.

The Project will participate in the annual PIR of the GEF. The PIR is mandatory for all GEF
projects that have been under implementation for at least a year at the time that the exercise is
conducted. Particular emphasis will be given to the GEF IW project indicator requirements
(Process Indicators, Stress Reduction Indicators and Environmental Status Indicators), which
will serve to inform the monitoring and evaluation process as well as being adopted by the
participating countries as tools for long-term monitoring of project objectives.

UNDP, as the Implementing Agency, shall also be responsible for monitoring Project
performance to ensure conformity with Project objectives and advising the Executing Agency
on implementation issues.

A post-project evaluation will be undertaken in the third year after the completion of the
technical activities of the Project. In order to accommodate the budgeting for such post-
project evaluation, the Project lifetime will be extended by up to 3 years beyond the expected
completion of all other project activities and deliverables.
Independent Evaluations

In addition to the ongoing internal monitoring and evaluation process described above, a full
package of independent monitoring of the Project will be undertaken through contract using a
balanced group of independent experts selected by UNDP in consultation with FFA. The
extensive experience of UNDP in monitoring large regional projects will be drawn upon to
ensure that the Project activities are carefully documented.

The elements of the independent evaluation package will be:
· a baseline study which will provide initial measures of the GEF indicators;
· a mid-point review that will focus on project relevance, performance (effectiveness,
efficiency and timeliness), issues requiring decisions and actions and initial lessons
learned about project design, implementation and management;
· a final evaluation that will focus on similar issues as the mid-term evaluation but will also
look at early signs of potential impact and sustainability of results, including the
contribution to capacity development and the achievement of global environmental goals.
Recommendations on follow-up activities will also be provided;
· annual evaluations that will be undertaken in the 2nd, 3rd and 4th years, designed to enable
GEF to assess the value and delivery of the Project and overall progress by countries in
meeting their commitments as Parties to the requirements of the Convention; being able
to interact effectively with the Commission; and improvements to national capacities to
engage in effective and sustainable fisheries resource management, monitoring and
compliance; and
Page 18 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT A

LETTER OF AGREEMENT

Letter of Agreement between the Pacific Islands Forum Fisheries Agency (FFA), and
the Secretariat of the Pacific Community (SPC) for the Implementation of the United
Nations Development Programme/Global Environmental Facility (UNDP/GEF) Pacific
Islands Oceanic Fisheries Management Project (OFM Project).

Whereas the FFA is the Executing Agency for the OFM Project;

And whereas SPC is a partner responsible for the implementation of certain activities in order
to achieve certain outputs and contribute to the achievement of certain outcomes under the
Project;

And whereas the FFA and SPC agree to collaborate in the implementation of the OFM
Project;

The Parties hereby agree that:

ARTICLE 1

General Duty

SPC will implement the activities of the Scientific Assessment and Monitoring Enhancement
Component of the OFM Project, in coordination with IUCN on seamount-related activities,
and in accordance with the Project Document and amendments thereto, to contribute to the
achievement of the planned outcome of the Component, which is:

Improved quality, compatibility and availability of scientific information and
knowledge on the oceanic transboundary fish stocks and related ecosystem aspects of
the WTP warm pool LME, with a particular focus on the ecology of seamounts in
relation to pelagic fisheries and the impacts of fishing upon them; this information
being used by the Commission and Pacific SIDS to adopt and apply measures for the
conservation and management of transboundary oceanic fishery resources and
protection of the WTP LME; national capacities in oceanic fishery monitoring and
assessment strengthened, with Pacific SIDS meeting their national and Commission-
related responsibilities in these areas.

ARTICLE 2

Obligations of the FFA

The FFA will: -

(i)
communicate regularly with UNDP and other partners and provide timely information
to SPC on matters relating to the Project;
Page 21 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Activity 1.3.5.1.
Present results of ecosystem analysis to the Commission through
the Ecosystem and Bycatch Working Group.
Activity 1.3.5.2.
Present information on national and regional implications of
results of ecosystem analysis to Pacific SIDS.
Activity 1.3.5.3.
Attach national technical staff to SPC/OFP and other institutions to
participate in ecosystem analysis.

SPC will also:

(a) contribute to relevant activities in the the Law, Policy and Institutional Reform,
Realignment and Strengthening Component and the Coordination, Participation and
Information Services Component;

(b) through its best endeavours, and in recognition that delays may lead to disruption of the
planned schedule for the disbursement of funds, provide financial quarterly reports and
requests for advance in an agreed format to the FFA by the 5th of the month following the end
of each quarter or shortly thereafter. Where activities have involved multiple funding
sources, reports will describe such complementary or counterpart funding applied to activities
related to this Programme;

(c) on request, provide support for the preparation of Quarterly Progress Reports (QPR) to the
FFA,

(d) through its best endeavours, and in recognition that delays may lead to disruption of the
planned schedule for the disbursement of funds, provide quarterly narrative reports on
progress to achieve the proposed outputs, in an agreed format, to the FFA by the 5th of the
month following the end of each quarter

(e) participate in the work of the Regional Steering Committee;

(f) ensure that the OFM Project is appropriately acknowledged in any reports produced with
the assistance of staff supported under the Programme;

(g) coordinate with IUCN on those activities in which IUCN is involved in the Scientific
Assessment and Monitoring Enhancement Component; and

(h) facilitate the participation of the FFA in relevant activities in the Scientific Assessment
and Monitoring Enhancement Component; and

(i) communicate regularly with the FFA on matters relating to the Project and facilitate the
work of the Project Coordination Unit.

ARTICLE 4

Exchange and Coordination of Information

The Parties will:

Page 25 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

GEF GRANT BUDGET FOR ACTIVITIES TO BE IMPLEMENTED BY SPC
Atlas Annual
Unit

No.
No.

Cost
Year 1
Year 2
Year 3
Year 4
Year 5
Total

Sub-Component 1.1 Fishery
Monitoring

Monitoring Specialist
71400
1
position
100,000 100,000
100,000
100,000 100,000 100,000
500,000
Monitoring Consultants
71200
3
months
10,000
20,000
30,000
30,000
30,000
20,000
130,000
Travel
71600
7
trips
3,000
18,000
21,000
21,000
21,000
19,000
100,000
Regional Fishery Monitoring
Workshops
75100
0
w/shops
42,000
42,000
42,000
84,000
Monitoring Attachments
75100
5
visits
3,000
9,000
15,000
15,000
12,000
9,000
60,000
National Coordinators
71300
8
countries
10,000
60,000
80,000
80,000
80,000
80,000
380,000
Computer equipment/support
72800
2
units
3,000
3,000

3,000
6,000
Sub-total Fishery Monitoring

210,000
288,000
246,000 288,000 228,000 1,260,000

Sub-Component 1.2 Stock
Assessment

Stock Assessment Specialist
71400
1
position
100,000 100,000
100,000
100,000 100,000 100,000
500,000
Stock Assessment Consultants
71200
3
months
10,000
20,000
30,000
30,000
30,000
20,000
130,000
Travel
71600
7
trips
3,000
18,000
21,000
21,000
21,000
19,000
100,000
Regional Stock Assessment
75100
Workshops
0
w/shops
42,000
42,000
42,000
84,000
Stock Assessment Attachments
75100
5
visits
3,000
9,000
15,000
15,000
12,000
9,000
60,000
Computer equipment/support
72800
2
units
3,000
3,000

3,000
6,000
Sub-total Stock Assessment

150,000
208,000
166,000 208,000 148,000
880,000
Page 27 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Sub-Component 1.3 Ecosystem Analysis (See Note below)

Ecosystem Analyst
71400
1
position
100,000
50,000
100,000
100,000 100,000 100,000
450,000
Ecosystem Monitoring Specialist
71400
1
position
100,000 100,000
100,000
100,000
50,000
350,000
Travel
71600

trips

33,000
33,000
33,000
33,000
10,000
142,000
Consultant services - tissue sample
analysis
71400
1
year
15,000
15,000
15,000
15,000
15,000
60,000
Consultant services - seamount
mapping
72100
1
contract
50,000
50,000

50,000
Field Operations

Vessel charter and associated
costs
72100
6
months
52,500
315,000
315,000

630,000
Equipment
72200

100,000
50,000
50,000

200,000
person
Field assistance
71300
12
months
5,000
60,000
60,000

120,000
Travel
71600
8
trips
2,000
16,000
16,000

32,000
National involvement in field
operations
75100
3
trips
2,500
7,500
7,500

15,000
Observer sampling support
71400
4
years
25,000
25,000
25,000
25,000
25,000
100,000
Computer equipment
72800
3
units
4,000
8,000
4,000

12,000
Planning Workshop
75100
1
workshop
20,000
20,000

20,000
Attachments
75100
4
visits
3,000
3,000
3,000
3,000
3,000
12,000
Review workshop
75100
1
workshop
42,000

42,000
42,000
Sub-total Ecosystem Analysis Activities Implemented by SPC

401,000
724,500
728,500 226,000 155,000 2,235,000

SPC Data processing/management
71400
5
years
30,000
30,000
30,000
30,000
30,000
30,000
150,000
SPC Project Support
75100

53,270
85,435
79,835
50,540
37,170
306,250

TOTAL BUDGET FOR SPC-IMPLEMENTED
ACTIVITIES

844,270 1,335,935 1,250,335 802,540 598,170 4,831,250
Note: Budget for IUCN-implemented Ecosystem Analysis activities is not included, and will not be funded through SPC. The budget for IUCN-implemented activities will be covered by a
separate Letter of Agreement between the FFA and IUCN.
Page 28 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

DRAFT
LETTER OF AGREEMENT

Letter of Agreement between the Pacific Islands Forum Fisheries Agency (FFA), and the
International Union for the Conservation of Nature and Natural Resources (IUCN) Concerning
the Implementation of the United Nations Development Programme/Global Environment
Facility (UNDP/GEF) Pacific Islands Oceanic Fisheries Management Project (OFM Project).

Whereas the FFA is the Executing Agency for the OFM Project;

And whereas IUCN is a partner responsible for the implementation of certain activities in order to
achieve certain outputs and contribute to the achievement of certain outcomes under the Project;

And whereas the FFA and IUCN agree to collaborate in the implementation of the OFM Project, with
the effective starting date of xxxxx and ending date of xxxxx;

The Parties hereby agree that:

ARTICLE 1

General Duty

IUCN will implement seamount-related activities, in accordance with the Project Document and
amendments thereto, within:
a) the Ecosystem Analysis Sub-Component of the Scientific Assessment and Monitoring
Enhancement Component, in coordination with SPC, to contribute to the achievement of the
planned outcome of the Sub-Component, which is:
Enhanced understanding of the dynamics of the WTP warm pool pelagic ecosystem, with
particular focus on trophic relationships; enhanced understanding of the ecology of
seamounts, in particular their impacts on aggregation and movement of pelagic species
and the fisheries impacts thereon; provision of ecosystem-based scientific advice to the
Commission and to Pacific SIDS; enhanced information on the magnitude of by-catch in
WCPO oceanic fisheries.
And;
b) the Policy Reform Sub-Component of the Law, Policy and Institutional Reform, Realignment
and Strengthening Component, in coordination with FFA, to contribute to the achievement of
the planned outcome of the Sub-Component, which is:
Commission Secretariat and technical programmes established and conservation and
management measures beginning to be adopted; national oceanic fisheries management
plans, policies and strategies prepared, implemented and reviewed; adoption of a more
integrated and cross-sectoral approach and, improved coordination between government
departments (Fisheries, Environment, Development, Economy, etc); enhanced
understanding by policy makers and enhanced national capacities in regional and national
policy analysis for sustainable and responsible fisheries; enhanced stakeholder
understanding of Commission and national policy issues, especially the private sector.

Page 29 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ARTICLE 2

Obligations of the FFA

The FFA will: -

(i)
communicate regularly with UNDP and other partners and provide timely information to IUCN
on matters relating to the Project;

(ii)
upon receipt of financial quarterly reports and requests for advance, review and provide a
consolidated report and request for advance for that quarter to UNDP by the 2nd week of each
quarter;

(iii) make payment to IUCN of the necessary funds, in accordance with the approved advance, to be
executed in the 4th week of each quarter and make every endeavour to ensure IUCN is not
placed in a position of deficit financing to support the activities it is responsible for under this
Programme;

(iv) facilitate the participation of IUCN in relevant Project activities, particularly any Project
activities related to seamounts, including dissemination of of relevant seamount-related findings
to relevant parties under the Coordination, Participation and Information Services Component,
and in the work of the Regional Steering Committee;

(v)
provide copies of relevant UNDP formats and reporting requirements; and

(vi) consult with IUCN on any Project revisions affecting seamount-related activties.

ARTICLE 3

Obligations of IUCN

IUCN shall undertake the activities set out below (taken from the Project Document) in such a manner
as is necessary to achieve the specified outputs and contribute to achievement of the the targeted
outcomes.

a) undertake:
Activity 1.3.2.4.
Support national scientist participation in a benthic biodiversity survey.
and
participate in coordination with SPC in:
Activity 1.3.2.1.
Hold Seamount Activity Planning and Review Workshops.
Activity 1.3.2.2.
Describe seamounts and analyse historical fishing patterns around
seamounts.
Activity 1.3.2.3.
Collect data at sea at selected seamounts, including tagging, trophic
sampling and analysis.
to contribute to achievement of the following planned output:
Output 1.3.2.
Collection and analysis of information on seamounts in the WTP warm
pool.
b) undertake:
Page 30 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ARTICLE 5

Budgetary Matters

The budget attached represents the current financial commitment for activities to be implemented
under this Project by IUCN. The budget for the activities to be implemented by IUCN may be revised
by mutual agreement and an exchange of letters. Any such letters will form part of this Letter of
Agreement.

IUCN will make its best efforts to achieve the level of incremental cost contribution estimated in the
Project Document, and will report estimated incremental costs to the FFA annually.

IN WITNESS WHEREOF, THE PARTIES hereby agree to sign this LETTER OF
AGREEMENT dated this ................................. day of ................2005

On behalf of the Forum Fisheries Agency
On behalf of the International Union for

Conservation of Nature and Natural

Resources

Mr Feleti Teo
Scott Hajost
Director
Executive Director,

IUCN USA Multilateral Office
Date:
Date:

Witness:..........................................
Witness:............................................

(print name underneath signature)
(print name underneath signature)
Page 33 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

GEF GRANT BUDGET FOR ACTIVITIES TO BE IMPLEMENTED BY IUCN
Atlas
Unit
Total

No.
Unit
No.
Cost
Cost

(US$)
Sub-Component 1.3 Ecosystem
Analysis

Short-term Consultants
71200
12
p/months
8,000
96,000
Cruise participation costs
74500
5
months
10,000
50,000
lump
Equipment for cruises
72200
1
sum
50,000
50,000
Activity coordinator
71400
12
p/months
5,000
60,000
Communications/awareness
lump
materials
72400
1
sum
20,000
20,000
Coordination/Quality Assurance
71400
5
p/months
8,000
40,000
Sub-Total

316,000

Sub-Component 2.2 Policy

Reform

Short-term Consultants
71200
18
p/months
8,000
144,000
Travel
71600
10
p/trips
4,000
40,000
lump
2
30,000
60,000
Workshops
75100
sum
lump
1
10,000
10,000
Communications
72400
sum
Coordination & Quality Assurance
71200
5
p/months
8,000
40,000
Sub-Total

294,000

TOTAL BUDGET FOR IUCN-IMPLEMENTED

610,000
ACTIVITIES

Page 34 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT B

TERMS OF REFERENCE

Pacific Islands Oceanic Fisheries Management (OFM) Project
Background
The Global Environment Facility (GEF) is providing finance in a partnership with the United
Nations Development Programme (UNDP) for the OFM Project to support Pacific Island
Countries in the implementation of the Western and Central Pacific Fisheries Convention.
The Project will be executed by the FFA in collaboration with SPC and IUCN. Personnel
contracted to FFA will be based at the FFA Headquarters in Honiara, Solomon Islands, and
personnel contracted to SPC will be based in the office of the SPC Oceanic Fisheries (OFP)
Programme in Noumea, New Caledonia.
The goals of the OFM Project combine the interests of the global community in the
conservation of a marine ecosystem covering a huge area of ocean, with those of some of the
world's smallest nations. The project will help ensure the responsible and sustainable
management of tuna and related species crucial for these nations' sustainable development.
The Project is designed to address these goals through two major technical components, with
a third support component as follows.
The Scientific Assessment and Monitoring Enhancement Component is aimed at
providing improved scientific information and knowledge on the oceanic transboundary fish
stocks and related ecosystem aspects of the Western Tropical Pacific Warm Pool Large
Marine Ecosystem, and at strengthening the national capacities of Pacific Island countries in
these areas.
The Law, Policy And Institutional Reform, Realignment & Strengthening Component is
aimed at assisting Pacific Island Countries as they participate in the earliest stages of the work
of the new Western and Central Pacific Fisheries Commission, and at the same time reform,
realign and strengthen their national laws, policies, institutions and programmes relating to
management of transboundary oceanic fisheries and protection of marine biodiversity.
The Coordination, Participation and Information Services Component is aimed at
effective project management, complemented by mechanisms to increase participation and
raise awareness of the conservation and management of oceanic resources and the oceanic
environment.
The Forum Fisheries Agency (FFA) is a regional organisation with a staff of approximately
52, based in Honiara, Solomon Islands. It is responsible for assisting its 17 country and
territory members to co-ordinate sustainable tuna fishery management policies in their
exclusive economic zone waters, and for promoting the economic development of their tuna
fishery resources. The total proposed Agency budget for 2005 is around US$5 million.
The Secretariat of the Pacific Community (SPC) is a technical advice, assistance, training and
research agency serving 22 Pacific Island countries and territories of Melanesia, Micronesia
and Polynesia. SPC is an intergovernmental organisation. Based in Noumea, New Caledonia,
its work covers a range of sectors including natural resources (agriculture, forestry, fisheries)
and socio-economic programmes (culture, health, demography/statistics, women and youth).
SPC currently has approximately 270 staff members and a total budget of XPF3.2 billion
(approximately USD32 million). It is a bilingual organisation, with English and French as its
official working languages. The Oceanic Fisheries Programme (OFP) of SPC will be
responsible for implementing the Scientific Assessment and Monitoring Enhancement
Component of the OFM.
Page 35 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Position Description

1.
Project Coordinator

The Project Coordinator will be contracted to FFA and responsible for the overall
management and supervision of the OFM project. The position holder will be responsible for
the coordination of the day-to-day project activities, including supervision of the Project
Coordination Unit (PCU) staff, reporting on staff activities and project progress, and external
relations for the Project.

The Project Coordinator will be responsible for coordination with organisations involved in
the implementation and execution of the Project including GEF, UNDP, FFA, SPC and
IUCN. The position holder will have responsibility for coordinating liaison with the Regional
Steering Committee, National Focal Points and National Consultative Committees over the
annual work plan for the project, and with representatives of other relevant projects,
programmes and stakeholder groups.

The Project Coordinator will report to the Director, Fisheries Management of FFA and the
UNDP and will liaise closely with the UNDP Regional Technical Advisor for International
Waters in Bangkok. The Project Coordinator will also liaise closely with the Director
Corporate Services concerning the financial and budgetary responsibilities of the position.

In particular the Project Coordinator will:

·
Manage the activities of the Project Coordination Unit (PCU), including its staff and
budget,;
·
Have general responsibility for the overall coordination, implementation and monitoring
of project objectives and activities described in the work plan;
·
Supervise all activities required for implementation of the objectives and specific
activities of the OFM Project;
·
Prepare the annual work plan of the programme, in a format consistent with FFA's
budget, monitoring and evaluation procedures and Financial Regulations and UNDP's
guidelines for National Execution (NEX);
·
Consult and coordinate with the Regional Steering Committee, National Focal Points
and National Consultative Committees;
·
Act as the Secretary to the Regional Steering Committee;
·
Facilitate liaison and networking between and among the 15 country participants,
relevant regional organizations, other relevant organizations, non-governmental
organizations, key stakeholders and other individuals involved in project
implementation;
·
Foster and establish links with other related South Pacific programmes and projects and,
where appropriate, with other regional GEF International Waters projects, including
IW:LEARN and TRAIN:SEA:COAST.
·
Work closely with FFA, SPC, IUCN and other organisations involved in the execution
of Project-related activities;
·
Prepare and oversee the development of Terms of Reference for consultants and
contractors;
·
Coordinate and oversee the preparation of the substantive and operational reports for
Project implementation;
·
Collect and disseminate information on policy, economic, scientific, and technical
issues related to Project implementation;
·
Promote public awareness and participatory activities necessary for successful Project
implementation;
·
Provide support for the preparation of technical and feasibility studies;
·
Implement and coordinate the monitoring and evaluation work plan;
Page 36 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

TERMS OF REFERENCE

Pacific Islands Oceanic Fisheries Management (OFM) Project
Background
The Global Environment Facility (GEF) is providing finance in a partnership with the United
Nations Development Programme (UNDP) for the OFM Project to support Pacific Island
Countries in the implementation of the Western and Central Pacific Fisheries Convention.
The Project will be executed by the FFA in collaboration with SPC and IUCN. Personnel
contracted to FFA will be based at the FFA Headquarters in Honiara, Solomon Islands, and
personnel contracted to SPC will be based in the office of the SPC Oceanic Fisheries
Programme (OFP) in Noumea, New Caledonia.
The goals of the OFM Project combine the interests of the global community in the
conservation of a marine ecosystem covering a huge area of ocean, with those of some of the
world's smallest nations. The project will help ensure the responsible and sustainable
management of tuna and related species crucial for these nations' sustainable development.
The Project is designed to address these goals through two major technical components, with
a third support component as follows.
The Scientific Assessment and Monitoring Enhancement Component is aimed at
providing improved scientific information and knowledge on the oceanic transboundary fish
stocks and related ecosystem aspects of the Western Tropical Pacific Warm Pool Large
Marine Ecosystem, and at strengthening the national capacities of Pacific Island countries in
these areas.
The Law, Policy And Institutional Reform, Realignment & Strengthening Component is
aimed at assisting Pacific Island Countries as they participate in the earliest stages of the work
of the new Western and Central Pacific Fisheries Commission, and at the same time reform,
realign and strengthen their national laws, policies, institutions and programmes relating to
management of transboundary oceanic fisheries and protection of marine biodiversity.
The Coordination, Participation and Information Services Component is aimed at
effective project management, complemented by mechanisms to increase participation and
raise awareness of the conservation and management of oceanic resources and the oceanic
environment.
The Forum Fisheries Agency (FFA) is a regional organisation with a staff of approximately
52, based in Honiara, Solomon Islands. It is responsible for assisting its 17 country and
territory members to co-ordinate sustainable tuna fishery management policies in their
exclusive economic zone waters, and for promoting the economic development of their tuna
fishery resources. The total proposed Agency budget for 2005 is around US$5 million.
The Secretariat of the Pacific Community (SPC) is a technical advice, assistance, training and
research agency serving 22 Pacific Island countries and territories of Melanesia, Micronesia
and Polynesia. SPC is an intergovernmental organisation. Based in Noumea, New Caledonia,
its work covers a range of sectors including natural resources (agriculture, forestry, fisheries)
and socio-economic programmes (culture, health, demography/statistics, women and youth).
SPC currently has approximately 270 staff members and a total budget of XPF3.2 billion
(approximately USD32 million). It is a bilingual organisation, with English and French as its
official working languages. The Oceanic Fisheries Programme (OFP) of SPC will be
responsible for implementing the Scientific Assessment and Monitoring Enhancement
Component of the OFM.
Applications are now being called for positions within the Project Coordination Unit, at the
FFA which has been established to deliver this project.
Page 38 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Position Description

Project Finance & Administration Officer

The Project Finance & Administration Officer will be responsible for the financial and
administrative arrangements for the OFM Project within the framework of the UNDP and
FFA financial regulations and administrative procedures. The Finance & Administration
Officer will report to the Project Coordinator, will liaise and consult closely with UNDP Suva
and with the FFA Finance and Accounting Manager in the Corporate Services Division, and
other relevant FFA staff. Within the context of the FFA's organisation structure, to ensure
smooth organization administration and to avoid overlap and duplication, the position's
responsibilities in regard to finance and accounting will be under the oversight of the Finance
and Accounting Manager, and with respect to administration and human resources, will be
under the oversight of the Administration and Personnel Manager. In that respect, team work
will be critical to the success of this role.

In particular, the Project Finance & Administration Officer will:
· Implement the UNDP and FFA administrative and financial regulations/procedures
required for the proper and secure implementation of the OFM Project;
· Be responsible for inputting records and transactions that form part of the Agency's
computerized general ledger accounts systems in respect of the OFM Project, in
conformity with the financial regulations and procedures of UNDP and FFA, including;
- checking and verifying requests for payment and purchase orders, and ascertaining
whether sufficient funding is available, that requests are charged to correct budget
lines, and that disbursements are in accordance with UNDP and FFA financial
regulations and procedures;
- preparing and verifying disbursements of OFM project funds to collaborating national
and regional organisations;
- checking and verifying accountable advances and incidental travel claim requests;
- Preparing monthly Bank reconciliation and monthly Accounts Payable reconciliation;
- Working closely with the FFA Finance team to ensure OFM accounts are regularly
updated and maintained; and
- Working closely with UNDP on budget revisions and the provision of project funds
on a quarterly basis.
· Provide advice and assistance in relation to the management and administration of
Project funds to OFM Project staff and to the staff of FFA, SPC and other organisations
involved in OFM-funded activities;
· Prepare Project Financial Reports at required intervals and assist the Project Coordinator
with ad hoc reports, as and when needed by UNDP, FFA, and the Project Coordinating
Unit;
· Prepare relevant annual financial reports required for the auditing process;
· Liaise with auditors and provide assistance to ensure the timely completion of the annual
audit;
· Assist the Project Coordinator with the establishment and operation of the PCU office
with specific responsibility for:
- Procurement and maintenance of office equipment and supplies;
Page 39 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT C
Pacific Islands Oceanic Fisheries Management Project
(GEF/UNDP Project ID - PIMS 2992)

INCEPTION WORKSHOP
31 August 2005
Suva, Fiji

SUMMARY RECORD OF PROCEEDINGS

1.
The Inception Workshop for the Pacific Islands Oceanic Fisheries Management Project
convened at Suva, Fiji on 31 August 2005. Representatives of the United Nations Development
Programme (UNDP) and the South Pacific Forum Fisheries Agency (FFA) were present at the
workshop. The list of participants is appended at Attachment A.
Opening of workshop
2.
It was agreed that Dr. Jan McDonald of the UNDP Honiara sub-office would chair
proceedings and she welcomed participants to Suva and the workshop.
Apologies
3.
Apologies were made on behalf of the project co-executing partners, the Secretariat for
the Pacific Community (SPC) and the International Union for Conservation of Nature and Natural
Resources (IUCN) and the UNDP country offices of Samoa and Papua New Guinea.
Adoption of agenda
4.
The Chair suggested that while flexibility could be applied to the order and timing of
matters on the draft programme, certain topics needed to be addressed at specific times to allow
for the attendance of the UNDP Fiji Regional Representative, Mr. Richard Dictus and other
UNDP Fiji financial staff.
5.
A copy of the agreed programme is appended at Attachment B.
Introduction and Purpose of the Workshop
6.
An introduction to the workshop was made the FFA Executive Officer, Barbara
Hanchard. It was explained that the key objective of the project Inception Workshop was twofold:
to assist the project staff understand and take ownership of the project's goals and objectives; and
to ensure that a draft Annual Work Plan (AWP) was consistent with the expected outcomes of the
project.
7.
It was also explained that the workshop offered an opportunity to introduce key project
staff which would support the project implementation and to have the roles of the support
services required of UNDP Fiji as the project Implementing Agency, and the Project
Coordination Unit based at FFA, detailed. This would require presentations on UNDP and GEF
reporting and financial formats and monitoring and evaluation requirements; including discussion
on the Annual Project Implementation Reviews (PIRs), Multipartite Review meetings, annual
reviews and audits and mid-term, final and post evaluations processes.
8.
The workshop would also take the opportunity to explain the project governance, in
particular the role of the Regional Steering Committee and discuss the development of the
Inception Report, project requirement.
Page 41 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

9.
The FFA Project Design Consultant, Mr. Les Clark, undertook to brief SPC, IUCN and
UNDP Samoa and UNDP Papua New Guinea on the outcomes of the Inception Workshop when
he was next in-country.
Update on administrative/institutional arrangements
10.
An brief overview of administrative and institutional arrangements, including the FFA
institutional structure, in relation to the project was discussed. The workshop was advised that
recruitment of positions for the Project Coordinating Unit had been delayed due to restructuring
and job sizing requirements at FFA but were now ready to be advertised. The timing however
meant that the positions would not be filled before the first meeting of the project Regional
Steering Committee in early October. Technical project positions at SPC have already been
advertised and their recruitment and activities are expected to commence in the fourth quarter of
2005.
Introduction to GEF/IW - Key GEF/IW Policies
11.
Mr. Randall Purcell highlighted his role as the UNDP/GEF Technical Advisor to the
project and explained that his position was to manage relations between the UNDP country
office, UNDP/GEF and the executing agency.
12.
On the matter of the Inception Report, Mr. Purcell described the report should contain.
He explained that the Inception Report should serve to guide and assist the first meeting of the
Regional Steering Committee and it should contain the following:
· A summary overview of the project;
· An brief overview of the risks identified by the STAP Review and the GEFSEC
in the project document;
· An update on changes to activities;
· An update on changes to the budget;
· An overview of governance and administrative arrangements;
· It should set out a clear annual workplan (AWP) for the first year with
indicators;
· A narrative summary of the projected activities for the coming year;
· An outline of what country beneficiaries can expect at in-country level activities
and responsibilities; and
· A brief update of the progress of the Western and Central Pacific Fisheries
Commission (WCPFC).
13.
The workshop agreed that the issues outlined by Mr. Purcell should form the Inception
Report which will presented to the Regional Steering Committee (RSC).
UNDP as the Implementing Agency
14.
The role of UNDP as the project implementing agency is contained in Attachment 2 of
the UNDP letters of delegation of authority which is appended to this report at Attachment C
and the project document.
15.
With regards to monitoring and evaluation an organisational chart of UNDP Suva,
appended at Attachment D, shows the relationship with the UNDP Honiara sub-office with
Page 42 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

regards to the division of responsibility for functions relating to the Pacific Oceanic Fisheries
Management project.
16.
UNDP Fiji Team Leader Development Services Unit and GEF Portfolio Manager Ms.
Asenaca Ravuvu stated that the UNDP project finance and administration would be provided
through the UNDP Honiara sub-office and that technical support to the project would be handled
by a combination of UNDP Honiara, Suva, UNDP/GEF in Bangkok and on occasion UNDP New
York.
17.
Further clarification will be provided by UNDP of the process for streamlining feedback
to enable FFA to rely on "sign-off from one officer.
The Pacific Islands OFM Project
18
Mr. Les Clark, principal expert in the design of the Pacific OFM project presented an
overview of the project for which the UNDP Regional Representative, Mr. Richard Dictus was
present. A copy of the presentation is appended at Attachment E.
19.
The key issues outlined in the presentation included:
· A reminder that the Pacific Strategic Action Plan (SAP) remains the underlying guidance
of all the International Waters work in the region, a copy of which will be made available
to the workshop participants; and
· That the programming of national activities in the project will be a key task principally
the promotion of national ownership of the project and stakeholder participation in the
project activities including the involvement of the GEF Official Focal Points;
20.
During the course of discussions advice and guidance was sought as to what GEF
requires for additional status and pressure indicators and others since the current indicators relate
to process. The UNDP/GEF Technical Advisor, Mr. Randall Purcell undertook to seek
clarification and provide follow up.
Project Annual Work Plan (2005), Schedule of disbursements and ATLAS
21.
UNDP indicated that the total project work plan (UNDP ATLAS Budget for Project) as it
appears in the endorsed project document would be entered into UNDP's accounting programme
ATLAS after which a range of changes could be made in the first revision.
22.
The revisions discussed and which will be made to the current draft AWP include:
· A revision to reflect actual six year timeframe, i.e. 4th quarter 2005 to 3rd quarter 2010;
· Changes to reflect the compression of the IUCN activities over five years to completion
within a three time frame; and
· Specific reference recorded in the record of the first meeting of the Regional Steering
Committee approving revisions to the AWP and budget will suffice as authority for
budget revisions for UNDP purposes.
23.
In further discussions UNDP advised that:
· audits consistent with their guidelines are required for all expenditure over USD100,000;
· signed financial reports need to be submitted to the UNDP Sub-office with two weeks at
the end of each quarter;
· financial reports also serve as request for advances for the next quarter and must have a
work plan attached; and
Page 43 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT A

List of Participants

United Nation Development Programme
United Nations Development

Programme/Global Environment Facility
Richard Dictus

Regional Representative
Randall Purcell
UNDP Fiji
GEF Regional Technical Advisor
Email: richard.dictus@undp.org
Land Degradation and International Waters

Email: randall.purcell@undp.org
Asenaca Ravuvu

Team Leader Development Services Unit &
Forum Fisheries Agency
GEF Portfolio Manager

UNDP Fiji
Barbara Hanchard
Email: asenaca.ravuvu@undp.org
Executive Officer

Email: barbara.hanchard@ffa.int
Dr. Jan McDonald

Manager, Environment Programme,
Les Clark
Solomon Islands.
Project Design Consultant
UNDP Fiji - Honiara sub office
Email: les_g_clark@xtra.co.nz
Email: jan.mcdonald@undp.org.sb

David Rupokets
Alvin Chandra
Finance and Administration Manager
Environment/GEF/Energy Associate
Email: david.rupokets@ffa.int
UNDP Fiji
Email: alvin.chandra@undp.org

Cecelia Pau'u
UNDP Account

Alice Lum
Finance Associate
UNDP Fiji

Page 45 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT B

Pacific Islands Oceanic Fisheries Management Project
(GEF/UNDP Project ID - PIMS 2992)

INCEPTION WORKSHOP
31 August 2005
Suva, Fiji

PROGRAMME

PACIFIC ISLANDS OFM PROJECT
INCEPTION WORKSHOP PROGRAMME
UNDP Suva, Fiji - 31 August 2005
BACKGROUND
Led By:
0900
Opening
UNDP
0915
Introductions/Purpose
FFA
Introduction to GEF/IW
0930
UNDP/GEF
Key GEF/IW Policies
1015
Morning Tea

1030
UNDP as the Implementing Agency
UNDP Fiji
1115
The Pacific Islands OFM Project
FFA
1230
Lunch

Project Annual Work Plan (2005), Schedule of
FFA/UNDP
1330
disbursements and ATLAS
Regional Steering Committee (draft agenda, determine
FFA
1430
National Focal point, draft TORs)
1500
Afternoon Tea

1515
Review of Workshop Progress & Issues Arising
UNDP
1600
Round-Up & Inception Report
UNDP/FFA
1630
Close

Page 46 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT D

UNDP-GEF STEP BY STEP PROJECT PROGRESS

UNDP ROLE

GEF ROLE
Project Brief
UNDP, Other
Comments &
LPAC
UNDP Project Document
Format
To GEF for DOA
Issue of the Delegation of
AWP & Signature
Authority (DOA)
To UNDP-GEF for Final
Clearance
Project Document signed
by Govt/ Operational
Focal Point & UNDP
UNDP Finance for Clearance
UNDP-GEF
and Commitment Control
checks

ATLAS AWP
What I need?
Issue Authorized
1. UNDP Prodoc.
Spending Limit (ASL)
2. LOE from Govt.
3. Signature Page
4. ATLAS AWP
5. LPAC Minutes
Executing Agency
Submit Request for
PROJECT IMPLEMENTATION

Advance form &
Recruitment
Signatory Specimen

Page
Implement Project & Activities

Quarterly Reporting

Annual Project review (APR) & TPR
Page 49 of 69

Final Review & Project Closure

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT E

THE PACIFIC ISLANDS OFM PROJECT

Overview of the Project and its Inception

Strategic Action Programme of the Pacific Small Island Developing States (SAP)
Goal:

Integrated sustainable development and

management of International Waters

Priority Concerns:
Degradation of water quality

Degradation of associated critical habitats

Unsustainable use of resources

Imminent Threats/
Pollution from land-based activities
Proximate Root
Modification of critical habitats
Causes

Unsustainable exploitation of resources

Ultimate Root:
Management deficiencies
Causes

a) governance

b) understanding

Solutions:
Integrated Coastal and Watershed Management Oceanic Fisheries
Management

The South Pacific SAP Project/IWP
2 main elements:
Integrated Coastal and Watershed Management (ICWM)
Oceanic Fisheries Management (OFM)

·The OFM Component was funded as a 3 year, $3.5 million pilot programme, including
Fisheries management activities, implemented by FFA, including support for WCPF
Convention participation,
Scientific assessment and monitoring activities, implemented by SPC,
Key Results of the IWP
·WCPF Convention completed and brought into force largely by Pacific Island Countries

·Pacific Island Countries participated effectively in the Conferences to negotiate the Convention
and establish the WCPF Commission

·Gains in stock assessment

·Ecosystem analysis on the Western Tropical Pacific Warm Pool LME

·Improved logsheet, observer and port sampling programmes

·Tuna management plans completed for most countries

·Legal reforms to ratify the Convention in most countries

Page 51 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

IWP Project Terminal Evaluation
Conclusions
·the project has been good value for money"
·"Stakeholders and beneficiaries agree that this was a good project."
·Capacity building has been the most significant benefit of the OFM Project"
·"the ProDoc fell short of expectations"
·"Both the original and the revised LogFrame Matrices, have created confusion"
·"Project design, ..., was weak,"
·"stakeholder involvement has been fairly weak in most aspects of the Project"
·The Evaluation Team does not believe that M&E has been used effectively as a management tool
in directing the implementation of the OFM Component
·"The Evaluation Team sees the need for better understanding of GEF processes, objectives,
procedures, etc, among current and prospective stakeholders."

Recommendations

·UNDP/GEF accept that...the Project has been very successful in strengthening the institutional
framework, the knowledge base and the stakeholders capacity for managing this unique tuna
resource which is of global significance.

·UNDP/GEF confirm their support for a follow-up project as the best way of ensuring the
sustainability of the benefits obtained from this Project.

. UNDP/GEF organize a GEF Workshop or series of workshops in the region, for GEF National
Focal Points and others, to raise awareness and improved understanding of GEF processes,
objectives, procedures and the GEF focus on global environmental benefits.

·That the prime benefit that should be targeted from the follow-up project is the framework,
capacity and functioning of the proposed Tuna Commission ...

·That an equally important target of the follow-up project is the further building of capacity and
capability of the Pacific Island region, at regional, government, private sector and community
levels ....

. That the follow-up project places emphasis on the realignment, restructuring and strengthening
of national fisheries laws, policies, institutions and programmes to take up the new opportunities
that the Convention has created and discharge the new responsibilities that it requires.

. That fisheries management capacity at country level be enhanced for data collection and
analysis, stock assessment, MCS and enforcement and the development and application of
contemporary fisheries management tools, ...

·That Pacific Island countries that have adopted Tuna Management Plans and are having
difficulties with implementation, be assisted to identify and address the barriers that are
hindering implementation.

. That the regionally based pool of expertise provided by the FFA and SPC will remain a cost-
effective means of underpinning the implementation of an effective fisheries management
framework, for the foreseeable future.

Page 52 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

PROJECT DESIGN
·$698,000 PDF Grant
·2/3 design; 1/3 bridging
·Approved Feb 2004;
·Major Design Activities
Planning meeting
National Missions: 3 2-person teams to 5 countries each needs assessment/stakeholder
consultation/incremental cost analysis
Regional Synthesis Meeting
Project Structure Design
Project Design Workshop
Project Brief/ProDoc preparation
·Draft Project Brief/ProDoc completed October 2004
·Approved by February 2005 GEF Council Intersessional meeting
·Convention came in to force June 2004

MAJOR DESIGN ISSUES
·Increased national focus
·Stakeholder participation in activities
·National/regional execution
·The "cash cow" issue
·sustainability

PROJECT RATIONALE
·The Project will provide a contribution towards meeting the incremental costs of implementation
by Pacific SIDS of the WCPF Convention, which is the first major regional application of the UN
Fish Stocks Agreement
·Provides independent multilateral agency for support for PacSIDS in the WCPF process
UNDP/GEF comparative advantage
·support Pacific SIDS in making the necessary national legal, policy and institutional reforms for
the implementation of the SAP and the WCPF Convention
·provide support to give effect to the adoption of the principles of the ecosystem approach
·will mobilise a major increase in resources for conservation and management from resource
users

·The approach of the Project closely matches the GEF approach to IW Projects-
SAP/transboundary concerns/ associated threats/root causes sustainable institutional outcome

·contributes to achievement of IW Strategic Priorities - SIDS/LMEs

·response to WSSD JPOI call for actions to:
"Further implement sustainable fisheries management and improve financial returns
from fisheries by supporting and strengthening relevant regional fisheries management
organisations, such as ... the (WCPF) Convention"

Baseline Scenario
·PacSIDS manage stocks in their waters independently, within a framework of cooperation
between themselves at the regional level, executed through FFA and SPC
·relatively little cooperation with other states in the region
Page 53 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT F

Pacific Islands Oceanic Fisheries Management Project
(UNDP/GEF PIMS No. 2992)

REGIONAL STEERING COMMITTEE (RSC)
Discussion
·Overview of the role of the RSC
·RSC draft Terms of Reference
·Draft agenda for the first meeting of the RSC
·Establishing National Focal Points
·National Consultative Committee
·Project Coordinating Unit

Overview of the Regional Steering Committee (RSC)
·Consists of National focal points, IA, EA, Co-EAs, Co-funding partners, SPREP (key
regional GEF partner)
·Observers could be: fisheries industry, environmental NGOs (int & reg), other donor
agencies

- agreed by consensus
·Chair: joint national representative (rotational), UNDP

·Meets annually, in conjunction with an existing regional fisheries meeting
·Function:

- monitor project progress

- coordinate and discuss project objectives & activities & progress of the Commission

- provide strategic & policy guidance & review & approve the annual work plans &
budgets (approve changes, amendments or additional activities recommended by the IW)

- review & endorse all formal monitoring & evaluation reports & findings

- provide regional forum for reviewing & resolving national concerns

- regional forum for stakeholder participation

- platform for new project related initiatives sourcing other donors

- Serve as the project Multipartite Review.

Draft TORs for the RSC
·Approved by the Regional Steering Committee
·Inception Workshop may like to consider the draft TORs
Draft Agenda for 1st RSC

a.
Opening of Meeting

b.
Apologies

c.
Selection of the Chair

d.
Adoption of Agenda
·Purpose and Objective of the meeting
·Draft Terms of Reference for the Regional Steering Committee
·Consideration of Observer Attendance at Annual Regional Steering Committee Meetings
·Inception Workshop Outcomes:

- Report of the Inception Workshop

- Annual Work Plan and Budget
Page 57 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTCHMENT D
PROPOSED REVISED UNDP ATLAS BUDGET

GEF Outcome/Activity
Resp. Source of
ERP/ATLAS Budget
Amount Amount Amount Amount
Amount Amount
Total
Party
Funds
Description
(USD)
(USD
(USD
(USD
(USD)
(USD)
(USD)
2005
2006
2007
2008
2009
2010

Outcome 1: Improved quality,
FFA,
GEF
71200 Inter. Consultants
$29,000 $120,000
$76,000
$60,000
$40,000
$31,000
$356,000
compatibility and availability of
SPC,
71300 Local Consultants
$20,000 $110,000 $140,000 $110,000
$80,000
$40,000
$500,000
scientific information and knowledge
IUCN
71400 Service Contract
$117,500 $530,000 $500,000 $470,000 $395,000 $197,500 $2,210,000
on the oceanic transboundary fish

71600 Travel
$17,250 $166,000 $124,000 $110,000
$69,000
$69,750
$556,000
stocks and related ecosystem aspects of

72100 Service Contr. Cmpy

$207,500 $315,000 $157,500

$680,000
the WTP warm pool LME, with a

72200 Equipment &Furniture
$80,000 $120,000
$50,000

$250,000
particular focus on the ecology of

72400 Communications & AV
$5,000
$10,000
$5,000

$20,000
seamounts in relation to pelagic

72800 IT Equipment
$14,000
$4,000
$6,000

$24,000
fisheries; national capacities in oceanic

fishery monitoring and assessment

74500 Miscellaneous
$11,218 $184,418
$90,555 $159,238
$38,780
$67,043
$551,250
strengthened

TOTAL
208,968 1,406,918 1,375,555 1,127,738
622,780
405,293
5,147,250

Outcome 2: The WCPFC established
FFA
GEF
71200 Inter. Consultants
$99,000 $324,000 $384,000 $348,000 $260,000 $161,000 $1,576,000
and beginning to function effectively;
71400 Service Contract
$25,000 $120,000 $115,000 $105,000 $100,000
$75,000
$540,000
PICs taking a lead role in the
71600 Travel
$16,000
$67,000
$87,000
$75,000
$42,000
$26,000
$313,000
functioning and management of the
72200 Equipment &Furniture
$5,000
$5,000
$5,000
$5,000
$5,000
$25,000
WCPFC and in the management of the
72400 Communications & AV
fisheries and the globally-important

$2,000
$8,000

$10,000
LME; national laws, policies,
72800 IT Equipment
$5,000

$5,000
institutions and programmes relating to
73200 Premises Alterations

$10,000
$10,000
$10,000
$10,000
$10,000
$50,000
management of transboundary oceanic
74500 Miscellaneous
$170,650 $215,640 $395,440 $245,640 $253,890
$83,590 $1,364,850
fisheries reformed, realigned and
strengthened

TOTAL
315,650
741,640
998,440
796,640
670,890
360,590
3,883,850

Outcome 3: Effective project
FFA
GEF
71200 Inter. Consultants
$1,500
$13,000
$13,000
$63,000
$13,000 (1)101,500
$205,000
management at the national and
and
71300 Local Consultants
$5,000
$20,000
$20,000
$20,000
$20,000
$15,000
$100,000
Page 60 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

GEF Outcome/Activity
Resp. Source of
ERP/ATLAS Budget
Amount Amount Amount Amount
Amount Amount
Total
Party
Funds
Description
(USD)
(USD
(USD
(USD
(USD)
(USD)
(USD)
2005
2006
2007
2008
2009
2010

regional level; major governmental and
PCU
71400 Service Contract
$35,750 $233,000 $218,000 $218,000 $218,000 $179,250 $1,102,000
non-governmental stakeholders
71600 Travel
$5,000
$30,000
$30,000
$30,000
$20,000
$18,000
$133,000
participating in Project activities and
72200 Equipment &Furniture
$7,500
$10,500
$3,000

$21,000
consultative mechanisms at national
72300 Materials and Goods

$4,000
$4,000
$4,000
$4,000
$4,000
$20,000
and regional levels; information on the
74500 Miscellaneous
$49,308
$61,610
$84,110
$60,650
$53,775 (1)$24,668
$334,120
Project and the WCPF

TOTAL
104,058
372,110
372,110
395,650
328,775 (1)417,050
1,915,120
GRAND TOTAL

628,675 2,520,668 2,746,105 2,320,028 1,622,445 1,773,410 10,946,220

(1)
Note: (1) includes costs of a $50,000 evaluation and $3,500 associated project support` in Year 8.
Page 61 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT E
ANNUAL WORKPLAN FOR 2005
Annual Workplan for 2005
Key
Resp.
Source
OUTCOMES/Outputs
Timeframe
Budget Code
Amount
Activities
Party
of funds
1: Improved scientific information

Q1
Q2
Q3
Q4

and knowledge on oceanic

X
Fishery
SPC
GEF
71200 Intl Cnslt
$5,000
transboundary fish stocks and
Monitoring

related ecosystem aspects of the
SPC
GEF
71300 Local Cnslt
$20,000
WTP WP LME; this information

SPC
GEF
71400 Cntract Serv
$25,000
being used to adopt and apply

SPC
GEF
71600 Travel
$4,500
conservation and management
measures; relevant national

SPC
GEF
72800 InfoTechEq
$3,000
capacities strengthened, with

SPC
GEF
74500 MiscExp
$0
Pacific SIDS meeting their

X
Stock
SPC
GEF
71200 Intl Cnslt
$4,000
responsibilities in monitoring and
Assessment
assessment.

SPC
GEF
71400 Cntract Serv
$25,000

SPC
GEF
71600 Travel
$4,500

SPC
GEF
72800 InfoTechEq
$3,000

SPC
GEF
74500 MiscExp
$0

X
Ecosystem
SPC
GEF
71300 Local Cnslt
$0

Analysis

SPC
GEF
71400 Cntract Serv
$50,000

SPC
GEF
71600 Travel
$8,250

SPC
GEF
72100 Contr-Cmpy
$0

SPC
GEF
72200 Equip&Furn
$0

SPC
GEF
72800 InfoTechEq
$8,000

SPC
GEF
74500 MiscExp
$0

IUCN
GEF
71200 Intl Cnslt
$20,000

IUCN
GEF
71400 Cntract Serv
$10,000

IUCN
GEF
72200 Equip&Furn
$0
Page 62 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Annual Workplan for 2005
Key
Resp.
Source
OUTCOMES/Outputs
Timeframe
Budget Code
Amount
Activities
Party
of funds

IUCN
GEF
72400 Comm&AV
$0

IUCN
GEF
74500 MiscExp
$0

Project

X
SPC
GEF
71400 Cntract Serv
$7,500

Support

SPC
GEF
74500 MiscExp
$11,218
COMPONENT 1 TOTAL

$208,968
2. The WCPFC established and

Q1
Q2
Q3 Q4

beginning to function effectively;
Legal Reform

X
FFA
GEF
71200 Intl Cnslt
$20,000
Pac SIDS taking a lead role in the
functioning and management of the

FFA
GEF
71600 Travel
$3,000
Commission and in the related

FFA
GEF
74500 MiscExp
$70,000
management of the fisheries and
Policy

X
FFA
GEF
71200 Intl Cnslt
$35,000
the LME; national laws, policies,
Reform
relevant institutions and

FFA
GEF
71400 Cntract Serv
$25,000
programmes reformed, realigned

FFA
GEF
71600 Travel
$10,000
and strengthened; relevant national

FFA
GEF
72200 Equip&Furn
$0
capacities strengthened.

FFA
GEF
72800 InfoTechEq
$5,000

FFA
GEF
73200 PremAlter
$0

FFA
GEF
74500 MiscExp
$10,000

IUCN
GEF
71200 Intl Cnslt
$0

IUCN
GEF
71400 Cntract Serv
$0

IUCN
GEF
71600 Travel
$0

IUCN
GEF
72400 Comm&AV
$0

IUCN
GEF
74500 MiscExp
$0

Institutional

X
FFA
GEF
71200 Intl Cnslt
$24,000

Reform

FFA
GEF
74500 MiscExp
$0

Compliance

X
FFA
GEF
71200 Intl Cnslt
$20,000

Strengthening

FFA
GEF
71600 Travel
$3,000

FFA
GEF
74500 MiscExp
$70,000
Page 63 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Annual Workplan for 2005
Key
Resp.
Source
OUTCOMES/Outputs
Timeframe
Budget Code
Amount
Activities
Party
of funds

Project

FFA
GEF
74500 MiscExp
$20,650
Support
COMPONENT 2 TOTAL

$315,650
3. Effective project management
Information

FFA
GEF
71200 Intl Cnslt
$1,500
at national and regional level;
System

FFA
GEF
72300 Matl&Goods
$0
major governmental and NGO
Monitoring &

stakeholders participating in
FFA
GEF
71200 Intl Cnslt
$0
Evaluation
Project activities and consultative

FFA
GEF
71400 Cntract Serv
$2,000
mechanisms at national and

FFA
GEF
74500 MiscExp
$0
regional levels; information on the
Project and the WCPF process
Stakeholder

FFA
GEF
71400 Cntract Serv
$0
contributing to increased
Participation
awareness of oceanic fishery
Proj. Mgmt &

FFA
GEF
71200 Local Cnslt
$5,000
resource and ecosystem
Coordination
management; project evaluations

FFA
GEF
71400 Cntract Serv
$33,750
reflecting successful and

FFA
GEF
71600 Travel
$5,000
sustainable project objectives.

FFA
GEF
72200 Equip&Furn
$7,500

FFA
GEF
74500 MiscExp
$42,500
Project

FFA
GEF
74500 MiscExp
$6,808
Support
COMPONENT 3 TOTAL

$104,058
GRAND TOTAL

$628,675

Page 64 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ANNUAL WORKPLAN FOR 2006
Annual Workplan for 2006
Key
Resp.
Source
OUTCOMES/Outputs
Timeframe
Budget Code
Amount
Activities
Party
of funds
1: Improved scientific information

Q1
Q2
Q3
Q4

and knowledge on oceanic

X

X
Fishery
SPC
GEF
71200 Intl Cnslt
$30,000
transboundary fish stocks and
Monitoring
X
X
X
X
related ecosystem aspects of the
SPC
GEF
71300 Local Cnslt
$80,000
WTP WP LME; this information

X
X
X
X
SPC
GEF
71400 Cntract Serv
$100,000
being used to adopt and apply

X
X
X
X
SPC
GEF
71600 Travel
$36,000
conservation and management
measures; relevant national

SPC
GEF
72800 InfoTechEq
$0
capacities strengthened, with

X

SPC
GEF
74500 MiscExp
$42,000
Pacific SIDS meeting their

X

X
Stock
SPC
GEF
71200 Intl Cnslt
$30,000
responsibilities in monitoring and
Assessment
assessment.
X
X
X
X
SPC
GEF
71400 Cntract Serv
$100,000

X
X
X
X
SPC
GEF
71600 Travel
$36,000

SPC
GEF
72800 InfoTechEq
$0

X
SPC
GEF
74500 MiscExp
$42,000
X
X
X
X
Ecosystem
SPC
GEF
71300 Local Cnslt
$30,000
Analysis
X
X
X
X
SPC
GEF
71400 Cntract Serv
$240,000

X
X
X
X
SPC
GEF
71600 Travel
$36,000

X
X
X
SPC
GEF
72100 Contr-Cmpy
$50,000

SPC
GEF
72200 Equip&Furn
$0

X

SPC
GEF
72800 InfoTechEq
$4,000

X

SPC
GEF
74500 MiscExp
$20,000

X
X
X
X
IUCN
GEF
71200 Intl Cnslt
$60,000

X
X
X
X
IUCN
GEF
71400 Cntract Serv
$60,000

X
X

IUCN
GEF
72200 Equip&Furn
$30,000

X
X
X
X
IUCN
GEF
72400 Comm&AV
$5,000
Page 65 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Annual Workplan for 2006
Key
Resp.
Source
OUTCOMES/Outputs
Timeframe
Budget Code
Amount
Activities
Party
of funds

X
X
X
IUCN
GEF
74500 MiscExp
$50,000

Project
X
X
X
X
SPC
GEF
71400 Cntract Serv
$30,000

Support
X
X
X
X
SPC
GEF
74500 MiscExp
$61,320

COMPONENT 1 TOTAL

$1,172,320
2. The WCPFC established and

Q1
Q2
Q3 Q4

beginning to function effectively;
Legal Reform
X
X
X
X
FFA
GEF
71200 Intl Cnslt
$72,000
Pac SIDS taking a lead role in the
functioning and management of the

X

X
FFA
GEF
71600 Travel
$9,000
Commission and in the related

X

x

FFA
GEF
74500 MiscExp
$20,000
management of the fisheries and
Policy Reform
X
X
X
X
FFA
GEF
71200 Intl Cnslt
$100,000
the LME; national laws, policies,
relevant institutions and

X
X
X
X
FFA
GEF
71400 Cntract Serv
$100,000
programmes reformed, realigned

X
X
X
X
FFA
GEF
71600 Travel
$45,000
and strengthened; relevant national

X

FFA
GEF
72200 Equip&Furn
$5,000
capacities strengthened.

FFA
GEF
72800 InfoTechEq
$0

X
X
FFA
GEF
73200 PremAlter
$10,000

X
X
X
X
FFA
GEF
74500 MiscExp
$40,000

X

X
IUCN
GEF
71200 Intl Cnslt
$20,000

X
X
X
X
IUCN
GEF
71400 Cntract Serv
$20,000

X

IUCN
GEF
71600 Travel
$4,000

IUCN
GEF
72400 Comm&AV
$0

IUCN
GEF
74500 MiscExp
$0

Institutional
X
X
X
X
FFA
GEF
71200 Intl Cnslt
$72,000

Reform

X

X
FFA
GEF
74500 MiscExp
$20,000

Compliance
X
X
X
X
FFA
GEF
71200 Intl Cnslt
$60,000
Strengthening

X

X
FFA
GEF
71600 Travel
$9,000

X
X
X
FFA
GEF
74500 MiscExp
$90,000

Project
X
X
X
X
FFA
GEF
74500 MiscExp
$45,640
Page 66 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Annual Workplan for 2006
Key
Resp.
Source
OUTCOMES/Outputs
Timeframe
Budget Code
Amount
Activities
Party
of funds
Support
COMPONENT 2 TOTAL

$741,640
3. Effective project management
Information
X
X

FFA
GEF
71200 Intl Cnslt
$3,000
at national and regional level;
System
X
X
X
X
FFA
GEF
72300 Matl&Goods
$4,000
major governmental and NGO
Monitoring &

X

X
stakeholders participating in
FFA
GEF
71200 Intl Cnslt
$10,000
Evaluation
Project activities and consultative
X
X

FFA
GEF
71400 Cntract Serv
$18,000
mechanisms at national and

FFA
GEF
74500 MiscExp
$0
regional levels; information on the
Project and the WCPF process
Stakeholder/Pa

X
X
X
FFA
GEF
71400 Cntract Serv
$80,000
contributing to increased
r
awareness of oceanic fishery
Proj. Mgmt &

X

X
FFA
GEF
71200 Local Cnslt
$20,000
resource and ecosystem
Coordination
X
X
X
X
FFA
GEF
71400 Cntract Serv
$135,000
management; project evaluations
reflecting successful and

X
X
X
X
FFA
GEF
71600 Travel
$30,000
sustainable project objectives.

X
X

FFA
GEF
72200 Equip&Furn
$10,500

X
X
X
X
FFA
GEF
74500 MiscExp
$42,500
Project
Support
X
X
X
X
FFA
GEF
74500 MiscExp
$19,110
COMPONENT 3 TOTAL

$372,110
GRAND TOTAL

$2,286,070

Page 67 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

Pacific Islands OFM Project (PIM 2992)
PROJECT MANAGEMENT & COORDINATION
ATTACHMENT F
ARRANGEMENTS

REGION
AL COORDINATION
NATIONALCOORDINATION
NATIONALCOORDINATION
COUNTRY X

COUNTRY Y

GEF

UNDP

RE
GIONAL
ST
EERING
CO
MMITTEE

NATIONAL
NATIONAL
INTERSECTORAL

PROJECT
INTERSECTORAL
COMMITTEE
NATIONAL
NATIONAL
COOR DINATION
COMMITTEE
FOCAL POINT

FOCAL POINT
UNIT

EXE CUTING

A
GENCY

Page 68 of 69

Pacific Islands Oceanic Fisheries Management Project
______________________________________________________________________________________________________________________________________________________________________

ATTACHMENT G

INDICATIVE MONITORING AND EVALUATION WORKPLAN.
Type of monitoring and
Responsible Parties
Time frame
evaluation activity
Inception Workshop
· Project Coordinator
Within first four months of project
· UNDP Country Office
start up
· UNDP GEF
Inception Report
· Project Team
Immediately following the
· UNDP Country Office
Inception Workshop
Baseline Studies to define and ·
Project Coordinator
3rd quarter of the Project
measure GEF IW Indicators
· Consultants as needed
Measurement of Means of
· Project Coordinator will oversee the Start, mid and end of project
Verification for Project
hiring of specific studies and
Purpose Indicators
institutions and delegate
responsibilities to relevant team
members.
Measurement of Means of
· Oversight by Project GEF
Annually prior to APR/PIR and to
Verification for Project
Technical Advisor and Project
the definition of annual work plans
Progress and Performance
Coordinator
(measured on an annual basis) ·
Measurements by regional field
officers and local IAs
APR and PIR
· Project Team
Annually
· UNDP Country Office
· UNDP-GEF
Steering Committee Meetings ·
Project Coordinator
Following Project Inception
· UNDP Country Office
Workshop and subsequently at least
once a year
Periodic status reports
· Project team
To be determined by Project team
and UNDP Country Officer
Technical reports
· Project team
To be determined by Project Team
· Hired consultants as needed
and UNDP Country Officer
Annual Evaluations
· Project team
Early in 2nd, 3rd and 4th years
· External Consultants
Mid-term External Evaluation ·
Project team
At the mid-point of project
· UNDP Country Office
implementation
· UNDP-GEF Regional Coordinating
Unit
· External Consultants (i.e.
evaluation team)
Final External Evaluation
· Project team
At the end of project
· UNDP Country Office
implementation
· UNDP-GEF Regional Coordinating
Unit
· External Consultants (i.e.
evaluation team)
Terminal Report
· Project team
At least one month before the end
· UNDP Country Office
of the Project
· External Consultant

Page 69 of 69