FIRST DRAFT FOR STEERING COMMITTEE MEMBERS







REPORT TO THE FIRST PROJECT STEERING
COMMITTEE AND INCEPTION WORKSHOP




22ND ­ 23RD JANUARY 2008 ­ DURBAN, SOUTH AFRICA




Presented by David Vousden, Project Director

ASCLME Project Coordination Unit,
Grahamstown,
South Africa

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REPORT TO THE FIRST PROJECT STEERING COMMITTEE
AND INCEPTION WORKSHOP


INTRODUCTION:

The purpose of this Inception Report is to advise the Steering Committee of the status of the Project
at the end of its inception period (September to December 2007), to recommend any amendments or
revisions to the project outputs and activities (including budget allocations, etc), and to present the
proposed Annual Work-Plan (in the context of an overall Project work-plan).

The Steering Committee will then discuss and decide on any proposed amendments and revisions
and will agree the annual budget and work-programme.

The Report is presented in three sections as follows:


SECTIONS








PAGE

Section One:
Project Implementation Report ..........................
3

Section Two:
Revised Project Outputs and Deliveries ...............
7

Section Three:
Budget Summary, Work-plans and Schedules .......
24






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SECTION ONE

PROJECT IMPLEMENTATION REPORT



This section discusses the progress that has been made during the Inception Phase of the Project in
the initial 16 weeks from September to December.

Activities undertaken by PCU and contracted staff/consultants

· Development of a comprehensive and detailed Project Information Resource database. This
included:
i.
A variety of pertinent literature references related to ASCLME bibliographies. Electronic n
articles, physical locations of additional information, and a directory of important websites)
ii.
Links to ASCLME ­related Projects with a directory of these projects, appropriate reports
from the projects and details from regional meetings and proceedings
iii.
A directory of key ASCLME stakeholder groups, institutions and persons in each country
iv.
Country profiles for each of the ASCLME participating countries
v.
A Directory of local South African information that can provide logistics and facilities to
support LME work
vi.
A synthesis of background technical information relating to ASCLME
· Project input and support to ACEP Training and Research Expedition with RS Algoa and
associated shore-based survey and collection. This involved research in the vicinity of the
Tanga and Pemba channel in northern Tanzania. The following ship-based sampling was
scheduled by this ACEP cruise:
i.
Hydrographic study of the Pemba Channel (measuring temperature, salinity, dissolved
oxygen, fluorescence, chlorophyll a, nutrients and primary production)
ii.
Vertical bongo sampling with 200m mesh. Additional dips with WP2 net (50m)
iii.
Oblique bongo dips around Pemba to collect fish larvae (samples for KMFRI).
iv.
Two primary production stations per day.
v.
Plankton drift net deployed for 10-15 mins at several stations to collect live animals for
secondary production experiments. Incubation water collected by bucket or CTD from these
stations.
vi.
Scyphozoan jellyfish and alcohol-preserved bongo samples collected
vii.
ADCP transects around Pemba Island.
viii.
Thermistor chain and 2 x UTRs deployed at/near Tanga
· Project Director attendance at Abidjan and Nairobi Convention Joint CoP and WIO-LAB
Steering Committee Meeting in Johannesburg ­ October 2007
· Project Director attendance at the Meeting of the Forum for the Academic and Research Institutions
in the Western Indian Ocean Region (FARI) ­ October 2007
· Project Director attendance at WIOMSA 5th Conference in Durban DATES - November
2007
· 1st Cruise Vessel Deployment Coordination Meeting ­ Cape Town, December 2007
· 2nd Cruise Vessel Deployment Coordination Meeting - Grahamstown, December 2007
· Various negotiations with SAIAB and ACEP regarding closer cooperation on staff use, and
access to vessels and fuel for ASCLME interests

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· Discussion with newly-formed Sustainable Seas Trust over possible support role to
ASCLME in raising further funding for training and capacity building as well as long-term
sustainability of activities.
· Discussions regarding website needs and media outreach materials for the Project
· Draft revision of oceanographic priorities by geographic area (to be circulated to countries
and discussed in early 2008 with a view to an early Coordination Workshop)
· Full review of all project Outcomes, Outputs and Activities along with financial
implications and associated budget revision to bring ASCLME Project up-to-date with
events since signing of Project Documents.
· Preparations for 1st Steering Committee and Inception Workshop.

Procurement:

Office: Office approved and rental agreements adopted as of September. Some alterations
and additions required and agreed with owners.

Furniture: Initial office furniture acquired and installed
Equipment: Computers and support (hardware and software) procured through UNOPS by
Comms and IT Coordinator under SSA contract
Utilities: Agreements signed with Telkom for telephone communication system. Electricity
agreement signed. Server installed, etc. Computer distribution network installed. Data back-
up system installed.

Recruitment

Project Director: Full Contract as of 1st September 2007
Communications and IT Coordinator: Temporary SSA Contract in September 2007. Full
Contract expected as of January 2008.
Information Management and Capacity Building Specialist. Temporary SSA between
September and December 2007. Full Contract as of January 2008.
Administrative and Finance Officer: Full Contract as of February 2008
Project Secretary: Currently under advertisement and recruitment
Science Coordinator: Advertised and under consideration for short-listing and interview
process
Policy Coordinator: New post for discussion with Steering Committee
Media Outreach Consultant:

Budget Expenditure (as of 31st December 2007)

To be provided by UNOPS prior to or during the Steering Committee meeting.

Discussion and Conclusions

The Project has procured suitable office space coupled with infrastructural and maintenance support
from the South African Institute of Aquatic Biodiversity. The office space has been improved to
make it a more effective working environment for the expected staff and visiting consultants with
the addition of air conditioning and appropriate furniture (desks, tables, filing cabinets, conference
facilities). IT and communications equipment have also been procured through the services of an IT
and Communications consultant hired under a short-term Special Service Agreement. This includes

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sufficient computing power to handle the storage and back-up of regional databases, the detailed
analyses of data, and the production and distribution of GIS products as well as supporting a
website and producing media outreach materials. This is coupled to powerful all-purpose photo-
media equipment that can produce high quality publications as well as faxing, scanning, emailing
and copying. With the support of the UN Security Advisors the office is now protected by state-of-
the-art security equipment (alarm systems, key-pad entry and lighting) soon to be augmented by
security cameras. The building and its contents have also been insured for an appropriate sum
against the usual possible damages and theft.

The Project has developed a close and effective working relationship with ACEP (African
Coelacanth Ecosystem Project) and SAIAB (South African Institute of Aquatic Biodiversity). These
are the institutes hosting the Project (as funded by the South African National Research
Foundation). ACEP and SAIAB are supporting the project through the rental of the PCU premises,
some furnishings and maintenance support. ACEP has also agreed in principle to share its soon-to-
be hired Coordinator with ASCLME for the purposes of assisting in cruise coordination. This
coordination is vital and the ships currently available for use by the ASCLME Programme include
the Norwegian research Vessel Fridtjof Nansen Plus a variety of South African research vessels
(R.V.s Algoa, Africana and Ellen Khuzwayo). Their deployment and activities need careful
coordination between the various interested research parties, primarily ASCLME, SWIOFP and the
SA Government. To this effect the ASCLME Project has already had numerous communications
and several meetings with staff from the Department of Environment and Tourism of the South
African Government (who handle the deployment of SA research vessels) as well as representatives
of FAO who are handling the scheduling of the R.V. Nansen. Initial draft plans are being developed
for training (onshore and offshore) of appropriate national scientists using the Nansen in March and
April of 2008. It has also been proposed to plan a first ASCLME cruise later in the year around East
Madagascar in coordination with SWIOFP but this has yet to be discussed with the countries for
their consideration and approval. A regional Cruise Coordination workshop will be planned for
early 2008 to review priorities and agree on a long-term work-plan for ASCLME in coordination
with its partners in SWIOFP, WIO-LaB and ACEP.

The ASCLME Project was formally launched at the Joint CoP for the Abidjan and Nairobi
Conventions in Johannesburg in October 2007. The Project Director gave a short presentation to
the Nairobi Convention country delegates and other representatives/observers. This also provided
the PD with a useful opportunity to meet some of the Steering Committee members who were
present. One concern that was raised was the fact that the Project Document was submitted some
two years before the actual Inception of the Project in September and that the Outcomes and
Outputs might therefore need to be reconsidered for updating in the light of progress and other
achievements. In this context and based on this concern, the Project Director has undertaken an
early review of the proposed Outcomes, Outputs and Deliverables and has made a number of
revisions to their previous presentation within the original Project Document with a view to better
capturing linkages to other initiatives and so as to present a more logical sequence of activities and
deliverables by which the project achievements can be measured. This revision is included as
Section Two for consideration and comment by the Steering Committee members. Also in view of
these concerns the first meeting of the Project's primary stakeholders has been planned in two parts.
The first day will be a meeting solely of the Country representatives and official partner projects in
order to allow this core group to discuss procedural issues and review the project management and
coordination strategies. This is considered to be an essential requirement in order for the Project to
proceed with effective implementation while maintaining strong country ownership. This strategy

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has been explained in the initial invitation letters to the Steering Committee and was, indeed the
result of requests from Steering Committee members themselves.

In conclusion, the Project has got off to an efficient start despite the necessity of postponing the
original Steering Committee meeting for 6 weeks due to logistical difficulties. The Project Director
had hoped to visit as many of the national focal points as possible during the early stages of the
Project but was prevented due to a prolonged bout of illness which prevented travel. It was felt that
it was more important to hold an early Steering Committee and then to make arrangements for such
visits. Most of the requisite infrastructure for project administration, communications and
management is now in place. The recruitment of Project staff continues through the appropriate and
transparent processes required by UNOPS. It is expected that the PCU will be fully staffed by
February 2008 and that a selection process will also be agreed and underway shortly after to
identify sub-contracted local individuals and entities to undertake the necessary support work to
collect and secure data for the TDAs. This will include a defined mechanism for selection of
scientific crew and trainees for the oceanographic research cruises; identification of priorities for
offshore and coastal studies that are essential to the capture of pertinent data; a process for selection
of local scientific teams and experts to undertake this work; socio-economic survey needs to
support the TDA development along with clearly defined activities and expertise; etc. One early
necessity will be the identification of national focal institutions for assisting with TDA data capture
at the national level and the Project hopes to do this with the countries and in close coordination and
cooperation with its sister projects (SWIOFP and WIO-LaB) as well as other closely related
initiatives (e.g. RECOMAP). This raises the need to closely coordinate the 3 projects under the
agreed umbrella of the ASCLME Programme and to extend this coordination as appropriate. The
UNDP-GEF ASCLME Project has been given the remit to act as the coordinating project for the
ASCLME Programme and negotiations will begin in 2008 to strengthen and institutionalise this
coordination. This further highlights the need and the importance of raising the awareness and
sensitivity to the ASCLME project at the policy level within each country and within the region in
order to foster support and understanding at an early stage prior to development of the SAPs. Such
policy level support will be critical to the actual signatures on the SAPs from each country at the
ministerial level.




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SECTION TWO


REVISED PROJECT OUTPUTS AND DELIVERIES


This section of the Report presents a revision of the Outputs and expected Deliveries from the
Project along with the proposed Activities necessary to achieve these deliverables. It also highlights
the human resources required along with the indicative costs for each Output and for realising these
deliverables.

This does not represent a major change or amendment to the original Project Document. It does,
however, add more detail in terms of how the outputs will be realised and also updates and realigns
them into a more logical sequence of events. The budget has been revised also in order to address
the reality of achieving these deliverables. The total budget remains the same (US$12,200,000) but
has been amended somewhat to provide a higher level of funding at the national level in order to
address the need to secure data for the TDA and to undertake the necessary training and capacity
building, and to provide equipment for data capture and analysis.

OUTCOME 1:
INFORMATION CAPTURED FOR DEVELOPMENT OF THE
TRANSBOUNDARY DIAGNOSTIC ANALYSIS
Output 1.1: Review existing data in region pertinent to ASCLME TDA and SAP development
(including the collection, repatriation, synthesis and storage of country and regional
data, and the repatriation of extra-regional data and information)

Activities:
· Hire ASCLME Information and Capacity Building Specialist (ICBS)
· Undertake review of work undertaken to collect and synthesise data and information secured
and analysed to date.
· Convene Programme level Data and Information Working Group (PCC driven).
· 3 day Workshop of the D&I Working Group ­ planned by ICBS with help of 3 local
consultants (professional and support).
· ICBS prepares, distributes, seeks comment on a draft report; and drafts final report, which
includes recommendations on data collection tasks/activities required, repatriation efforts
worthy of pursuit, and gaps in data using the ProDoc identified threats and root causes as a
guide as well as table 7 from GEF ProDoc.
· Draft report circulated for comment at Programme level, comments taken into account, and
final draft adopted by Technical Steering Committee.

Deliverables:
A. Information and Capacity building Specialist identified and contracted
B. Formally-adopted D&I Working Group Report
C. Agreed priorities for data collection and `gap-filling'
D. Work programme and Budget for data collection and `gap-filling'

Indicative Human Resource Requirements:
ICBS contracted on 12-monthly basis for duration of Project (with annual increments). ICBS
will also contribute time and input to other Outputs (as defined).

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· 40 days contracts for locally recruited professionals.
· 5 day contract for locally recruited support assistance.

Indicative Costs:
· ICBS: $287,500
· International Advisors/Consultants: $60,000
· Travel LS: $12,000
· Local Professional Consultants: $10,000
· WS costs: $25,000
· Start-up costs for focal centres: $40,000
· Miscellaneous: $1,150

OUTPUT 1.1 SUB-TOTAL: $435,650

Output 1.2: Identification of gaps and further/new data needs and data capture mechanisms
to populate the 2 TDAs

1.2.A: Identify and prioritize ecosystem assessment and ecosystemic process information
gaps in key oceanographic areas of the ASCLMEs along with work-plans, cruise schedules,
budgets and responsibilities

Activities:
· Recruit two Regional Oceanographic Experts - ROEs (One for the Agulhas system and one
for the Somali). Designate a Lead Expert.
· ROEs, in close collaboration with the Project Director, discuss and agree upon ASCLMEs
ecosystem-related oceanographic priorities, using Table 7 in the ProDoc as a guide.
· ROEs convene and participate in a Work Group discussion, undertaken at Programme level,
to finalize ASCLMEs oceanographic priorities in the context of both joint and single
cruises.
· ROEs, in close consultation with the Project Director, finalise draft of budgeted cruise plan
with selected cruise sites, rationale, budget, and timetable.
· ROEs develop a list of products that will result from the cruises to be undertaken singly and
jointly with programme and possible other partners. One product would be a gap analysis to
identify other areas of research (and potential funding) that will be necessary for updating
the TDA. Products reviewed by Project Director and other appropriate stakeholders. ROEs
to finalise the products list based on comments and feedback

Deliverables:
A. ROE identified and contracted
B. Revised and adopted list of Priorities for ASCLME Ecosystem Monitoring and Mapping
C. Project Cruise Plan and Schedule including training exercises both onshore and offshore
(with timetable and budget). This Cruise Plan to be closely coordinated with SWIOFP and
ACEP, as well as WIO-Lab where appropriate.
D. List of expected products from each cruise as an Annex to the Cruise Plan and Schedule

Human Resource Needs:
· Two ROEs at fifteen days each.

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Indicative Costs:
· Experts: $16,500
· Travel/DSA: $12,500
· Regional Workshops x 2 = $70,000

OUTPUT 1.2.A: $99,000

Output 1.2.B: Key knowledge gaps in near-shore (artisanal/subsistence) fisheries updated,
nursery areas and other rich biological habitat mapped or otherwise identified using existing
information

Activities:
· Sub-contracted groups of experts to undertake these tasks.
· Sub-contracted group undertakes the assessment and does the mapping, in coordination with
ICBS. This activity ties in to Output 2.5 (Use of GIS and predictive models).
· First draft report submitted by sub-contractor to the PD for review.
· Sub-contractor updates the report and submits final to PD.
· Peer review undertaken of the final draft report. Comments reviewed by the PD or his
designate and forwarded to sub-contractor for finalization.

Deliverables:
A. ToRs developed, sub-contractors identified and sub-contracts signed
B. Peer-reviewed Report on nearshore fisheries, and critical habitats
C. Recommendations for priority studies and data collection
D. Recommendations for management of critical areas (e.g. management zoning MPAs and
replenishment areas)

Human Resource Requirements:
· Institution(s)/Experts with necessary human resources to accomplish the task.

Indicative Cost:
· Sub-contract in the amount of $250,000
· 10 days of ICBS (covered under 1.1)
· Travel/DSA: $3,500
· Workshops at $30,000 x 2 = $60,000
· Peer reviewers: $2,250

OUTPUT 1.2.B: $315,750


Output 1.2.C: Management and Policy gaps/needs identified as part of root cause
requirements for TDAs development (national and regional)

Activities:
· Undertake an early overview of Governance and Policy needs for Project

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· Select and hire International Expert on Marine Governance to work alongside project Policy
and Governance Coordinator
· Identify national/local consultants to work with Expert in each country
· Define ToR of consultancy
· Review of existing governance mechanisms and policies and assessment of long-term needs
in context of LME management and governance
· Draft report to PD
· Final Report for inclusion in TDA

Deliverables:
A. Create ToR and contract short-term regional governance/policy expert
B. Develop a Project Workplan for Goverance and Policy Coordination
C. Contract long-term Governance and Policy Specialist
D. Report on governance and policy issues and shortfalls within region relating to LME
management (to include in the TDA)
E. Recommendations for immediate and longer term solutions and improvements (to guide the
SAP)

Human Resource Requirements:
· International Marine Governance expert
· Local Consultants x 8

Indicative Costs:

As a single sub-contract
· 1 x IC @ $550 x 60 days = $33,000
· 8 x LC at $250 x 15 days = $30,000
· Travel = $12,000
· Materials and overheads = $4,000

OUTPUT 1.2.C: $79,000

OUTPUT 1.2 OVERALL SUB-Total: $493,750

Output 1.3: Active offshore and coastal oceanographic data collection to fill gaps in
ecosystem assessment and status as necessary for development of TDAs and
SAPs.

Activities:
· Recruit Cruise Coordinator (negotiate with SWIOFP and ACEP) and set up Cruise
Coordination Committee
· Review the outputs from 1.2.A, particularly in the context of which platforms could address
which priorities (Nansen, Algoa, et al.)
· Develop a sub-contract for FAO (to secure the requisite number of ASCLMEs purchased
Nansen days. Sub-contract includes provision for shore-based and on-water based training
and capacity building of national personnel
· Develop agreements with MCM/DEAT/ACEP on ACEP input to ASCLME in terms of
cruises and data collection

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· Undertake an assessment of additional technical equipment necessary for cruises. (through
Cruise Coordination Committee with project Lead Expert to drive the effort.
· In close coordination with ACEP, SWIOFP, the Nansen Programme, and other individuals
and organizations as necessary, Lead Expert develops Logistics Plan for the full array of
cruises. The plan to include detailed description of transport of personnel to and from
cruises. Would include a budget and timeline.
· Chief Scientists directs development of protocols for development of cruise reports.
· Recruit Expert Support Group for drafting of reports, assurance of quality control, and
arrangements for peer reviews of reports.
· Develop the process of draft report vetting, peer review, and final approval (PD).
· Arrange for printing and distribution of cruise reports, utilizing print and visual formats.

Deliverables:
A. Identify cruise coordination mechanism for ASCLME project
B. Identify and contract person responsible for cruise coordination
C. Cruise coordination agreement (including details of equipment requirements and sources as
well as formal agreement on ownership/sharing of data)
D. Sub-Contract with FAO for 2008
E. Sub-contract with FAO for remainder of project
F. MoU/Agreement between ASCLME and ACEP on use and deployment of SA research
vessels
G. Coordinated Cruise Logistics Plan and Work-programme for each year of project
H. Individual Cruise Reports based on adopted reporting protocol
I. Distribution list for cruise reports

Indicative Human Resources:
· Cruise Coordinator
· Support stakeholder group
· National Cruise Coordinators
· 1 editor
· 3 peer reviewers

Indicative Costs:
· Cruise Coordinator for 80 days: $44,000
· Meetings of Cruise Coordination Group = $30,000
· Travel/DSA: $28,000
· 2 Peer Reviewers for 15 days each: $15,000
· 8 National Cruise Coordinators for 30 days each (240 days each): $60,000
· Other miscellaneous Local Consultants: $40,000
· General Travel/DSA: $40,000
· Per diem (calculated @ 25.00 per day for 1800 ship days): $45,000
· Transport and DSA for national scientists: $100,000
· FAO sub-contract: $2,000,000
· Coastal Surveys: $615,000
· Purchase of technical equipment: $100,000
· Audio-visual and printing: $50,000

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· Miscellaneous: $30,000

NOTE: The FAO sub-contract above ($2,000,000) is for 200 days of cruise time. Some 20 days of
this would be needed for on-board training (see also 3.4).

OUTPUT 1.3 SUB-TOTAL: $3,197,000


Output 1.4: Baseline information obtained on persistent organic pollutants (POPs) within
the LMEs through use of key indicator species

Activities (POPs related):
· Recruit Expert who in turn develops the workplan, budget and timeline.
· Develop and issue sub-contract to ECOMAR in Reunion that would, under the general
direction of Matthieu LeCorre, include drafting of protocols for the research, a budget and
timeline.
· Draft a final report of approach taken, methodologies/protocols, and results.
· Peer review exercise.
· Final report preparation, editing, printing and circulation.

Deliverables:
A. Identify and recruit POPs expert
B. Workplan, budget and timeline
C. Final report on POPs and associated indicator species for use in TDA and SAP

Human Resources:
· One Expert for 15 days and the human resources of the sub-contractor.
· One peer reviewer.

Indicative Costs:
· 15 days for IC: $8,250
· Travel/DSA: 10,000
· Sub-contract ECOMAR: $124,500
· Peer review: $2,750

OUTPUT 1.4 SUB-TOTAL: $145,500

Agency Administrative Costs: $324,074

OUTCOME 1 TOTAL: $4,595,974


OUTCOME 2:
LONG-TERM LME DATA COLLECTION, MANAGEMENT AND
DISTRIBUTION MECHANISMS ESTABLISHED

Output 2.1: LME based indicators linked to national and regional M&E mechanisms are
developed and captured within institutional work programmes and budgets

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Activities:
· Recruitment of a Marine (LME) Indicators Specialist
· Identify National M&E Specialists
· Draft and adopt Terms of Reference for a LME M&E Activity and Report (ensuring capture
of the IW monitoring and indicators approach)
· National Workshops to agree on appropriate indicators, monitoring mechanisms,
identification of appropriate national monitoring institute(s), capacity building, etc.
· Regional Technical Stakeholder Workshop to define requirements for LME monitoring
· Adoption at national level of work programme, budget and national reporting commitments
to a regional LME monitoring process.

Deliverables:
A. LME Indicator Specialist recruited and contracted
B. ToRs for development of M&E Programmes and Indicators at national and regional level
C. Report from national Workshops including information cited above
D. Report from Regional Workshop with requirements for LME Monitoring
E. Nationally Adopted Work Programmes and Annual Reports

Indicative Human Resources:
· One Marine/LME Indicators and Monitoring Expert/Advisor
· National M&E Lead Specialists
· Other stakeholders

Indicative Costs:
· One Expert for 50 days: $27,500
· 8 National Lead Specialists for 20 days (160 days total): $32,000
· One regional level Work Shop: $35,000
· 8 national workshops ($2,500 each): $20,000
· Drafting and editing: $3,500
· Travel costs: $12,500

OUTPUT 2.1 SUB-TOTAL: $130,500


Output 2.2: A region wide socio-economic valuation of near-shore marine goods and
services is undertaken to gain greater understanding of the social and economic
importance of these areas

Activities:
· Sub-contract to perform the economic valuation. Sub-contractor will prepare a study
implementation plan for approval of the PM, including the methodology to be employed,
budget, timeline and deliverables.
· Peer review the study design.
· Consultation with national experts and stakeholders
· Peer review of the final report.

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· Editing, design, printing, and distribution of the Final Report.

Deliverables:
A. ToR developed for sub-contract
B. Sub-contractors identified
C. Adopted Study Plan for Socio-Economic Survey
D. Final Report of Survey
E. Policy Level Briefing Document focusing on both National And Regional advantages of the
LME approach as defined through the Socio-Economic Evaluation Survey
F. Distribution list and follow-up strategy for assessing effectiveness of Briefing Document

Indicative Human Resource Requirements:
· The sub-contractor will assure that all necessary professionals and support are made
available.
· Expert Work Group meeting attendees from the region and government officials. All costs
to be covered within sub-contract.
· PCU staff to drive the editing, design, printing and distribution of the final report.

Indicative Costs:
· Sub-contract: $120,000
· National Working Groups: $50,400
· 2 Peer Reviewers (from the region) for 6 days each: $6,000
· Editing, design, printing and distribution: $7,500
· Regional Workshop on Socio-Economic Evaluation: $40,000


OUTPUT 2.2 SUB-TOTAL: $223,900


Output 2.3: National and regional data handling, storage and synthesis focal centres are
established

Activities:
· ICBS to confirm national focal institutions for LME data management
· ICBS to convene a regional work-shop with ToR for establishing regional and data
handling, storage and distribution requirements
· ICBS to convene national work-shops to establish national data handling, storage and
distribution requirements
· ICBS to draft regional and national data management plans in coordination with countries
and other pertinent stakeholders
· Report listing the national/regional focal centres selected to handle, store, and distribute
stored data and information. Report should be descriptive of the selection criteria used and
include estimates of start-up costs to be incurred by the project, if any.
· ICBS and PCU to draft and agree a work programme and budget for regional and national
capacity building for data management
· National data management centres and regional node(s) established and functional


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Deliverables:
A. Formal list of National Data Management Focal Institutes
B. Report from the Regional Workshop on Data Management
C. Report from National Workshops on Data Management and Handling
D. Formally adopted Regional and National Data Management Plans including work
programmes and budgets for capacity building
E. National Data Management Centres and Regional Data Management Node Annual Reports
to ASCLME Programme

Indicative Human Resource Requirements:
· Data and Information Specialist
· National Data Management focal points
· Other regional and national stakeholders

Indicative Costs:
· Data and Information Specialist (costed under 1.1)
· National Data Management focal points (30 days per country): $48,000
· Regional Data Management Workshop: $35,000
· National Data Management Workshops ($4,000 per country) : $32,000
· Support to National Data Management Nodes: $100,000


OUTPUT 2.3 SUB-TOTAL: $215,000


Output 2.4: Use of GIS and predictive models expanded to increase systems knowledge

Activities:
· ICBS to convene Programme level Work Group to review Programme and Project GIS and
remote sensing needs. Review to include undertaking an inventory of available GIS and
remote sensing capability and work already existing in the region, and to determine a
programme for the application of GIS and remote sensing work to be undertaken during
Programme and Project implementation, with a description of the requisite equipment for
and costs related to recommended activities.
· Prepare a report to the PM with results of the Work Group discussion including
recommendations and rationale for purchase and deployment of perceived, necessary GIS
and remote sensing capability for project and programme related tasks, and requirements for
capacity building/training.
· Circulation of draft report to pertinent stakeholders and finalisation of report for adoption by
Technical Steering Group. Draft report to include a work programme for the project life-
time complete with objectives, rationale, budget, and timelines for GIS and remote sensing
activities to be undertaken during programme and project implementation.
· Editing, design, publication and distribution of materials/reports emanating from GIS and
remote sensing work undertaken.
· Planning and execution of four training workshops to help develop country and regional
based GIS and remote sensing expertise.


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Deliverables:
A. Identification of Programme Level work group and planning/convening of workshop
B. Report from Programme level Working Group on GIS and Remote Sensing data handling
and management needs, along with a work programme and budget that also addresses
training and capacity building at the national and regional level.
C. Reports from training workshops
D. Annual GIS/RS data management reports

Indicative Human Resource Requirements:
· Data and Information Specialist
· One lead Expert to plan and oversee tasks related to this activity in coordination with the
ICBS.
· Eight Country Specialists/Focal Points to initiate and manage GIS and remote sensing
activities in-country to be undertaken during project and programme implementation.
· PCU personnel to drive work related to editing, design, publication and distribution of
reports.

Indicative Costs:
· ICBS: Cost built into Output 1.1.
· GIS Expert for 60 days: $33,000
· Eight LCs @ 40 days each: $64,000
· GIS and remote sensing equipment ($15,000 per country plus central node at $30,000):
$150,000
· Four workshops @ $25,000: $100,000
· Travel/DSA: $17,000
· Editing/Design/Publication/Distribution: $8,000

OUTPUT 2.4 SUB-TOTAL: $372,000

Agency Administrative Costs: $197,900

OUTCOME 2 TOTALS: $1,139,300


OUTCOME 3:
TDAS AND STRATEGIC ACTION PROGRAMMES AND
ASSOCIATED SUSTAINABILITY MECHANISMS IN SUPPORT OF
AN LME APPROACH ARE ADOPTED

Output 3.1: TDAs are negotiated and approved by technical stakeholders

Activities:
· Recruitment of a Science Coordinator to the Project responsible/accountable to the PD for
preparation and development of the TDAs
· Develop for approval of the PD a Work-Plan for formulation of the 2 TDAs (Work-Plan to
include, among other things, methodology, budget, and detailed timetable). PD will share
Work-Plan with other PMs of Programme partners for comment.

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· Establish Lead Agencies (LA) for TDAs and senior level contact point in the Lead
Agencies, in each country.
· Develop National Workplans for TDA formulation for each country. Workplans to include
necessary activities, budget, plans for stakeholder consultations and timelines.
· Develop a plan for Stakeholder consultation at regional level (principally a regional based
stakeholder workshop to review/comment upon the draft TDAs.)
· Prepare the two draft TDAs and circulate among participating countries, Programme
partners, and other regional institutions and organizations for comment.
· Finalise the two draft TDAs.
· Editing, design, publication and distribution of the finalized TDAs and other relevant
materials/reports emanating from the TDA process.

Deliverables:
A. Science Coordinator identified and recruited
B. Overall Project TDA Formulation Work-Plan and Budget
C. National lead Agencies established
D. TDA Stakeholder consultation plans adopted
E. National TDA Work-Plans and Budgets
F. Report from Regional TDA Stakeholder Workshop
G. Two TDAs adopted by Steering Committee

Indicative Human Resources:
· Science and TDA Coordinator in PCU.
· 2 further Experts with international TDA experience.
· TDA specialist in each of the participating countries, working with the identified Lead
Agency representative from the respective countries.
· PCU personnel support for editing, design, publication and distribution of TDA and SAP
materials.

Indicative Costs:
· Science and TDA Coordinator: $475,000
· Two support TDA Experts (60 days each): $66,000
· Eight country-based TDA Specialists supporting the senior LA representative: (average of
60 days per country @$250) = $120,000.
· Travel/DSA: $84,0000
· Meeting costs and other logistics: ($40,000 per country) = $320,000
· TDA Regional Workshops x 2 = $80,000
· Editing, design, publication and distribution: $20,000

OUTPUT 3.1 SUB-TOTAL: $1,165,000

Output 3.2: SAPs are negotiated and adopted by policy level stakeholders

Activities:
· Establish Inter-ministerial Committees (IMC) in each country. IMC to be chaired by the
senior contact point in the Lead Agency.
· Establish Programme level Policy Steering Committee

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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS

· Develop drafts of the 2 SAPs through provision of extensive and ongoing consultations with
political level representatives of the participating countries and regional entities as necessary
· Legal review of draft SAPs
· Forward the 2 draft SAPs to countries for comment. This task to be the responsibility of the
Chairs of the IMCs.
· Share draft SAPs with other Stakeholders as agreed/approved by Programme level Policy
Steering Committee
· Finalise the two draft SAPs
· In cooperation with the Nairobi Convention and other sources, arrange for SAPs to be
signed by all appropriate Ministers within each Government
· Formal adoption of SAPs by the Nairobi Convention, with consideration given to possible
development of related Protocols to the Convention.
· Editing, design, publication and distribution of the finalized SAPs in text and visual formats.


Deliverables:
A. Interministerial Committees established and active
B. Policy level Programme Steering Committee established and active
C. Reports from National Inter-ministerial Committees
D. Reports from ASCLME Programme Policy Committee
E. Legal Review Document of draft SAPS
F. Formal adopted and Signed SAPs (for Agulhas LME and Eastern Africa sub-LME)


Indicative Human Resources:
· ASCLME Governance Coordinator
· Project Director
· Science and TDA Coordinator
· Interministerial Committee representatives in each country
· ASCLME Programme Policy Committee
· Legal Advisor(s)
· Other appropriate stakeholders


Indicative Costs:
· ASCLME Policy and Governance Coordinator: $310,000
· PPC: Meetings covered under 4.1
· PGC Travel and DSA in region: $50,000
· SAP Regional Symposium/Conference: $60,000
· Legal consultations $40,000
· Editing, publication and support costs: $20,000

OUTPUT 3.2 SUB-TOTAL: $480,000



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Output 3.3: Financial resources are brokered to ensure financial sustainability of
monitoring, evaluation and information systems to support the LME approach

Activities:
· Recruitment of a Fiscal and Governance Sustainability Advisor to work with the ASCLME
Policy and Governance Coordinator
· Identification of local/national level Fiscal and Governance Specialists
· Development of a plan for systematic and ongoing donor information and consultation
(including regular progress updates to enrolled and potential donors)
· Active Donor Conferences during Project lifetime
· Assistance to countries to structure budgeting requirements for monitoring, evaluation and
development of information management systems to support the LME approach

Deliverables:
A. Fiscal and governance Sustainability Advisor recruited
B. National specialists identified
C. Donor Consultation and Communication Plan
D. Donor Information Update Reports
E. Donor Conference
F. National Guideline documents on Fiscal and Governance Sustainability

Indicative Human Resources:
· ASCLME Governance Coordinator
· Fiscal and Governance Sustainability Advisor
· National Specialists
· Project Director
· All ASCLME Donors

Indicative Costs:
· Fiscal and Governance Sustainability Advisor: $50,000
· National Specialists (@ 20 days each: $40,000
· Travel/DSA for Advisors/Specialists: $40,000
· Donor Conferences (2 @ $50,000): $100,000
· National Guideline documents: $16,000

OUTPUT 3.3 SUB-TOTAL: $246,000

Output 3.4: Institutional, programme and human capacity building requirements are
identified and addressed through training initiatives

Activities:
· ICBS to work with countries to identify national CB&T specialists/advisors
· Project to adopt Specialist Training Advisors for oceanographic and coastal
survey/assessment needs,
· ICBS to undertake a preliminary analysis of ASCLME Programme and other `regional
initiatives' related training and capacity building initiatives.
· ICBS to arrange a Programme level training and capacity building work-group

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· ICBS/PCU to arrange and host a regional workshop (to include other related organisations
and initiatives) to produce an overview of current and planned training and capacity building
initiatives and needs
· ICBS/PCU to produce a draft, comprehensive regional work programme to address training
and capacity building initiatives. The work programme to include an overview, general
rationale, training and capacity building initiatives being recommended, specific rationale
for each, budgets, deliverables, timelines, and options for sustainability of the efforts.
· ICBS to work with individual countries to develop a national level work programme
focussing on national needs
· Implementation of specific training and capacity building activities

Deliverables:
A. National CB&T Specialists identified
B. Specialist training Advisors for oceanography and coastal survey/assessment identified
C. Programme level CB&T Working Group established
D. Preliminary Training and Capacity Building Analysis Report (National and Regional Level)
coordinated at Programme level (i.e. with SWIOPF, WIO-LaB and other initiatives)
E. Report from Regional Workshop on current and planned T&CB initiatives and needs
F. Regional Work Programme (as defined above) for T&CB
G. National level Work programmes in similar vein
H. Annual T&CB Implementation Reports


Indicative Human Resources:
· ICBS
· 8 national CB&T specialists/advisors
· PCU support personnel for preparation/distribution of training manuals
· Add costs for cruise training (2 per country plus ship allowance)

Indicative Costs:
ICBS: Covered under 1.1
Cruise Coordinator: Training input covered under 1.3
ICBS additional travel: $35,000
Eight national advisors (30 days each): $48,000
Eight training/capacity building workshops: $200,000
Cost of Training for 2 oceanographers per country (16 x $5,000): $80,000
Ship's time for training (covered under FAO Contract, Output 1.3)
Editing, printing, distribution of reports/manuals: $5,000
Purchase of technical Equipment: $100,000

OUTPUT 3.4 SUB-TOTAL: $468,000

Agency Administrative Costs: $197,026

OUTCOME 3 TOTAL: $2,556,026



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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS

OUTCOME 4:
LME COORDINATION, COMMUNICATION, AND
PARTICIPATION MECHANISMS ESTABLISHED

Output 4.1: Effective and frequent communication and coordination established among the
IAs, the various projects under the programme and other related initiatives and
institutions in the region, including linkages with other GEF supported projects
in Sub-Saharan Africa and globally

Activities:
· Implement formal coordination mechanisms for the ASCLME Programme partners at the
technical and policy level.
· Annual meetings (minimum) of Programme Policy Committee and more frequent (6 months
where possible) meetings of Programme Technical Coordination Group. Meetings to dove-
tail so that PTCG meets immediately before PPC.
· Negotiate and adopt formal meeting and coordination arrangements between ASCLME
programme and other Sub-Saharan Africa LMEs. The stress would be on capture of lessons
learned and best practices, and development of mechanisms to assure coordination between
and among projects/initiatives.
· Meeting of SSA LMEs (including appropriate stakeholders) every 18 months.
· Project PM and Policy & Governance Coordinator to drive the coordination process at the
Programme level as well as negotiating with other LMEs over SSA LME coordination
protocols.

The costs of implementation for both Programme Coordination and SSA LME Coordination would
be negotiated among the various projects, and explicitly reflected in budgets that would be
developed as part of their Coordination Strategy.

Deliverables:
A. Formal coordination mechanism (technical and policy level) established and adopted
B. Annual Reports from ASCLME Programme Policy and Technical Coordination Committees
C. Reports from SSA LME Stakeholders meetings on "Best Lessons and Practices'
D. Annual Report to Steering Committee from Policy and Governance Coordinator


Indicative Human Resources:
Project Director and other PCU staff
PCU logistical support

Indicative Costs:

Project Director: $890,000
Communications and IT Coordinator: $300,000
Admin and Finance Officer: $332,000
Secretary: $250,000
Equipment and Furniture: $155,000
SteerCom and Stakeholder meetings: $300,000
ASCLME Programme Policy Committee Meetings: (4 x $45,000) $180,000

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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS

ASCLME Programme Technical Coordination Group Meetings: (8 x $45,000) $360,000
SSA LME Regional Meetings: ASCLME contribution ($30,000 x 3) = $90,000
Other associated travel costs: $5,000
Reporting and translation costs: $12,000

OUTPUT 4.1 SUB-TOTAL: $2,874,000


Output 4.2: Key policy stakeholders sensitized and engaged in LME process through
appropriate packaging and presentation of LME information and concepts

Activities:
· A Governance and Policy Coordinator, in close consultation with PM and other Programme
staff, develops criteria for a country-by-country and regionally based list of key policy
stakeholders, including, among others, national and regional policy-makers, national,
regional and international donors, commercial/industrial interests, and the leadership of key
international, country and community based NGOs. This to be updated annually.
· Undertake a targeted cost benefit analyses in support of the LME based approach
· Identify pertinent information that requires packaging and design targeted `deliveries' (hard
copy, media presentations, etc. for policy stakeholders.
· Identify appropriate fora/venues for targeting policy stakeholders
· Develop an annual Policy Stakeholders Awareness and Sensitisation Programme with
concrete delivery of LME Management message and importance. This will include a
mechanism for establishing ongoing and systematic contact with the list using a variety of
approaches: project and/or programme newsletter, special email bulletins, small group
consultations and/or briefings, etc.

Deliverables:
A. Key Policy Level Stakeholder's list established and adopted
B. Annual updates of Key Policy Level Stakeholder's list by Steering Committee
C. Report of targeted Cost-Benefit Analysis
D. Annual Policy Stakeholder Briefing Work Programme and Budget
E. Annual report to Steering Committee on effectiveness of Policy Briefing Programme

Indicative Human Resources:
· GPC and PM
· Other PCU staff
· PCU based support

Indicative Costs:
· Staff Costs: covered
· Travel/DSA: $40,000
· PCU support: $30,000
· Publishing and Media Costs: $50,000

OUTPUT 4.2 SUB-TOTAL: $120,000


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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS

Output 4.3: Stakeholder engagement, public involvement, participation, and environmental
education initiatives are developed and implemented in the region
Activities:
· A Programme level website is established and maintained by the ASCLME PCU
· A Distance Learning and Information Sharing Tool is developed and piloted in the
ASCLME region using a Programme level web-based platform.
· A pilot Distance Learning course developed and implements for specific capacity building
· A work programme developed and implemented for engaging and empowering coastal
communities toward more sustainable livelihoods through access to information, knowledge
and management issues.
· Development of resource materials and media outreach programmes to support the DLIST
approach
· Programme Partnership Symposium to highlight aims and achievements of all 3 sister
projects under the ASCLME Programme and to identify next steps in delivery of SAPs and
development of LME management approaches (scheduled for second half of project
lifecycle)

Deliverables:
A. ASCLME Programme website active with individual project pages
B. Annual Reports from DLIST programme
C. Annual Work Programme and Budget for Distance Learning
D. Annual Reports from Distance Learning courses
E. Annual Report on Coastal Community Empowerment Programme
F. Work Programme for use of Resource Materials and Media Outreach
G. Report from Programme Partnership Symposium with clear definition of Next Steps

Indicative Human Resources:
Staff of the DLIST sub-contractor
Symposium Organisers
PCU staff support (including Website management)

Indicative Costs:
Website construction and maintenance (contract): $12,000
Regional Media Outreach Consultant: $88,000
Sub-contract: For DLIST development $400,000
Sub-contract: Work-Programme for coastal communities $150,000
PCU staff support activities (including editing, printing, designing of reports): $50,000
Miscellaneous (including support costs for Consultant): $30,000

OUTPUT 4.3 SUB-TOTAL: $730,000

Agency Administrative Costs: $184,700

OUTCOME 4 TOTALS: $3,908,700

PROJECT OUTCOME GRAND TOTAL:
$12,200,000

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SECTION THREE


BUDGET SUMMARY, WORK-PLANS AND SCHEDULES


The budget for the Project (as defined in detail in Section Two above) is summarised below by
Expenditure Description to show what percentage is going toward various activities such as
training, local contracts, etc.

This percentage by expenditure demonstrates that more than 40% of project funds are allocated to
the use of local and regional experts and for in-field data capture to support the development of the
TDA.

Another 20% of the funds have been allocated for data collection for the TDA and SAP
development process and for the evolution of long-term sustainable monitoring to underpin
effective LME management strategies and policy.

10% of the funds will support the countries by way of equipment procurement and capacity
building at the institutional level.

19% of the Project funds have been allocated to support administrative and management needs as
per the Project Coordination Unit and its staff and general support from the PCU to the countries
throughout the Project lifetime.

Only 1% of funding is allocated to international expertise. Where inadequate local/regional
expertise exists, international experts will be invited to join field exercises (such as oceanographic
cruises) on the understanding that they provide training and capacity building and that the
information remains the property of the project and the countries of the region.

In summary, this means that well over 70% of GEF funding will be disbursed throughout the region
into actual on-the-ground activities and support that will assist the countries in the development of
the TDA and SAP.

EXPENDITURE DESCRIPTION
COST
%GE

National Training Exercises and Data Coordination
Workshops (including Capture of Best Lessons and
$2,610,000
21.4
Practices in LME Management
Contracts for Local Experts/Specialists
$2,586,900
21.2
Data Collection and management for TDA/SAP and long-
$2,422,150
19.9
term sustainable monitoring programmes
Project Admin, Management and Support Costs
$2,277,000
18.7
Implementing and Executing Costs (UN Agency)
$903,700
7.4
Equipment and Support to Countries
$675,000
5.5
Travel and Support Costs for SteerCom and
$607,500
5.0
Technical/Scientific Management Coordination Meetings
Contracts for International Experts/Specialists
$117,750
1.0

Project Total
$12,200,000


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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS

DISTRIBUTION OF GEF FUNDING BY EXPENDITURE CATEGORY
25.0
National Training Exercises and Data Coordination
Workshops (including Capture of Best Lessons and
Practices in LME Management
Contracts for Local Experts/Specialists
20.0
Data Collection and management for TDA/SAP and
long-term sustainable monitoring programmes
Project Admin, Management and Support Costs
15.0
t
Implementing and Executing Costs (UN Agency)
e
rcen
P
10.0
Equipment and Support to Countries
Travel and Support Costs for SteerCom and
Technical/Scientific Management Coordination
Meetings
5.0
Contracts for International Experts/Specialists
0.0
1
Expenditure


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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS


PROJECT PROPOSED FIVE YEAR WORKPLAN AND SCHEDULE

The following spreadsheets present the proposed work-plan for each Outcome for the project lifetime.

OUTCOME 1

YEAR 4
OUTPUT DELIVERABLES
YEAR 1
YEAR 2
YEAR 3
YEAR 5
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
OUTPUT 1.1: Review existing data in region pertinent to ASCLME TDA and SAP development (including the collection, repatriation, synthesis and storage of country and regional data, and the
repatriation of extra-regional data and information)
A. Information and Capacity Building Specialist identified and
X
X
contracted
B. Formally-adopted D&I Working Group Report
X
C. Agreed priorities for data collection and `gap-filling'
X
D. Work programme and Budget for data collection and `gap-
filling'
X
OUTPUT 1.2.A: Identify and prioritize ecosystem assessment and ecosystemic process information gaps in key oceanographic areas of the ASCLMEs along with work-plans, cruise schedules, budgets and
responsibilities
A. ROE Identified and contracted
X
B. Revised and adopted list of Priorities for ASCLME
X
Ecosystem Monitoring and Mapping
C. Project Cruise Plan and Schedule including training
exercises both onshore and offshore (with timetable and
X
budget). This Cruise Plan to be closely coordinated with
SWIOFP and ACEP, as well as WIO-Lab where appropriate.
D. List of expected products from each cruise as an Annex to
the Cruise Plan and Schedule
X
OUTPUT 1.2.B: Key knowledge gaps in near-shore (artisanal/subsistence) fisheries updated, nursery areas and other rich biological habitat mapped or otherwise identified using existing information
A. ToRs developed, sub-contractors identified and sub-
X
X
contracts signed
B. Peer-reviewed Report on nearshore fisheries, and critical
X
X
X
X
habitats
C. Recommendations for priority studies and data collection
X
X
D. Recommendations for management of critical areas (e.g.
management zoning MPAs and replenishment areas)
X
X
X
OUTPUT 1.2.C: Management and Policy gaps/needs identified as part of root cause requirements for TDAs development (national and regional)
A.
Create
ToR
and
contract
short-term
regional
X
governance/policy expert
B. Develop a Project Workplan for Governance and Policy
X
Coordination
C. Contract long-term Governance and Policy Specialist
X
D. Report on governance and policy issues and shortfalls
within region relating to LME management (to include in the
TDA)
X
X
E. Recommendations for immediate and longer term solutions
and improvements (to guide the SAP)
X
X
OUTPUT 1.3: Active offshore and coastal oceanographic data collection to fill gaps in ecosystem assessment and status as necessary for development of TDAs and SAPs
A. Identify cruise coordination mechanism for ASCLME
X
X
Project
B. Identify and contract person responsible for cruise
X
coordination
C. Cruise coordination agreement (including details of
equipment requirements and sources as well as formal
X
agreement on ownership/sharing of data)
D. Sub-Contract with FAO for 2008
X
X
E. Sub-contract with FAO for remainder of project
X
X
X
F. MoU/Agreement between ASCLME and ACEP on use and
X
X
deployment of SA research vessels
G. Coordinated Cruise Logistics Plan and Work-programme
X
X
for each year of project
X
X
H. Individual Cruise Reports based on adopted reporting
X
X
protocol
X
X
I. Distribution list for cruise reports
X
X
OUTPUT 1.4: Baseline information obtained on persistent organic pollutants (POPs) within the LMEs through use of key indicator species
A. Identify and recruit POPs Expert
X
B. Workplan, budget and timeline
X
C. Final report on POPs and associated indicator species for
use in TDA and SAP
X






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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS

OUTCOME 2 ­ FIVE YEAR WORKPLAN AND SCHEDULE


YEAR 4
YEAR 5
OUTPUT DELIVERABLES
YEAR 1
YEAR 2
YEAR 3
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
OUTPUT 2.1: LME based indicators linked to national and regional M&E mechanisms are developed and captured within institutional work programmes and budgets
A. LME Indicator Specialist recruited and contracted
X
B. ToRs for development of M&E Programmes and Indicators
X
at national and regional level
C. Report from national Workshops including information
X
cited above
D. Report from Regional Workshop with requirements for
X
LME Monitoring
E. Nationally Adopted Work Programmes and Annual Reports
X
OUTPUT 2.2: A region wide socio-economic valuation of near-shore marine goods and services is undertaken to gain greater understanding of the social and economic importance of these areas
A. ToR developed for sub-contract
X
B. Sub-contractors identified
X
X
C. Adopted Study Plan for Socio-Economic Survey
X
D. Final Report of Survey
X
E. Policy Level Briefing Document focusing on both National
And Regional advantages of the LME approach as defined
through the Socio-Economic Evaluation Survey
X
F. Distribution list and follow-up strategy for assessing
effectiveness of Briefing Document
X
X
OUTPUT 2.3: National and regional data handling, storage and synthesis focal centres are established
A. Formal list of National Data Management Focal Institutes
X
X
B. Report from the Regional Workshop on Data Management
C. Report from National Workshops on Data Management and
X
Handling
D. Formally adopted Regional and National Data Management
Plans including work programmes and budgets for capacity
X
building
E. National Data Management Centres and Regional Data
X
X
X
X
Management Node Annual Reports to ASCLME Programme
OUTPUT 2.4: Use of GIS and predictive models expanded to increase systems knowledge
A. Identification of Programme level Work-Group and
X
planning/convening of workshop
B. Report from Programme level Working Group on GIS and
Remote Sensing data handling and management needs, along
with a work programme and budget that also addresses
X
training and capacity building at the national and regional
level.
C. Reports from training workshops
X
X
X
X
D. Annual GIS/RS data management reports
X
X
X
X



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OUTCOME 3 ­ FIVE YEAR WORKPLAN AND SCHEDULE


YEAR 4
OUTPUT DELIVERABLES
YEAR 1
YEAR 2
YEAR 3
YEAR 5
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
OUTPUT 3.1: TDAs are negotiated and approved by technical stakeholders
A. Science Coordinator identified and recruited
X
B. Overall Project TDA Formulation Work-Plan and Budget
X
C. National Lead Agencies identified/established
X
D. TDA stakeholder consultation plans adopted
X
E. National TDA Work-Plans and Budgets
X
F. Report from Regional TDA Stakeholder Workshops
X
X
G. Two TDAs adopted by Steering Committee
X
X
X
OUTPUT 3.2: SAPs are negotiated and adopted by Governments
A. Interministerial Committees established and active
X
B. Policy Level Programme Steering Committee established
X
and active
C. Reports from National Interministerial Committees
X
X
D. Reports from ASCLME Programme Policy Committee
X
X
E. Legal Review Document of draft SAPS
X
F. Formal adopted and Signed SAPs (for Agulhas LME and
Eastern Africa sub-LME)
X
X
OUTPUT 3.3: Financial resources are brokered to ensure financial sustainability of monitoring, evaluation and information systems to support the LME approach
A. Fiscal and Governance Sustainability Advisor recruited
X
B. National Specialists identified
X
C. Donor Consultation and Communication Plan
X
D. Donor Information Update Reports
X
X
X
X
D. Donor Conferences
X
X
E. National Guideline documents on Fiscal and Governance
Sustainability
X
OUTPUT 3.4: Institutional, programme and human capacity building requirements are identified and addressed through training initiatives
A. National CB&T Specialists identified
X
B. Specialist Training Advisors for Oceanography and Coastal
X
Survey/Assessment identified
C. Programme level CB&T Working Group established
X
D. Preliminary Training and Capacity Building Analysis
Report (National and Regional Level) coordinated at
X
Programme level (i.e. with SWIOPF, WIO-LaB and other
initiatives)
E. Report from Regional Workshop on current and planned
X
T&CB initiatives and needs
F. Regional Work Programme (as defined above) for T&CB
X
G. National level Work programmes in similar vein
X
H. Annual T&CB Implementation Reports
X
X
X
X




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OUTCOME 4 ­ FIVE YEAR WORKPLAN AND SCHEDULE



YEAR 4
YEAR 5
OUTPUT DELIVERABLES
YEAR 1
YEAR 2
YEAR 3
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
S-N
D-F
M-M
J-A
OUTPUT 4.1: Effective and frequent communication and coordination established among the IAs, the various projects under the programme and other related initiatives and institutions in the region,
including linkages with other GEF supported projects in Sub
A. Formal coordination mechanism (technical and policy
X
level) established and adopted
B. Annual Reports from ASCLME Programme Policy and
X
X
X
X
Technical Coordination Committees
C. Reports from SSA LME Stakeholders meetings on "Best
X
X
X
X
Lessons and Practices'
D. Annual Report to Steering Committee from Policy and
Governance Coordinator
X
X
X
X
OUTPUT 4.2: Key policy stakeholders sensitized and engaged in LME process through appropriate packaging and presentation of LME information and concepts
X
A. Key Policy Level Stakeholder's list established and adopted
B. Annual updates of Key Policy Level Stakeholder's list
X
X
X
X
C. Report of targeted Cost-Benefit Analysis
X
D. Annual Policy Stakeholder Briefing Work Programme and
X
X
X
Budget
E. Annual report to Steering Committee on effectiveness of
Policy Briefing Programme
X
X
X
X
OUTPUT 4.3: Stakeholder engagement, public involvement, participation, and environmental education initiatives are developed and implemented in the region
A. ASCLME Programme website active with individual
X
project pages
B. Annual Reports from DLIST programme
X
X
X
X
X
C. Annual Work Programme and Budget for Distance
X
X
X
X
X
Learning
D. Annual Reports from Distance Learning courses
X
X
X
X
X
E. Annual Report on Coastal Community Empowerment
X
X
Programme
X
X
X
F. Work Programme for use of Resource Materials and Media
X
Outreach
G. Report from Programme Partnership Symposium with clear
definition of Next Steps
X
X





29

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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS

PROJECT PROPOSED WORKPLAN AND SCHEDULE ­ FIRST YEAR

The following spreadsheets present the proposed deliveries for each Outcome for the first year of the
project.

OUTCOME 1 ­ WORKPLAN AND SCHEDULE FOR 2007-2008

OUTPUT DELIVERABLES
DELIVERY FOR 2007-2008
S
O
N
D
J
F
M
A
M
J
J
A
OUTPUT 1.1: Review existing data in region pertinent to ASCLME TDA and SAP development (including the collection, repatriation, synthesis
and storage of country and regional data, and the repatriation of extra-regional data and information)
A. Information and Capacity Building Specialist identified and
X
X
contracted
B. Formally-adopted D&I Working Group Report
X
C. Agreed priorities for data collection and `gap-filling'
X
D. Work programme and Budget for data collection and `gap-
filling'
X
OUTPUT 1.2.A: Identify and prioritize ecosystem assessment and ecosystemic process information gaps in key oceanographic areas of the
ASCLMEs along with work-plans, cruise schedules, budgets and responsibilities
A. ROE Identified and contracted
X
B. Revised and adopted list of Priorities for ASCLME
X
Ecosystem Monitoring and Mapping
C. Project Cruise Plan and Schedule including training
exercises both onshore and offshore (with timetable and
X
X
budget). This Cruise Plan to be closely coordinated with
SWIOFP and ACEP, as well as WIO-Lab where appropriate.
D. List of expected products from each cruise as an Annex to
the Cruise Plan and Schedule
X
X
OUTPUT 1.2.B: Key knowledge gaps in near-shore (artisanal/subsistence) fisheries updated, nursery areas and other rich biological habitat
mapped or otherwise identified using existing information
A. ToRs developed, sub-contractors identified and sub-
X
contracts signed
B. Peer-reviewed Report on nearshore fisheries, and critical
habitats
C. Recommendations for priority studies and data collection
D. Recommendations for management of critical areas (e.g.
management zoning MPAs and replenishment areas)
OUTPUT 1.2.C: Management and Policy gaps/needs identified as part of root cause requirements for TDAs development (national and regional)
A.
Create
ToR
and
contract
short-term
regional
X
governance/policy expert
B. Develop a Project Workplan for Governance and Policy
X
X
Coordination
C. Contract long-term Governance and Policy Specialist
X
D. Report on governance and policy issues and shortfalls
within region relating to LME management (to include in the
TDA)
E. Recommendations for immediate and longer term solutions
and improvements (to guide the SAP)
OUTPUT 1.3: Active offshore and coastal oceanographic data collection to fill gaps in ecosystem assessment and status as necessary for
A. Identify cruise coordination mechanism for ASCLME
X
X
X
X
Project
B. Identify and contract person responsible for cruise
X
X
coordination
C. Cruise coordination agreement (including details of
equipment requirements and sources as well as formal
X
X
agreement on ownership/sharing of data)
D. Sub-Contract with FAO for 2008
X
E. Sub-contract with FAO for remainder of project
F. MoU/Agreement between ASCLME and ACEP on use and
deployment of SA research vessels
X
X
G. Coordinated Cruise Logistics Plan and Work-programme
X
for each year of project
H. Individual Cruise Reports based on adopted reporting
protocol
I. Distribution list for cruise reports
X
OUTPUT 1.4: Baseline information obtained on persistent organic pollutants (POPs) within the LMEs through use of key indicator species
A. Identify and recruit POPs Expert
X
B. Workplan, budget and timeline
X
C. Final report on POPs and associated indicator species for
use in TDA and SAP




30

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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS

OUTCOME 2 ­ WORKPLAN AND SCHEDULE FOR 2007-2008


OUTPUT DELIVERABLES
DELIVERY FOR 2007-2008
S
O
N
D
J
F
M
A
M
J
J
A
OUTPUT 2.1: LME based indicators linked to national and regional M&E mechanisms are developed and captured within institutional work
A. LME Indicator Specialist recruited and contracted
X
B. ToRs for development of M&E Programmes and Indicators
X
at national and regional level
C. Report from national Workshops including information
cited above
D. Report from Regional Workshop with requirements for
LME Monitoring
E. Nationally Adopted Work Programmes and Annual Reports
OUTPUT 2.2: A region wide socio-economic valuation of near-shore marine goods and services is undertaken to gain greater understanding of
the social and economic importance of these areas
A. ToR developed for sub-contract
X
B. Sub-contractors identified
X
C. Adopted Study Plan for Socio-Economic Survey
X
D. Final Report of Survey
E. Policy Level Briefing Document focusing on both National
And Regional advantages of the LME approach as defined
through the Socio-Economic Evaluation Survey
F. Distribution list and follow-up strategy for assessing
effectiveness of Briefing Document
OUTPUT 2.3: National and regional data handling, storage and synthesis focal centres are established
A. Formal list of National Data Management Focal Institutes
X
X
B. Report from the Regional Workshop on Data Management
C. Report from National Workshops on Data Management and
Handling
X
D. Formally adopted Regional and National Data Management
Plans including work programmes and budgets for capacity
building
X
X
E. National Data Management Centres and Regional Data
Management Node Annual Reports to ASCLME Programme
OUTPUT 2.4: Use of GIS and predictive models expanded to increase systems knowledge
A. Identification of Programme level Work-Group and
X
planning/convening of workshop
B. Report from Programme level Working Group on GIS and
Remote Sensing data handling and management needs, along
with a work programme and budget that also addresses
training and capacity building at the national and regional
level.
X
C. Reports from training workshops
D. Annual GIS/RS data management reports
X



31

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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS


OUTCOME 3 ­ WORKPLAN AND SCHEDULE FOR 2007-2008

OUTPUT DELIVERABLES
DELIVERY FOR 2007-2008
S
O
N
D
J
F
M
A
M
J
J
A
OUTPUT 3.1: TDAs are negotiated and approved by technical stakeholders
A. Science Coordinator identified and recruited
X
X
B. Overall Project TDA Formulation Work-Plan and Budget
X
X
C. National Lead Agencies identified/established
X
X
D. TDA stakeholder consultation plans adopted
X
E. National TDA Work-Plans and Budgets
X
F. Report from Regional TDA Stakeholder Workshop
X
G. Two TDAs adopted by Steering Committee
OUTPUT 3.2: SAPs are negotiated and adopted by Governments
A. Interministerial Committees established and active
X
B. Policy Level Programme Steering Committee established
and active
C. Reports from National Interministerial Committees
X
D. Reports from ASCLME Programme Policy Committee
E. Legal Review Document of draft SAPS
F. Formal adopted and Signed SAPs (for Agulhas LME and
Eastern Africa sub-LME)
OUTPUT 3.3: Financial resources are brokered to ensure financial sustainability of monitoring, evaluation and information systems to support
A. Fiscal and Governance Sustainability Advisor recruited
X
B. National Specialists identified
X
C. Donor Consultation and Communication Plan
X
D. Donor Information Update Reports
X
D. Donor Conference
E. National Guideline documents on Fiscal and Governance
Sustainability
OUTPUT 3.4: Institutional, programme and human capacity building requirements are identified and addressed through training initiatives
A. National CB&T Specialists identified
X
X
B. Specialist Training Advisors for Oceanography and Coastal
X
X
Survey/Assessment identified
C. Programme level CB&T Working Group established
X
X
D. Preliminary Training and Capacity Building Analysis
Report (National and Regional Level) coordinated at
Programme level (i.e. with SWIOPF, WIO-LaB and other
initiatives)
X
E. Report from Regional Workshop on current and planned
T&CB initiatives and needs
X
F. Regional Work Programme (as defined above) for T&CB
X
G. National level Work programmes in similar vein
H. Annual T&CB Implementation Reports



32

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FIRST DRAFT FOR STEERING COMMITTEE MEMBERS


OUTCOME 4 ­ WORKPLAN AND SCHEDULE FOR 2007-2008


OUTPUT DELIVERABLES
DELIVERY FOR 2007-2008
S
O
N
D
J
F
M
A
M
J
J
A
OUTPUT 4.1: Effective and frequent communication and coordination established among the IAs, the various projects under the programme and
other related initiatives and institutions in the region, including linkages with other GEF supported projects in Sub
A. Formal coordination mechanism (technical and policy
X
level) established and adopted
B. Annual Reports from ASCLME Programme Policy and
Technical Coordination Committees
X
C. Reports from SSA LME Stakeholders meetings on "Best
Lessons and Practices'
X
D. Annual Report to Steering Committee from Policy and
Governance Coordinator
X
OUTPUT 4.2: Key policy stakeholders sensitized and engaged in LME process through appropriate packaging and presentation of LME
X
A. Key Policy Level Stakeholder's list established and adopted
B. Annual updates of Key Policy Level Stakeholder's list
C. Report of targeted Cost-Benefit Analysis
D. Annual Policy Stakeholder Briefing Work Programme and
Budget
E. Annual report to Steering Committee on effectiveness of
Policy Briefing Programme
OUTPUT 4.3: Stakeholder engagement, public involvement, participation, and environmental education initiatives are developed and
A. ASCLME Programme website active with individual
project pages
X
B. Annual Reports from DLIST programme
X
C. Annual Work Programme and Budget for Distance
X
Learning
D. Annual Reports from Distance Learning courses
X
E. Annual Report on Coastal Community Empowerment
Programme
X
F. Work Programme for use of Resource Materials and Media
X
Outreach
G. Report from Programme Partnership Symposium with clear
definition of Next Steps




33

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