UNITED NATIONS ENVIRONMENT PROGRAMME
GLOBAL ENVIRONMENT FACILITY
PROJECT DOCUMENT
SECTION 1 PROJECT IDENTIFICATION
1.1
Title of Sub-Programme:
International Waters 10: Contaminants
1.2 Project
title:
Russian Federation Support to the National Programme
of Action for the Protection of the Arctic Marine
Environment
1.3 Project
Number:
GFL / 2732 03 4694
GF/3010-03-21
1.4 Geographical
Scope: Russian
Federation
1.5 Implementing
Agency:
United Nations Environment Programme (UNEP)
1.6 Executing
Agency:
Ministry of Economic Development and Trade of the
Russian Federation (Minekonomrazvitiya of Russia)
1st Tverskaya-Yamskaya St., bldg 1,3, Moscow, 125993
Russian Federation
Tel: +(095)-200-0353, Fax: +(095)251-6965
1.7 Duration:
60 months for the two phases
Commencing: July 20051
Completion:
June 2007
(Phase II July 2007 June 2010)
1.8
Cost:
Million US$
Cost to GEF: Project tranche I*
:
5.885
Project tranche II
:
4.425
PDF-B
:
0.306
Subtotal
GEF
:
10.616
Co-financing: PDF-B (all sources)
:
0.474
Russian Federation (in cash & kind) :
Phase I
5.800
Phase II
4.350
Other **
:
7.352
Subtotal
Co-financing
:
17.976
Total Project Cost
:
28.592
* Commitment sought by Council at its December 2001 session for Phase I.
The project document between UNEP and Ministry of Economic Development and Trade of the Russian Federation was
initially signed on 20th August, 2003. The meeting between the original Co-executing agencies chaired by UNEP held in
Moscow on 3rd December 2003 highlighted serious divergent views on the implementation modalities of the project.
Accordingly, no activities have take place after the signing of the initial project document. At the Consultative meeting held on
19th July 2004 in Geneva, it was agreed that the Ministry of Economic Development and Trade of the Russian Federation will
be the executing agency for this project with ACOPS and NEFCO as partners. The revised project document reflects this
agreement and was signed on 1st February 2005 and sent to GEF Sec. Bilateral donors and GEF Sec expressed some concerns
over the revised and resigned document, and a donors meeting was held on 30th May 2005 in Washington, D.C.. Based on the
outcomes of this meeting, the project document was again revised and will be signed again. This document now supersedes the
previous two signed (20th August 2003 and 1st Feb 2005) versions.
** Other Government and organisation Co-Financing (Million US $ - including PDF-B)
Canada
:
0.732
RAIPON (sponsored by Denmark,
under negotiation-indicative)
:
0.270
European Commission (under negotiation)
:
0.000
Iceland
:
0.100
Italy
0.500
NEFCO (under negotiation)
:
1.000
NDEP (under negotiation)
:
0.000
EBRD (under negotiation)
0.000
United States of America
:
4.000
GPA
:
0.250
IOC of UNESCO :
0.500
TOTAL 7.352
1.9
Summary
Major outcomes will include a nationally approved Strategic Action Programme to address damage and
threats to the arctic environment from land-based activities in the Russian Federation; direct and related
improvements to environmental protection (legislative, regulatory and institutional and technical
capacity) within the Russian Federation; the completion of ten pre-investment studies to determine the
highest priority and tractable interventions to correct or prevent transboundary impacts of land-based
activities; and three categories of demonstration projects dealing respectively with marine
environmental clean up, the transfer of two decommissioned military bases to civilian control, and
involving indigenous peoples in environmental and resource management. The results are intended to
benefit the international arctic environment, particularly the Arctic Ocean basin and its shelf seas, and
contribute to two principal international agreements: Arctic Environmental Protection Strategy
(AEPS); and the Global Programme of Action for the Protection of the Marine Environment from
Land-Based Activities (GPA) as implemented in the Arctic Region through the Regional Programme
of Action for the Protection of the Arctic Marine Environment from Land- based Activities (RPA) and
the Arctic Council Plan of Action to Eliminate Pollution of the Arctic (ACAP).
Signatures:
For Ministry of Economic Development
For UNEP
and Trade of the Russian Federation
(Minekonomrazvitiya of Russia)
___________________________
______________________________
Mr. B.A.Morgunov
Mr. D. Hastie
Assistant to the Minister
Chief, Budget & Financial Management
Services, UNON
Date: 18/07/2005
Date: 18/07/2005
1
SECTION 2 - BACKGROUND AND PROJECT CONTRIBUTION TO THE OVERALL
SUB-PROGRAMME IMPLEMENTATION
2.1
Background and Context (Baseline Course of Action)
1.
The Arctic Ocean and its shelf seas represent an area of global significance in terms both of
their influence on global oceanic and atmospheric circulation and their unique biological species, which
constitute an essential element of global biological diversity. Although the smallest of the major ocean
basins of the world, the Arctic Ocean plays a crucial role in the movement of oceanic waters through
connections and exchanges with the Atlantic and Pacific Oceans. Its characteristics are influenced by
major inflows from the Atlantic Ocean, secondary inflows through the Bering Strait and continental
runoff. The Arctic is the major driving force for the deep circulation of the oceans with cold deep water
formation on the peripheries of the Arctic Ocean giving rise to the deep western boundary undercurrent
which can be regarded as the starting point for Henry Stommel's `Tour de Force' (or `oceanic conveyor
belt'). The Arctic marine environment is heavily ice-covered throughout most of the year with seasonal
fluctuations in ice-cover enabling the recovery of important fisheries resources from its shelf seas,
particularly the Barents and Kara Seas. The largest fishery landings are made by Russia and Norway
with Barents Sea cod among the most important species. The predominant shelf areas lie along the
northern Russian coast and in the Canadian Arctic Archipelago. The Russian landmass occupies 44% of
the circumpolar arc - approximately twice that of the next largest country, Canada.
2.
The Arctic marine environment is home to a wide range of unique species, the best known
among them being polar bear, narwhal, walrus and beluga. Over 150 species of fish inhabit arctic and
sub-arctic waters; important among these are cod and American plaice, which is the most abundant
flatfish in the Barents Sea. There are also a wide variety of birds. Some of these are species found in
other oceans but several are unique to the Arctic such as several species of auk and ivory gulls that
maintain close contact with ice-covered areas throughout their lives. Each summer over 120 bird
species migrate from temperate and tropical regions to the Arctic where they breed. Of the many bird
species that inhabit and nest in the Arctic terrestrial environment during the summer months, very few
remain in the far north year-round. Raven, snowy owl, rock ptarmigan and willow ptarmigan are
predominant among the few year round resident birds.
A further important feature of the Arctic is its indigenous inhabitants. Indigenous peoples have been
living as part of the Arctic ecosystem for millennia and, in most areas, continue to do so. As consumers
of local resources, they are frequently the most exposed recipients of contaminants from local and
distant sources. Many of the effects of large-scale environmental contamination are likely to be most
pronounced among indigenous peoples. The cultures and traditions of arctic indigenous peoples are
found nowhere else. Most of these groups continue their traditional patterns of natural resource
management maintain their cultural heritage and fight for their rights to continue to do so. There exists
a close bond among all the indigenous arctic peoples of which the major groupings are the Lapps,
Saami, Inuit, Aleut, Athabascan, Eyak and Métis. There are eleven indigenous minority peoples in
Russia considered to belong to the Arctic. These are the Saami, Enets, Nenets, Khanty, Nganasan,
Dolgan, Even, Evenk, Chukchi, Eskimo (Yu-pik), and Yukagir. These indigenous populations are
threatened by dislocation, interactions with immigrants and the associated decline of traditional
activities and values. Some have become extinct, even within the twentieth century. With the increased
exploitation of natural mineral resources in the Arctic, the very existence of the indigenous community
is at risk. Arctic indigenous peoples are the most fragile elements of human society in the Arctic and the
most susceptible to environmental change. As such, they deserve special attention to their ways of life,
living conditions and prospects for the future. The impacts that both contaminants and, more
insidiously, the fear of contaminants have on these indigenous peoples and cultures demonstrate the
need for effective communication and for action to prevent contamination that may lead to adverse
effects.
4.
The Russian Federation is now attempting to rectify past deficiencies and to formulate a
comprehensive approach to environmental protection, including that of the Arctic and its indigenous
arctic peoples. The system boundaries for interventions within this Project are northern Russia as
2
politically defined for the purposes of the AMAP Assessment completed in 1998. The marine area that
is the focus of protective activities among the Arctic States is similarly defined on political grounds and
extends generally northwards of latitude 60oN. It therefore includes not only the entire Arctic Basin but
also several adjacent marine areas such as the Barents Sea, the Greenland Sea, Baffin Bay and some
parts of the Bering Sea. The Project outlined here deals specifically with interventions within the
Russian Federation to address the most seriously affected marine areas of the Arctic by anthropogenic
activities. This is an issue of direct concern to the Russian Federation as the most affected coastal seas
are the Barents, Kara and Chukchi Seas, all of which are partially or entirely within Russian
jurisdiction. These are shelf seas that are the major areas of ice formation, leading to brine rejection,
sinking and export, which directly influence the internal structure of the Arctic Ocean and the character
of its waters. However, the adverse effects of previous and contemporary anthropogenic activities in the
Russian Federation extend beyond these seas to both international waters and those under the
jurisdiction of other countries. Through the role played by the Arctic Ocean in the formation of Atlantic
Ocean deepwater, the transboundary effects of Russian activities can extend beyond the Arctic Basin to
the major deepwater masses of the global ocean through the "oceanic conveyor belt" process. The
dominantly cyclonic surface circulation of the Eurasian Basin of the Arctic Ocean in surface drift to the
east along the northern coast of Russia provides a further avenue of transboundary movement of surface
water constituents. Arctic tracers (radionuclides) derived from western European sources after entry
into the Arctic through the Norwegian Current have been shown to enter the East Greenland Current,
the West Greenland Current and are expected to continue surface transport through the Greenland Sea
into the surface boundary flow southwards along the eastern seaboard of North America. This
demonstrates the interconnectivity of the Arctic with the North Atlantic and other oceans through
surface flows. This surface flow is complemented by flow into the deep Western Boundary
Undercurrent of the Atlantic as a result of overflow across the Iceland-Scotland and Scotland-Faeroes
Ridges. Thus contaminants in the Arctic can be subsequently distributed relatively rapidly to the North
Atlantic and then enter the global ocean circulation and reach other oceans. All this adds a global
dimension to a topic that would, at first glance, appear to be primarily a matter of concern to the Arctic
States.
5.
The top-priority environmental issues in the Russian Arctic are mainly associated with local hot
spots in the areas of intensive work, first and foremost, of mining companies. The contamination levels
in these areas significantly exceed the regional ones, degrading or even destroying natural ecosystems,
thus seriously damaging the health of local inhabitants and undermining the traditional way of life of
the indigenous peoples. Mining work in the Russian Arctic is expected to gather momentum, which
threatens to further damage the environment in this region. All this necessitates urgent measures to be
taken to address the adverse ecological effects of the past and also to prevent further contamination of
the Russian Arctic in the new realities of a market economy.
6.
There are a number of barriers to the correction of environmental degradation with both
national and transboundary implications. The major barrier derives from the necessity to solve
numerous problems, which emerged during Russia's transition to a market economy, resulting in the
lack of funding for environmental protection. Another barrier arises from the outdated nature of the
current environmental regulations, which do not correspond with the new economic conditions in
Russia. Environmental protection in the Arctic and the adoption of environmental norms are regulated
largely by the federal environmental legislation, which has been established on the basis of a single
approach that disregards the variety of geographical regions of the country. At present there are no
legislative norms that would bind federal, regional and provincial executive bodies and economic
entities with regard to the specifics of nature management and environmental protection in the Arctic
Region and adequately reflect the differences in the transition of the economic entities located there to
market conditions. With a view to resolving the increasingly serious environmental problems in the
Russian Arctic, Russia, having considered the necessity to comply with international agreements and
programmes, has elaborated and approved the National Plan of Action for the Protection of the Marine
Environment from Anthropogenic Pollution in the Arctic Region of the Russian Federation (NPA-
Arctic). Some of the NPA issues bear only on the Russian Federation and these are to be funded from
national resources. Other issues involve serious consequences of economic activities in the Russian
Arctic to wider environmental and natural resources of the international waters. These issues are
3
matters of international concern, which will permit systematic action, at both national and international
levels, to resolve them. This, in major part, constitutes the underlying basis of this Project to enable a
comprehensive approach to be adapted to the reduction of environmental degradation that provides the
greatest net benefit to the Russian Federation, its arctic neighbours and the entire global community.
2.2
Legislative Authority and Project Contribution to Overall Sub-programme
Implementation
This Project stems from a PDF-B, approved in 1999, that was executed during 1999-2001. During the
PDF-B a number of preparatory activities were undertaken including: (1) the identification and
prioritisation of hot-spots (i.e. areas of environmental degradation and threat) within the Russian Arctic;
(2) an analysis of the mechanisms of hydrological and atmospheric transport of contaminants within the
Arctic with primary emphasis on processes within the Russian Federation; (3) an analysis of the current
policy and legislative arrangements to address environmental issues in Russia including an assessment
of contemporary initiatives and future directions; and (4) an analysis of the existing practice of pre-
investment studies and preparation of a manual for their conduct. The products of all these activities
and other recent Russian and international initiatives to address the protection of the Arctic
environment and the sustainable use of its resources and amenities have formed the basis of this Project.
8.
The United Nations Conference on Environment and Development (Rio de Janeiro, 1992) gave
a major impetus to Russian activities to resolve environmental protection issues. In 1996, the President
of the Russian Federation endorsed the `Concept of Transition of the Russian Federation to Sustainable
Development' that, in particular, stipulates the need to adopt measures to reduce the impact of
economic activities on the global environment and to normalise the condition of the arctic environment.
A number of federal laws and regulations have been adopted by the Government of the Russian
Federation in order to address environmental issues and protection of the marine environment. In
particular, the federal laws on the Continental Shelf of the Russian Federation, on the Exclusive
Economic Zone of the Russian Federation, on the Internal Marine Waters, Territorial Sea and Adjacent
Zone of the Russian Federation, on Protection of Ambient Air should be indicated. Conception of the
State Support to Economic and Social Development of the Russian North (approved by the Russian
Government on 7th March 2000, no. 198) stipulates the principal activities in environment and nature
management in the North with regard to its specifics. Principles of the State Policy of the Russian
Federation in the Arctic, including the ecological dimension of the Policy were endorsed by the Russian
Government in June 2001. On 10th March 2002, a new federal law No. 7FZ on "Environmental
Protection" was adopted in the Russian Federation. Yet there is increased pressure to enhance the
extraction of natural resources, especially hydrocarbons, from the Arctic where the environment is
extremely fragile and highly sensitive to the effects of anthropogenic activities. This could lead to
further aggravation of the already serious environmental situation in the Arctic and the emergence of
additional "hot spots" and to the enhancement of transboundary contamination effects of the Russian
Arctic. This Project aims to address contemporary environmental problems in the Arctic and possible
risks of their emergence considering their impact on regional and global levels.
9.
There is the necessary legislation to conduct this Project. First, it is conducted within the context
of the Federal Target- Oriented Programme (FTOP) `World Ocean' which was approved by the
Government of the Russian Federation, with the NPA-Arctic incorporated into the "World Ocean"
FTOP. Second, the Project is supported by the Arctic Council through the NPA-Arctic, which was
stipulated in the declarations of ministers in Iqualuit (1998), Barrow (2000), Inari (2002) and
Reykjavik (2004) as this Russian plan is in line with the Arctic Council's aims and objectives and its
regional programmes. The third pillar is the `Global Programme of Action for the Protection of the
Marine Environment from Land-Based Activities' (GPA), concluded in Washington, D.C., in 1995. It is
noteworthy that the First Intergovernmental Review Conference held in Montreal in November 2001
emphasised the importance of this Project as one of the major demonstration projects implemented in
the framework of GPA. Finally, the GEF Operational Strategy and Operational Programmes provide the
ultimate legislation for the Project. Each of these is dealt with in the following paragraphs.
4
10. The Russian Federation implements Federal Target-Oriented Programmes (FTOPs) that are the
basic tools for providing State support to the solution of economic, social and environmental problems.
The "World Ocean" FTOP, adopted by the Russian Government in 1998, and its sub-programme `Use
and Development of the Arctic' constitute the basic instruments within Russia for policy directions for
marine activities and the Arctic. That is why it is in the framework of this programme that the National
Plan of Action for the Protection of the Marine Environment from Anthropogenic Pollution in the
Arctic Region of the Russian Federation was elaborated to reflect the Russian Federation's commitment
to the objectives of the Global Programme of Action for the Protection of the Marine Environment from
Land-Based Activities (GPA) in the arctic region through the Regional Programme of Action for the
Protection of Arctic Marine Environment from Land-Based Activities (RPA), and the Plan of Action to
Eliminate Pollution in the Arctic (ACAP) initiatives of the Arctic Council.
The eight Arctic States (Canada, Denmark, Finland, Iceland, Norway, Russia, Sweden and the United
States) adopted an `Arctic Environmental Protection Strategy', which laid the foundations for
environmental co-operation in the Arctic at the intergovernmental level (the Rovaniemi process). A
major first initiative in the framework of the Arctic Monitoring and Assessment Programme (AMAP)
was the conduct of an assessment of the environment of the Arctic within the boundaries defined by the
Arctic governments. This first pan-Arctic assessment set the stage for all the Arctic States to devise a
common approach to the restoration and protection of the Arctic environment, its living resources, its
biodiversity and its indigenous population. Russia continues to be an active participant in the bilateral
and multilateral environmental programmes carried out within the framework of the Rovaniemi
process. These programmes and the programme of sustainable development formed the basis for the
operation of the Arctic Council established by the Arctic states, including Russia, in 1996. The Arctic
Council approved the development of the Russian NPA-Arctic and charged the Working Group on the
Protection of the Arctic Marine Environment (PAME) with the co-ordination of efforts made by the
Arctic states, international financial organisations and other agencies, with a view to supporting the
NPA-Arctic. In Inari Declaration of the Arctic Council, adopted on 10 October 2002, acknowledged the
NPA-Arctic as important component of the Regional Programme of Action for the Protection of Arctic
Marine Environment from Land-Based Activities and commended adoption of the NPA-Arctic by
Russia and multilateral and bilateral financial support for it.
The Global Programme of Action for the Protection of the Marine Environment from Land-Based
Activities (GPA) was adopted in Washington, D.C., in 1995 by more than 100 countries. This
agreement was the first to deal directly with marine protection from land-based activities, unlike many
previous agreements, such as the London Convention of 1972 that addresses dumping at sea from
vessels and aircraft, and the MARPOL 73/78 Convention that addresses operational discharges from
ships. It is unarguable that the greatest damage to the marine environment, its resources and amenities,
stems from activities conducted on land, whether in coastal areas or in the hinterland. These effects are
mediated by runoff and atmospheric transport of material, including contaminants, from the continents
to the ocean. Furthermore, there are now perceived to be even greater threats on a global basis than the
effects of classical contaminants. These include the effects of nutrient and sediment transport into the
marine environment and, of particular relevance to the Arctic, the damage caused by physical
alterations to coasts, hinterlands and waterways. The accelerated exploitation of hydrocarbons from the
Russian arctic shelf increases the threat to the international waters of the Arctic, not only directly but
also through the construction of coastal support and transhipment wharves. The adoption of the GPA
stimulated nations to develop National Programmes of Action and Regional Programmes of Action for
the Protection of the Ocean from Land-Based Activities. Accordingly, the Arctic States, consistent with
their commitments to the `Arctic Environmental Protection Strategy' and the Arctic Council, have
taken the lead in ensuring that such programmes are prepared for the Arctic marine environment for
which the AMAP assessment provided both measures of compromise and threat, and outlined the
priorities for future action. It led to the formulation and adoption of a Regional Programme of Action
for the Protection of the Arctic Marine Environment (RPA) and a Plan of Action for the Elimination of
Pollution in the Arctic (ACAP) by the Arctic Council.
This Project is consistent with GEF policies as articulated in the description of Operational Programme
No. 10. It deals predominantly with land-based activities that have either compromised, or threaten to
5
compromise, the arctic marine environment with consequences for other States bordering this ocean
but, more significantly, the global marine environment in which the Arctic plays a pivotal role.
GEF Contaminant-based Operational Programme No. 10 "focuses on poorly addressed contaminants
and aims to utilise demonstrations to overcome barriers to adoption of best practices, waste
minimisation strategies, and pollution prevention measures." The description of Operational
Programme No. 10 states that the "contaminant-based operational programme is intended to include an
array of projects that address certain high priority contaminants in the areas of land-based activities
which degrade marine waters, global toxic pollutants, and ship related contaminants". While pollution
prevention is stressed in this Operational Programme on the basis that "prevention, not remediation, is a
more cost-effective strategy", the particular situation in the Russian Federation largely obviates the
ability to take a predominantly preventative approach. This is related to the consequences of the
intensive industrial development of the Arctic in the last several decades that has led to a degraded
environment and weak infrastructure. Superficial evidence of this situation is evident especially in areas
of extracting industries and in the vicinity of decommissioned military bases. However, associated
compromise of the environment caused by anthropogenic activities is a much graver problem. Thus,
one of the main requirements of interventions in favour of environmental improvement in the Arctic is
to deal with this decline and restore environmental conditions while at the same time endeavouring to
prevent further deterioration and new threats.
It is also noteworthy that under "Programme Outputs" Operational Programme No. 10 (Paragraph
10.10) specifies that: "the outputs of the operational programme encompass a number of projects that
focus on certain types of contaminants that degrade the International Waters environment.
Consequently, GEF interventions in this operational programme tend to demonstrate that technological
barriers can be overcome or that measures aimed at removing barriers can be implemented. Some
barriers involve lack of information or the lack of training. Others involve the legal, regulatory, or
sectoral policy adjustments needed to reduce environmental stress. Innovative programmes, financing
measures and demonstrations of technologies characterise certain projects". The current Project is
designed precisely in such a context and permits the Russian Federation to substantiate, consistently
with its "World Ocean" FTOP initiative, the necessity to institute major changes in legislation,
procedures and public attitudes to environmental protection and restoration in the Arctic environment.
2.3.
NEEDS AND RESULTS
2.3.1 Needs
16.
The Russian Federation needs to carry out activities to protect the arctic environment on a
system basis that would: (1) satisfy national aspirations for industrial and social development and
formation in Russia of civil society; (2) suit its arctic inhabitants, including indigenous peoples; and (3)
permit the sustained development of natural resources. This must be done in a manner that is fully
consistent with the interests of other Arctic States, as reflected by decisions and programmes under the
Arctic Council. The Russian Federation is also to comply with the obligations under international
conventions and other multilateral agreements relating to environmental protection. Such an approach
will ensure that Russia's natural resources in the North are exploited in a manner that is inherently
sustainable thereby avoiding compromises to the arctic environment and human welfare.
17.
There are a number of barriers to environmental protection and remediation in the Arctic.
The necessity to resolve a number of problems caused by Russia's transition to a market economy
results in a shortage of financial resources for environmental protection, which is a major barrier. A
further barrier is the outdated nature of current environmental laws and acts that are largely
incompatible with Russia's new economic situation. Environmental protection activities in the Arctic
are regulated by federal environmental protection legislation that has been drawn up on the basis of an
approach that takes little account of regional variability within the country. There are currently no
legislative norms to provide a framework for mutual responsibilities of federal, regional and local
executive bodies and business entities in a way that takes account of either the special features and uses
6
of nature in the Arctic or the need for the Russian Federation to complete the transition to market
conditions.
18.
In accordance with the GEF rules, it is crucial that a Strategic Action Programme (SAP),
which includes specific measures for the resolution of priority environmental issues in the Arctic with
target dates of their implementation and expected costs, be designed and implemented. Several of the
issues covered by the SAP will be of substantial importance to the Russian Federation alone and these
will be addressed as priority issues using national resources. Other issues, however, involve serious
consequences for the environment and natural resources beyond the Russian Federation in the
international waters of the Arctic. These issues merit high priority at an international level so that
concerted multilateral efforts can be made to resolve them. This, in major part, constitutes the
underlying basis of this Project to enable the adoption of a comprehensive approach for the reduction
of environmental degradation for the benefit of the Russian Federation, its Arctic neighbours and the
entire global community.
2.3.2 Results
The results anticipated from the Project can be divided among the four major component activities.
First and foremost is the completion of a Strategic Action Programme that: (1) satisfies Russian
requirements for sustainable exploitation of natural resources in the Arctic; (2) stipulates the fulfilment
of environmental tasks under the Federal Target Oriented Programme `World Ocean'; (3) fully meets
the aspirations of the other Arctic States and the whole Arctic Council; and (4) ensures the Russian
contribution to the implementation of the Global Programme of Action for the Protection of the Marine
Environment from Land-Based Activities.
The second activity of the Project pre-investment studies will address already-identified priority
environmental compromises in the Arctic. There is an abundance of evidence, supported by the results
of the PDF-B activities, that there are a number of seriously degraded environments within the Russian
North both marine and terrigenous, including freshwaters, that seriously threaten the health of the arctic
population, its resources and amenities. The pre-investment component of the Project will allow the
optimal set of environmental measures requiring significant investments to be established and to design
remediation actions that can be instituted by the Russian Federation and funding partners, especially
those within the Arctic.
The completion of the third component of the Project will result in the improvement in legislative,
administrative and institutional conditions, which will help to implement the Strategic Action
Programme. This will permit the installation of a comprehensive legal framework for environmental
protection, sustainable exploitation of natural resources and the wise and environmentally sound
exploitation of non-renewable resources in the North. It will also harmonise and rationalise the
responsibilities and procedures of the federal and provincial executive agencies in the field of
environmental protection in the Arctic. Finally, the proposals on the establishment of appropriate
institutional entities to ensure optimal operation of the Environment Protection System will be
substantiated and approved.
The final component of the Project includes three demonstration projects, which will serve as a basis
for a wider application of approaches and methods for restoration and prevention of damage to the
environment within Russia and in arctic and non-arctic states. One of them will demonstrate the
potential of the brown algae to act as a cleanup agent in marine areas. Another demonstration includes
environmental remediation of the areas of decommissioned military bases to be transferred to public
use. The third demonstration Project is aimed at setting the conditions for co-management of the
environment by executive agencies, resource developing companies and indigenous peoples of the
North.
7
2.3.3 Assumptions to Achieve Results and Associated Risks
23.
There are several internal and external assumptions regarding conditions within the Russian
Federation that must be met for the projected results of the Project to be obtainable. First, there is the
internal requirement for social stability in the Russian Federation. This seems to pose little risk of not
being fulfilled. Second, there is a requirement that economic conditions in the Russian Federation do
not suffer a serious downturn. Recently the economic growth in Russia has been on the increase and
this situation is likely to continue. This minimises the risk of this condition not being fulfilled. Third,
governmental authorities show a great concern about the problems of the North and environment. Over
a number of years, a series of federal laws and decisions of the Russian Government have been adopted
on these issues. In 2001, the Russian Government endorsed Principles of the State Policy of the Russian
Federation in the Arctic, including ecological dimension of the Policy. On 26 November 2002, the
Prime Minister of the Russian Federation Mr. M. Kasjanov chaired a session in Salekhard of the
Governmental Council on the Problems of the Far North and Arctic where a plan of action of federal
and regional authorities on the Russian Arctic policy was approved including implementation of the full
GEF Project, organisation of round tables meetings and preparations for the Partnership Conference to
support the NPA Arctic.
24.
The major external condition for the Project to be successfully implemented is its support
on the part of the arctic states and the Arctic Council on the whole. Protection of the Arctic
environment is a key issue for the Arctic Council and every arctic state. They are successfully
implementing the Arctic Environmental Protection Strategy', adopted in Rovaniemi in 1991, as well as
a series of regional environmental programmes. It is well known that the contamination of the Russian
Arctic caused by land-based activities affects the environment of the circumpolar region. Measures
taken by the Russian Federation to decrease the contamination of the Russian Arctic are of great
importance for the whole Arctic. So it is only but natural that the Arctic Council supports the Russian
NPA-Arctic and the GEF Project. A number of Arctic states have also voiced their readiness to provide
financial support to the Project. In the Project Brief, reference was made that priorities related to the
GPA implementation might change as a result of the International Review Conference on the GPA.
This meeting has now concluded and there seems little risk that the balance of emphasis on land-based
activities as the main source of marine contamination is likely to change in a manner that might lower
the priority of the objectives of this Project. On the contrary, it is highly possible that issues related to
land-based activities will prevail in the system of ocean protection measures.
SECTION 3 - ACTIVITIES, OUTPUTS, WORK PLAN AND TIMETABLE, BUDGET
AND FOLLOW-UP
3.1 Project Activities and Outputs
The Project comprises four principal components:
1. Preparation and adoption of a Strategic Action Programme (SAP);
2. Completion of a set of Pre-Investment Studies (PINS);
3. Development and implementation of Environmental Protection System (EPS), embodying
legislative, administrative, institutional and technical capacity improvements consistent
with the SAP; and
4. Three demonstrations projects on:
(i)
Indigenous Environmental Co-management;
(ii)
Remediation of the Environment through the Use of Brown Algae; and
(iii) Environmental Remediation of Two Decommissioned Military Bases
For possible expansion of donor base for the Project, some additional demonstration and pilot projects
will be considered, particularly in the following areas:
o Ecological rehabilitation of the Arctic territories contaminated by radionuclides; Enhance
preparedness to deal with consequences of radiation accidents in the Arctic region;
o Ecologically safe utilization of obsolete military techniques and ammunition in the Arctic;
8
o Utilization of the old stocks of toxic chemicals for agricultural and other purposes in the Arctic
region;
o Assessment of the consequences of global warming for the Arctic territories polluted by toxic
chemicals, oil products and radionuclides;
o Conservation of habitats and biodiversity at the Arctic territories under impacts of toxic
chemicals and radionuclides;
o Ecologically safe utilization of obsolete radio isotopic thermo electrical generators in the Arctic
region.
Activities, mechanisms and responsibilities for each of these components are itemised in Annex I to this
Project Document. For each component, a sequence of activities has been devised to ensure fulfilment
of their objectives within the designated time frame. Specific and more detailed Work Plans with
breakdown of activities are presented in Annex II (preparation and adoption of a Strategic Action
Programme (SAP)); Annex III (completion of a set of Pre-Investment Studies (PINS)); Annex IV
(improvement of the Environmental Protection System (EPS)); and Annex V (demonstration projects
(Demos)).
Project outputs are defined in relation to each of the Project components in the following paragraphs.
The preparation and adoption of a comprehensive Strategic Action Programme will be a major output
of the Project. This will include costed and targeted measures to attain improved environmental
protection in the Arctic region of the Russian Federation and will take full account of the existing state
and projected scope of contamination in the Russian Arctic, as well as interests of the inhabitants
including indigenous peoples, and the necessity to meet international obligations of the Russian
Federation. The subsequent implementation of the SAP will allow for a significant improvement of the
environment in the Russian Arctic, the circumpolar region and on the global scale.
The second component of the Project will involve the completion of a set of pre-investment studies to
address serious environmental compromises or threats posed to the Russian Arctic from previous and
current activities. The selection of pre-investment studies in the framework of this component will be
based partially on the results of the PDF-B phase of the Project, in which a large number (147) of such
compromises and threats were identified and placed in order of priority. The diverse nature of these
problems makes it possible to classify them in accordance with certain criteria, which will enable a
selection to be made of a smaller number of pre-investment studies that will address the most frequent
and most serious cases. The outputs of this component of the Project will provide an optimal set of
proposals for investment for Russian Arctic, where input of money for their implementation will be
most effective in economic, ecological, social and political sense. These pre-investment projects can be
used to solicit and obtain support from a wide variety of potential donors. As so many of the
compromises and threats identified in the PDF-B phase of the Project have transboundary implications,
it is anticipated that major international support can be obtained from the Arctic States, either under
bilateral arrangements or through concerted action under the auspices of the Arctic Council.
The improvement of an Environmental Protection System (EPS) for the Russian Arctic will follow on
from the SAP and will constitute the first stage of its implementation. The EPS will embody revisions
and improvements in the legislative, administrative, institutional and technical sectors and these will be
implemented as a means of ensuring the implementation of the SAP. The EPS represents a third major
deliverable from the Project but has additional importance, as it will provide the basis for federal and
on-the-ground implementation of the SAP.
The fourth component of the Project includes three demonstration projects. One of them provides for
the demonstration of new effective legislative and economic mechanisms to strike the balance of
interests of extracting companies and indigenous peoples in resolving economic and environmental
problems while preserving the traditional way of life and habitat. The advantages of establishing special
areas territories of traditional nature management by indigenous peoples of the North, and also the
following has been elaborated: (1) proposals on the organisational frameworks and functioning
principles of the territories of traditional nature management: (2) principles, procedures and methods of
designing of territories of traditional nature management. The final aim of the undertaken measures is
9
to create conditions for co-management of environmental protection by executive agencies, local self-
government bodies, extracting companies and indigenous peoples of the North in the areas of their
traditional habitat and economic activities. The active role in the Project development and
implementation will belong to indigenous peoples organisations, first and foremost, RAIPON.
The second Project in the demonstration category addresses the utility of a marine alga in the
remediation of marine water in the Arctic. It is intended to demonstrate a method of deployment of the
algae shelters in the areas threatened with oil contamination. On the inside of these shelters, adult two-
year-old species form an active absorption surface which absorbs practically all oil contaminants when
the concentration of a dumping does not exceed 3 mg per litre. In an emergency dumping, these algae
can curb a 30-thousand-ton raw oil spot. The outside of these shelters of young one-year-old algae
absorbs the residual amount of spilt oil. Adult alga material is removed annually to be further processed
and recycled and some valuable products, which can be used as food additives, fertilisers or thermal
insulation, are extracted in the process. This technology of marine water remediation was designed in
the Russian Federation. Following the completion of the demonstration Project it can find a wider
application both in Russia and outside.
The third demonstration Project addresses environment remediation in the areas of decommissioned
military bases for which there is a desire to have them transferred to the civilian sector. In many cases,
these sites are contaminated and not in a condition that enables civilian authorities to assume
responsibility for them. Similar problems have been experienced in other jurisdictions and the benefit of
the experience elsewhere, especially within the Arctic, will be fully applied to achieve demonstrations
of environment remediation for the areas of two decommissioned military bases of different types in the
Russian Arctic. It is anticipated that the results of these demonstrations will have applicability not only
to other ex-military bases in the Arctic but also to other military installations in Russia where the
civilian end-uses may differ but the procedures for remediation would be similar.
34.
During the Phase I of the project, activities will be conducted in all the components.
The bench marks for the completion of the Phase I are defined as follows:
1. Successful establishment of Project implementation structure, including Project Office, Project
Steering Committee, and Project Supervisory Council;
2. Strategic Action Programme fully developed and endorsed by relevant stakeholders;
3. Working document revised at the first meeting of each of sub-group for each pre-Investment Study;
4. Selected lead implementing organization and members of each of the three working groups for the
development of the Environmental Protection System;
5. Fully designed demonstration activities; and
6. Mid-term review of the project indicating satisfactory implementation of the project in the phase I.
3.2
Risks and Sustainability
35.
The nature of risks and measures adopted in the Project to reduce risks are summarised
in Table 1. These risks are of two types, national (or internal) and international (or external).
Table 1: Possible Risks
Risk Risk
Risk Minimisation Measure(s)
Rating
Internal risks:
Less concern on the part of state N
The Marine Board chaired by the Russian Premier-
authorities about problems of the
Minister will be requested to monitor the Project
North and environmental protection.
implementation.
Ensuring the involvement of all federal and
regional stakeholders and their commitment to the
development and adoption of a Strategic Action
Programme and a national Environmental
10
Risk Risk
Risk Minimisation Measure(s)
Rating
Protection System.
The NPA-Arctic is incorporated into the FTOP
"World Ocean" which is approved by the Russian
Government for the period till 2012. The Project is
Economic downturn and social N
supported by all Arctic subjects of the Russian
instability, which may result in the
Federation and a number of private companies.
decrease in financing on the part of
the Russian Federation.
External risks:
Change in the priorities of the Arctic N
Maintaining cognisance of developments in Arctic
Council and its programmes.
Council programmes and their directions. Inclusion
of representatives of Arctic Council programmes in
the Steering Committee and relevant Project
components. Inclusion of NPA-Arctic in the Arctic
Marine Strategic Plan of the Arctic Council.
Submission of the necessary information on Project
progress.
Changes in the policies of the Arctic N
Obtaining a commitment from Arctic States for co-
States vis-à-vis priorities for
financing of the Project for the whole period of its
environmental protection of the
implementation. Participation of representatives of
Arctic, which can lead to the decrease
co-financing states in the Steering Committee.
in financing on the part of external
Substantive reports and periodic updates on Project
donors.
progress.
November 2001 Intergovernmental Review brought
no changes in priorities to adversely affect the
Changes in priorities in the framework
Project, the NPA-Arctic was referred to as a good
of the GPA for addressing the major N
example of GPA implementation. Inclusion of the
sources of contamination of the
GPA Secretariat in the Steering Committee.
marine environment.
Submission of the necessary information to the
GPA Secretariat on Project progress.
N not significant
36.
As noted previously in Section 2.3.3 of this document, one set of internal risks
associated with the Project relate to social and economic conditions within the Russian Federation that
must remain stable for the projected results to be obtainable. According to the existing forecasts, the
risk of changes in the political and social circumstances pertaining to this Project appears minor. Since
this Project is being implemented in support of the NPA-Arctic, it is noteworthy that the NPA-Arctic
was approved by the State Duma at the Parliamentary hearings in March 2001. According to the mid-
term (2003-2005) Programme of Social and Economic Development of the Russian Federation and the
long-term forecast of macroeconomic indicators of social and economic development of the Russian
Federation, the economic growth proves stable. The NPA-Arctic is incorporated into the FTOP "World
Ocean", which is approved by the Russian Federation for the period till 2012 and it is also supported by
all Arctic subjects of the Russian Federation and a number of private companies. This reduces the
possibility of a decrease in the intended contribution of Russia to the implementation of the Project to a
minimum. State authorities are not expected to lose interest in the problems of the North and the
environment. In 2000, the Russian Government approved the Concept of State Support for the
Economic and Social Development of Regions of the North. In 2001, Principles of the State Policy of
the Russian Federation in the Arctic were endorsed by the Russian Government, including ecological
dimension of the Policy. In 2002, a plan of actions of federal and regional authorities on the Russian
Arctic Policy was approved by the Russian Premier-Minister, including NPA-Arctic and the GEF
Project for its support.. All this will secure the Project at the governmental level.
11
37.
The second types of risks are those associated with external factors bearing on the
Project, particularly the need for continuing support by the Arctic States. This is essential in order to
ensure both a sympathetic international context for the Project and adequate co-financing. The record of
successful international co-operation in favour of arctic environmental protection after the adoption of
the Arctic Environmental Protection Strategy (Rovaniemi, 1991) and the current commitment of all the
Arctic States to the "Rovaniemi process" and the principles of sustainable development, the heightened
attention of the Arctic Council to sustainability in resource management and to the wise exploitation of
non-renewable resources in the Arctic with regard to the interests of the indigenous peoples all lend
credence to the judgement that the risks of continued international support for the Project are minimal.
It should also be noted that ministerial Arctic Council declarations, adopted in Iqualuit, Barrow, Inari
and Reykjavik, stated their support for the Russian NPA Arctic. It is included in the Arctic Marine
Strategic Plan approved at the Arctic Council ministerial meeting in November 2004. The Project is
bound with the Global Programme of Action for the Protection of the Marine Environment from Land-
Based Activities. The Intergovernmental Review in Montreal confirmed the importance of the
undertaken measures to protect the Arctic seas of Russia from contamination for the implementation of
the entire GPA. The priorities related to the GPA are unlikely to change significantly during the life of
the Project. Thus, overall, the external risks to the Project appear not so serious as to endanger its
satisfactory execution and completion.
38.
Many of the national considerations relating to internal risks bear equally on the
issue of sustainability. Moreover, adoption and implementation of a Strategic Action Programme (SAP)
and the development and implementation of an Environmental Protection System (EPS) within the
current Project ensure a legacy of sustained and systematic national interventions with a view of
environmental protection following the completion of the Project. Thus, conceptual sustainability is
inherent to the Project. Additional considerations in this context are the adoption of a new Federal law
on "The Environmental Protection" of 10 January 2002, no. 7-FZ , and the obligations assumed by the
Russian Federation to environmental stewardship. There is little doubt that the demonstration of the
Project's successes and the associated social and political benefits of a national and international nature
should be a valuable incentive for the continuation of the targeted efforts of the Project. The life of the
Project is long enough to provide a basis for institutional sustainability and the implementation of the
improved EPS will ensure the maintenance of environmental sustainability and management of
ecologically harmless use of resources.
3.3
Work Plan and Timetable
39.
The work plan for the co-ordination and management of the Project is shown in Annex
VI and the timetable of the Project implementation is shown in Annex VII.
3.4
Budget
40.
The summary budget as presented in the Project Brief is shown in Table 22. A detailed
budget in UNEP format is presented in Annex VIII.
2 With the Consultative meeting held 19th July 2004, the budget reflected in Table 2 stands null and void. The
detailed budget in UNEP format, taking into account the decisions of the said consultative meeting is provided in
Annex VIII.
12
Table 2: Project Budget Summary and Component Financing in Million US$
Project Activities
GEF
Co-Financing Grand
Total
Russia* Other
1. SAP Development
0.520
0.700
0.700
1.920
2. Pre-Investment Studies
3.350
3.500
3.500
10.350
3. Environmental Protection System Improvements
3.1 Legislative Improvements
0.880
0.750
0.750
2.380
3.2 Regulatory Improvements
0.680
0.760
0.760
2.200
3.3 Institutional and Technical Improvements 0.730
0.740 0.740
2.210
4. Demonstration Projects
4.1 Environmental Co-Management of Extracting 1.190 1.000
1.000 3.190
Companies and Indigenous Peoples
4.2 Remediation of Marine Waters
0.770
1.300
1.300
3.370
4.3 Environmental Remediation in the Area of Two 0.840 0.500
0.300 1.640
Military Bases
Project Co-ordination and Management
1.350
0.500
0.500
2.350
Executing Agencies' Regional Co-ordination
0.400
0.500
0.900
PROJECT TOTAL
10.310
10.150
10.050
30.510
PDF-B 0.306
0.171
0.303
0.780
GRAND TOTAL
10.616
10.321
10.353
31.290
*In cash and in kind
3.5
Cash Advance Requirements
41.
An initial disbursement of project funds from the UNEP/GEF contribution, for direct
disbursement by UNEP/Moscow Office will be made upon signature of the project document by both
parties and the Agreement between the Executing Agency and the entrusted non-profit organization.
Upon confirmation of the establishment of the Project Office and the Project Currency Account
with tax-free status and upon request of the Project Office, cash advance will be made on a
quarterly basis to the Project Currency Account in accordance with agreed financial
requirements (Sections 4 and 5 of this document). The funds will cover expenditures expected to be
incurred by the Project Office during the first three months together with some lead-time for the
processing of the subsequent quarter's cash advance. Subsequent cash advances are to be made
quarterly, subject to:
(i)
Confirmation by the Project Office, at least two weeks before the payment is due, that the
expected rate of expenditure and actual cash position necessitate the payment, including a reasonable
amount to cover "lead time" for the next remittance, using format in Annex IX. The cash advance
request prepared by the Project Office will be submitted to the Ministry of Economic Development and
Trade of the Russian Federation and to UNEP/Moscow Office for clearance prior to UNEP's
disbursement of funds.
(ii)
The presentation of:
o
a satisfactory financial report showing expenditures incurred for the past quarter, under
each project using the format in Annex XVI;
o
timely and satisfactory progress reports on project implementation.
As deemed necessary, the UNDP Moscow office can be used to channel funds from UNEP to be
disbursed for the project. Preparation and organization of the first Steering Committee meeting will be
funded by UNEP from the GEF Project funds on the basis of procedure and cost estimates agreed between
the Executing and Implementing Agencies. If the Project Office and Project Currency account have not
been established before holding the First Steering Committee meeting, the UNDP Moscow office will be
used to assist fund disbursement for the meeting expenses.
13
3.6 Follow-Up
42.
During the Project, a Partnership Conference will be held to attract financial
commitments for investments to rectify existing priority nature management problems in the Russian
North, based on the results of the pre-investment studies conducted within the Project. The resolution of
the problems encountered during the Project implementation will undoubtedly require considerable
investments. Follow-up to the Project will include further Partnership Conferences, held at
approximately 5-year intervals, to solicit support for new projects and interventions stemming from the
broad application of the Environmental Protection System in the Russian Arctic. It appears unlikely that
any requests for additional GEF interventions in this field will be forthcoming following the completion
of the Project. It should be noted that support for the concept of the Partnership Conference was
expressed at Arctic Council ministerial meetings in the Iqualuit (1998), Barrow (2000) and Inari (2002)
Declarations.
3.7
Anticipated Capital Investment and the role of International Financial Institutions
43.
The most important goal of this project is to create conditions which will allow for
capital investments to flow in the Russian Federation in order to ensure long term protection of coastal
and marine environment of the Arctic. To this end, in accordance with established policies of the GEF,
participation in the Project of international financial institutions and mechanisms operating with such
institutions has been assured. They include the European Bank for Reconstruction and Development,
the Nordic Environment Finance Corporation and the Northern Development Environment Partnership.
They have all joined the Project in the first place to provide oversight of preinvestment studies with a
view to facilitating conditions for the necessary capital investments. In addition, further measures will
be taken to mobilize support of the private sector and other financial institutions.
SECTION 4 - INSTITUTIONAL FRAMEWORK
44.
Based on the outcomes of the Consultative meeting held on 19th July, 2004, Geneva,
(Annex XX) the following project management structure is proposed:
Executing Agency
The Ministry of Economic Development and Trade of the Russian Federation (Minekonomrazvitiya of
Russia) will function as Executing Agency for this project. Minekonomrazvitiya of Russia will entrust
an official representative responsible for fulfilment by the Ministry of its executing functions although
the legal responsibility rests with the Ministry as the Executing Agency of the project. . A part-time
consultant for the Ministry will provide technical advice to the Ministry in overseeing the Project
implementation, including efficiency of the Project Office work, and provide recommendations for
decisions and actions to be taken by the Ministry as the Executing Agency.
4.1
Project Office
To ensure efficient implementation of the Project, Executing Agency will, in coordination with
Implementing Agency, entrust an existing independent non-profit organization to act as the Project
Office. Executing Agency and the entrusted non-profit organization in coordination with
Implementing Agency will sign an Agreement, highlighting the roles and responsibilities of the two
institutions, including the reporting relationship, legal responsibilities, UNEP/GEF funds'
accountability, etc. This Agreement and the Statute of the entrusted non-profit organization will be the
integral part of the Project Document.
The Executing Agency will provide premises for the Project Office in Moscow. Employees of the
Project Office will work in the office in Moscow. The Project Office will operate in accordance with
the objectives determined in the Project Document and job descriptions for personnel as specified in
Annex XI. Five permanent staff members shall be stationed in Moscow (Project Manager, Deputy
Project Manager, Financial Management Officer, Assistant Financial Management Officer and
Secretary). All these employees, except Secretary, shall be recruited on the basis of the following: the
staff members are selected by tender from citizens of the Russian Federation; conditions for the tender
14
will be prepared by Executing Agency together with Implementing Agency. Selection panel including
Executing and Implementing Agencies will select candidates by consensus; offer letters to selected
candidates will be signed by Executing Agency. The entrusted non-profit organization upon
authorization of the Executing Agency, after coordination with Implementing Agency, will sign
contracts with selected candidates. The Project Manager and Financial Management Officer for the
Project will be accountable to Executing and Implementing Agencies. A project currency account
(US$) with the tax-free status will be established by the entrusted non-profit organization to receive
GEF funds and bilateral donor funds if and when the bilateral donors wish to send their funds directly
to the Project Currency Account or through the Trust Funds. The Project Office will disburse the funds
received in the Project Currency Account. A detailed cash advance request will be sent first to the
official responsible for fulfilment of executing functions at Minekonomrazvitiya of Russia, then to
UNEP/DGEF for the transfer of the advance to the Project Currency Account. UNEP-Moscow office
as well as Executing Agency will review quarterly financial reports of the Project Office based on the
approved cash advance requests.
The entrusted non-profit organization will establish a Project Rouble Account.
4.2 Partner
Agencies
ACOPS and NEFCO are designated as Partner Agencies. Partner Agencies are mandated to
receive funds from donors and coordinate Project activity of donors that request a Partner Agency to do
so. Partner Agencies will establish Project Trust Funds to receive funds from bilateral and multilateral
donors. General procedure of disbursement of funds from Trust Funds and financial reporting will be
regulated by a special document subject to approval at the first Project Steering Committee meeting.
Annex X describes Terms of reference for Partner Agencies. If appropriate, the Executing Agency in
coordination with Implementing Agency may sign special agreements with Partner Agencies, based on
the defined roles of the Partner Agency (Annex X). Partner Agencies will transfer donors' funds to the
Project Current Account or disburse them directly. Partner Agencies will have legal responsibility for
funds disbursed directly on the basis of agreements between Partner Agencies and respective donors.
4.44.3 Project Steering Committee
The Project Steering Committee as the Project supreme governing body will discuss and approve
annual work plans and budgets for the Project, oversee their implementation and adopt
corrective actions relating to the further implementation of the Project.
In order to maintain the integrity of the project, especially under the condition that there are Executing
Agency and two Partner Agencies, handling funds of various sources, the Project Steering Committee
functions as the forum to discuss and agree on the integrated work plan and review the progress of the
implementation of activities based on the agreed work plan. A high-level representative of the
Executing Agency shall chair the Project Steering Committee. The Committee will have three
categories of participation : full member, permanent participant and observer. The Committee will
make decisions by consensus of full members. Permanent participants will take part in discussion of all
documents at the Committee meetings. Observers are invited to participate in the meetings of the
Committee as deemed necessary by the Committee. Following representatives will be members of the
Committee: Executing Agency, Implementing Agency, USA, Canada, Italy, Iceland, GPA Secretariat,
IOC of UNESCO. Partner Agencies are the permanent participants. NEFCO will have a full member
status when speaking as a donor. EBRD and NDEP are invited as observers. Other observers can be
invited by the Steering Committee. All members, permanent participants and observers will appoint
their official representatives to the Steering Committee (heads of delegations). The size of the party
delegation will not be limited within sensible limits, but each delegation will have a single vote. The
Terms of Reference and The Rules of Procedure of the Steering Committee will be established at its
first meeting. The Steering Committee, based on consensus, may decide to include additional members.
4.5
Project Supervisory Council
15
The Project Supervisory Council will include representatives of Executing Agency,
Implementing Agency and Partner Agencies. The donors may be represented at the Supervisory
Council by their chosen Partner Agencies. Each Agency will appoint its official representative to the
Council. Between times of the Steering Committee meetings the Supervisory Council will be a
working body in charge of supervising the Project implementation in a coordinated manner according
to a Project work plan approved by the Steering Committee. The Council will meet as a rule once
every three months or as often as required. Its meetings can be held by teleconferences and will be
chaired by Executing Agency and Implementing Agency in turn. Expenditures for activities of
Supervisory Council will be covered by the Project budget for the Meetings/Conferences. The Terms
of Reference and The Rules of Procedure of the Supervisory Council will be established at the first
Steering Committee meeting. Efficiency and necessity of this Council will be considered at the second
Steering Committee meeting. The Supervisory Council will report on its progress to the Steering
Committee in a timely manner.
45.
All GEF funds for the project will be sent from UNON to the Project Currency Account
managed by the Project Office in Moscow. Till such time the Project Currency account is operational
and given tax free status and other exceptional situations as agreed upon between Implementing and
Executing Agencies, UNDP Moscow office will be used to disburse funds on behalf of the project.
Donors' funds will be sent to Project Trust Funds established by the Partner Agencies or to the Project
Currency Account according to donor's desires.
46.
Funds of the Federal Budget of the Russian Federation, in the framework of FTOP
"World Ocean", as co-financing of the Project from the Russian Federation, will be utilized in the
following manner: Minekonomrazvitiya of Russia, after coordination with UNEP, will indicate every
year specific activities funded from Federal Budget, which will correspond to the specific activities of
the Project Work Plan. The Steering Committee will be biannually officially informed by
Minekonomrazvitiya of Russia of the work on these activities and funds utilized; Funds from the
Subject (administrative regions) of the Russian Federation and companies of all forms of
ownership, including private sector will be directed to the Project roubles account in Moscow or will
be spent directly for financing activities in accordance with the Work Plan; and In kind contribution
of the Russian Federation will be proposed to the Supervisory Council by the Minekonomrazvitiya of
Russia. Council will consider the proposal and approved version will be sent to the Steering Committee
for adoption.
47.
All Project funds should be disbursed in strict accordance with the Project Budget and annual
work plans approved by the Project Steering Committee. The targeted spending of funds will be
ensured through the joint control by Executing and Implementing Agencies, and regular independent
auditing.
48.
Minekonomrazvitiya of Russia will ensure that funds entering the special dedicated Project
Currency Account in Moscow will be tax-exempt in accordance with the procedure established in the
Russian Federation.
49.
Legal responsibility for disbursement of all funds of the Project, received in the Project
Currency Account in Moscow rests with Executing Agency.
Coordination of the Russian Stakeholders
50.
Executing Agency will establish an interagency working group consisting of representatives of
Russian organizations interested in the Project implementation for taking into account their interests.
Representatives of all concerned federal and regional authorities, Russian Academy of Sciences,
organisations of native inhabitants of the North, companies of all forms of ownership, NGOs and civil
society will be invited to participate in the working group. A representative of Executive Agency will
chair the working group. The working group will meet at least twice per year to discuss
implementation of the Project. The Project Manager will inform the working group on the
implementation of the Project and also will inform the Project Steering Committee on the meetings of
16
the working group, including their recommendations. Expenditures for activities of the working group
will be covered by the Project budget part for Meetings/Conferences.
Consultations and Communications
51.
Allowance has been made within the Project Work Plan and Timetable to ensure regular
information of the Arctic Council and the GPA Secretariat in The Hague. These two agencies represent
the primary international co-ordination centres for the protection of the Arctic and the marine
environment respectively from land-based activities. They therefore provide a means of independent
evaluation of Project progress and of the extent to which the goals of these two organisations are met by
Project activities. Besides of it the management of the Project will keep necessary consultations with
UN, UNEP and GEF organisations implementing projects in Russian Arctic to exclude repetition of
efforts.
52.
All engaged organisations and nations (stakeholders) would be provided with regular updates of
activities and progress in the execution of the Project by the Project Office and the Executing Agency.
Such distribution shall also include dissemination to national and international organisations, including
those representing indigenous peoples' interests and those having interests or responsibilities in
environmental protection. This shall include the secretariats of all environmental conventions and
agreements to which the Russian Federation is a contracting party.
All correspondence regarding substantive and administrative matters should be addressed to:
At Executing Agency
Mr. Boris Morgunov
Assistant to the Minister
Ministry of Economic Development and Trade of the Russian Federation
1st Tverskaya-Yamskaya St., bldg 1,3, Moscow, 125993 Russian Federation
Tel: +(095)-209-8725
Tel/Fax: +(095)-2514970
E-mail: MorgunovBA@economy.gov.ru
With a copy to:
Ms. Olga Shilkina
Adviser
Division for Economy of Natural Resourses
Department of Property and Land Relations, Economy of Nature Management
Ministry of Economic Development and Trade of the Russian Federation
1st Tverskaya-Yamskaya St., bldg 1,3, Moscow, 125993 Russian Federation
Tel/Fax: +(095)-251-4970
E-mail: Shilkina@economy.gov.ru
At UNEP/DGEF
Mr. Ahmed Djoghlaf
Director,
UNEP/DGEF Coordination
P. O. Box 30552
Nairobi, Kenya
Fax: (254) 20-624041
Phone: (254) 20-624166
Email: Ahmed.Djoghlaf@unep.org
With a copy to:
Mr. Takehiro Nakamura
United Nations Environment Programme (UNEP)
Division of GEF Coordination (DGEF)
17
PO Box 30552
Nairobi, Kenya
Tele: 254 20 623886
Fax: 254 20 624041
All correspondence regarding technical and financial matters should be addressed to:
At the Project Office
(To be recruited upon establishing the Project Office)
Project Manager
With a copy to:
Project Financial Management Officer
At UNEP
Mr. D. Hastie
Chief, Budget and Financial Management Service (BFMS)
UNON
P.O. Box 30552
Nairobi, Kenya
Tel: (254) 2 623645
Fax: (254) 2 623755
With a copy to:
(to be recruited upon project approval)
Financial Management Officer, Nairobi
UNEP /DGEF Co-ordination,
SECTION 5 - MONITORING AND REPORTING
Project Monitoring and Evaluation
53.
The Project Manager at the Project Office shall be responsible for ensuring that all Project
activities are carried out in compliance with the Project design and the instructions of the Steering
Committee, and Executing Agency. The Executing Agency shall be responsible for supervising the
Project Office and the Project Manager and ensuring appropriate reporting and informing of co-
financing partners, UNEP/DGEF and informing bodies of the Arctic Council and the GPA Secretariat
on progress in Project implementation. In addition, the Implementing Agency shall undertake a Mid-
Term Review of the Project in 2007 and institute a terminal evaluation following completion of the
Project. In most respects, the major Project body responsible for oversight, surveillance and corrective
action relating to Project implementation shall be the Project Steering Committee, which shall be
responsible for annual progress reviews and directing the Executing Agency regarding the further
prosecution of the Project.
UNEP, as the Implementing Agency, shall also be responsible for monitoring Project performance to
ensure conformity with Project objectives and advising the Executing Agencies on implementation
issues. The UNEP/DGEF and the Executing Agency will be responsible for coordinating the
overall monitoring and evaluation activities of the Project.
18
5.2 Half-Yearly
Progress
Reports
55.
Detailed half-yearly (i.e., biannual) (by 30 June and 31 December each year) reports shall be
prepared and submitted to UNEP/DGEF by the Project Manager and Project Financial Management
Officer at the Project Office. These reports shall contain a summary of progress since the previous
biannual report, specification of any foreseen impediments to Project implementation and up-to-date
financial information regarding GEF and co-financing expenditures. The format of these reports is
shown at Annex XIV together with an appendix to it of the inventory of outputs/services. The reports
will be submitted to UNEP Moscow and the Executing Agency for clearance prior to its submission to
UNEP/DGEF.
5.3 Terminal
Report
56.
A Terminal Report shall be completed by the Project Manager at the Project Office within 90
days of the completion of the Project. The format of this report is shown at Annex XV. This report shall
provide the basis for an independent terminal evaluation conducted by UNEP/DGEF. The report will be
cleared by the Executing Agency prior to its submission to UNEP/DGEF.
5.4 Substantive
Reports
57.
At the appropriate time, the Project Office will submit to UNEP Moscow and UNEP/DGEF
three copies in draft of final major substantive project report(s) emanating from each of the four
components of the project (paragraph 28-33 above), such as Strategic Action Programme, Pre-
investment Studies, demonstration project reports, report on the Environmental Protection System and
Steering Committee reports. At the same time the Project Office will inform UNEP of its plans for
publication of that text. Within 30 days of receipt, UNEP will give the Project Office substantive
clearance of the manuscript, indicating any suggestions for change and such wording (recognition,
disclaimer, etc.) as it would wish to see figure in the preliminary pages or in the introductory texts.
Both the cover and the title page of these substantive reports will carry the logos of UNEP and GEF
and titles of United Nations Environment Programme and Global Environment Facility. All
participating, supporting and partner agencies/organizations will be indicated in the introduction or
acknowledgement to the substantive reports.
It will equally consider the publishing proposal of the Project Office and will make comments thereon
as advisable.
It may request the Project Office to consider a joint imprint basis. Should the Project Office be solely
responsible for publishing arrangements, UNEP will nevertheless receive 10 free copies of the
published work in each of the agreed languages, for its own purposes.
58. The Project Office will submit to UNEP Moscow and UNEP/DGEF three copies in draft of
any other substantive reports, such as reports of Working Group meetings, Task Team Meetings,
Russian internal coordination meetings. In the understanding that these reports are published
neither as per Paragraph 57 nor posted on the project web, before finalisation of these reports, UNEP
within ten days of receipt of the reports, provide comments on the format, acknowledgement and
editorial issues.
5.5
Financial Reports
59.
Financial reports shall be prepared by the Project Office in accordance with normal accounting
practices and cleared by the Executing Agency prior to its submission to UNEP. The financial reports
will be submitted by the Project Office to UNEP/GEF after the clearance by the Ministry and the
UNEP/Moscow Office. The financial reports will be submitted to UNEP/GEF by the Project Office
through UNEP/Moscow Office.
(i)
Details of expenditures shall be reported on an activity-by-activity basis, in line with
Project budget codes as set out in the Project Document, as at 31 March, 30 June, 30
19
September and 31 December, using the format given in Annex XVI (Quarterly
Expenditures Report). All expenditure accounts shall be dispatched to UNEP within 30
days of the end of the three-month period to which they refer, certified by a duly
authorised official of the Project Office and signed by the Project Manager;
(ii)
The expenditure accounts as at 31 December, certified by a duly authorised official and
signed by the Project Manager, shall be despatched to UNEP within 30 days, as for other
quarters, but, in addition, UNEP requires that the end-of-year expenditure account be
reported in an opinion by a recognised firm of public accountants, which shall be
despatched to UNEP by 31 March. In particular, the auditors shall be asked to report
whether, in their opinion:
proper books of account have been maintained;
all Project expenditures are supported by vouchers and adequate documentation; and
expenditures have been incurred in accordance with the objectives outlined in the Project
Document;
the expenditure reports provide a true and fair view of the financial condition and performance of
the project
(iii)
Within 90 days of the completion of the Project, the Project Office shall supply UNEP
with a final statement of account in the format as for the quarterly expenditure statements
duly signed by authorised official of the Project Office and certified by recognized firm of
public accountants and signed by the Project Manager ; and
(iv)
Any portion of cash advances remaining unspent or uncommitted by the Project Office on
completion of the Project shall be reimbursed to UNEP within one month of the
presentation of the final statement of accounts. In the event that there is any delay in such
disbursement, the Project Office shall be financially responsible for any adverse
movement in the exchange rates.
The Project Office shall retain, for a period of three years, all supporting documents relating to
financial transactions under the Project. If requested, the Project Office shall facilitate an audit by the
United Nations Board of Auditors and/or the Audit Service of the accounts of the Project. At the
termination of activities of the Project Office, the above documents are transferred to the Executing
Agency in an established order. In case of other instructions by the Executing Agency, the Project Office
should transfer the Project related documentation to other person or persons, specified by the Executing
Agency.
5.6 Co-Financing Report
60.
A report on co-financing will be completed and submitted to UNEP/DGEF as of 31 December
of each year using the format given in Annex XVIII
5.7 TERMS AND CONDITIONS
5.7.1 Non-Expendable (Capital) Equipment
61.
The Project Office shall maintain records of non-expendable equipment (items costing
US$1,500 or more, items to be used more than 5 years, as well as items of attraction such as pocket
calculators, cameras, computers, printers, etc.) purchased with GEF funds (or with funds of other
international donors) and shall submit an inventory of such equipment to UNEP twice a year following
the standard UNEP format, Annex XVII. This shall be attached to the biannual progress report,
indicating description, serial no., date of purchase, original cost, present condition and location of each
item. Non-expendable equipment purchased with funds administered by UNEP remains the property of
UNEP until its disposal is authorised by UNEP, in consultation with the Project Office. The Project
Office shall be responsible for any loss or damage to equipment purchased with UNEP-administered
funds. The proceeds from the sale of equipment (duly authorised by UNEP) shall be credited to the
accounts of UNEP, or the appropriate international partners. The Project Office shall attach to the
terminal report mentioned above a final inventory of all non-expendable equipment purchased under
this Project following the standard UNEP format, indicating description, serial number, original cost,
20
present condition, location and a proposal for the disposal of the said equipment. Actual presence of the
items included into inventory should be physically verified by a duly authorised official of the Project
Office.
5.7.2 Responsibility for Cost Overruns
62.
Any cost overruns (expenditures in excess of the amount in each budget sub-line) shall be met
by the Project Office, unless written agreement has been received in advance from UNEP. In cases
where UNEP has indicated its agreement to a cost overrun in a budget sub-line to another, or to an
increase in the total cost to UNEP, a revision to the Project Document amending the budget shall be
issued by UNEP.
5.7.3 Claims by Third Parties Against UNEP
63.
The Project Office shall be responsible for dealing with any claims which may be brought by
third parties against UNEP and its staff, and shall hold UNEP and its staff non-liable in case of any
claims or liabilities resulting from operations carried out by the Project Office or other project partners
under this Project Document and according to the Project Office instructions, except where it is agreed
by the Project Office and UNEP that such claims or liabilities arise from gross negligence or wilful
misconduct of the staff of UNEP.
5.7.4 Modification
64.
Any modification or change to this Project Document shall be approved in writing by the
Parties to this Project Document.
5.7.5 Termination
65.
Either party may terminate this Contract with sixty days' advanced written notice to the other.
In the event of such termination, each party shall provide the corresponding funding in accordance with
its obligations herein to cover any Project costs up until the termination date, including, but not limited
to, the costs of complying with third-party commitments made pursuant to the Project that may run
beyond the termination date and which cannot be revoked without incurring liability.
21
LIST OF ANNEXES
Annex I
Activities of the GEF Project
Annex II
Work Plan for the Implementation of the Project (SAP)
Annex III
Work Plan for the Implementation of the Project (Pre-investment Studies)
Annex IV
Work Plan for the Implementation of the Project (Environmental Protection System
Improvements)
Annex V
Work Plan for the Implementation of the Project (Demonstration Projects)
Annex VI
Work Plan for the Implementation of the Project (Project Co-ordination and
Management)
Annex VII
Timetable for Implementation
Annex VIII
Revised Budget in UNEP Format to reflect discussions of the meeting held, 19th July
2004, Geneva
Annex IX
Format for Cash Advance Statement
Annex X
Terms of reference for Partner Agencies
Annex XI
Terms of Reference for Project Personnel (Project Office and UNEP/Moscow Office)
Annex XII
Terms of Reference for Consultants
Annex XIII
Working Groups, Task Teams and Steering Committee of the Project
Annex XIV
Format for Half-yearly Progress Report
Annex XV
Format for Terminal Report
Annex XVI
Format for Quarterly Project Expenditure Accounts for Supporting Agencies
Annex XVII
Format for Inventory of Non-expendable Equipment
Annex XVIII Format for Report on co-financing
Annex XIX
List of Acronyms
Annex XX
Minutes of the Consultative Meeting, 19th July 2004, Geneva
Annex XXI
Agreement between Minekonomrazvitiya of Russia and The Legal Entity "Executive
Directorate of the Russian national pollution abatement facility"
Annex XXII
Letters of co-financing (separate pdf-file)
22
ANNEX I: ACTIVITIES OF THE GEF PROJECT
Period of
Responsible
Implementing
Implementatio
Component /
Objective Output organisations and organisations* and Modus operandi
n (from the
Activity
contact persons
contact persons
start of
financing)
Project Co- To monitor progress on an Reports of the The Project will be The Project Office Supervision:
Months 1 - 60
ordination and annual basis and advise Steering
executed under the under the direct a
The Marine Board
Management
Project Management and Committee
leadership of the supervision of the
chaired by the Russian
executing agency of any Meetings
Executing Agency In Executing Agency
Premier-Minister will be
adjustments to annual work.
dealings with other and Implementing
requested to monitor the
government
Agency
Project implementation
departments of the
;
Russian Federation,
b the Project Steering
Executing Agency
Committee., A high-
will provide general
level representative of
leadership and deal
the Executing Agency
with the co-
will chair the
ordination of the
Committee;
Project. The
Executing Agency
c Supervisory
Council;
will be responsible
d the
Project Office.
for the financial and
project management
aspects of Project
implementation
pertaining to the
project document
Contact persons:
Morgunov for
Executing Agency
* Preliminary proposals. Exact names of the contact persons to be established in the terms of reference for the execution of work.
23
Period of
Responsible
Implementing
Implementatio
Component /
Objective Output organisations and organisations* and Modus operandi
n (from the
Activity
contact persons
contact persons
start of
financing)
Minekonomrazvitiya
of Russia
Strategic
To formulate Russian
Comprehensive
Executing Agency
Executing Agency, Task Team under
Months 2-19
Action
Arctic SAP for addressing SAP containing
Russian Academy chairmanship of Executing (preparation of
Programme
damage and threats
specific targeted
of Sciences,
Agency, comprising
SAP months 2-
(SAP)
associated with land-based and costed
Contact persons:
interested federal representatives of the
13; approval
activities. SAP is to be measures for
Morgunov for
agencies and
relevant federal departments and adoption
consistent with the
addressing
Executing Agency
regional
and regional
months 14-19).
provisions of the Russian priority
administrations,
administrations, companies
FTOP "World Ocean" and environmental
RAIPON.
of all forms of ownership
the GPA and with
issues derived
and RAIPON. As necessary
initiatives and agreements from land-based
working-groups will be
within the Arctic Council.
activities within
established.
the Russian
Federation.
Pre-investment Conduct of pre-investment Optimal set of Executing Agency
Executing Agency, WG to be established under Months 4-33
Studies
studies to determine the investment
Contact persons:
relevant federal
chairmanship of Executing (Formulation of
optimum set of investment projects which
Morgunov for
agencies and
Agency, with participation criteria for
projects dealing with
can be used to Executing Agency
regional
by the cooperating
selection
environmental damage and obtain additional
administrations,
organisations,
months 4-9;
threats in the Arctic international
Russian Academy representatives of relevant selection
stemming from activities funding for
of Sciences.
federal agencies, regional months 10-12;
within the Russian
environmental
Following
administrations and
preparation of
Federation. During the interventions to
development of
companies of all forms of studies months
PDF-B phase, 21 priority resolve serious
selection criteria, ownership in order to 13-33).
hot spots and impact zones, environmental
an open
formulate criteria, select
either anthropogenic
compromises
competition will be and co-ordinate work
sources or damaged
stemming from
held in order to among different studies. A
environments were found to anthropogenic
appoint the lead special sub-group (SG) will
merit, from scientific
activities within
cooperating
be set up for each pre-
24
Period of
Responsible
Implementing
Implementatio
Component /
Objective Output organisations and organisations* and Modus operandi
n (from the
Activity
contact persons
contact persons
start of
financing)
perspectives, the highest the Russian
organisation. investment
study.
priority for corrective
Federation and
intervention. The
assist in the
comparative technical
sustainable
assessments carried out in development of
the PDF-B need to be the Russian
extended into the social, Arctic.
economic and political
domains as a means of
obtaining a more holistic
perspective on priorities.
4.
Environmental
Initial steps in the
Executing Agency
Relevant
federal Task Team on SAP Months 19-60
Protection
implementation of the SAP
Contact persons:
agencies and
Implementation, headed by
System
for implementation of the
Morgunov for
regional
Executing Agency , will be
NPA-Arctic to address the
Executing Agency
administrations
responsible for co-
consequences of land-based
/Russian Academy ordinating three subordinate
activities.
of Sciences/
WGs.
companies of all
forms of
ownership/
RAIPON.
4.1 Environmental
To draw up the legislative a) proposals for Executing Agency
Federal agencies of Working Group
Months 19-52
Protection
framework and legal new
Contact
the Russian
System
regulations required to
legislation;
persons:,Morgunov
Federation
Improvements / facilitate the
b) proposals for for Executing Agency responsible for the
Legislative
implementation of the SAP.
amendment of
environment
Improvements
the existing
protection/State
legislation;
Duma/
and
Minekonomrazvitiy
c) facilitation of
a of Russia /
25
Period of
Responsible
Implementing
Implementatio
Component /
Objective Output organisations and organisations* and Modus operandi
n (from the
Activity
contact persons
contact persons
start of
financing)
their
Roshydromet/
implementatio
Russian Academy
n.
of Sciences/
RAIPON/ other
relevant authorities.
4.2 Environmental
Development of agreed Proposals and the Executing Agency
Federal agencies of Working Group
Months 19-52
Protection
proposals on distribution of measures needed Contact persons:,
the Russian
System
responsibility and
for their
Morgunov for
Federation
Improvements / clarification of the
implementation.
Executing Agency
responsible for the
Administrative functions of the relevant
environment
Improvements
ministries and authorities
protection
for the institutional
/Minekonomrazviti
implementation of the SAP.
ya of Russia
/Roshydromet/
Russian Academy
of Sciences/ other
relevant authorities.
4.3 Environmental
To assess the technical and Substantiated
Executing Agency .
Federal agencies of Working Group
Months 19-52
Protection
human resource
description of
Contact persons: , the Russian
System
requirements for
requirements for Morgunov for
Federation
Improvements / implementation of the SAP attainment of the Executing Agency
responsible for the
Institutional
and specify what
objectives and
environment
and Technical administrative structures, facilitation of
protection/
Improvements
designation of
their
Minekonomrazvitiy
responsibilities, information implementation.
a of Russia /
exchange and assessment
Roshydromet/
procedures are required to
Russian Academy
fulfil appropriate
of Sciences/ other
monitoring and compliance
relevant authorities.
26
Period of
Responsible
Implementing
Implementatio
Component /
Objective Output organisations and organisations* and Modus operandi
n (from the
Activity
contact persons
contact persons
start of
financing)
functions.
5.
Indigenous
Creation of conditions for Demonstration of Minekonomrazvitiya
Federal agencies Working Group
Months 16-60
Environmental
co-management of the the potential for of Russia
of the Russian
Co-
environment by the federal balancing
Contact persons:
Federation
management
and regional executive different interests
responsible for the
(Demonstration authorities, resource
in the resolution
environment
Project)
development companies
of economic and
protection
and indigenous
environmental
/Administrations
communities of the North.
problems through
of the Russian
increased
regions/ relevant
indigenous
companies/
participation in
RAIPON.
the management
of natural
resources and the
environment in
the Arctic.
6.
Rehabilitation
Assessing the potential of
Federal agencies of Federal agencies of Working Group
Months 10-50
of the
the brown alga to act as a
the Russian
the Russian
Environment
cleanup agent in arctic
Federation
Federation
by the Use of marine areas that could then
responsible for the responsible for the
Brown Algae
be used for large-scale
environment
environment
(Demonstration remediation in chemically
protection
protection/ other
Project)
contaminated coastal areas
Contact persons:
relevant federal
thereby lessening the
Shtemberg for
agencies and
impacts of Russian
regional
activities on arctic
Federal agencies of administrations /
international waters.
the Russian
Russian Academy
Federation
of Sciences.
responsible for the
27
Period of
Responsible
Implementing
Implementatio
Component /
Objective Output organisations and organisations* and Modus operandi
n (from the
Activity
contact persons
contact persons
start of
financing)
environment
protection
7.
Environmental
Demonstration of
Cost-effective
Executing Agency
Executing Agency Working Group
Months 16-60
Remediation of environmental remediation methodology for Contact persons:
together with
Two
of two decommissioned the environmental Morgunov for
Ministry of
Decommission
military bases thereby remediation and Executing Agency Defence/ other
ed Military
enabling them to be transfer of two
interested federal
Bases
transferred to public use.
decommissioned
and regional
(Demonstration
military bases to
executive
Project)
public use.
authorities.
28
ANNEX II: WORK PLAN FOR THE IMPLEMENTATION OF THE GEF PROJECT
Strategic Action Programme (SAP)
Responsible
Activity
Output
Target Date
person
2.1
Proposals and selection of the Approval of TT Co-ordinator familiar with the methodology for the Manager /
July 2005
Task Team (TT) Co-ordinator.
preparation of the SAP and familiar with the organisations and individuals Exec. Agency
that might be involved in the preparation of the SAP.
2.2
Proposals and selection of the TT Selection of TT members to cover all major sectors of the SAP and the Manager /
July 2005
members.
NPA-Arctic. TT to include 13 Russian experts (5 representatives of federal Exec. Agency
organs, 4 representatives of regional authorities, 3 representatives of
industry, 1 representative of indigenous peoples); 3 international experts; 1
representative of the Executing Agency.
2.3
Preparation of consultancy
Signed contract with TT Co-ordinator including duties, outputs, work plan, Manager /
Aug. 2005
contract with TT Co-ordinator.
timetable and other details.
Exec. Agency
2.4
Preparation of consultancy
Draft contracts including duties, outputs, work plan, timetable and other TT Co- Aug. 2005
contracts with TT members.
details, to be discussed with the potential TT members and signed ordinator /
subsequently.
Manager
2.5
Preparation of the working Working document to include basic SAP concept; objectives; principles; TT Co- Sept. 2005
document to be considered at the content; outputs; work plan; timetable; role of TT co-ordinator and ordinator /
First Meeting of the TT.
members, as well as lead and participating organisations; procedure for the Manager
national and international review of the draft SAP; procedure for the
adoption of the SAP; and basic ideas about the mechanism of
implementation. Document is also to contain proposals for the terms of
reference for the TT. This document is to be considered, amended and
adopted by the First Meeting of the TT.
2.6
Review of the working document Report of the meeting to include basic SAP concept; objectives; principles; TT Co- Oct. 2005
at the First Meeting of the TT, content; outputs; work plan; timetable; role of TT co-ordinator and ordinator /
Moscow.
members, as well as lead and participating organisations; procedure for the Manager
national and international review of the draft SAP; procedure for the
adoption of the SAP; and basic ideas about the mechanism of the
implementation; terms of reference for the TT; tender for selection of lead
implementing organisation; criteria for the selection of co-operating
29
Responsible
Activity
Output
Target Date
person
implementing organisations; and decision on the establishment of working
groups (if appropriate).
2.7
Carrying out of tender and Signed contract with tender winner lead co-operating organisation, to TT Co- Nov. 2005
preparation of the contract with include duties, outputs, work plan, timetable and other details.
ordinator /
the lead co-operating organisation.
Manager
2.8
Selection of co-operating
Co-operating implementing organisations selected by lead organisations TT Co- Nov. 2005
implementing organisations.
and approved by Project Office on the basis of the criteria adopted by the ordinator /
TT, including their potential contribution to the preparation of the SAP.
Manager
2.9
Proposals for the establishment of If TT decides to establish WGs for particular topics, such WGs will be TT Co- Nov. 2005
WGs (as appropriate).
established with defined tasks, work plan, timetable, outputs and other ordinator /
details.
Manager
2.10
Preparation of the first draft of the First draft of the SAP prepared in accordance with the conclusions and TT Co- Jan. 2006
SAP to be reviewed at the Second recommendations of the First Meeting of the TT.
ordinator /
Meeting of the TT.
Manager
2.11
Review of the first draft of the Report of the meeting to include detailed comments on the first draft of the TT Co- Feb. 2006
SAP at the Second Meeting of the SAP that will enable effective amendment of the document; to include ordinator /
TT, Moscow.
work plan, timetable, and distribution of tasks for the preparation of the Manager
second draft of the SAP; and to include a decision to which federal and
regional departments and agencies and industrial enterprises the second
draft will be sent for comments.
2.12
Preparation of the second draft of Second draft of the SAP, to include response to comments and suggestions TT Co- Apr. 2006
the SAP.
made at the Second Meeting of the TT. This draft will be sent to federal ordinator /
and regional departments and agencies for comments.
Manager
2.13
Review of the second draft of the Comments by federal and regional departments and agencies that will be TT Co- July 2006
SAP by federal and regional taken into account in preparing the third draft of the SAP.
ordinator /
departments and agencies.
Manager
2.14
Preparation of the third draft of Third draft of the SAP, to address comments by federal and regional TT Co- Aug. 2006
the SAP to be reviewed at the departments and agencies.
ordinator /
Third Meeting of the TT,
Manager
Moscow.
30
Responsible
Activity
Output
Target Date
person
2.15
Review of the third draft of the Report of the meeting to include detailed comments on the third draft; TT Co- Aug. 2006
SAP at the Third Meeting of the decision to whom in the international community fourth draft will be sent ordinator /
TT, Moscow.
for comments; and detailed procedure of the process of adoption of the Manager
SAP by authorities of the Russian Federation.
2.16
Preparation of the fourth draft of Fourth draft of the SAP, to address comments by the TT. This draft is to be TT Co- Aug. 2006
the SAP.
sent to the international community for comments.
ordinator /
Manager
2.17
International review.
Comments by international community on the fourth draft of the SAP.
TT Co- Sept. 2006
ordinator /
Manager
2.18
Preparation of the fifth draft of the Fifth draft of the SAP, to address comments by the international TT Co- Oct. 2006
SAP.
community. This draft will be sent to authorities of the Russian Federation ordinator /
for adoption.
Manager
2.19
Endorsement of the SAP by Endorsed SAP, ready for approval.
Morgunov
Dec. 2006
relevant state authorities and
industrial companies
2.20
Adoption of the SAP by the SAP adopted by relevant executive authority of the Russian Federation.
Morgunov
Jan. 2007
relevant executive authority.
31
ANNEX III: WORK PLAN FOR THE IMPLEMENTATION OF THE GEF PROJECT
Pre-Investment Studies (PINS)
Responsible
Target
Activity
Output
person
Date
3.1
Proposals for and selection of the Selected WG Co-ordinator, familiar with the methodology for the preparation Manager Oct.
2005
Co-ordinator of the Working of the PINS and familiar with the organisations and individuals that might be
Group (WG) for Pre-Investment involved in the preparation of PINS.
Studies (PINS) will be prepared.
3.2
Proposals for and selection of the Selected WG members for development of criteria for hot spots selection and Manager Oct.
2005
WG members.
the co-ordination of PINS taking into account environmental, economic, social
and political factors. It is envisaged that the WG will be composed of 8
Russian and 3 International experts, and 1 representative from the Executing
Agency .
3.3
Preparation of the consultancy Signed contract with WG Co-ordinator including duties, outputs, work plan, Manager /
Nov. 2005
contract with WG Co-ordinator.
timetable and other details.
Exec. Agency
3.4
Preparation of the consultancy Draft contracts including duties, outputs, work plan, timetable and other WG Co- Nov. 2005
contracts with WG members.
details, to be discussed with the potential consultants and signed subsequently. ordinator /
Manager
3.5
Preparation of the working Working document to include basic concept of PINS; overview of priority TT Co- Dec. 2005
document to be considered at the environmental hot spots selected during the work on the NPA-Arctic and PDF ordinator /
First Meeting of the WG.
B GEF Project; objectives; principles; content; outputs; work plan; timetable; Manager
and role of the co-ordinator of the WG and its members and of the lead
cooperating and participating organisations. Document is also to contain
proposals for the criteria for selection of hot spots for which PINS will be
prepared and terms of reference for the WG. This document is to be
considered, amended and adopted by the First Meeting of the WG.
3.6
Review of the working document Report of the meeting to include basic concept of PINS; overview of priority WG Co- Dec. 2005
at the First Meeting of the WG, environmental hot spots selected during the work on the NPA-Arctic and PDF ordinator /
Moscow.
B GEF Project; objectives; principles; content; outputs; work plan; timetable; Manager
and role of the co-ordinator of the WG and its members and of the lead
cooperating and participating organisations. Report is also to contain
proposals for the criteria for selection of hot spots for which PINS will be
32
Responsible
Target
Activity
Output
person
Date
prepared and terms of reference for the WG.
3.7
Formulation of criteria for Criteria for selection of hot spots for which PINS will be prepared, which will WG Co- Feb. 2006
selection of hot spots for which include criteria for taking into account environmental, economic, social, and ordinator /
PINS will be prepared, on the other aspects in the process of selection.
Manager
basis of comments given at the
First Meeting of the WG.
3.8
Preparation of the list of potential On the basis of the work done on analysis of environmental hot spots in the WG Co- Feb. 2006
pre-investment studies.
PDF B GEF Project and the hot spots identified in the NPA-Arctic, the list of ordinator /
potential pre-investment studies will be prepared.
Manager
3.9
Preparation of terms of reference Tender for the selection of the lead cooperating organisation will be announced WG Co- Feb. 2006
and tender for lead cooperating by the Project Office. Terms of reference for the lead cooperating organisation ordinator /
organisation for conduct of PINS. will be included in the conditions of the tender.
Manager
3.10
Selection of hot spots for which Using the adopted criteria for selection, about 8-10 hot spots will be selected WG Co- Apr. 2006
PINS will be done at the Second for which PINS will be prepared. Report of the Second Meeting will include ordinator /
Meeting of the WG, Moscow.
selected hot spots and the rational for the selection.
Manager
3.11
Selection of lead cooperating
On the basis of the answers to the tender and by applying criteria to be adopted WG Co- Apr. 2006
organisation for the conduct of by Executing Agency the lead cooperating organisation will be selected.
ordinator /
PINS.
Manager
3.12
Establishment of sub-groups For each PIN Study a SG will be established, consisting of the Co-ordinator, SG Co- June 2006
(SGs) for each pre-investment up to five Russian experts and one or two international experts. The SG will ordinator /
study.
co-operate with lead cooperating organisation and participating organisations, Manager
which will be defined by lead cooperating organisation and approved by
Project Office.
3.13
Preparation of working document Working document to include for each study objectives; principles; content; SG Co- July 2006
for each of the SGs for each study outputs; work plan; timetable; role of the co-ordinator of the SG and its ordinator /
to be considered at the first members; and role of lead cooperating and participating organisations.
Manager
meeting.
3.14
Review of the working document Report of the meeting to include for each study objectives; principles; content; SG Co- Aug. 2006
at the first meeting of each SG for outputs; work plan; timetable; role of co-ordinator of the SG and its members; ordinator /
each study.
and role of participating organisations and lead cooperating organisation.
Manager
33
Responsible
Target
Activity
Output
person
Date
3.15
Preparation of the first draft of First draft of each study.
SG Co- Feb. 2007
each study to be considered at the
ordinator /
second meeting of each SG.
Manager
3.16
Review of the first draft of each Reports of second meetings of each SG for each study, including SG Co- March 2007
study at the second meeting of recommendations for the second draft.
ordinator /
each SG.
Manager
3.17
Preparation of the second draft of Second draft of studies.
SG Co- Sept. 2007
each study to be considered at the
ordinator /
third meeting of each SG.
Manager
3.18
Review of the second draft of Reports of third meetings of each SG for each study, including SG Co- Nov. 2007
each study at the third meeting of recommendations for finalisation of the study.
ordinator /
each SG.
Manager
3.19
Completion of each study.
All studies completed.
WG Co- Feb. 2008
ordinator /
Manager
3.20
Review of the PINS results at the Collated report setting out the optimum package of environmental investment WG Co- Apr. 2008
final meeting of the WG PINS
projects in the Arctic region of the Russian Federation.
ordinator /
Manager
34
ANNEX IV: WORK PLAN FOR THE IMPLEMENTATION OF THE GEF PROJECT
Environmental Protection System Improvements (EPS)
Responsible
Target
Activity
Output
person
Date
4.1
Proposals for and selection of Approval of TT Co-ordinator, familiar with the methodology for the Manager /
Jan. 2007
the Co-ordinator of the Task implementation of the SAP and with the organisations and individuals that Exec. Agency
Team on Implementation of might be involved.
the SAP (TT SAP).
4.2
Proposals for and selection of Approval of TT members to cover various aspects of this activity, to be Manager Jan.
2007
TT members.
developed by three WGs (Legislative Improvements, Administrative
Improvements and Institutional and Technical Improvements). It is envisaged
that TT will be composed of 10 Russian and 3 international experts and 1
representative of Executing Agency.
4.3
Preparation of consultancy Signed contract with TT Co-ordinator including duties, outputs, work plan, Manager /
Jan. 2007
contract with TT Co-ordinator. timetable and other details.
Exec. Agency
4.4
Preparation of consultancy Signed contracts with TT members including duties, outputs, work plan, TT Co- Jan. 2007
contracts with TT members.
timetable and other details, to be discussed with the potential consultants and ordinator /
signed subsequently.
Manager
4.5
Preparation of the working Working document to include basic concept of the Environmental Protection TT Co- Feb. 2007
document to be considered at System (EPS); overview of priority improvements in environmental protection ordinator /
the First Meeting of the TT.
mechanisms for which the need was identified during work on the NPA-Arctic Manager
and PDF B GEF Project; proposals for the establishment of the three
subordinate WGs, including proposals for the respective Co-ordinators, tasks
on EPS improvement in general and in all three directions for lead cooperating
and participating organisations, outputs, work plan, timetable and other
details. Document is also to contain draft terms of reference for the TT,
including outputs, work plan, timetable and other details; role of the co-
ordinator of the TT and its members; as well as the role of cooperating and
participating organisations. This document is to be considered, amended and
adopted by the First Meeting of the TT.
4.6
Review of the working Report of the meeting to include basic concept of EPS; overview of priority TT Co- March 2007
document at the First Meeting improvements in environmental protection mechanisms for which the need ordinator /
35
Responsible
Target
Activity
Output
person
Date
of the TT, Moscow.
was identified during work on the NPA-Arctic and PDF B GEF Project; and Manager
proposals for the establishment of three subordinate WGs, including proposals
for the respective Co-ordinators, tasks on EPS improvement in general and in
all three directions for lead cooperating and participating organisations,
outputs, work plan, timetable and other details. Report is also to contain terms
of reference for the TT, including outputs, work plan, timetable and other
details; role of the co-ordinator of the TT and its members; as well as the role
of cooperating and participating organisations.
4.7
Carrying out of tender and As a result of the tender lead cooperating organisation is selected. Signed TT Co- May 2007
selection of lead cooperating contract with lead cooperating organisation, to include duties, outputs, work ordinator /
organisation and preparation plan, timetable and other details.
Manager
of contract with selected
organisation for the
development of EPS.
4.8
Proposals for the members of Selection of WG members. It is envisaged that each WG will be composed of TT Co- May 2007
each of the three WGs.
6 Russian and 3 international experts, and 1 representative from f the ordinator /
Executing Agency.
Manager
4.9
Carrying out of tenders and As the result of the tender lead participating organisation is appointed for each WG Co- June 2007
selection of lead participating of the three WGs on the basis of agreed TORs. Signed contracts with lead ordinator /
organisation for each of the participating organisations, to include duties, outputs, work plan, timetable Manager
three WGs and preparation of and other details.
contracts with each
organisation.
4.10
Preparation of the working Working document to include basic concept of legislative improvements; WG Co- Aug. 2007
document to be considered at overview of priority legislative needs identified during the work on the NPA- ordinator /
the First Meeting of the Arctic and PDF B GEF Project; objectives; principles; content; outputs; work Manager
Working Group on Legislative plan; timetable; and role of participating organisations and experts. Document
Improvements (WG LEGIM).
is also to contain proposals for the terms of reference for the WG; and the role
of the co-ordinator of the WG and its members.
4.11
Review of the working Report of the meeting to include basic concept of legislative improvements; WG Co- Sept. 2007
document at the First Meeting overview of priority legislative needs; objectives; principles; content; outputs; ordinator /
36
Responsible
Target
Activity
Output
person
Date
of WG LEGIM, Moscow.
work plan; timetable; and role of participating organisations and experts. The Manager
report is also to contain the terms of reference for the WG; and the role of the
co-ordinator of the WG and its members.
4.12
Preparation of the working Working document to include basic concept of administrative improvements; WG Co- Dec. 2007
document to be considered at overview of priority needs for administrative improvements identified during ordinator /
the First Meeting of the the work on the NPA-Arctic and PDF B GEF Project; objectives; principles; Manager
Working Group on
content; outputs; work plan; timetable; and role of participating organisations
Administrative Improvements and experts. Document is also to contain proposals for the terms of reference
(WG ADIM).
for the WG; the role of the co-ordinator of the WG and its members; and the
role of participating organisations.
4.13
Review of the working Report of the meeting to include basic concept of administrative WG Co- Jan. 2008
document at the First Meeting improvements; overview of priority needs for administrative improvements; ordinator /
of WG ADIM, Moscow.
objectives; principles; content; outputs; work plan; timetable; and role of Manager
participating organisations and experts. The report is also to contain the terms
of reference for the WG; and the role of the co-ordinator of the WG and its
members.
4.14
Preparation of the working Working document to include basic concept of institutional and technical WG Co- June 2008
document to be considered at improvements; overview of priority needs for administrative improvements ordinator /
the First Meeting of the identified during the work on the NPA-Arctic and PDF B GEF Project; Manager
Working Group on
objectives; principles; content; outputs; work plan; timetable; and role of
Institutional and Technical participating organisations and experts. Document is also to contain proposals
Improvements (WG INTEC).
for the terms of reference for the WG; role of the co-ordinator of the WG and
its members; and the role of participating organisations.
4.15
Review of the working Report of the meeting to include basic concept of institutional and technical WG Co- July 2008
document at the First Meeting improvements; overview of priority needs for administrative improvements; ordinator /
of WG INTEC, Moscow.
objectives; principles; content; outputs; work plan; timetable; and the role of Manager
participating organisations and experts. The report is also to contain the agreed
terms of reference for the WG; and the role of the co-ordinator of the WG and
its members.
4.16
Preparation of the working Working document to review the progress of the three WGs, review their work TT Co- Sept. 2008
document to be considered at plans, timetables etc. and propose amendments as appropriate.
ordinator /
37
Responsible
Target
Activity
Output
person
Date
the Second Meeting of the TT.
Manager
4.17
Preparation of the draft Report Draft Report prepared in accordance with guidelines agreed at First Meeting.
WG Co- Sept. 2008
to be considered at the Second
ordinator /
Meeting of WG LEGIM.
Manager
4.18
Review of the working Report of the meeting to assess the progress of each WG for each study, TT Co- Oct. 2008
document at the Second approve or amend its work plan, timetable etc. and provide guidance for ordinator /
Meeting of the TT, Moscow.
further operation.
Manager
4.19
Review of the draft Report at Report with comments and proposals for amendment.
WG Co- Oct. 2008
the Second Meeting of WG
ordinator /
LEGIM, Moscow.
Manager
4.20
Preparation of the draft Report Draft Report prepared in accordance with guidelines agreed at First Meeting.
WG Co- Nov. 2008
to be considered at the Second
ordinator /
Meeting of WG ADIM,
Manager
Moscow.
4.21
Review of the draft Report at Report with comments and proposals for amendment.
WG Co- Dec. 2008
the Second Meeting of WG
ordinator /
LEGIM, Moscow
Manager
4.22
Preparation of the draft Report Draft Report prepared in accordance with guidelines agreed at First Meeting.
WG Co- Apr. 2009
to be considered at the Second
ordinator /
Meeting of WG INTEC,
Manager
Moscow.
4.23
Review of the draft Report at Report with comments and proposals for amendment.
WG Co- May 2009
the Second Meeting of WG
ordinator /
INTEC, Moscow.
Manager
4.24
Preparation of the working Working document to review the progress of the three WGs, review their work TT Co- May 2009
document to be considered at plans, timetables etc. and propose amendments as appropriate.
ordinator /
the Third Meeting of the TT.
Manager
4.25
Review of the working Report
of
the
meeting
to assess the progress of each WG for each study, TT
Co- June 2009
38
Responsible
Target
Activity
Output
person
Date
document at the Third Meeting approve or amend its work plan, timetable etc. and provide guidance for ordinator /
of the TT, Moscow.
further operation.
Manager
4.26
Preparation of the final draft Draft Report prepared in accordance with guidelines agreed at Second WG Co- Oct. 2009
Report to be considered at the Meeting.
ordinator /
Third Meeting of WG LEGIM,
Manager
Moscow.
4.27
Preparation of the final draft Draft Report prepared in accordance with guidelines agreed at Second WG Co- Nov. 2009
Report to be considered at the Meeting.
ordinator /
Third Meeting of WG ADIM,
Manager
Moscow.
4.28
Review of the final draft Adoption of the Final Report, containing draft new environmental protection WG Co- Nov. 2009
Report at the Third Meeting of acts and regulations and proposals for amendment of the existing legislation.
ordinator /
WG LEGIM, Moscow.
Manager
4.29
Review of the final draft Adoption of the Final Report, containing proposals on the division of WG Co- Dec. 2009
Report at the Third Meeting of responsibility and clarification of the functions of federal and regional ordinator /
WG ADIM, Moscow.
authorities in respect of the arctic environment.
Manager
4.30
Preparation of the final draft Draft Report prepared in accordance with guidelines agreed at Second WG Co- Feb. 2010
Report to be considered at the Meeting.
ordinator /
Third Meeting of WG INTEC,
Manager
Moscow.
4.31
Preparation of the working Working document to include assessment of the work of the three WGs and TT Co- Feb. 2010
document to be considered at consolidated conclusions and recommendations by the WGs. The TT is to ordinator /
the Fourth Meeting of the TT, prepare a work plan of concrete follow-up actions that will lead to the Manager
Moscow.
implementation of the conclusions and recommendations of the three WGs in
order to enhance the Environmental Protection System in the Arctic region of
the Russian Federation.
4.32
Review of the final draft Adoption of the Final Report, containing an assessment of the need for WG Co- March 2010
Report at the Third Meeting of technical and human resources for implementation of the SAP, an explanation ordinator /
WG INTEC, Moscow.
of the necessary administrative procedures, measures to improve information Manager
39
Responsible
Target
Activity
Output
person
Date
exchange and measures to ensure monitoring and compliance with the
environmental regulations.
4.33
Review of the working Adoption of the work plan of concrete follow-up actions that will lead to the TT Co- March 2010
document at the Fourth implementation of the conclusions and recommendations of the three WGs in ordinator /
Meeting of the TT, Moscow.
order to enhance the Environmental Protection System in the Arctic region of Manager
the Russian Federation.
40
ANNEX V: WORK PLAN FOR THE IMPLEMENTATION OF THE GEF PROJECT
Demonstration Projects (Demos)
Responsible
Target
Activity
Output
person
Date
5.1
Proposals for and selection of the Co- Approval of the WG Co-ordinator, familiar with the methodology for the Manager /
Apr. 2006
ordinator of the WG on Contaminant implementation of the Contaminant Clean-up Project and with the Exec. Agency
Clean-up (WG CLEANUP).
organisations and individuals that might be involved.
5.2
Proposals for and selection of the WG Approval of the WG members to cover various aspects of this demonstration Manager Apr.
2006
CLEANUP members.
project.
5.3
Preparation of consultancy contract Signed contract with the WG Co-ordinator including duties, outputs, work Manager /
May 2006
with the WG CLEANUP Co- plan, timetable and other details.
Exec. Agency
ordinator.
5.4
Preparation of consultancy contracts Draft contracts including duties, outputs, work plan, timetable and other WG Co- May 2006
with the WG CLEANUP members.
details, to be discussed with the potential consultants and signed subsequently. ordinator /
Manager
5.5
Preparation of the working document Working document to include basic concept of the Contaminant Clean-up WG Co- June 2006
to be considered at the First Meeting method; draft terms of reference for the WG, including outputs, work plan, ordinator /
of the WG CLEANUP.
timetable and other details; the role of the co-ordinator of the WG and its Manager
members; as well as the role of the lead cooperating organisation. This
document is to be considered, amended and adopted by the First Meeting of the
WG.
5.6
Review of the working document at Report of the meeting to include basic concept of Contaminant Clean-up WG Co- July 2006
the First Meeting of the WG method; terms of reference for the WG, including outputs, work plan, timetable ordinator /
CLEANUP, Moscow.
and other details; the role of the co-ordinator of the WG and its members; as Manager
well as the role of the lead cooperating organisation.
5.7
Conduct of the tender and preparation Signed contract with lead cooperating organisation (which won the tender), to WG Co- Aug. 2006
of contract with lead cooperating include duties, outputs, work plan, timetable and other details.
ordinator /
organisation for the development of
Manager
Contaminant Clean-up demonstration.
5.8
Proposals for and selection of the Co- Approval of the WG Co-ordinator, familiar with the methodology for the Manager /
Oct. 2006
ordinator of the WG on Indigenous implementation of the Indigenous Environmental Co-Management Project and Exec. Agency
Environmental Co-Management (WG with the organisations and individuals that might be involved.
Responsible
Target
Activity
Output
person
Date
COMAN).
5.9
Proposals for and selection of the WG Approval of the WG members to cover various aspects of this demonstration Manager Oct.
2006
COMAN members.
project
5.10
Preparation of consultancy contract Signed contract with the WG Co-ordinator including duties, outputs, work Manager /
Oct. 2006
with the WG COMAN Co-ordinator.
plan, timetable and other details.
Exec. Agency
5.11
Preparation of consultancy contracts Draft contracts including duties, outputs, work plan, timetable and other details WG Co- Oct. 2006
with the WG COMAN members.
, to be discussed with the potential consultants and signed subsequently.
ordinator /
Manager
5.12
Proposals for and selection of the Co- Approval of the WG Co-ordinator, familiar with the methodology for the Manager /
Oct. 2006
ordinator of the WG on the implementation of the Remediation of Two Decommissioned Military Bases Exec. Agency
Remediation of Two Decommissioned Project and with the organisations and individuals that might be involved.
Military Bases (WG BASES).
5.13
Proposals for and selection of WG the Approval of WG members to cover various aspects of this demonstration Manager Oct.
2006
BASES members.
project.
5.14
Preparation of consultancy contract Signed contract with the WG Co-ordinator including duties, outputs, work Manager /
Oct. 2006
with the WG BASES Co-ordinator.
plan, timetable and other details.
Exec. Agency
5.15
Preparation of consultancy contracts Draft contracts including duties, outputs, work plan, timetable and other WG Co- Oct. 2006
with the WG BASES members.
details, to be discussed with the potential consultants and signed subsequently. ordinator /
Manager
5.16
Preparation of the working document Working document to include basic concept of the Indigenous Environmental WG Co- Oct. 2006
to be considered at the First Meeting Co-Management method; overview of relevant needs identified during work on ordinator /
of the WG COMAN.
the NPA-Arctic and PDF B GEF Project; draft terms of reference for the WG, Manager
including outputs, work plan, timetable and other details; the role of the co-
ordinator of the WG and its members; as well as the role of lead cooperating
organisation. This document is to be considered, amended and adopted by the
First Meeting of the WG.
5.17
Preparation of the working document Working document to include basic concept of the Remediation of Two WG Co- Oct. 2006
to be considered at the First Meeting Decommissioned Military Bases method; overview of relevant needs identified ordinator /
of the WG BASES.
during work on the NPA-Arctic and PDF B GEF Project; draft terms of Manager
reference for the WG, including outputs, work plan, timetable and other details;
the role of the co-ordinator of the WG and its members; as well as the role of
42
Responsible
Target
Activity
Output
person
Date
lead cooperating organisation. This document is to be considered, amended and
adopted by the First Meeting of the WG.
5.18
Review of the working document at Report of the meeting to include basic concept of Indigenous Environmental WG Co- Nov. 2006
the First Meeting of the WG COMAN, Co-Management method; overview of relevant needs identified during work on ordinator /
Moscow.
the NPA-Arctic and PDF B GEF Project; terms of reference for the WG, Manager
including outputs, work plan, timetable and other details; the role of the co-
ordinator of the WG and its members; as well as the role of lead cooperating
organisation.
5.19
Conduct of the tender and preparation Signed contract with lead cooperating organisation (which won the tender), to WG Co- Nov. 2006
of contract with lead cooperating include duties, outputs, work plan, timetable and other details.
ordinator /
organisation for the development of
Manager
Indigenous Environmental Co-
Management demonstration.
5.20
Review of the working document at Report of the meeting to include basic concept of the Remediation of WG Co- Nov. 2006
the First Meeting of the WG BASES, Decommissioned Military Bases method; overview of relevant needs identified ordinator /
Moscow.
during work on the NPA-Arctic and PDF B GEF Project; terms of reference for Manager
the WG, including outputs, work plan, timetable and other details; the role of
the co-ordinator of the WG and its members; as well as the role of lead
cooperating organisation.
5.21
Conduct of the tender and preparation Signed contract with lead cooperating organisation (which won the tender), to WG Co- Dec. 2006
of contract with lead cooperating include duties, outputs, work plan, timetable and other details.
ordinator /
organisation for the development of
Manager
Decommissioned Military Bases
demonstration.
5.22
Preparation of Progress Report to be Progress Report, to include suggestions for further work.
WG Co- Jan. 2007
considered at the Second Meeting of
ordinator /
the WG CLEANUP.
Manager
5.23
Review of the Progress Report at the Reviewed Progress Report with suggestions for further work.
WG Co- Feb. 2007
Second Meeting of the WG
ordinator /
CLEANUP, Moscow.
Manager
5.24
Preparation of Progress Report to be Progress Report, to include suggestions for further work.
WG Co- Oct. 2007
considered at the Second Meeting of
ordinator /
43
Responsible
Target
Activity
Output
person
Date
the WG COMAN.
Manager
5.25
Preparation of Progress Report to be Progress Report, to include suggestions for further work.
WG Co- Oct. 2007
considered at the Second Meeting of
ordinator /
the WG BASES
Manager
5.26
Review of Progress Report at the Reviewed Progress Report with suggestions for further work.
WG Co- Nov. 2007
Second Meeting of the WG COMAN,
ordinator /
Moscow.
Manager
5.27
Review of Progress Report at the Reviewed Progress Report with suggestions for further work.
WG Co- Nov. 2007
Second Meeting of the WG BASES,
ordinator /
Moscow.
Manager
5.28
Preparation of the draft Report to be Draft Report prepared in accordance with guidelines agreed at Second Meeting. WG Co- Nov. 2007
considered at the Third Meeting of the
ordinator /
WG CLEANUP.
Manager
5.29
Review of the draft Report at the Reviewed draft Report with comments and proposals for amendment.
WG Co- Dec. 2007
Third Meeting of the WG CLEANUP,
ordinator /
Moscow.
Manager
5.30
Preparation of the draft Report to be Draft Report prepared in accordance with guidelines agreed at Second Meeting. WG Co- Oct. 2008
considered at the Third Meeting of the
ordinator /
WG COMAN.
Manager
5.31
Preparation of the draft Report to be Draft Report prepared in accordance with guidelines agreed at Second Meeting. WG Co- Oct. 2008
considered at the Third Meeting of the
ordinator /
WG BASES.
Manager
5.32
Review of the draft Report at the Reviewed draft Report with comments and proposals for amendment.
WG Co- Nov. 2008
Third Meeting of the WG COMAN,
ordinator /
Moscow.
Manager
5.33
Review of the draft Report at the Reviewed draft Report with comments and proposals for amendment.
WG Co- Nov. 2008
Third Meeting of the WG COMAN,
ordinator /
Moscow.
Manager
5.34
Preparation of the final draft Report Final draft Report and replicability specifications prepared.
WG Co- Nov. 2008
and replicability specifications to be
ordinator /
considered at the Fourth Meeting of
44
Responsible
Target
Activity
Output
person
Date
the WG CLEANUP.
Manager
5.35
Review of the final draft Report at the Adoption of the Final Report and replicability specifications.
WG Co- Dec. 2008
Fourth Meeting of the WG
ordinator /
CLEANUP, Moscow.
Manager
5.36
Preparation of the final draft Report Final draft Report and replicability specifications prepared.
WG Co- Jan. 2010
and replicability specifications to be
ordinator /
considered at the Fourth Meeting of
Manager
the WG COMAN.
5.37
Preparation of the final draft Report Final draft Report and replicability specifications prepared.
WG Co- Jan. 2009
and replicability specifications to be
ordinator /
considered at the Fourth Meeting of
Manager
the WG BASES.
5.38
Review of the final draft Report at the Adoption of the Final Report and replicability specifications.
WG Co- Feb. 2010
Fourth Meeting of the WG COMAN,
ordinator /
Moscow.
Manager
5.39
Review of the final draft Report at the Adoption of the Final Report and replicability specifications.
WG Co- Feb. 2010
Fourth Meeting of the WG BASES,
ordinator /
Moscow.
Manager
45
ANNEX VI: WORK PLAN FOR THE IMPLEMENTATION OF THE GEF PROJECT
Project Co-ordination and Management
Responsible
Activity
Output
Target Date
person
1.1
Establishment of the Project Office comprising of the Project Manager, Project Office established.
Morgunov
June 2005
Deputy Project Manager, Financial Management Officer, Assistant
Financial Management Officer and Secretary. The Project Supervisory
Council will be established, which will include representatives of
Executing Agency, Implementing Agency and Partner Agencies. The
donors may be represented at the Supervisory Council by their chosen
Partner Agencies. Between times of the Steering Committee
meetings the Supervisory Council will be a working body in charge of
supervising the Project implementation in a coordinated manner
according to a Project work plan approved by the Steering Committee.
1.2
Hiring of the staff of the Project Office. Job descriptions for all Staff of the Project Office hired.
Morgunov
June.2005
positions in the Project Office are contained in Annex XI.
1.3
Establishment of the Steering Committee.
Steering Committee established.
Morgunov
July 2005
1.4
Meetings of the Steering Committee. These meetings will be held once Report of the meeting, to include Manager/
Yearly
a year.
recommendations on the operation and Morgunov
management of the Working Groups,
approval of detailed annual work plans and
budgets, whenever applicable, and other
recommendations.
1.5
The Meeting of the Steering Committee in June 2007 will be held as Report of the meeting, to include assessment Manager June
2007
the Mid-term Review Meeting. The purpose of this meeting is to of the progress achieved and clear indication
review progress in the implementation of the Project and to indicate whether any adjustment has to be made to
whether any adjustments are needed in the work plan and the timetable the budget work plan and timetable of
of implementation. The mid-term evaluation document will be implementation.
prepared by an independent consultant.
1.6
Final Report on the Project.
Final Report on the Project.
Manager
June 2010
46
ANNEX VII: TIMETABLE FOR THE IMPLEMENTATION OF THE GEF PROJECT
Component / Sub-Component
GEF Project Implementation
PHASE I
PHASE II
2005
2006
2007
2008
2009
0
1. Project Co-ordination and Management
1.1 Steering Committee Meetings
1.2 Mid-term Review Meeting of the Steering Committee
1.3 Reporting to UNEP
1.4 Reporting to the Arctic Council and the Global Programme of Action
2. Strategic Action Programme Development (SAP)
2.1 Task Team Meetings
2.2 Drafting of Strategic Action Programme
2.3 Review by federal and provincial departments and agencies
2.4 Revision of Draft Strategic Action Programme
2.5 International Review
2.6 Adoption of Strategic Action Programme
3. Pre-investment Studies
3.1 Formulation of criteria for selection of pre-investment projects
3.2 Completion of candidate list of potential pre-investment studies
3.3 Selection of pre-investment studies based on priority and tractability
3.4 Conduct of pre-investment studies
3.5 Approval of the results of the pre-investment studies
4. Environmental Protection System Improvements
4.1 Legislative Improvements
4.2 Administrative Improvements
4.3 Institutional and Technical Improvements
5. Demonstration Projects
5.1 Project Design for Indigenous Environmental Co-Management Demonstration
Conduct of demonstration
Preparation of replicability specifications
5.2 Project Design for Seawater Decontamination Demonstration
Conduct of demonstration
Preparation of replicability specifications
5.3 Project Design for Remediation of Decommissioned Military Bases Demonstration
Conduct of demonstration at site 1
Conduct of demonstration at site 2
Preparation of replicability specifications
47
ANNEX VIII: BUDGET IN UNEP FORMAT TO REFLECT DECISIONS OF THE CONSULTATIVE MEETING, HELD 19TH JULY, 2004, GENEVA
PHASE I
PHASE II
TOTAL
Updated: 16.06.2005
2005 2006 2007 2007
2008
2009
2010
Total
Object of
Expenditure Activity
Description
Unit
W/m
W/m
W/m
W/m
W/m
W/m
W/m
W/m
1100
Project Personnel
Project Manager, Project Office
1101 PC&M
Moscow
3.7 6.5 24.1 12.0 44.4 6.5 24.1 5.5 20.4 12.0 44.4 12.0 44.4 5.5
20.4
60.0 222.0
Project Deputy Manager, Project
1102 PC&M
Office
Moscow
2 6.5 13.0 12.0 24.0 6.5 13.0 5.5 11.0 12.0 24.0 12.0 24.0 5.5
11.0
60.0 120.0
1103
Project Financial Management
PC&M
Officer, Project Office Moscow
2.6 6.5 16.9 12.0 31.2 6.5 16.9 5.5 14.3 12.0 31.2 12.0 31.2 5.5
14.3
60.0 156.0
1181
PC&M
Techincal
Expert
13.33
3.3 43.3 6.0 80.0 3.3 43.3 2.8 36.7 6.0 80.0 6.0 80.0 2.8
36.7
30.0 400.0
1182
PC&M
Techincal
Expert
10 1.63 16.3 3.0 30.0 1.63 16.3 1.4 13.8 3.0 30.0 3.0 30.0 1.38
13.8
15.0 150.0
Sub Total
24.4 113.5 45.0 209.6 24.4 113.5 20.6 96.1 45.0 209.6 45.0 209.6 20.6 96.1
225.0
1,048.0
1200
Consultants
Activity 1 -
International consultant, Task Team
1201
SAP
(TT)
10
2.0
20.0
2.0
20.0
4.0 40.0
Activity 1 -
1202
SAP
International consultant, TT
10
1.5
15.0
1.5
15.0
3.0 30.0
Activity 1 -
1203
SAP
International consultant, TT
10
1.0
10.0
1.0
10.0
2.0 20.0
Activity 1 -
1204
SAP
International consultant, WG 1
10
1.0
10.0
1.0 10.0
Activity 1 -
1205
SAP
International consultant, WG 2
10
1.0
10.0
1.0 10.0
Activity 1 -
1206
SAP
Lead Russian consultant, TT
3.9
5.0
19.5
6.0
23.4
11.0 42.9
Activity 1 -
1207
SAP
Russian consultant, TT
3.3
4.0
13.2
5.0
16.5
9.0 29.7
Activity 1 -
1208
SAP
Russian consultant, TT
3.3
2.0
6.6
4.0
13.2
6.0 19.8
Activity 1 -
1209
SAP
Russian consultant, TT
3.3
2.0
6.6
3.0
9.9
5.0 16.5
Activity 1 -
1210
SAP
Russian consultant, TT
3.3
2.0
6.6
2.0
6.6
4.0 13.2
Activity 1 -
1211
SAP
Russian consultant, TT
3.3
2.0
6.6
2.0
6.6
4.0 13.2
Activity 1 -
1212
SAP
Russian consultant, TT
2.6
2.0
5.2
2.0
5.2
4.0 10.4
48
Activity 1 -
1213
SAP
Russian consultant, TT
2.6
2.0
5.2
2.0
5.2
4.0 10.4
Activity 1 -
1214
SAP
Lead Russian consultant, WG1
3.9
1.0
3.9
2.0
7.8
3.0 11.7
Activity 1 -
1215
SAP
Russian consultant, WG1
3.3
1.0
3.3
1.0
3.3
2.0 6.6
Activity 1 -
1216
SAP
Russian consultant, WG1
3.3
1.0
3.3
1.0 3.3
Activity 1 -
1217
SAP
Lead Russian consultant, WG2
3.9
1.0
3.9
2.0
7.8
3.0 11.7
Activity 1 -
1218
SAP
Russian consultant, WG2
3.3
1.0
3.3
1.0
3.3
2.0 6.6
Activity 1 -
1219
SAP
Russian consultant, WG2
3.3
1.0
3.3
1.0 3.3
Activity 2 -
International consultant, Working
1220
PINS
Group
(WG)
10
0.5 5.0 2.0 20.0 1.0 10.0
1.0
10.0
0.5 5.0
5.0 50.0
Activity 2 -
1221
PINS
International consultant, WG
10
1.0
10.0
1.0
10.0
1.0
10.0
0.5
5.0
3.5 35.0
Activity 2 -
1222
PINS
International consultant, WG
10
0.5
5.0
1.0
10.0
0.5
5.0
0.5
5.0
2.5 25.0
Activity 2 -
1223
PINS
Lead
Russian
consultant,
WG
3.9 1.0 3.9 2.5 9.8 1.5 5.9 1.0 3.9 1.0 3.9
7.0 27.3
Activity 2 -
1224
PINS
Russian consultant, WG
3.3
1.0
3.3
2.0
6.6
1.0
3.3
1.0
3.3
5.0 16.5
Activity 2 -
1225
PINS
Russian
consultant,
WG
3.3 0.5 1.7 1.0 3.3 0.5 1.7 0.5 1.7 0.5 1.7
3.0 9.9
Activity 2 -
1226
PINS
Russian consultant, WG
3.3
1.0
3.3
1.0
3.3
0.5
1.7
0.5
1.7
3.0 9.9
Activity 2 -
1227
PINS
Russian consultant, WG
3.3
0.5
1.7
0.5
1.7
1.0 3.3
Activity 2 -
1228
PINS
Russian consultant, WG
3.3
0.5
1.7
0.5
1.7
1.0 3.3
Activity 2 -
1229
PINS
Russian consultant, WG
2.6
0.5
1.3
0.5
1.3
1.0 2.6
Activity 2 -
1230
PINS
Russian consultant, WG
2.6
0.0
0.5
1.3
0.5
1.3
1.0 2.6
Activity 3 -
International consultant, Task Team
1231
EPS
(TT)
10
2.0 20.0 1.0 10.0 2.0 20.0 1.0 10.0 6.0 60.0
Activity 3 -
1232
EPS
International consultant, TT
10
2.0
20.0
1.0
10.0
1.0
10.0
4.0 40.0
Activity 3 -
1233
EPS
International consultant, TT
10
2.0
20.0
0.0
1.0
10.0
1.0
10.0
4.0 40.0
Activity 3 -
1234
EPS
Lead Russian consultant, TT
3.9
3.0
11.7
0.5
2.0
2.5
9.8
2.0
7.8
8.0 31.2
Activity 3 -
1235
EPS
Russian
consultant,
TT
3.3
3.0 9.9 0.5 1.7 2.5 8.3 2.0 6.6 8.0 26.4
Activity 3 -
1236
EPS
Russian consultant, TT
3.3
2.0
6.6
0.0
1.0
3.3
1.0
3.3
4.0 13.2
49
Activity 3 -
1237
EPS
Russian consultant, TT
3.3
2.0
6.6
0.0
1.0
3.3
1.0
3.3
4.0 13.2
Activity 3 -
1238
EPS
Russian consultant, TT
3.3
1.0
3.3
0.5
1.7
0.5
1.7
0.0
2.0 6.6
Activity 3 -
1239
EPS
Russian consultant, TT
3.3
1.0
3.3
0.0
0.5
1.7
0.5
1.7
2.0 6.6
Activity 3 -
1240
EPS
Russian consultant, TT
3.3
1.0
3.3
0.5
1.7
0.5
1.7
0.0
2.0 6.6
Activity 3 -
1241
EPS
Russian consultant, TT
3.3
1.0
3.3
0.0
0.5
1.7
0.5
1.7
2.0 6.6
Activity 3 -
1242
EPS
Russian consultant, TT
2.6
1.0
2.6
0.5
1.3
0.5
1.3
0.0
2.0 5.2
Activity 3 -
1243
EPS
Russian consultant, TT
2.6
1.0
2.6
0.5
1.3
0.5
1.3
2.0 5.2
Activity 1 -
1244
SAP
International consultant, unspecified
10
2.0
20.0
1.0
10.0
3.0 30.0
Activity 1 -
1245
SAP
Russian
consultant,
Project
Advisor 3.3 3.3 10.7 6.0 19.8 3.3 10.7 2.8 9.1 6.0 19.8 6.0 19.8 2.8 9.1
30.0 99.0
1246
Russian consultant, Unspecified
4.5
4.5
4.0
1.6
0.0 14.6
Sub Total
43.3
201.3 58.0 272.5 32.3 164.3
11.3 62.3 22.0
108.7
16.5 79.4 2.8
10.7
186.0
899.1
1300
Administrative Support
1301
Project Assistant Financial
Management Officer, Project Office
PC&M
Moscow
0.8 1.0 0.8 3.0 2.4 1.4 1.1 1.6 1.3 2.5 2.0 2.5 2.0 1.0
0.8
13.0 10.4
1302 PC&M
Project
Secretary,
Moscow
1 6.5 6.5 12.0 12.0 6.5 6.5 5.5 5.5 12.0 12.0 12.0 12.0 5.5
5.5
60.0 60.0
Sub Total
7.5 7.3 15.0 14.4 7.9 7.6 7.1 6.8 14.5 14.0 14.5 14.0 6.5
6.3
73.0 70.4
1600
Travel on official business
1601 PC&M
Travel on official business
9.0
9.0
15.0
9.0
5.0
4.0
51.0
Activity 1 -
1602
SAP
Travel on official business
10.0
15.0
15.0
40.0
Activity 2 -
1603
PINS
Travel on official business
15.0
25.0
30.0
30.0
100.0
Activity 3 -
1604
EPS
Travel on official business
30.0
30.0
30.0
30.0
120.0
Activity 4-
1605
DEMOS
Travel on official business
30.0
30.0
30.0
30.0
120.0
Sub Total
34.0
79.0
120.0
99.0
65.0
34.0
431.0
Sub-contracts with cooperating
2200
organisations
Activity 1 -
2201
SAP
Sub-contract with one organisation
14.0
14.0
50
Activity 1 -
2202
SAP
Sub-contract with one organisation
14.5
14.5
Activity 2 -
2210
PINS
Sub-contract with three organisations
1,070.0
977.8
506.3
2,554.1
2220
Sub-contract with one organisation
Activity 3 -
for Legislative Improvements
EPS
(LEGIM)
228.2
300.0
100.0
60.0
688.2
2221
Sub-contract with one organisation
Activity 3 -
for Administrative Improvements
EPS
(ADIM)
170.0
215.0
100.0
45.0
530.0
2222
Sub-contract with one organisation
Activity 3 -
for Institutional and Technical
EPS
Improvements (INTEC)
170.0
210.0
100.0
95.0
575.0
2230
Sub-contract with one organisation
Activity 4-
for Contaminant Cleanup
DEMOS
(CLEANUP)
196.0
298.0
100.0
140.0
734.0
2231
Sub-contract with one organisation
Activity 4-
for Indigenous Environmental Co-
DEMOS
management (COMAN)
196.0
298.0
290.0
216.0
100.8
1,100.8
2232
Sub-contract with one organisation
Activity 4-
for Decommissioned Military Bases
DEMOS
(BASES)
150.0
299.0
145.0
115.0
100.0
809.0
Sub Total
28.5
1,612.0
2,441.0
1,766.3
771.0
400.8
7,019.6
Meetings / Conferences (travel,
DSA, administrative support,
interpretation, translation,
preparation of documents, copying,
3300
sundry, hospitality)
3301 PC&M
Steering Committee Meetings
37.0
15.0
15.0
10.0
10.0
10.0
97.0
Activity 1 -
3302
SAP
Task Team Meetings
10.0
25.0
35.0
Activity 1 -
3303
SAP
Meetings of the Working Groups
30.0
30.0
Activity 2 -
3304
PINS
Meetings of the Working Groups
50.0
29.0
79.0
Activity 3 -
3305
EPS
Meetings of the Task Team
17.0
17.0
33.0
67.0
3306 PC&M
Unspecified meetings
1.0
1.0
1.0
1.0
1.0
1.0
6.0
3307
Supervisory Council
3.0
3.0
3.0
3.0
3.0
15.0
3308
Russian Coordination WG
8.2
8.2
8.2
8.2
8.2
41.0
3309
WG for Demonstration Projects
15.0
15.1
18.8
18.8
18.8
86.5
Sub Total
48.0
147.2
59.3
87.0
74.0
41.0
456.5
51
4100
Expendable equipment
4101 PC&M
Expendable equipment
3.0
2.0
2.0
2.0
2.0
1.0
12.0
Sub Total
3.0
2.0
2.0
2.0
2.0
1.0
12.0
4200
Non-expendable equipment
4201 PC&M
Non-expendable equipment
43.0
2.0
2.0
2.0
2.0
3.0
54.0
Sub Total
43.0
2.0
2.0
2.0
2.0
3.0
54.0
Operation and maintenance of
5100
equipment
Operation & maintenance of
5101 PC&M
equipment
2.0
5.0
5.0
2.5
5.0
5.0
2.5
27.0
Sub Total
2.0
5.0
5.0
2.5
5.0
5.0
2.5
27.0
5200
Reporting Activities
Reports to UNEP & partners,
5201 PC&M
translation
2.0
2.0
3.0
2.0
2.0
5.0
16.0
Reports to UNEP & partners,
5202 PC&M
copying & distribution
1.0
1.0
1.0
1.0
2.0
2.0
8.0
5203 PC&M
Information, promotion
1.0
2.0
5.0
1.0
1.0
1.0
11.0
5204 PC&M
General translation
3.0
4.0
4.0
4.0
4.0
4.0
23.0
5205 PC&M
General copying & distribution
3.0
4.0
4.0
5.0
5.0
5.0
26.0
Activity 1 -
5206
SAP
General translation
5.0
10.0
10.0
25.0
Activity 2 -
5207
PINS
General translation
5.0
5.0
5.0
5.0
20.0
Activity 3 -
5208
EPS
General translation
11.0
5.0
11.0
10.0
6.0
43.0
Sub Total
20.0
28.0
43.0
23.0
25.0
27.0
6.0
172.0
5300
Sundry
5301 PC&M
Sundry
6.0
7.0
4.0
2.5
5.0
5.0
2.5
32.0
5302 PC&M
Communication services
4.4
7.4
3.7
3.7
7.4
7.4
3.0
37.0
Sub Total
10.4
14.4
7.7
6.2
12.4
12.4
5.5
69.0
5400
Hospitality
5401 PC&M
Hospitality
2.0
4.0
3.1
1.5
3.0
3.0
1.5
18.1
Sub Total
2.0
4.0
3.1
1.5
3.0
3.0
1.5
18.1
52
5500
Evaluation
5501 PC&M
Evaluation, auditing & peer review
13.3
0.0
10.0
10.0
33.3
Sub Total
0.0
0.0
13.3
0.0
0.0
10.0
10.0
33.3
Grand Total
1100
Project
Personnel
24.4 113.5 45.0 209.6 24.4 113.5 20.6 96.1 45.0 209.6 45.0 209.6 20.6 96.1
225.0 1,048.0
1200
Consultants
43.3
201.3 58.0 272.5 32.3 164.3
11.3 62.3 22.0
108.7
16.5 79.4 2.8
10.7
186.0 899.1
1300
Administrative
support
personnel
7.5 7.3 15.0 14.4 7.9 7.6 7.1 6.8 14.5 14.0 14.5 14.0 6.5
6.3
73.0 70.4
1600
Travel on official business
34.0
79.0
120.0
99.0
65.0
34.0
0.0
431.0
Sub-contracts with cooperating
2200
organisations
28.5
1,612.0
2,441.0
1,766.3
771.0
400.8
0.0
7,019.6
3300
Meetings / Conferences
48.0
147.2
59.3
87.0
74.0
41.0
0.0
456.5
4100
Expendable equipment
3.0
2.0
2.0
2.0
2.0
1.0
0.0
12.0
4200
Non-expendable equipment
43.0
2.0
2.0
2.0
2.0
3.0
0.0
54.0
Operation and maintenance of
5100
equipment
2.0
5.0
5.0
2.5
5.0
5.0
2.5
27.0
5200
Reporting costs
20.0
28.0
43.0
23.0
25.0
27.0
6.0
172.0
5300
Sundry
10.4
14.4
7.7
6.2
12.4
12.4
5.5
69.0
5400
Hospitality
2.0
4.0
3.1
1.5
3.0
3.0
1.5
18.1
5500
Evaluation
0.0
0.0
13.3
0.0
0.0
10.0
10.0
33.3
Grand
Total:
75.1 513.1 118.0 2,390.1 64.5 2,981.9 39.0 2,154.6 81.5 1,291.7 76.0 840.2 29.9 138.5 484.0 10,310.0
4,425
10,310.0
TOTAL BY PHASE
5,885.0
.0
00
53
ANNEX IX: FORMAT FOR CASH ADVANCE STATEMENT
Statement of cash advance as at ..............................................................................
And cash requirements for the quarter of ..................................................................
Name of co-operating agency/Supporting organization _____________________________
Project No.
___________________________________________
Project title
___________________________________________
I.
Cash statement
1. Opening cash balance as at .........................
US$ __________________
2. Add: cash advances received:
Date
Amount
............................................... ............................................
............................................... ............................................
............................................... ............................................
............................................... ............................................
3. Total cash advanced to date
US$
__________________
4. Less: total cumulative expenditures incurred
US$ (_________________)
5. Closing cash balance as at ...........................
US$ __________________
II.
Cash requirements forecast
6.Estimated disbursements for quarter
ending .........................................................
US$ __________________
7. Less: closing cash balance (see item 5, above)
US$ (_________________)
8. Total cash requirements for the
quarter .........................................................
US$ __________________
Prepared by_________________________ Request approved by_______________________
Duly authorised official of co-operating agency/ supporting organisation
Details of the cash advance requested
Object of
Description
Amount in US $ Details of expenditure to be incurred
Expenditure
1101
1102
......
Total
54
ANNEX X: TERMS OF REFERENCE FOR PARTNER AGENCIES
Partner Agencies are established in order to facilitate the implementation of this Project based on
funding provided by bi-lateral and multi-lateral donors who chose to support this mechanism.
A Partner Agency participates in the implementation of the Project by fulfilling all or some of the
following functions:
· establishment and execution of Trust Funds in support of the Project, which receive financial
contributions from donors who officially select a given Trust Fund for channeling their money;
· continued fund-raising to attract new bi-lateral and multi-lateral donors for participation in the
Project;
· at donors' request and under the coordination of the Executing Agency implementation of specific
work on new projects and components adopted in the framework of the Project using donors' funds
specially allocated for these purposes;
· participation together with the Executing and Implementing Agencies in discussion of draft work
plans and budgets prepared by the Project Office;
· participation in the activity of working groups and task teams through consultants recommended by
a Partner Agency;
· submission of proposals to the Project Office and the Executing Agency on activities funded by the
funds contributing to the project through the established Trust Fund-based on the consolidated
opinion of relevant donors related to activities to be funded through a Trust Fund;
· coordination of donors that entrusted the respective Partner Agency to handle their funds under the
Project;
· at the request of the Project Office and subject to availability of resources, preparation of draft
documents related to the Project Document, including proposals on draft documents for the
Project Steering Committee, task and working groups, drafts of substantive reports and information
materials;
· participation in the project monitoring and evaluation activities together with the Executing and
Implementing Agencies.
Partner Agencies are permanent participants of the Project Steering Committee. They may represent
donors at the Supervisory Council.
Partner Agencies may participate in the preparation and organization of the Partnership Conference and
Round Tables, to be organized by the Executing and Implementing Agencies.
General procedure of disbursement of funds from Trust Funds and financial reporting will be regulated
by a special document to be submitted for approval at the first Project Steering Committee meeting. As
appropriate the Executing Agency may sign a special agreement with a Partner Agency, which will
detail the mandate and functions of each Partner Agency, including the modality for expenditure of
funds and for financial reporting.
A Partner Agency will sign agreements with each of the donors that desire its funds to be channeled
through a respective Trust Fund.
Partner Agencies will transfer donors' funds to the Project Current Account in Moscow or disburse
them directly according to request of donors, General Procedure of disbursement of funds from Trust
Funds and financial reporting, the Project Work programme and annual budgets to be agreed at the
Steering Committee. Partner Agencies will have legal responsibility for funds disbursed directly on the
basis of agreements between Partner Agencies and respective donors.
In order to fulfill the roles of the Partner Agency, each Partner Agency will use its own or donor
funding, to the extent available for such purpose.
55
ANNEX XI: TERMS OF REFERENCE FOR THE PROJECT PERSONNEL
(Project Office & UNEP/Moscow Office)
Project Manager, Moscow (budget line 1101)
1. Overall responsibility:
The overall responsibility of the Project Manager, Moscow, is effective management of the UNEP/GEF
Project entitled "Russian Federation Support to the National Plan of Action for the Protection of the
Arctic Marine Environment" in accordance with the signed Project Document and Agreement between
the Executing Agency and Legal Entity "Executive Directorate of the Russian National Pollution
Abatement Facility", with a view to timely and proper implementation of the Project in its entirety. In
fulfilling his/her ToR, the Project Manager will consult and report to the UNEP/GEF Office in
Moscow.
2. Duties and responsibilities:
guidance and organisation of the implementation of all activities specified in the Project Document,
ensuring their timely completion;
supervision of meetings and effective functioning of all entities set up for the co-ordination and
implementation of the Project;
monitoring of overall Project implementation, monitoring of the mid-term review and facilitation of
the terminal independent evaluation;
definition of the necessary institutional arrangements for the implementation of the Project, as well
as associated management tasks;
liasing with the Executing, Implementing and Partner Agencies, Supervisory Council , Steering
Committee, Task Teams, Working Groups, Russian Panel, GEF and other donors;
raising funds in the Russian Federation for the Project Document implementation, in addition to
those already committed;
ensuring continued Project funding in the Russian Federation in accordance with the Project
Document;
linkages with the Arctic Council;
facilitation of the preparation of the Partnership Conference and Round Tables on support to the
NPA-Arctic, as directed by the Executing Agency;
preparation, in consultation with the Executing Agency, of the contracts and MOUs required during
the Project;
consideration of working documents for discussion at the meetings of task teams and working
groups;
presentation, together with the Financial Management Officer, to the UNEP/Moscow Office and the
Executing Agency of the quarterly Cash Advance Request using format in Annex IX to the
Project Document and, after approval by them, sending it to UNEP/DGEF concerning GEF
funds;
presentation, together with the Financial Management Officer, to Partner Agencies on quarterly,
half-yearly or annually basis cash advance requests to receive donors' funds in the Project
Currency Account from Project Trust Funds according to General procedure of disbursement of
funds from Trust Funds and financial reporting to be approved by the Steering Committee;
presentation, together with the Financial Management Officer, on quarterly, half yearly or annually
basis cash advance requests to donors that wish sending their funds directly to the Project
Currency Account in Moscow;
presentation of detailed draft annual work plans on the Project implementation and of the required
financing to be adopted by the Supervisory Council and approved by the Steering Committee;
ensuring the preparation of substantive, financial and other Project reports stipulated under the
Project for submission first to the Executing Agency and UNEP/Moscow Office, and then to
UNEP/DGEF;
ensuring the preparation of annual expenditure reports and financial plans for adoption by the
Supervisory Council and approval by the Steering Committee;
regular reporting to all co-financing parties in accordance with their specific requirements;
56
approval of members for task teams and working groups and consultants involved in the
implementation of the Project and co-ordination or their work;
negotiation and finalisation of consultancy contracts and monitoring of their execution;
evaluation of the work of consultants and Project Office personnel and taking appropriate action if
the performance is deemed not to be satisfactory;
ensuring the involvement of Russian stakeholders for participation in Project implementation;
organisation of communications for Project implementation, including a website, newsletter and
regular press releases;
facilitation of the distribution and, if required, publication of substantive reports and other
documents resulting from the Project implementation in consultation and coordination with the
Executing and Implementing Agencies;
representing the Project at meetings of other organisations and programmes, first and foremost,
those of the Arctic Council and GPA, as instructed by Executing Agency;
liaison with other relevant GEF projects in the Russian Federation, especially those referred to in
Project Document;
· provision of general leadership and decision-making on matters pertaining to the co-ordination
of work with other federal and regional executive branches of the Russian Federation, Russian
business entities and indigenous organisation of the North;
· ensuring that the benefits to the Russian Federation are fully realised throughout the execution
of this Project;
· holding tenders and developing criteria for the identification of lead organisations to execute
certain Project activities;
· conclusion of contracts with lead organisations to execute certain Project activities and
supervision of the implementation of contracts;
· approving, in consultation with Executing Agency, the members of organisations to be included
into the consortium being established by the lead organisation;
· supervising the targeted expenditure of funds entering the bank accounts of the Project Office;
· facilitating translation of prepared documents from English into Russian and from Russian into
English;
· securing the financial deposit from the Russian Federation (in cash and in kind), as provided for
in the financial section of the Project Document; and
· approval of candidates and signing of consultancy contracts with Russian and international
experts and co-ordination and supervision of the work of the Russian and international
consultants;
· responsibility, together with the Financial Management Officer, for targeted spending of funds
received in the Project Office accounts.
3. Job requirements:
demonstrated competence in the management of large international projects including budget
planning, financial management, monitoring and evaluation;
demonstrated experience in national and international negotiations;
demonstrated capacity for networking;
Russian national;
10 years of experience in development and management of large marine, arctic or nature
management projects;
familiar with the structure, mechanism and potential of the political, scientific, technical, legislative
and administrative procedures in the Russian Federation;
high level of fluency in written and spoken English; and
computer literacy.
57
4. Type of contract:
Contract with the Project Manager will be for one year duration renewable based on performance for
the life of the Project.
5. Supervision given to the post:
The work of the Project Manager post will be supervised by the Executing and Implementing
Agencies.
Project Deputy Manager, Moscow (budget line 1102)
1. Overall responsibility
The overall responsibility of the Project Deputy Manager is to assist the Project Manager and co-
ordinate actions for effective management of the UNEP/GEF Project entitled "Russian Federation
Support to the National Plan of Action for the Protection of the Arctic Marine Environment" in
accordance with the signed Project Document and Agreement between the Executing Agency and Legal
Entity "Executive Directorate of the Russian National Pollution Abatement Facility", with a view to
timely and proper implementation of the Project in its entirety.
2. Duties and responsibilities
Assist, including provision of proposals, the Project Manager:
in the follow-up of the implementation of all activities specified in the Project Document and their
timely completion;
in liaising with the UNEP/GEF including its office in Moscow as well as partner agencies;
in organisation of work and participation in the preparation of substantive reports and other reports
specified in the Project for their transmission to UNEP/GEF;
in participation in the preparation of the relevant contracts and MOUs for which a need arises during
the implementation of the Project;
in the follow-up of the work of all consultants involved in the implementation of the Project;
in the preparation of materials for detailed annual work plans and in the follow-up of their
implementation;
in facilitating distribution and, when required, publication of substantive reports and other materials
resulting from Project activities;
· in the preparation of open tenders to identify lead organisations to execute certain Project
activities and in drafting contracts with these organisations in accordance with the tender
results;
in the preparation of draft consultancy contracts for Russian and international experts and in follow-
up of their work;
· in synthesising the work by the implementing organisations;
· in organising all meetings to be held in the framework of the Project;
· in drafting decisions and materials of meetings held in Russia;
· in participation in the preparation of working documents for task teams and working groups;
and
· in any other tasks which the Project Manager may deem necessary for the Project
implementation.
3. Job requirements:
· Russian national;
· organisational skills;
· experience of working in international and national projects;
· good communication skills;
· ability to take initiative;
· ability to prioritise workload and work under pressure;
· computer literacy (including network, electronic mailing systems, Word, Excel, PowerPoint
and Access);
· thorough and methodical approach to work; and
58
· high level of fluency in written and spoken English.
Type of contract:
Contract with Project Deputy Manager will be for 12 months per year for the duration of the Project
Supervision given to the post:
The work of the Project Deputy Manager will be supervised by the Project Manager.
Project Financial Management Officer, Moscow (budget line 1103)
1. Overall responsibility:
The overall responsibility of the person employed in this post is to ensure successful management of the
financial aspects of the Project through smooth and uninterrupted flow of cash resources to the points of
expenditure, and hence contribute to the overall successful implementation of the Project. Objectives
include the establishment of a Project accounting system for recording of commitments and advances
against planned expenditures; prompt reconciliation of Project accounts with those of the Budget and
Financial Management Service of the United Nations Office at Nairobi (UNON); prompt receipt of
expenditure and other reports, and also cash advance requests from cooperating organizations.
2. Duties and responsibilities:
assisting and preparing Project Documents and draft revisions and ensuring that proposals are in
accordance with GEF and UNEP financial requirements and within resources allocated to the
Project and its GEF approved budget;
ensuring that Project Document revisions and other financial instruments are formulated and
prepared within the limits set by the UN Financial rules and regulations;
certifying availability of funds against financial allocations and preparing requests to the Budget and
Financial Management Service of UNON to disburse funds to the executing agencies in line
with Project requirements;
preparing, in consultation with the Budget and Financial Management Service of UNON,
expenditure reports and reconciliation statements of the Project accounts;
preparation of the quarterly Cash Advance Request using format in Annex IX to the Project
Document to be presented to the Executing Agency and UNEP/Moscow Office, and after
approval by them to UNEP/DGEF concerning GEF funds;
preparation of the quarterly, half-yearly or annually cash advance requests to Partner Agencies to
receive donors' funds in the Project Currency Account from Project Trust Funds according to
General procedure of disbursement of funds from Trust Funds and financial reporting to be
approved by the Steering Committee;
preparation of the quarterly, half-yearly or annually cash advance requests to donors that wish
sending their funds direcrly to the Project Currency Account in Moscow;
maintaining Project records of income and expenditure from all sources (GEF & Co-financing) and
records of financial documents;
preparing draft reports on the Project income and expenditure for presentation to the Supervisory
Council and to the Steering Committee;
preparing draft annual budgets for consideration and approval by the Supervisory Council and by the
Steering Committee;
assisting the Project Manager in monitoring and co-ordination of financial management of the
Project;
checking, prior to approval by the Project Manager, of contracts, MOUs and other agreements with
legal and physical persons to ensure their consistency with UN financial rules and regulations;
assisting the Project Manager in drafting agreements with potential co-sponsors regarding financial
support to the Project;
preparing draft reports for approval by the Project Manager to all co-sponsoring agencies in
accordance with those organisations' requirements;
securing targeted expenditure of funds in strict accordance with the approved budget;
informing all entities and organisations involved in Project activities about the UN financial norms
and standards and their proper application in the framework of the Project;
59
meeting all financial requirements to ensure timely closure of obligations and projects;
regular contacts with financially responsible officers in the cooperating organizations regarding
expenditure reports, quarterly operational reports, cash advance requests, and audit reports as
required under the Project Document and subsidiary financial agreements;
· transfer of funds from the currency account to the roubles account of the Project Office given
the signature of the Executing Agency according to detailed work plan and approved budget
and on the basis of the decision by Supervisory Council;
· financial resources for objectives stipulated under the Project budget for Russian physical and
legal persons are to be drawn from the roubles account of the Project Office.
3. Job requirements:
good accounting skills;
experience in interaction with tax authorities;
good numeracy skills;
a systematic and methodical approach;
good prioritisation skills;
ability to manage a heavy and fluctuating workload;
ability to work under pressure;
ability to work as part of a team;
experience in budget preparation and the management of financial records for complex international
projects and/or activities;
good computer skills (knowledge of Microsoft Office Word, Excel, PowerPoint), including
management of complex spreadsheets;
knowledge of computerised databases and management systems;
knowledge of the UN accounting and reporting system;
Russian national;
5 years experience in accounting in Russia including experience in international projects;
familiar with details of the relevant Russian laws and regulations; and
good knowledge of English.
4. Type of contract:
Contract with Project Financial Management Officer will be for 12 months per year for the duration of
the Project
5. Supervision given to the post:
The Project Financial Management Officer works under the supervision of the Project Manager in
consultation with UNEP.
Project Assistant Financial Management Officer (budget line 1104)
1. Overall responsibility:
The overall responsibility of the person employed in this post is to ensure successful management of the
financial aspects of the Project through keeping records of the basic financial documents and cash
transactions, to calculate and make payment of salaries, the unified social tax and income tax and to
keep personalized records.
2. Duties and responsibilities:
· assisting the Project Financial Management Officer in maintaining records of income and
expenditure from all sources (GEF & Co-financing) and record-keeping of financial documents;
· conducting cash transactions, including acting as cashier;
· determining the tax codes to be applied and calculation of the unified social tax;
· keeping individualized and personalized records for the unified social tax;
· keeping individualised income tax records;
· keeping records of the basic financial documents;
60
· payment of salaries, travel and DSA and other approved payments and determination of the
income tax applicable to the Project Office Personnel and consultants;
· assisting the Project Financial Management Officer in preparing all necessary financial
documents to ensure the timely closure of obligations and projects; and
· interaction with the tax authorities and non-budgetary funds.
3. Job requirements:
·
Russian citizen;
·
high level of accounting qualifications;
·
experience in interaction with the tax authorities;
·
good numeric skills;
·
good computer skills (knowledge of Microsoft Office Word and Excel);
·
experience of working with accountancy software (1S, and INFO-Bukhgalter);
·
ability to manage a heavy and fluctuating workload;
·
ability to work under pressure;
·
a systematic and methodical approach;
·
knowledge of the legal framework for accounting and taxation; and
·
preferably knowledge of English (spoken and written).
4. Type of contract:
Contract for the Project Assistant Financial Management Officer will be for Total of13 months over the
duration of the Project.
5. Supervision given to the post:
The Assistant Financial Management Officer works under the supervision of the Project Financial
Management Officer in Moscow.
61
ANNEX XII: TERMS OF REFERENCE FOR CONSULTANTS
Formulation of a Strategic Action Programme (SAP) (Activity 1)
Work Plan for the Formulation of the Strategic Action Programme (SAP)
Target
Activity
Output
Date
2.1
Proposals and selection of Approval of TT Co-ordinator familiar with July 2005
the Task Team (TT) Co- the methodology for the preparation of the
ordinator.
SAP and familiar with the organisations and
individuals that might be involved in the
preparation of the SAP.
2.2
Proposals and selection of Selection of TT members to cover all major July 2005
the TT members.
sectors of the SAP and the NPA-Arctic. TT
to include 13 Russian experts (5
representatives of federal organs, 4
representatives of regional authorities, 3
representatives of industry, 1 representative
of indigenous peoples); 3 international
experts; 1 representative of Executing
Agency.
2.3
Preparation of consultancy Signed contract with TT Co-ordinator Aug. 2005
contract with TT Co- including duties, outputs, work plan,
ordinator.
timetable and other details.
2.4
Preparation of consultancy Draft contracts including duties, outputs, Aug. 2005
contracts with TT members.
work plan, timetable and other details, to be
discussed with the potential TT members
and signed subsequently.
2.5
Preparation of the working Working document to include basic SAP Sept. 2005
document to be considered at concept; objectives; principles; content;
the First Meeting of the TT.
outputs; work plan; timetable; role of TT co-
ordinator and members, as well as lead and
participating organisations; procedure for
the national and international review of the
draft SAP; procedure for the adoption of the
SAP; and basic ideas about the mechanism
of implementation. Document is also to
contain proposals for the terms of reference
for the TT. This document is to be
considered, amended and adopted by the
First Meeting of the TT.
2.6
Review of the working Report of the meeting to include basic SAP Oct. 2005
document at the First concept; objectives; principles; content;
Meeting of the TT, Moscow. outputs; work plan; timetable; role of TT co-
ordinator and members, as well as lead and
participating organisations; procedure for
the national and international review of the
draft SAP; procedure for the adoption of the
SAP; and basic ideas about the mechanism
of the implementation; terms of reference
for the TT; tender for selection of lead
implementing organisation; criteria for the
selection of co-operating implementing
organisations; and decision on the
62
Target
Activity
Output
Date
establishment of working groups (if
appropriate).
2.7
Carrying out of tender and Signed contract with tender winner lead co- Nov. 2005
preparation of the contract operating organisation, to include duties,
with the lead co-operating outputs, work plan, timetable and other
organisation.
details.
2.8
Selection of co-operating Co-operating implementing organisations Nov. 2005
implementing organisations.
selected by lead organisations and approved
by Project Office on the basis of the criteria
adopted by the TT, including their potential
contribution to the preparation of the SAP.
2.9
Proposals for the
If TT decides to establish WGs for particular Nov. 2005
establishment of WGs (as topics, such WGs will be established with
appropriate).
defined tasks, work plan, timetable, outputs
and other details.
2.10
Preparation of the first draft First draft of the SAP prepared in Jan. 2006
of the SAP to be reviewed at accordance with the conclusions and
the Second Meeting of the recommendations of the First Meeting of the
TT.
TT.
2.11
Review of the first draft of Report of the meeting to include detailed Feb. 2006
the SAP at the Second comments on the first draft of the SAP that
Meeting of the TT, Moscow. will enable effective amendment of the
document; to include work plan, timetable,
and distribution of tasks for the preparation
of the second draft of the SAP; and to
include a decision to which federal and
regional departments and agencies and
industrial enterprises the second draft will be
sent for comments.
2.12
Preparation of the second Second draft of the SAP, to include response Apr. 2006
draft of the SAP.
to comments and suggestions made at the
Second Meeting of the TT. This draft will be
sent to federal and regional departments and
agencies for comments.
2.13
Review of the second draft Comments by federal and regional July 2006
of the SAP by federal and departments and agencies that will be taken
regional departments and into account in preparing the third draft of
agencies.
the SAP.
2.14
Preparation of the third draft Third draft of the SAP, to address comments Aug. 2006
of the SAP to be reviewed at by federal and regional departments and
the Third Meeting of the TT, agencies.
Moscow.
2.15
Review of the third draft of Report of the meeting to include detailed Aug. 2006
the SAP at the Third Meeting comments on the third draft; decision to
of the TT, Moscow.
whom in the international community fourth
draft will be sent for comments; and detailed
procedure of the process of adoption of the
SAP by authorities of the Russian
Federation.
2.16
Preparation of the fourth Fourth draft of the SAP, to address Aug. 2006
63
Target
Activity
Output
Date
draft of the SAP.
comments by the TT. This draft is to be sent
to the international community for
comments.
2.17 International
review.
Comments by international community on Sept. 2006
the fourth draft of the SAP.
2.18
Preparation of the fifth draft Fifth draft of the SAP, to address comments Oct. 2006
of the SAP.
by the international community. This draft
will be sent to authorities of the Russian
Federation for adoption.
2.19
Endorsement of the SAP by Endorsed SAP, ready for approval.
Dec. 2006
relevant state authorities and
industrial companies
2.20
Adoption of the SAP by the SAP adopted by relevant executive authority Jan. 2007
relevant executive authority.
of the Russian Federation.
International Consultants (3 consultants, budget lines 1201 - 1203)
Objectives
The main objectives in the formulation of a SAP are:
to include in the SAP measures covering all matters relating to land-based activities within the Russian
Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine
environment;
· to define specific targeted and costed measures for addressing priority environment protection
issues derived from land-based activities within the Russian Federation with regard to the current
state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP "World Ocean", the GPA, as well as
decisions taken in the framework of the Arctic Council; and
to give due considerations for proposals of federal and regional executive stakeholders of the Russian
Federation, industrial companies, indigenous peoples' organisations of the North, international
organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the
Executing Agency, comprising 13 Russian experts (representatives of federal organs (5), regional
authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of
Executing Agency. The Task Team will establish two Working Groups on specific subjects, to assist in
the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead
cooperating organisation to have won the tender. The second draft of the SAP will be reviewed by
federal and regional departments and agencies. The fourth draft of the SAP will undergo international
review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in
accordance with the established procedure of the Russian Federation. Three Task Team meetings are
planned for October 2005, February and August 2006. Two meetings are planned ( December 2005 and
March 2006) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to participate actively in the work of the Task Team to attend all meetings and to give necessary
guidance and substantive input to the formulation of the SAP in accordance with the specific terms
of the contract;
· to ensure that the formulation of the SAP is carried out in accordance with GEF requirements;
· to assist lead Russian consultant in the preparation of the SAP document;
64
to comment on drafts of documents prepared by the members of the Task Team and to ensure that such
comments are considered in the preparation of subsequent drafts;
· to assist in the preparation of meeting reports of the Task Team and all documents envisaged in the
work plan;
· to send all documents to the Project Office, by the dates specified in the work plan, in both hard
copy and electronic form, and to communicate with the Project Office and Russian consultants in
the English language; and
· to ensure that the content and quality of the final product is in accordance with standard
international practice.
Qualifications
Knowledge of GEF procedures, especially in relation to International Waters projects. Substantial
experience in environmental science, nature protection technologies and/or environment protection
management. Knowledge of the methodology and experience in the preparation of SAPs. Fluency in
English. Knowledge of Russian would be deemed an advantage in the selection of candidates.
International Consultants (2 consultants, budget lines 1204-1205)
Objectives
The main objectives in the formulation of a SAP are:
to include in the SAP measures covering all matters relating to land-based activities within the Russian
Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine
environment;
· to define specific targeted and costed measures for addressing priority environment protection
issues derived from land-based activities within the Russian Federation with regard to the current
state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP "World Ocean", the GPA, as well as
decisions taken in the framework of the Arctic Council; and
to give due considerations for proposals of federal and regional executive stakeholders of the Russian
Federation, industrial companies, indigenous peoples' organisations of the North, international
organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the
Executing Agency, comprising 13 Russian experts (representatives of federal organs (5), regional
authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of
Executing Agency. The Task Team will establish two Working Groups on specific subjects, to assist in
the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead
implementing organisation to have won the tender. The second draft of the SAP will be reviewed by
federal and regional departments and agencies. The fourth draft of the SAP will undergo international
review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in
accordance with the established procedure of the Russian Federation. Three Task Team meetings are
planned for October 2005, February and August 2006. Two meetings are planned (December 2005 and
March 2006) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to participate actively in the work of the Working Group, to attend its meetings and to give
substantive input relevant to the formulation of the SAP in accordance with specific terms of the
contract;
· to ensure that the work of the Working Group is assisting the formulation of the SAP and is carried
out in accordance with GEF requirements;
to comment on drafts of documents prepared by the members of the Working Group and to ensure that
such comments are considered in the preparation of subsequent drafts;
· to assist in the organisation of two meetings of the Working Group and to assist in the preparation
of the reports of Working Group meetings;
65
· to assist in the preparation of all documents as envisaged in the work plan;
· to send all documents to the Project Office, by the dates as envisaged in the work plan, in both hard
copy and electronic form, and to communicate with the Project Office and Russian consultants in
the English language; and
· to ensure that the content and quality of the final product is in accordance with standard
international practice.
Qualifications
Knowledge of GEF purpose and procedures, especially in relation to International Waters projects.
Substantial experience in environmental science, or nature protection technologies, or environment
protection management. Knowledge of the methodology and experience in the preparation of SAPs.
Fluency in English.
Lead Russian Consultant (1 consultant, budget line 1206)
Objectives
The main objectives in the formulation of a SAP are:
to include in the SAP measures covering all matters relating to land-based activities within the Russian
Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine
environment;
· to define specific targeted and costed measures for addressing priority environment protection
issues derived from land-based activities within the Russian Federation with regard to the current
state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP "World Ocean", the GPA, as well as
decisions taken in the framework of the Arctic Council; and
to give due considerations for proposals of federal and regional executive stakeholders of the Russian
Federation, industrial companies, indigenous peoples' organisations of the North, international
organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the
Executing Agency, comprising 13 Russian experts (representatives of federal organs (5), regional
authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of
Executing Agency. The Task Team will establish two Working Groups on specific subjects, to assist in
the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead
implementing organisation to have won the tender. The second draft of the SAP will be reviewed by
federal and regional departments and agencies. The fourth draft of the SAP will undergo international
review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in
accordance with the established procedure of the Russian Federation. Three Task Team meetings are
planned for October 2005, February and August 2006. Two meetings are planned (December 2005 and
March 2006) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to act as a lead Russian consultant and co-ordinator of the work of the Task Team and to attend all
meetings of the Task Team;
· to represent his/her organisation in the work of the Task Team;
· to co-ordinate the work of members of the Task Team and working groups;
· to prepare the draft working document for consideration at the First meeting of the Task Team;
· to prepare the SAP document, in co-operation with the lead international consultant;
· to organise in concert with the Project Office three meetings of the Task Team and to prepare
meeting reports;
· to participate in the preparation of the tender to select the lead cooperating organisation for SAP, in
the preparation of the contract with the organisation to have won the tender, and in the selection of
participating organisations;
66
· to ensure that the work plan is implemented on schedule by members of the Task Team and
Working Groups;
· to organise the preparation of all documents as envisaged in the work plan; and
· to send all documents to the Project Office, by the dates as envisaged in the work plan, in both hard
copy and electronic form, and to communicate with the Project Office in the English or Russian
language (to be determined before signing of the contract).
Qualifications
Knowledge of GEF procedures, especially in relation to International Waters projects. Substantial
experience in environmental science, nature protection technologies, or environment protection
management. Experience in the preparation of SAPs or major national programmes (projects).
Knowledge of English.
Russian Consultants (7 consultants, budget lines 1207-1213)
Objectives
The main objectives in the formulation of a SAP are:
to include in the SAP measures covering all matters relating to land-based activities within the Russian
Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine
environment;
· to define specific targeted and costed measures for addressing priority environment protection
issues derived from land-based activities within the Russian Federation with regard to the current
state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP "World Ocean", the GPA, as well as
decisions taken in the framework of the Arctic Council; and
to give due considerations for proposals of federal and regional executive stakeholders of the Russian
Federation, industrial companies, indigenous peoples' organisations of the North, international
organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship of the
Executing Agency, comprising 13 Russian experts (representatives of federal organs (5), regional
authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of
Executing Agency. The Task Team will establish two Working Groups on specific subjects, to assist in
the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead
implementing organisation to have won the tender. The second draft of the SAP will be reviewed by
federal and regional departments and agencies. The fourth draft of the SAP will undergo international
review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in
accordance with the established procedure of the Russian Federation. Three Task Team meetings are
planned for October 2005, February and August 2006. Two meetings are planned (December 2005 and
March 2006) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to contribute to the elaboration of the SAP in accordance with the particular terms of the contract;
· to represent his/her organisation in the work of the Task Team;
· to participate actively, under the guidance of the co-ordinator, in the work of the Task Team to
attend all its meetings;
· to voice his/her considerations over draft documents prepared by the Task Team members and to
ensure that these comments will be considered in the preparation of subsequent drafts;
· to participate in the preparation of meeting reports of the Task Team and all documents as
envisaged in the work plan; and
· to send all documents to the Project Office, by the dates as envisaged in the work plan, in hard copy
and electronic form, in English or Russian (to be determined before signing of the contract).
67
Qualifications
Experience in environmental science, nature protection technologies, or environment protection
management. Experience in the preparation of SAPs or participation in the preparation of major
national programmes (projects). Knowledge of English would be deemed advantageous in the selection
of candidates.
Lead Russian Consultant (2 consultants, budget lines 1214 and 1217)
Objectives
The main objectives in the formulation of a SAP are:
to include in the SAP measures covering all matters relating to land-based activities within the Russian
Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine
environment;
· to define specific targeted and costed measures for addressing priority environment protection
issues derived from land-based activities within the Russian Federation with regard to the current
state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP "World Ocean", the GPA, as well as
decisions taken in the framework of the Arctic Council; and
to give due considerations for proposals of federal and regional executive stakeholders of the Russian
Federation, industrial companies, indigenous peoples' organisations of the North, international
organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship
of the Executing Agency, comprising 13 Russian experts (representatives of federal organs (5), regional
authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of
Executing Agency. The Task Team will establish two Working Groups on specific subjects, to assist in
the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead
implementing organisation to have won the tender. The second draft of the SAP will be reviewed by
federal and regional departments and agencies. The fourth draft of the SAP will undergo international
review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in
accordance with the established procedure of the Russian Federation. Three Task Team meetings are
planned for October 2005, February and August 2006. Two meetings are planned (December 2005 and
March 2006) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to give substantial input to the SAP elaboration in accordance with the particular terms of the
contract;
· to act as a lead Russian consultant and co-ordinator of the work of the Working Group and to
participate at all meetings of the Working Group;
· to co-ordinate the work of the Working Group members with that of the Task Team;
· to represent his/her organisation in the work of the Working Group;
· to prepare in concert with the Project Office the organisation of two meetings of the Working
Group and the preparation of Working Group meeting reports;
· to ensure that the work plan is implemented on schedule by the Working Group members;
· to arrange for the preparation of all documents the Working Group is charged with as envisaged in
the work plan; and
· to send all documents to the Project Office and to the Task Team co-ordinator, by the dates as
envisaged in the work plan, in both hard copy and electronic form, in the English or Russian
language (to be determined before signing of the contract).
Qualifications
Substantial experience in environmental science, or in nature protection technologies, or in
environment protection management in accordance with the Working Group activity. Experience in the
68
preparation of SAPs or national programmes (projects) in the line of the Working Group activity.
Knowledge of English.
Russian Consultants (4 consultants, budget lines 1215, 1216, 1218 and 1219)
Objectives
The main objectives in the formulation of a SAP are:
to include in the SAP measures covering all matters relating to land-based activities within the Russian
Federation within the scope of the NPA-Arctic that adversely affect or threaten the arctic marine
environment;
· to define specific targeted and costed measures for addressing priority environment protection
issues derived from land-based activities within the Russian Federation with regard to the current
state and the projected scope of contamination in the Russian Arctic;
· to take account of provisions stipulated in the Russian FTOP "World Ocean", the GPA, as well as
decisions taken in the framework of the Arctic Council; and
to give due considerations for proposals of federal and regional executive stakeholders of the Russian
Federation, industrial companies, indigenous peoples' organisations of the North, international
organisations and partners.
Method of Work
These objectives will be met through the establishment of a Task Team under the chairmanship
of the Executing Agency, comprising 13 Russian experts (representatives of federal organs (5), regional
authorities (4), industry (3) and indigenous peoples (1)), 3 international experts and 1 representative of
Executing Agency. The Task Team will establish two Working Groups on specific subjects, to assist in
the formulation of the SAP. A contract for SAP elaboration will be concluded with the lead
implementing organisation to have won the tender. The second draft of the SAP will be reviewed by
federal and regional departments and agencies. The fourth draft of the SAP will undergo international
review. The fifth draft of the SAP will be submitted to relevant executive authorities for adoption in
accordance with the established procedure of the Russian Federation. Three Task Team meetings are
planned for October 2005, February and August 2006. Two meetings are planned (December 2005 and
March 2006) for each of the Working Groups.
Duties
The following is expected from the consultant:
· to contribute to the SAP elaboration in accordance with the particular terms of the contract;
· to represent his/her organisation in the work of the Working Group;
· to participate actively, under the guidance of the co-ordinator, in the work of the Working Group
and to attend all its meetings;
· to voice his considerations over the draft documents prepared by the Working Group members and
to ensure that the comments are considered in the preparation of subsequent drafts;
· to take part in the preparation of reports of the Working Group meetings and of all documents as
envisaged in the work plan; and
· to submit all documents to the Project Office and to the Working Group co-ordinator, by the dates
as envisaged in the work plan, in hard copy and electronic form, in the English or Russian language
(to be determined before signing the contract).
Qualifications
Experience in environmental science, or nature protection technologies or in the environment
protection management of a particular sphere in the line of the Working Group activity. Experience in
the preparation of SAPs or national programmes (projects) in the line of the Working Group activity.
Knowledge of English and experience in the preparation of SAPs would be an advantage.
69
Pre-Investment Studies (Activity 2)
Work Plan for the Preparation of Pre-Investment Studies (PINS)
Target
Activity
Output
Date
3.1
Proposals for and selection of Selected WG Co-ordinator, familiar with Oct. 2005
the Co-ordinator of the the methodology for the preparation of the
Working Group (WG) for PINS and familiar with the organisations
Pre-Investment Studies
and individuals that might be involved in
(PINS) will be prepared.
the preparation of PINS.
3.2
Proposals for and selection of Selected WG members for development of Oct. 2005
the WG members.
criteria for hot spots selection and the co-
ordination of PINS taking into account
environmental, economic, social and
political factors. It is envisaged that the
WG will be composed of 8 Russian and 3
International experts, and 1 representative
from the Executing Agency .
3.3
Preparation of the
Signed contract with WG Co-ordinator Nov. 2005
consultancy contract with including duties, outputs, work plan,
WG Co-ordinator.
timetable and other details.
3.4
Preparation of the
Draft contracts including duties, outputs, Nov. 2005
consultancy contracts with work plan, timetable and other details, to
WG members.
be discussed with the potential consultants
and signed subsequently.
3.5
Preparation of the working Working document to include basic Dec. 2005
document to be considered at concept of PINS; overview of priority
the First Meeting of the WG.
environmental hot spots selected during the
work on the NPA-Arctic and PDF B GEF
Project; objectives; principles; content;
outputs; work plan; timetable; and role of
the co-ordinator of the WG and its
members and of the lead cooperating and
participating organisations. Document is
also to contain proposals for the criteria for
selection of hot spots for which PINS will
be prepared and terms of reference for the
WG. This document is to be considered,
amended and adopted by the First Meeting
of the WG.
3.6
Review of the working Report of the meeting to include basic Dec. 2005
document at the First Meeting concept of PINS; overview of priority
of the WG, Moscow.
environmental hot spots selected during the
work on the NPA-Arctic and PDF B GEF
Project; objectives; principles; content;
outputs; work plan; timetable; and role of
the co-ordinator of the WG and its
members and of the lead cooperating and
participating organisations. Report is also
to contain proposals for the criteria for
selection of hot spots for which PINS will
be prepared and terms of reference for the
70
Target
Activity
Output
Date
WG.
3.7
Formulation of criteria for Criteria for selection of hot spots for which Feb. 2006
selection of hot spots for PINS will be prepared, which will include
which PINS will be prepared, criteria for taking into account
on the basis of comments environmental, economic, social, and other
given at the First Meeting of aspects in the process of selection.
the WG.
3.8
Preparation of the list of On the basis of the work done on analysis Feb. 2006
potential pre-investment
of environmental hot spots in the PDF B
studies.
GEF Project and the hot spots identified in
the NPA-Arctic, the list of potential pre-
investment studies will be prepared.
3.9
Preparation of terms of Tender for the selection of the lead Feb. 2006
reference and tender for lead cooperating organisation will be announced
cooperating organisation for by the Project Office. Terms of reference
conduct of PINS.
for the lead cooperating organisation will
be included in the conditions of the tender.
3.10
Selection of hot spots for Using the adopted criteria for selection, Apr. 2006
which PINS will be done at about 8-10 hot spots will be selected for
the Second Meeting of the which PINS will be prepared. Report of the
WG, Moscow.
Second Meeting will include selected hot
spots and the rational for the selection.
3.11
Selection of lead cooperating On the basis of the answers to the tender Apr. 2006
organisation for the conduct and by applying criteria to be adopted by
of PINS.
Executing Agency the lead cooperating
organisation will be selected.
3.12
Establishment of sub-groups For each PIN Study a SG will be June 2006
(SGs) for each pre-investment established, consisting of the Co-ordinator,
study.
up to five Russian experts and one or two
international experts. The SG will co-
operate with lead cooperating organisation
and participating organisations, which will
be defined by lead cooperating
organisation and approved by Project
Office.
3.13
Preparation of working
Working document to include for each July 2006
document for each of the SGs study objectives; principles; content;
for each study to be outputs; work plan; timetable; role of the
considered at the first co-ordinator of the SG and its members;
meeting.
and role of lead cooperating and
participating organisations.
3.14
Review of the working Report of the meeting to include for each Aug. 2006
document at the first meeting study objectives; principles; content;
of each SG for each study.
outputs; work plan; timetable; role of co-
ordinator of the SG and its members; and
role of lead cooperating and participating
organisations.
3.15
Preparation of the first draft First draft of each study.
Feb. 2007
of each study to be
considered at the second
71
Target
Activity
Output
Date
meeting of each SG.
3.16
Review of the first draft of Reports of second meetings of each SG for March 2007
each study at the second each study, including recommendations for
meeting of each SG.
the second draft.
3.17
Preparation of the second Second draft of studies.
Sept. 2007
draft of each study to be
considered at the third
meeting of each SG.
3.18
Review of the second draft of Reports of third meetings of each SG for Nov. 2007
each study at the third each study, including recommendations for
meeting of each SG.
finalisation of the study.
3.19
Completion of each study.
All studies completed.
Feb. 2008
3.20
Review of the PINS results at Collated report setting out the optimum Apr. 2008
the final meeting of the WG package of environmental investment
PINS
projects in the Arctic region of the Russian
Federation.
International Consultants (3 consultants, budget lines 1220-1222)
Objectives
Main objectives in the preparation of pre-investment studies are:
to develop criteria for the selection of priority hot spots that will include criteria for taking into account
environmental, social, economic and political factors as a means of gaining a perspective on
priorities on the basis of a comprehensive approach;
to apply such criteria to the 21 priority hot spots identified in the PDF-B activities and to 10 hot spots
identified during the preparation for the NPA in order to select 8-10 hot spots of the highest
priority, which are either regions of severe environmental damage threatening international waters
or major sources of contaminants in Russia that have widespread adverse effects both on the
Russian Federation and on international waters areas beyond Russian jurisdiction;
to conduct pre-investment studies for the selected 8 10 hot spots to determine the optimum set of
investment projects to be designed to address environmental damage and threats in the Arctic
stemming from activities within the Russian Federation; and
· to present the products of pre-investment studies at a Partnership Conference in order to obtain
additional international funding to resolve serious environmental compromises in the Arctic
stemming from anthropogenic activities within the Russian Federation.
Method of Work
The objectives will be met through the establishment of a Working Group under the
chairmanship of theExecuting Agency, comprising 8 Russian and 3 international experts and 1
representative of -Executing Agency. A contract for the preparation of pre-investment studies will be
concluded with the lead cooperating organisation to have won the tender. The Working Group will
establish specific Sub-groups for each of the selected priority pre-investment studies. Three Working
Group meetings are planned for December 2005, April 2006 and April. 2008. It is intended that each
Sub-group will have three meetings (Aug. 2006, March and November 2007).
Duties
The following is expected from the consultant:
· to participate actively in the work of the Working Group, to attend all its meetings and give
substantive input to the preparation of criteria for selection of priority hot spots on the basis of a
comprehensive approach, including criteria for taking into account environmental, social, economic
and political factors;
72
· to assist in the application of such criteria to the 21 priority hot spots identified in the PDF-B
activities and to 10 hot spots identified during the preparation for the NPA in order to select 8-10
hot spots of the highest priority for the preparation of pre-investment studies;
· to assist in the preparation of pre-investment studies in accordance with the specific terms of the
contract;
to comment on draft documents prepared by the members of the Working Group and to ensure that such
comments are considered in the preparation of subsequent drafts;
· to take part in the preparation of reports of Working Group meetings and all documents envisaged
in the work plan;
· to submit all documents to the Project Office, by the dates as envisaged in the work plan, in both
hard copy and electronic form, and to communicate with the Project Office in the English language;
and
· to ensure that the content and quality of the final products are in accordance with standard
international practice.
Qualifications
Knowledge of GEF procedures, especially in relation to International Waters projects.
Substantial experience in environmental science or in nature protection technologies, or environment
protection management. Knowledge of the methodology and experience in the preparation of pre-
investment studies, as well as the design of investment projects. Fluency in English. Knowledge of
Russian would be deemed an advantage in the selection of candidates.
Lead Russian Consultant (1 consultant, budget line 1223)
Objectives
Main objectives in the preparation of pre-investment studies are:
to develop criteria for the selection of priority hot spots that will include criteria for taking into account
environmental, social, economic and political factors as a means of gaining a perspective on
priorities on the basis of a comprehensive approach;
to apply such criteria to the 21 priority hot spots identified in the PDF-B activities and to 10 hot spots
identified during the preparation for the NPA in order to select 8-10 hot spots of the highest
priority, which are either regions of severe environmental damage threatening international waters
or major sources of contaminants in Russia that have widespread adverse effects both on the
Russian Federation and on international waters areas beyond Russian jurisdiction;
to conduct pre-investment studies for the selected 8 10 hot spots to determine the optimum set of
investment projects to be designed to address environmental damage and threats in the Arctic
stemming from activities within the Russian Federation; and
· to present the products of pre-investment studies at a Partnership Conference in order to obtain
additional international funding to resolve serious environmental compromises in the Arctic
stemming from anthropogenic activities within the Russian Federation.
Method of Work
The objectives will be met through the establishment of a Working Group under the chairmanship of
theExecuting Agency, comprising 8 Russian and 3 international experts and 1 representative of
Executing Agency. A contract for the preparation of pre-investment studies will be concluded with the
lead cooperating organisation to have won the tender. The Working Group will establish specific Sub-
groups for each of the selected priority pre-investment studies. Three Working Group meetings are
planned for December 2005, April 2006 and April. 2008. It is intended that each Sub-group will have
three meetings (Aug. 2006, March and November 2007).
Duties
The following is expected from the consultant:
· to act as a lead Russian consultant and co-ordinator of the work of the Working Group and to attend
all meetings of the Working Group;
· to co-ordinate the work of Working Group members, sub-groups on each pre-investment study, the
lead and participating organisations;
73
· to represent his/her organisation in the work of the Working Group;
· to organise in concert with the Project Office three Working Group meetings and to prepare
meeting reports;
· to give substantive input to the preparation of criteria for the selection of priority hot spots on the
basis of a comprehensive approach that will include criteria for taking into account environmental,
social, economic and political factors;
· to assist in the application of such criteria to the 21 priority hot spots identified in the PDF-B
activities and to 10 hot spots identified during the preparation for the NPA in order to select 8-10
hot spots of the highest priority for the preparation of pre-investment studies;
· to take part in the preparation of a tender to select the lead cooperating organisation for the
preparation of pre-investment studies, in the preparation of a contract with the organisation to have
won the tender, and in the selection of participating organisations;
to draft the working document for its consideration at the First meeting of the Working Group;
to comment on drafts of documents prepared by the members of the Working Group and to ensure that
such comments are considered in the preparation of subsequent drafts;
to supervise preparation of pre-investment studies;
· to prepare a collated report on the outputs of pre-investment studies, which sets out the optimum
package of environmental investments in the Arctic region of the Russian Federation;
· to ensure that the work plan is implemented on schedule;
· to arrange for the timely preparations of all documents envisaged in the work plan; and
· to send all documents to the Project Office, by the dates as envisaged in the work plan, in both hard
copy and electronic form, in the English or Russian language (to be determined before signing of
the contract).
Qualifications
Knowledge of the methodology of pre-investment studies preparation, and of organisations and experts
to be involved. Experience in environmental science or nature protection technologies, or environment
protection management, as well as experience in the preparation of pre-investment studies and/or the
design of investment projects. Knowledge of English.
Russian Consultants (7 consultant, budget lines 1224-1230)
Objectives
Main objectives in the preparation of pre-investment studies are:
to develop criteria for the selection of priority hot spots that will include criteria for taking into account
environmental, social, economic and political factors as a means of gaining a perspective on
priorities on the basis of a comprehensive approach;
to apply such criteria to the 21 priority hot spots identified in the PDF-B activities and to 10 hot spots
identified during the preparation for the NPA in order to select 8-10 hot spots of the highest
priority, which are either regions of severe environmental damage threatening international waters
or major sources of contaminants in Russia that have widespread adverse effects both on the
Russian Federation and on international waters areas beyond Russian jurisdiction;
to conduct pre-investment studies for the selected 8 10 hot spots to determine the optimum set of
investment projects to be designed to address environmental damage and threats in the Arctic
stemming from activities within the Russian Federation; and
· to present the products of pre-investment studies at a Partnership Conference in order to obtain
additional international funding to resolve serious environmental compromises in the Arctic
stemming from anthropogenic activities within the Russian Federation.
Method of Work
The objectives will be met through the establishment of a Working Group under the chairmanship of
the Executing Agency, comprising 8 Russian and 3 international experts and 1 representative of
Executing Agency. A contract for the preparation of pre-investment studies will be concluded with the
lead cooperating organisation to have won the tender. The Working Group will establish specific Sub-
groups for each of the selected priority pre-investment studies. Three Working Group meetings are
74
planned for December 2005, April 2006 and April 2008. It is intended that each Sub-group will have
three meetings (Aug. 2006, March and November 2007).
Duties
The following is expected from the consultant:
to contribute to the implementation of pre-investment studies in accordance with the specific terms of
the contract:
· to represent his/her organisation in the work of the Working Group;
· to participate actively in the work of the Working Group under the supervision of the co-ordinator,
attend all its meetings and to give substantive input to the preparation of criteria for the selection of
priority hot spots on the basis of a comprehensive approach that will include criteria for taking into
account environmental, social, economic and political factors;
· to assist in the application of such criteria to the 21 priority hot spots identified in the PDF-B
activities and to 10 hot spots identified during the preparation for the NPA in order to select 8-10
hot spots of the highest priority for the preparation of pre-investment studies;
to comment on drafts of documents prepared by the members of the Working Group and to ensure that
such comments are considered in the preparation of subsequent drafts;
· to take part in the preparation of reports of Working Group meetings and all documents envisaged
in the Work Plan; and
· to submit all documents to the Project Office and to the co-ordinator, by the dates as envisaged in
the work plan, in both hard copy and electronic form, in the English or Russian languages (to be
determined before signing of the contract).
Qualifications
Experience in environmental science or nature protection technologies, or environment protection
management. Experience in the preparation of pre-investment studies and/or the design of investment
projects and knowledge of English would be deemed an advantage in the selection of candidates.
75
Environmental Protection System Improvements (EPS) (Activity 3)
Work Plan for the Implementation of the Environmental Protection System Improvements
Target
Activity
Output
Date
4.1
Proposals for and selection of the Approval of TT Co-ordinator, familiar Jan. 2007
Co-ordinator of the Task Team on with the methodology for the
Implementation of the SAP (TT implementation of the SAP and with the
SAP).
organisations and individuals that might
be involved.
4.2
Proposals for and selection of TT Approval of TT members to cover various Jan. 2007
members.
aspects of this activity, to be developed by
three WGs (Legislative Improvements,
Administrative Improvements and
Institutional and Technical
Improvements). It is envisaged that TT
will be composed of 10 Russian and 3
international experts and 1 representative
of Executing Agency.
4.3
Preparation of consultancy contract Signed contract with TT Co-ordinator Jan. 2007
with TT Co-ordinator.
including duties, outputs, work plan,
timetable and other details.
4.4
Preparation of consultancy
Signed contracts with TT members Jan. 2007
contracts with TT members.
including duties, outputs, work plan,
timetable and other details, to be discussed
with the potential consultants and signed
subsequently.
4.5
Preparation of the working Working document to include basic Feb. 2007
document to be considered at the concept of the Environmental Protection
First Meeting of the TT.
System (EPS); overview of priority
improvements in environmental protection
mechanisms for which the need was
identified during work on the NPA-Arctic
and PDF B GEF Project; proposals for the
establishment of the three subordinate
WGs, including proposals for the
respective Co-ordinators, tasks on EPS
improvement in general and in all three
directions for lead co-operating and
participating organisations, outputs, work
plan, timetable and other details.
Document is also to contain draft terms of
reference for the TT, including outputs,
work plan, timetable and other details; role
of the co-ordinator of the TT and its
members; as well as the role of lead
cooperating and participating
organisations. This document is to be
considered, amended and adopted by the
First Meeting of the TT.
4.6
Review of the working document at Report of the meeting to include basic March 2007
the First Meeting of the TT, concept of EPS; overview of priority
Moscow.
improvements in environmental protection
76
Target
Activity
Output
Date
mechanisms for which the need was
identified during work on the NPA-Arctic
and PDF B GEF Project; and proposals for
the establishment of three subordinate
WGs, including proposals for the
respective Co-ordinators, tasks on EPS
improvement in general and in all three
directions for lead co-operating and
participating organisations, outputs, work
plan, timetable and other details. Report is
also to contain terms of reference for the
TT, including outputs, work plan,
timetable and other details; role of the co-
ordinator of the TT and its members; as
well as the role of lead cooperating and
participating organisations.
4.7
Carrying out of tender and As a result of the tender lead cooperating May 2007
selection of lead cooperating organisation is selected. Signed contract
organisation and preparation of with lead cooperating organisation, to
contract with selected organisation include duties, outputs, work plan,
for the development of EPS.
timetable and other details.
4.8
Proposals for the members of each Selection of WG members. It is envisaged May 2007
of the three WGs.
that each WG will be composed of 6
Russian and 3 international experts, and 1
representative from the Executing Agency
4.9
Carrying out of tenders and As the result of the tender lead June 2007
selection of lead participating participating organisation is appointed for
organisation for each of the three each of the three WGs on the basis of
WGs and preparation of contracts agreed TORs. Signed contracts with lead
with each organisation.
participating organisations, to include
duties, outputs, work plan, timetable and
other details.
4.10 Preparation of the working Working document to include basic Aug. 2007
document to be considered at the concept of legislative improvements;
First Meeting of the Working overview of priority legislative needs
Group on Legislative
identified during the work on the NPA-
Improvements (WG LEGIM).
Arctic and PDF B GEF Project;
objectives; principles; content; outputs;
work plan; timetable; and role of
participating organisations and experts.
Document is also to contain proposals for
the terms of reference for the WG; and the
role of the co-ordinator of the WG and its
members.
4.11 Review of the working document at Report of the meeting to include basic Sept. 2007
the First Meeting of WG LEGIM, concept of legislative improvements;
Moscow.
overview of priority legislative needs;
objectives; principles; content; outputs;
work plan; timetable; and role of
participating organisations and experts.
The report is also to contain the terms of
77
Target
Activity
Output
Date
reference for the WG; and the role of the
co-ordinator of the WG and its members.
4.12 Preparation of the working Working document to include basic Dec. 2007
document to be considered at the concept of administrative improvements;
First Meeting of the Working overview of priority needs for
Group on Administrative
administrative improvements identified
Improvements (WG ADIM).
during the work on the NPA-Arctic and
PDF B GEF Project; objectives;
principles; content; outputs; work plan;
timetable; and role of participating
organisations and experts. Document is
also to contain proposals for the terms of
reference for the WG; the role of the co-
ordinator of the WG and its members; and
the role of participating organisations.
4.13 Review of the working document at Report of the meeting to include basic Jan. 2008
the First Meeting of WG ADIM, concept of administrative improvements;
Moscow.
overview of priority needs for
administrative improvements; objectives;
principles; content; outputs; work plan;
timetable; and role of participating
organisations and experts. The report is
also to contain the terms of reference for
the WG; and the role of the co-ordinator of
the WG and its members.
4.14 Preparation of the working Working document to include basic June 2008
document to be considered at the concept of institutional and technical
First Meeting of the Working improvements; overview of priority needs
Group on Institutional and for administrative improvements identified
Technical Improvements (WG during the work on the NPA-Arctic and
INTEC).
PDF B GEF Project; objectives;
principles; content; outputs; work plan;
timetable; and role of participating
organisations and experts. Document is
also to contain proposals for the terms of
reference for the WG; role of the co-
ordinator of the WG and its members; and
the role of participating organisations.
4.15 Review of the working document at Report of the meeting to include basic July 2008
the First Meeting of WG INTEC, concept of institutional and technical
Moscow.
improvements; overview of priority needs
for administrative improvements;
objectives; principles; content; outputs;
work plan; timetable; and the role of
participating organisations and experts.
The report is also to contain the agreed
terms of reference for the WG; and the
role of the co-ordinator of the WG and its
members.
4.16 Preparation of the working Working document to review the progress Sept. 2008
document to be considered at the of the three WGs, review their work plans,
78
Target
Activity
Output
Date
Second Meeting of the TT.
timetables etc. and propose amendments
as appropriate.
4.17 Preparation of the draft Report to Draft Report prepared in accordance with Sept. 2008
be considered at the Second guidelines agreed at First Meeting.
Meeting of WG LEGIM.
4.18 Review of the working document at Report of the meeting to assess the Oct. 2008
the Second Meeting of the TT, progress of each WG for each study,
Moscow.
approve or amend its work plan, timetable
etc. and provide guidance for further
operation.
4.19 Review of the draft Report at the Report with comments and proposals for Oct. 2008
Second Meeting of WG LEGIM, amendment.
Moscow.
4.20 Preparation of the draft Report to Draft Report prepared in accordance with Nov. 2008
be considered at the Second guidelines agreed at First Meeting.
Meeting of WG ADIM, Moscow.
4.21 Review of the draft Report at the Report with comments and proposals for Dec. 2008
Second Meeting of WG ADIM, amendment.
Moscow.
4.22 Preparation of the draft Report to Draft Report prepared in accordance with Apr. 2009
be considered at the Second guidelines agreed at First Meeting.
Meeting of WG INTEC, Moscow.
4.23 Review of the draft Report at the Report with comments and proposals for May 2009
Second Meeting of WG INTEC, amendment.
Moscow.
4.24 Preparation of the working Working document to review the progress May 2009
document to be considered at the of the three WGs, review their work plans,
Third Meeting of the TT.
timetables etc. and propose amendments
as appropriate.
4.25 Review of the working document at Report of the meeting to assess the June 2009
the Third Meeting of the TT, progress of each WG for each study,
Moscow.
approve or amend its work plan, timetable
etc. and provide guidance for further
operation.
4.26 Preparation of the final draft Report Draft Report prepared in accordance with Oct. 2009
to be considered at the Third guidelines agreed at Second Meeting.
Meeting of WG LEGIM, Moscow.
4.27 Preparation of the final draft Report Draft Report prepared in accordance with Nov. 2009
to be considered at the Third guidelines agreed at Second Meeting.
Meeting of WG ADIM, Moscow.
4.28 Review of the final draft Report at Adoption of the Final Report, containing Nov. 2009
the Third Meeting of WG LEGIM, draft new environmental protection acts
Moscow.
and regulations and proposals for
amendment of the existing legislation.
4.29 Review of the final draft Report at Adoption of the Final Report, containing Dec. 2009
the Third Meeting of WG ADIM, proposals on the division of responsibility
Moscow.
and clarification of the functions of federal
79
Target
Activity
Output
Date
and regional authorities in respect of the
arctic environment.
4.30 Preparation of the final draft Report Draft Report prepared in accordance with Feb. 2010
to be considered at the Third guidelines agreed at Second Meeting.
Meeting of WG INTEC, Moscow.
4.31 Preparation of the working Working document to include assessment Feb. 2010
document to be considered at the of the work of the three WGs and
Fourth Meeting of the TT, consolidated conclusions and
Moscow.
recommendations by the WGs. The TT is
to prepare a work plan of concrete follow-
up actions that will lead to the
implementation of the conclusions and
recommendations of the three WGs in
order to enhance the Environmental
Protection System in the Arctic region of
the Russian Federation.
4.32 Review of the final draft Report at Adoption of the Final Report, containing March 2010
the Third Meeting of WG INTEC, an assessment of the need for technical
Moscow.
and human resources for implementation
of the SAP, an explanation of the
necessary administrative procedures,
measures to improve information
exchange and measures to ensure
monitoring and compliance with the
environmental regulations.
4.33 Review of the working document at Adoption of the work plan of concrete March 2010
the Fourth Meeting of the TT, follow-up actions that will lead to the
Moscow.
implementation of the conclusions and
recommendations of the three WGs in
order to enhance the Environmental
Protection System in the Arctic region of
the Russian Federation.
International Consultants (3 consultants, budget lines 1231-1233)
Objectives
Main objectives of the component on Environmental Protection System Improvements are:
· the adjustment of legislative, administrative institutional provisions on environmental
protection in the Russian Arctic to the new economic conditions while considering the specifics
of nature management in the Arctic and drawing upon international experience;
· provision of a coherent basis to reduce the adverse effects of anthropogenic activities in the
Russian Federation on the Arctic marine environment pursuant to international agreements,
regional programmes of the Arctic Council and the GPA;
· launching of the SAP for the NPA-Arctic;
· implementation of three parallel activities, through three Working Groups on Legislative
Initiatives, Administrative Arrangements and Institutional Capacity that will be carried out in a
co-ordinated fashion to create the legal, administrative and technical conditions to enable on-
the-ground remedial and preventative measures to be conceived and implemented;
80
· design of the legal framework and regulations required to facilitate the implementation of the
SAP (Working Group on Legislative Initiatives);
· design of concerted proposals on the division of responsibilities and the assignment of
responsibilities to federal and regional authorities for the institutional implementation of the
SAP (Working Group on Administrative Arrangements); and
· assessment of the technical and human resource requirements for implementation of the SAP
and specification of administrative structures, designation of responsibilities, mechanisms of
information exchange and environmental assessment that are required to fulfil appropriate
monitoring and compliance functions (Working Group on Institutional Capacity).
Method of Work
The objectives will be met through the establishment of a Task Team on SAP Implementation
comprising representatives of federal and regional departments, industrial companies and indigenous
peoples' organisations. The Task Team will be responsible for establishing and co-ordinating three
subordinate Working Groups on Legislative Initiatives (LEGIM), Administrative Arrangements
(ADIM) and Institutional Capacity (INTEC). These three Working Groups will be directed by the Task
Team to which they will report periodically. The Task Team will comprise 10 Russian and 3
international experts and 1 representative of -Executing Agency. The Task Team will meet in March
2007, Oct. 2008, June 2009 and March 2010. Each of the three groups will hold three meetings:
LEGIM that will meet in Sept. 2007, Oct. 2008 and Nov. 2009; ADIM that will meet in Jan. and Dec.
2008 and Dec. 2009; and INTEC that will meet in July 2008, May 2009 and March 2010. A contract for
the EPS elaboration with the lead cooperating organisation that wins the tender and contracts with lead
participating organisations in the three activities will be also concluded. These three lead participating
organisations are also selected in accordance with the tender results.
Duties
The following is expected from the consultant:
· to participate actively in the work of the Task Team, attend all its meetings and to give
substantive input to the work on legislative improvements , administrative arrangements and
institutional capacity according to the terms of the contract and drawing upon international
experience;
· to assist in the provision of a coherent basis to reduce the adverse effects of anthropogenic
activities in the Russian Federation on the Arctic marine environment pursuant to international
agreements, regional programmes of the Arctic Council and the GPA;
· to comment on the drafts of documents prepared by the members of the Task Team and to
ensure that such comments are considered in the preparation of subsequent drafts;
· to assist in the preparation of reports of Task Team meetings and all documents envisaged in
the work plan;
· to provide all documents to the Project Office, by the dates envisaged in the work plan, in both
hard copy and electronic form, and to communicate with the Project Office in English; and
· to ensure that the content and quality of the final product is in accordance with standard
international practice.
Qualifications
Knowledge of GEF procedures, especially in relation to International Waters projects. Substantial
experience in environmental legislation improvement, administration science, or institutional and
technical capacities related to the Arctic environment. Fluency in English. Knowledge of Russian
would be deemed an advantage in the selection of candidates.
Lead Russian Consultant (1 consultant, budget line 1234)
Objectives
Main objectives of the component on Environmental Protection System Improvements are:
· the adjustment of legislative, administrative institutional provisions on environmental
protection in the Russian Arctic to the new economic conditions while considering the specifics
of nature management in the Arctic and drawing upon international experience;
81
· provision of a coherent basis to reduce the adverse effects of anthropogenic activities in the
Russian Federation on the Arctic marine environment pursuant to international agreements,
regional programmes of the Arctic Council and the GPA;
· launching of the SAP for the NPA-Arctic;
· implementation of three parallel activities, through three Working Groups on Legislative
Initiatives, Administrative Arrangements and Institutional Capacity that will be carried out in a
co-ordinated fashion to create the legal, administrative and technical conditions to enable on-
the-ground remedial and preventative measures to be conceived and implemented;
· design of the legal framework and regulations required to facilitate the implementation of the
SAP (Working Group on Legislative Initiatives);
· design of concerted proposals on the division of responsibilities and the assignment of
responsibilities to federal and regional authorities for the institutional implementation of the
SAP (Working Group on Administrative Arrangements); and
· assessment of the technical and human resource requirements for implementation of the SAP
and specification of administrative structures, designation of responsibilities, mechanisms of
information exchange and environmental assessment that are required to fulfil appropriate
monitoring and compliance functions (Working Group on Institutional Capacity).
Method of Work
The objectives will be met through the establishment of a Task Team on SAP Implementation
comprising representatives of federal and regional departments , industrial companies and indigenous
peoples' organisations. The Task Team will be responsible for establishing and co-ordinating three
subordinate Working Groups on Legislative Initiatives (LEGIM), Administrative Arrangements
(ADIM) and Institutional Capacity (INTEC). These three Working Groups will be directed by the Task
Team to which they will report periodically. The Task Team will comprise 10 Russian and 3
international experts and 1 representative of Executing Agency. The Task Team will meet in March
2007, Oct. 2008, June 2009 and March 2010. Each of the three groups will hold three meetings:
LEGIM that will meet in Sept. 2007, Oct. 2008 and Nov. 2009; ADIM that will meet in Jan.. and Dec.
2008 and Dec. 2009; and INTEC that will meet in July. 2008, May 2009 and March 2010. A contract
for the EPS elaboration with the lead cooperating organisation that wins the tender and contracts with
lead participating organisations in the three activities will be also concluded. These three lead
participating organisations are also selected in accordance with the tender results.
Duties
The following is expected from the consultant:
· to act as a lead Russian consultant and co-ordinator of the work of the Task Team;
· to co-ordinate the work of members of the Task Team, Working Groups, the EPS lead organisation
and lead organisations in each of the three activities;
· to represent his/her organisation in the work of the Task Team;
· to give substantive input to the work on legislative improvements, administrative arrangements and
institutional capacity in accordance with the terms of the contract;
· to organise together with the Project Office four meetings of the Task Team and to prepare Task
Team meeting reports;
· to prepare the working document to be considered at the First meeting of the TT;
· to prepare or supervise preparation of all documents of the TT;
· to prepare contracts with the TT members;
· to prepare, together with the Project Office, a tender to select the lead organisation for EPS
elaboration and lead organisations for the three working groups, and participate in the preparation
of contracts with organisations to have won the tender;
to draw the final document based on the results of the three Working Groups and a draft plan of
particular actions to implement the proposals of Working Groups and the Task Team on the EPS
improvement in the Russian Arctic;
· to ensure that the work plan is implemented on schedule by Task Team members and the Working
Groups;
· to arrange for the preparation of all documents envisaged in the work plan; and
82
· to submit all documents to the Project Office, by the dates as envisaged in the work plan, in both
hard copy and electronic form, and to communicate with the Project Office in the English or
Russian languages (to be determined before signing of the contract).
· language.
Qualifications
Knowledge of the methodology of SAP implementation, as well as experts that may be involved in the
EPS improvement. Substantial experience in environmental legislation, administration arrangements,
institutional and technical capacities related to the Arctic environment. Knowledge of English.
Russian Consultants (9 consultants, budget lines 1235-1243)
Objectives
Main objectives of the component on Environmental Protection System Improvements are:
the adjustment of legislative, administrative institutional provisions on environmental protection in
the Russian Arctic to the new economic conditions while considering the specifics of nature
management in the Arctic and drawing upon international experience;
provision of a coherent basis to reduce the adverse effects of anthropogenic activities in the Russian
Federation on the Arctic marine environment pursuant to international agreements, regional
programmes of the Arctic Council and the GPA;
launching of the SAP for the NPA-Arctic;
implementation of three parallel activities, through three Working Groups on Legislative Initiatives,
Administrative Arrangements and Institutional Capacity that will be carried out in a co-
ordinated fashion to create the legal, administrative and technical conditions to enable on-the-
ground remedial and preventative measures to be conceived and implemented;
design of the legal framework and regulations required to facilitate the implementation of the SAP
(Working Group on Legislative Initiatives);
design of concerted proposals on the division of responsibilities and the assignment of
responsibilities to federal and regional authorities for the institutional implementation of the
SAP (Working Group on Administrative Arrangements); and
assessment of the technical and human resource requirements for implementation of the SAP and
specification of administrative structures, designation of responsibilities, mechanisms of
information exchange and environmental assessment that are required to fulfil appropriate
monitoring and compliance functions (Working Group on Institutional Capacity).
Method of Work
The objectives will be met through the establishment of a Task Team on SAP Implementation
comprising representatives of federal and regional departments, industrial companies and indigenous
peoples' organisations. The Task Team will be responsible for establishing and co-ordinating three
subordinate Working Groups on Legislative Initiatives (LEGIM), Administrative Arrangements
(ADIM) and Institutional Capacity (INTEC). These three Working Groups will be directed by the Task
Team to which they will report periodically. The Task Team will comprise 10 Russian and 3
international experts and 1 representative of Executing Agency. The Task Team will meet in March
2007, Oct. 2008, June 2009 and March 2010. Each of the three groups will hold three meetings:
LEGIM that will meet in Sept. 2007, Oct. 2008 and Nov. 2009; ADIM that will meet in Jan. and Dec. .
2008 and Dec. 2009; and INTEC that will meet in July 2008, May 2009 and March 2010. A contract for
the EPS elaboration with the lead cooperating organisation that wins the tender and contracts with lead
participating organisations in the three activities will be also concluded. These three lead participating
organisations are also selected in accordance with the tender results.
Duties
The following is expected from the consultant:
· to represent his/her organisation in the work of the Task Team;
· to participate actively in the work of the Task Team under the supervision of the co-ordinator,
attend all meetings, to give substantive input to the work on legislative improvements,
administrative arrangements, and institutional and technical capacity in accordance with the
specific terms of the contract;
83
· to participate in the preparation of Task Team meeting reports and all documents envisaged in the
work plan;
to comment on drafts of documents prepared by the members of the Task Team, and to ensure that such
comments are considered in the preparation of subsequent drafts; and
· to submit all documents to the Project Office, by the dates as envisaged in the work plan, in both
hard copy and electronic form, in English or Russian languages (to be determined before signing of
the contract).
Qualifications
Experience in environmental legislation improvements, administration arrangements, or institutional
and technical capacity related to the Arctic environment. Knowledge of English would be deemed an
advantage in the selection of candidates.
Project Advisor (Minekonomrazvitiya of Russia) (budget line 1245)
The Project Advisor for the UNEP/GEF Project: "Russian Federation Support to the National
Programme of Action for the Protection of the Arctic Marine Environment" (hereinafter, the GEF
Project) will provide overall technical advice to Minekonomrazvitiya of Russia in overseeing the
Project implementation, including efficiency of the Project Office work, and provide recommendations
for decisions and actions to be taken by the Ministry as the Executing Agency. Minekonomrazvitiya of
Russia will provide premises for the Advisor. The Project Advisor will perform his/her duties under the
direct supervision of the designated representative of Minekonomrazvitiya of Russia, while maintaining
communication and liaison with the Ministry staff involved in the project, as well as the Project Office
and other participants of the Project.
To this end, the Project Advisor will perform the following duties:
1. Review relevant documents related to the implementation of the all components of the GEF Project
according to the signed Project Document, decisions of the Project Steering Committee and
Supervisory Council, and approved work plans;
2. Identify any deviations from the planned implementation of the project, and when such deviations
are identified, report to the Ministry about the identified deviations;
3. Examine documents prepared by the Project Office for the meetings of the Project Steering
Committee, Supervisory Council and Interagency Working Group on coordination of the Russian
participants of the Project, and provide comments to the Ministry his/her comments and proposals
for improvement;
4. Examine draft reports of Task Teams, Working Groups, consultants and cooperating organizations
on the all four components of the GEF Project from the point of view of conformity of their content
and recommendations to the Russian legislation, national interests and the State Policy of the
Russian Federation in the Arctic, and provide his/her comments to the Ministry;
5. Prepare draft documents and proposals on interactions of Minekonomrazvitiya of Russia with
UNEP, Partner Agencies, donors, Russian federal and regional bodies of executive authority and
other participants of the GEF Project;
6. Examine draft documents/reports related to the financial aspects of the project implementation,
including quarterly cash advance statements and quarterly financial reports, to be prepared by the
Project Office in order to identify any discrepancies so that the Ministry can take necessary action
before these documents/reports are submitted to UNEP/DGEF;
7. According to the Project Document regularly provide advices to Minekonomrazvitiya of Russia
regarding possible ways and values of contribution of the Russian Federation (in case and in-kind)
to the project implementation for submission of such contribution by the Ministry to the
Supervisory Council and further to the Steering Committee.
8. Take part, jointly with the Project Office, in preparing information documents on the Project
implementation to be submitted to the Arctic Council, GPA Coordination Office and other
organizations concerned.
9. Take part in the preparation of round tables and the Partnership Conference using outputs from the
GEF Project implementation.
84
Qualifications
Experience in development of large-scale international programs/projects on the Arctic and
participation in their implementation. Knowledge of principles of the State Russian Policy in the Arctic,
as well as federal laws, federal programs and decisions taken by the Russian Government and related to
the Arctic and protection of the environment. Knowledge of main international programs/projects on
the protection of the Arctic environment. Experience in interaction with federal and regional authorities.
Knowledge of all provisions of the Project Document in detail. Knowledge of written English.
Contract with the Project Advisor to Minekonomrazvitiya of Russia will be for six months per year for
the duration of the Project.
85
ANNEX XIII: WORKING GROUPS, TASK TEAMS AND STEERING COMMITTEE OF THE
PROJECT
Component /
Period of
Modus operandi
Activity
Implementation
1. Project
Co-ordination a) The Steering Committee, comprising the Months 1-60
and Management
members (Executing and Implementing
Agencies, and Donors), permanent
participants (Partner Agencies) and
observers (EBRD and NDEP, and others as
deemed appropriate). A high-level
representative of the Russian Ministry of
Economic Development and Trade will
chair the Committee;
The Supervisory Council composed of
representatives of the Executing,
Implementing and Partner Agencies and
donors. Partner Agencies may represent
donors at the Supervisory Council.
c) The Project Office
2. Strategic
Action Task Team on SAP under chairmanship of Months 2-19
Programme (SAP)
the Executing Agency, comprising
(preparation of
representatives of the relevant federal agencies SAP months 2-
and regional administrations, the Russian 13; approval and
Academy of Sciences, companies of all forms adoption 14-19)
of ownership, and RAIPON. Working groups
will be established.
3. Pre-investment
Working Group on Pre-investment Studies Months 4-33
Studies
under chairmanship of the Executing Agency, (formulation of
comprising representatives of relevant federal criteria for
agencies and regional administrations, the selection months
Russian Academy of Sciences, other interested 4-9; selection
federal and regional authorities, companies of months 10-12;
all forms of ownership in order to formulate preparation of
criteria, select and co-ordinate work among studies months
different studies. A special sub-group will be 13-33)
set up for each pre-investment study.
4. Environmental
Task Team on Implementation of SAP Months 19-60
Protection System
under chairmanship of the Executing Agency ,
comprising representatives of the relevant
federal agencies and regional administrations,
the Russian Academy of Sciences, companies
of all forms of ownership, and RAIPON will
be responsible for co-ordinating three
subordinate WGs.
4.1 Environmental
Working Group on Legislative
Months 19-52
Protection System
Improvements
Improvements /
(Federal agencies of the Russian Federation
Legislative
responsible for the environment protection will
Improvements
be responsible executing agency)
4.2 Environmental
Working Group on Administrative
Months 19-52
Protection System
Improvements
Improvements
(Federal agencies of the Russian Federation
/Administrative
responsible for the environment protection will
Improvements
be responsible executing agency)
86
Component /
Period of
Modus operandi
Activity
Implementation
4.3 Environmental
Working Group on Institutional and Months 19-52
Protection System
Technical
Improvements /
Improvements
Institutional and
(Federal agencies of the Russian Federation
Technical
responsible for the environment protection will
Improvements
be responsible executing agency)
5. Indigenous
Working Group on Indigenous
Months 16-60
Environmental Co- Environmental Co-management by
management
Resource Development Companies and
Indigenous People of the North
(Minekonomrazvitiya of Russia will be
responsible executing agency )
6. Rehabilitation of the Working Group on Decontamination of Months 10-50
Environment through Marine Waters through the Use of Brown
the Use of Brown Algae
Algae
(Federal agencies of the Russian Federation
responsible for the environment protection will
be responsible executing agency )
7. Environmental
Working Group on Decommissioned Bases
Months 16-60
Remediation of
(Minekonomrazvitiya of Russia and Ministry
Decommissioned
of Defence will be joint responsible executing
Military Bases
agencies)
87
ANNEX XIV: FORMAT FOR HALF-YEARLY PROGRESS REPORT
As at 30 June and 31 December
(Please attach a current inventory of outputs/Services when submitting this report)
1. Background Information
1.1 Project Number:
1.2 Project Title:
1.3 Division/Unit:
1.4 Coordinating Agency or Supporting Organization (if relevant):
1.5 Reporting Period (the six months covered by this report):
1.6 Relevant UNEP Programme of Work (2002-2003) Subprogramme No:
1.7 Staffing Details of Cooperating Agency/ Supporting Organization (Applies to personnel /
experts/ consultants paid by the project budget):
Functional Title
Nationality
Object of Expenditure (1101,
1102, 1201, 1301 etc..)
1.8 Sub-Contracts (if relevant):
Name and Address of the Sub-Contractee
Object of expenditure (2101, 2201, 2301 etc..)
2. Project Status
2.1 Information on the delivery of outputs/services
Output/Service
Status
Description of work Description of problems
(as listed in the
(Complete/
undertaken during
encountered; Issues that
approved project
Ongoing)
the reporting period
need to be addressed;
document)
Decisions/Actions to be
taken
1.
2.
3.
88
2.2 If the project is not on track, provide reasons and details of remedial action to be taken:
3. Discussion acknowledgment (To be completed by UNEP)
Project Coordinator's General
First Supervising Officer's General
Comments/Observations
Comments
Name:
Name:
____________________________
____________________________
Date:
Date:
____________________________
____________________________
Signature:
Signature:
____________________________
____________________________
89
Attachment to Half-Yearly Progress and Terminal Reports: Format for Inventory of Outputs/Services
a) Meetings
No Meeting Title Venue
Dates
Convened
Organized by #
of List attached Report issued Language Dated
Type
by
Participants
Yes/No
as doc no
(note 4)
1.
2.
3.
List of Meeting Participants
No.
Name of the Participant
Nationality
b) Printed Materials
No Type
Title Author(s)/Editor(s)
Publisher
Symbol
Publication
Distribution
(note 5)
Date
List Attached
Yes/No
1.
2.
3.
90
c) Technical Information / Public Information
No Description
Date
1.
2.
3.
d) Technical Cooperation
No Type
Purpose Venue For Grants and Fellowships
Duration
(note 6)
Beneficiaries
Countries/Nationalities
Cost (in US$)
1.
2.
e) Other Outputs/Services (e.g. Networking, Query-response, Participation in meetings etc.)
No Description
Date
1.
2.
3.
Note 4
Meeting types (Inter-governmental Meeting, Expert Group Meeting, Training Workshop/Seminar, Other)
Note 5
Material types (Report to Inter-governmental Meeting, Technical Publication, Technical Report, Other)
Note 6
Technical Cooperation Type (Grants and Fellowships, Advisory Services, Staff Mission, Others)
91
ANNEX XV: FORMAT FOR TERMINAL REPORT
Implementing Organisation ________________________________________________________
Project No.: ______________________________________________________________________
Project Title: ____________________________________________________________________
1.
Project Objectives - Re-state the following:
Objectives:
Needs:
Results:
2.
Project activities
Describe the activities actually undertaken under the project. Give reasons why some activities,
planned at the outset, were not undertaken, if any.
Activities actually undertaken
Activities planned but not undertaken (reason for failure)
3.
Project outputs
Compare the outputs generated with the ones listed in the Project Document.
Actual Outputs (generated)
Outputs envisaged under the project
a)
b)
c)
d)
* Below, provide more information on the
outputs listed on this section:
92
Further information on outputs listed above:
(a) MEETINGS
Inter-governmental (IG) Expert Group Mtg
Training
Others
Mtg.
Seminar/Workshop
Title:______________
Title:____________
Title:_______________
Title:_______________
Venue _______________ Venue _____________
Venue _____________
Venue _____________
Dates_____________
Dates______________
Dates______________
Dates______________
Convened by__________ Convened by__________ Convened by__________ Convened by__________
Organised by ________
Organised by ________
Organised by ________
Organised by ________
Report issued as doc. Report issued as doc. Report issued as doc. Report issued as doc.
No/Symbol__________
No/Symbol__________
No/Symbol__________
No/Symbol__________
Dated______________
Dated______________
Dated______________
Dated______________
Languages__________
Languages__________
Languages__________
Languages__________
Please complete list of Please complete list of Please complete list of Please complete list of
participants
participants
participants
participants
below, giving their names below, giving their names below, giving their names below, giving their names
and nationalities.
and nationalities.
and nationalities.
and nationalities.
Participants List (Attach a separate list for each meeting)
Name Nationality
(b) PRINTED MATERIALS
Report to IG Mtg
Technical Publication Technical Report
Others
Title______________
Title______________
Title______________
Title______________
Author(s)/
Author(s)/
Author(s)/
Author(s)/
Editor(s) ____________
Editor(s) ____________
Editor(s) ____________
Editor(s) __________
Publisher ___________
Publisher ___________
Publisher ___________
Publisher __________
Symbol (UN/UNEP/
Symbol (UN/UNEP/
Symbol (UN/UNEP/
Symbol (UN/UNEP/
ISBN/ISSN)_________
ISBN/ISSN)__________
ISBN/ISSN)___________
ISBN/ISSN)________
Date of publication _____ Date of publication _____ Date of publication _____
Date of publication __
(When reports/
(Complete distribution list (Complete distribution list (Complete distribution
publications have been below or attach a separate below or attach a separate list below or attach a
distributed, complete
list)
list)
separate list)
distribution list below or
attach a separate list)
93
Distribution List (IG Meeting reports/ technical reports or publications)
Title
of
Report
Name of Recipient (Agency/individual
recipient)
(c)
INFORMATION
TECHNICAL INFORMATION
PUBLIC INFORMATION
Description________________________
Description________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Dates
Dates
_______________________________
_______________________________
(d)
TECHNICAL COOPERATION
Grants and Fellowships
Advisory Services
Others (materials &
Purpose__________________
equipment donated)
Purpose__________________
Purpose________________
Place___________________
Place___________________
Place___________________
Duration ________________
Duration ________________
Duration ________________
For Grants/Fellowships, please Please indicate cost (in Please indicate cost (in
indicate cost (in US$)_________ US$)______
US$)_____
Beneficiaries and their
Beneficiaries and their
Beneficiaries and their
nationalities
nationalities
nationalities
OTHER OUTPUTS/SERVICES
For example: Centre of excellence, Network, Environmental Academy, Convention, Protocol,
University Chair, etc.
__________________________________________________________________________________
4.
Use of outputs
State the use made of the outputs.
5.
Degree of achievement of the objectives/results
On the basis of facts obtained during the follow-up phase, describe how the Project Document
outputs and their use were or were not instrumental in realising the objectives/results of the
project.
6. Conclusions
Enumerate the lessons learned during the project execution. Concentrate on the management of
the project, indicating the principal factors that determined success or failure in meeting the
objectives set down in the Project Document.
94
7. Recommendations
Make recommendations to:
(a)
Improve effect and impact of similar projects in the future;
(b)
Indicate what further action might be needed to meet the project objectives/results.
8. Non-expendable equipment (value over US$1,500)
Please attach to the terminal report a final inventory of all non-expendable equipment (if any)
purchased under this project, indicating the following: Date of purchase, description, serial
number, quantity, cost, location and present condition, together with your proposal for the
disposal of the said equipment (see separate inventory format).
95
ANNEX XVI: FORMAT FOR QUARTERLY PROJECT EXPENDITURE ACCOUNTS FOR SUPPORTING AGENCIES
Quarterly project statement of allocation (budget), expenditure and balance (Expressed in US$) covering the period ......... to..........
Project No. .................................................
Agency name .....................................................................................
Project title: .....................................................................................................................................................................................
Project commencing: ................................ Project ending: .....................................
Object of expenditure by UNEP Project budget
Total
Total
Cumulative
Unspent balance of budget
budget code
allocation for
expenditure unliquidated
expenditure allocation for year ............
year.........
for quarter obligations.....
for year
* .................
...
........
m/m
Amount
m/m
Amount
(1)
(2)
(3)
(4)
(5)
(6)
(2)-(5)
1100 Project
personnel
1200 Consultants
1300 Administrative
support
1400 Volunteers
1600 Travel
2100 Sub-contracts
2200 Sub-contracts
2300 Sub-contracts
3100 Fellowships
3200 Group
training
3300 Meetings/conferences
4100 Expendable
equipment
4200 Non-expendable
equipment
4300 Premises
5100 Operation
5200 Reporting
costs
5300 Sundry
5400 Hospitality
99 GRAND TOTAL
*breakdown of expenditures per quarter with related information such as
name of person hired, duration of contract, fees, purpose...should be
Signed:
reported in a separate annex.
_____________________________________________________
Duly authorised official of co-operating agency
96
ANNEX XVII: FORMAT FOR INVENTORY OF NON-EXPENDABLE EQUIPMENT PURCHASED AGAINST UNEP PROJECTS
UNIT VALUE US$ 1,500 AND ABOVE AND ITEMS OF ATTRACTION
As at______________________
Project No.________________________________
Project Title_______________________________
Implementing Agency_______________________
Internal/SO/CA (UNEP use only)_____________
FPMO (UNEP use only)_____________________
Description
Serial No.
Date of Purchase Original
Present
Location
Remarks/
Price
Condition
Recommendation for
(US$)
disposal
The physical verification of the items was done by:
Name: ____________________________________
Signature: __________________________________
(Duly
authorised
official)
Title: _____________________________________ Date:
______________________________________
97
ANNEX XVIII: FORMAT FOR REPORT ON CO-FINANCING
Title of Project:
Project Number:
Name of Executing Agency:
Project Duration:
From:
To:
Reporting Period
(to be done annually):
Source of Cofinance
Cash
In-kind
Contributions
Comments
Contributions
Budget
original
Budget
Received to Budget
Budget latest
Received to date
(at time of
latest
date
original (at
revision
approval by GEF) revision
time of
approval by
GEF)
Total
0 0
0
0
0
0
Name:
All amounts in US
dollars
Position:
Date:
ANNEX XIX: LIST OF ACRONYMS
ACAP
Arctic Council Action Plan
ACOPS
Advisory Committee on Protection of the Sea
AMAP
Arctic Monitoring and Assessment Programme
DGEF
Division of Global Environment Facility Coordination
EBRD
The European Bank for Reconstruction and Development
EC European Commission
EPS
Environmental
Protection
System
FTOP
Federal Targeted Oriented Programme
GEF
Global
Environment
Facility
GPA
Global Programme of Action
IA
Implementing
Agency
IOC of UNESCO
Intergovernmental Oceanographic Commission of United Nations Educational,
Scientific and Cultural Organization
ISBN
International Standard Book Number
ISSN
International Standard Serial Number
MNR
Ministry of Natural Resources of the Russian Federation
MOU Memorandum
Of
Understanding
NDEP
The Northern Dimension Environmental Partnership
NEFCO
Nordic Environment Finance Corporation
NGO
Non-Governmental
Organisation
NPA
National Programme of Action
OIC
Officer In Charge
PAME
Protection of the Arctic Marine Environment
PINS
Pre-Investment
Studies
PDF-B
Project Development Grant Block-B
PTS
Persistent
Toxic
Substances
RAIPON
Russian Association of Indigenous Peoples of the North, Siberia and Far East
RPA
Regional Programme of Action
SAP
Strategic
Action
Programme
SG
Sub-Group
TOR
Terms
of
Reference
TT
Task
Team
UN
United
Nations
UNEP
United Nations Environment Programme
UNON
United Nations Office at Nairobi
WB The World Bank
WG
Working
Group
WG ADIM
Working Group on Administrative Arrangements
WG BASES
Working Group on Remediation of Two Decommissioned Military Bases
WG CLEANUP
Working Group on Contaminant Clean Up
WG COMAN
Working Group on Indigenous Environmental Co-Management
WG INTEC
Working Group on Institutional Capacity
WG LEGIM
Working Group on Legislative Initiatives
99
ANNEX XX: MINUTES OF THE CONSULTATIVE MEETING
19 July 2004,Geneva, 0830 Hrs 1400 Hrs
Report of the consultative meeting among UNEP, the Ministry of Economic Development and Trade of
the Russian Federation, ACOPS, NEFCO
Background:
After the consultative meeting in Moscow on 3 December 2003, the major project stakeholders had
further dialogues in support of further arranging for the project implementation modalities, expressed
particularly in the Joint Statement between ACOPS and the Ministry (8 April 2004), and the minutes of
the meeting between NEFCO and the Ministry (16 April 2004). These documents, as well as the signed
Project Document (28 August 2003) were the basis for the discussion. The Executive Director of
UNEP called for a consultative meeting to resolve pending issues relevant to the project
implementation arrangements, which was held in Geneva on 19 July 2004. The list of participants is
attached as Annex. The meeting was chaired by the Executive Director of UNEP. The participants had
an intensive discussion on the issues necessary to be resolved to proceed with the project
implementation. The participants expressed their wishes to start the project activities as soon as
possible and practical.
The following decisions were made:
The meeting decided to change the project execution arrangements. The Ministry will function as the
sole Executing Agency, with ACOPS and NEFCO (subject to decision of the NEFCO Board of
Directors in September 2004) as partner agencies that are mandated to play a role in coordination of
activity of donors that entrusted respective partner agencies to handle their funds under the project.
The partner agencies will have responsibilities to work with existing donors and seek to expand the
donor base for the project. The overall coordination of project activities by various funding sources
will be carried out through the Steering Committee. Detailed roles of partner agencies will be defined
and included in the amended project document. NEFCO and ACOPS will consult each other on the
proposed arrangements for the Partnership Agencies.
ACOPS will represent the interests of Canada, USA, Italy, IOC and other possible donors, which desire
their funds to be channelled through the Trust Fund established by ACOPS.
NEFCO expressed its readiness to support the project, subject to a decision of the NEFCO Board.
NEFCO's possible funding can be in two ways: (i) direct financing of consequent investments based on
the outcome of the GEF project, potentially in the magnitude of tens of millions of Euros, and (ii)
financing of components of the GEF project. NEFCO is requested to consider a contribution at the
level of US$1 million. The participants welcomed possible involvement in this project, of NEFCO as a
joint Nordic financial institution. NEFCO will decide if it will be a partnership agency subject to
satisfactory definition of the role of NEFCO as partner agency.
In order to effect these changes in execution of the project, the project document will be amended, and
the amended project document will be signed by UNEP and the Ministry. There was a strong conviction
of the participants that the project should avoid being divided into multiple sub-projects without
coordination. Consequently, partnership agreements should be drawn up between the Ministry and
NEFCO and between the Ministry and ACOPS. These should be in line with the principles of the
amended project document. UNEP will evaluate the clauses in the new partnership agreements. These
documents will be prepared in consultation with UNEP and will be annexed to the amended project
document. The amended project document will be submitted to the GEF Secretariat for information
purposes. It should be completed within two weeks of the conclusion of the present meeting (2 August
2004).
The first meeting of the Steering Committee will be organised in Moscow during the last week of
September 2004. A donors meeting, also inviting potential donors, will be held back-to-back to this
first meeting of the Steering Committee. The organisation and preparation of the Steering Committee
will be conducted using the GEF project funds.
The tender commission discussion for appointment of the Project Office staff will be concluded
between UNEP and the Ministry as soon as possible, and the arrangements for the Project Office,
including the tax-free account, will be agreed upon.
The results of the meeting as well as the amendment of the project document will be communicated to
donors that have already pledged their funding, as well as to potential donors.
The progress made in the project document amendment and the results of the first meeting of the
Steering Committee, will be reported by the Ministry and UNEP to the Arctic Council Ministerial
meeting in November 2004.
UNEP
Klaus Toepfer
Ahmed Djoghlaf
Takehiro Nakamura
Elena Orlyk (Interpretation)
Ministry of Economic Development and Trade
Boris Morgunov
Boris Melinikov
ACOPS
Lord Hunt of Chesterton
Tim Turner
Vitaly Selesth
NEFCO
Harro Pitkanen (part-time)
Permanent Mission of the Russian Federation for the UN Office and other International
Organizations in Geneva
Mikhail Velikanov
101
ANNEX XXI: AGREEMENT BETWEEN MINEKONOMRAZVITIYA OF RUSSIA AND THE
LEGAL ENTITY "EXECUTIVE DIRECTORATE OF THE RUSSIAN
NATIONAL POLLUTION ABATEMENT FACILITY"
Version 291204
AGENCY AGREEMENT
between
THE MINISTRY OF ECONOMIC DEVELOPMENT AND TRADE OF THE RUSSIAN
FEDERATION
and
THE LEGAL ENTITY
"EXECUTIVE DIRECTORATE OF THE RUSSIAN NATIONAL POLLUTION ABATEMENT
FACILITY"
on the UNEP/GEF PROJECT
"RUSSIAN FEDERATION - SUPPORT OF THE NATIONAL PROGRAMME OF ACTION
FOR THE PROTECTION OF THE ARCTIC MARINE ENVIRONMENT"
dated ________________ "___", 2005
Moscow
2005
102
The Ministry of Economic Development and Trade of the Russian Federation, acting on the basis of
Statute of the Ministry of Economic Development and Trade of the Russian Federation, approved by
the Decree of the Government of the Russian Federation #443 dated August 27, 2004, hereinafter
referred to as "Trustee", on the one hand
and
the Legal Entity "Executive Directorate of the Russian National Pollution Abatement Facility", acting on
the basis of the Charter registered by the Moscow Registration Chamber on December 16, 1997
(Registration Certificate No 069.467), hereinafter referred to as the "Agent", on the other hand,
WHEREAS:
a) The Russian Federation as the Party of the UN Convention on the Law of the Sea and the
member state of the Arctic Council, implementing measures on protection of the Arctic sea
environment against pollution, has developed the National Plan of Action for the Protection of
the Marine Environment from Anthropogenic Pollution in the Arctic region of the Russian
Federation (NPA-Arctic) which was approved by the Ministry of Economic Development and
Trade of the Russian Federation on September 8, 2001 in coordination with the Ministry of
Natural Resources of the Russian Federation, Roshydromet and the Russian Academy of
Sciences;
b) Global Environment Facility (GEF), United Nations Environment Programme (UNEP), a
number of states and international organizations have decided to assist in the NPA-Arctic
implementation by extending grants to the Russian Federation under the UNEP/GEF Project
"Russian Federation Support to the National Programme of Action for the Protection of the
Arctic Marine Environment" (hereinafter - the Project);
c) Council on the Far North and Arctic Region Problems at the Government of the Russian
Federation (Minutes of Council meeting of November 26, 2002 #1) has approved the Plan of
preparation of draft regulatory acts and other documents related to the realization of Bases of the
State Policy of the Russian Federation in the Arctic, which includes NPA-Arctic and the Project;
d) According to the Project Document on the Project Implementation, UNEP is the Implementing
Agency, the Ministry of Economic Development and Trade of the Russian Federation (MEDT)
is the Executing Agency and the Project Office is the body providing realization of day-to-day
activities under the Project implementation;
e) The Agent has declared the commitment to the objectives and tasks of the Project and readiness
to create a separate division functioning as the Project Office, which will be guided in the
activities by this Agreement and the Project Document, within the Legal Entity - Executive
Directorate of the Russian National Pollution Abatement Facility (NPAF ED);
f) The Agent possesses the necessary legal, organizational and technical resources to provide the
activities of the Project Office on the Project implementation, including contract awarding ,
payments and operations according to requirements of the Project, hiring or otherwise attraction
of foreign and Russian consultants for rendering services, reception and utilization of office
rooms, information technologies, communication systems and book keeping and monitoring for
earmarked expenditure under the Project funds,
g) The Trustee represented in the managerial bodies of the Agent, have made this Agreement as
follows:
Article 1.
Terms and Definitions
1.1.
"Project" means UNEP/GEF Project "Russian Federation Support to the National
Programme of Action for the Protection of the Arctic Marine Environment" financed out of grants,
extended to the Russian Federation by the GEF and donors, and out of means of the Russian Federation.
1.2.
"Grant" means proceeds of the GEF and other donors at the rate, stipulated by the
Project Document.
1.3.
"Project Document" means the document signed by the UNEP and MEDT according to
which Project implementation and financing are conducted.
103
1.4.
"Project Currency Account" means the account opened by the Agent (and managed by
the Project Manager on the basis of the Power of Attorney issued by the Agent) for receiving grants
from the GEF and other international donors for the purposes of the Project implementation.
1.5.
"Project Rouble Account" means account opened by the Agent (and managed by the
Project Manager on the basis of the Power of Attorney issued by the Agent) for proceeds of the Russian
Federation for the purposes of the Project Implementation.
1.6.
"Application" means a standard quarterly application stipulated by Annex IX to the
Project Document for reception of GEF proceeds or other applications for reception of donors funds for
replenishment of the Project Currency Account.
1.7.
"Disbursement from the Project Currency Account" means disbursement procedure for
Grant proceeds from the Project Currency Account in the order stipulated by the Project Document and
the current legislation of the Russian Federation.
1.8. "Agent" means the Legal Entity "Executive Directorate of the Russian National
Pollution Abatement Facility (NPAF ED)", registered by the Moscow Registration Chamber on June
25, 2002 (Registration Certificate 69467), founded in pursuance of the Decree of the Government of the
Russian Federation #808 dated August 11, 1995.
1.9. "Authorized Expenditures" means expenditures authorized for covering or
compensating out of the Grant according to the Project Document, approved budget and approved
working plan.
1.10. "Earmarked Expenditure of Proceeds" means disbursement of Grant proceeds in strict
conformity with rules and procedures for disbursements for services, goods and works under the Project
implementation, stipulated by the Project Document.
1.11. "Grant Closing Date" means the date of termination of the Project Document
implementation.
1.12. "Period of Technical Prolongation of the Grant" means the period equal to 4 (four)
months from the Grant Closing Date during which disbursement of Grant proceeds for Authorized
Expenditures suffered before the Grant closing Date is conducted.
1.13. All other terms and definitions used in the Project Document have the same meaning in
this Agreement.
Article 2.
Subject of the Agreement
2.1.
During the fulfillment of this Agreement, the Agent undertakes to operate exclusively
in interests of the Russian Federation and the Trustee and to provide achievement of maximal
advantages and benefit for them, to make all possible efforts to maintain the qualified implementation
of the Project and fulfillment of Trustee's assignments under this Agreement.
2.2.
The Trustee charges and the Agent undertakes to realize the Project under conditions
set by the Project Document and this Agreement.
2.3.
This Agreement has a noncommercial gratuitous character. The purpose of the Agent
during the fulfillment of this Agreement is not a generation of profit or reception of direct or indirect
compensation.
Article 3.
Authorities, Rights and Duties of the Agent
3.1.
For the project implementation, the Agent is authorized to create in its structure a new
division the "Project Office", functioning to fulfil the project execution functions as per the Project
Document and any decision of the Project Steering Committee and the Supervisory Council and acting
independently of substantive or programmatic interests of the Agent. The Agent employs the full-time
personnel of the Project Office according to the order, list of staff and budget stipulated by the Project
Document. The Project Manager, on the basis of the Power of Attorney issued by the Agent, ensures
execution by the Project Office of the following functions:
3.1.1 procurement of goods, works and services, including awarding of contracts with Russian
and international consultants under the Project (hereinafter Consultants), members of task teams and
working groups, and leading organizations-executors of works under the Project, according to the
approved working plan and budget under the Project and the results of tenders;
3.1.2 preparation of draft annual work plans and budgets for consideration by the
Supervisory Council and endorsement by the Steering Committee;
104
3.1.3 preparation of Terms of Reference and draft contracts for members of working groups
and task teams and Specifications on procurement of goods or works under the Project;
3.1.4 preparation of the tender documents and realization of bids (tenders) for procurement of
goods, works and services under the Project;
3.1.5 verification of reports from Consultants, members of task teams and working groups
and accepting the results of their work, and signing the acceptance acts of work performed;
3.1.6 formalization, signing and directing to the UNEP and Partner Agencies of quarterly
Applications for removal of Grant proceeds and conducting disbursements from the Project Currency
Account and the Project Rouble Account for payment of Authorized Expenditures in the order
stipulated by the Project Document;
3.1.7 employment of auditor to the satisfaction of the MEDT and UNEP requirements and
organizing financial audit of the Project Office activities;
3.1.8 monitoring the observance of rules and instructions of UNEP, GEF, Project Steering
Committee, Supervisory Council and legislation of the Russian Federation under all components of the
Project activities;
3.1.9 development of necessary financial, detailed semi-annual and substantive reports and
information materials, submitting them for preliminary consideration and approval and further
distributing them in the order stipulated by the Project Document;
3.1.10 preparing and organizing meetings of the Project Steering Committee, Supervisory
Council, Working Group on Coordination of the Russian Participants of the Project, task and working
groups of the Project;
3.1.11 submitting of Project progress reports at meetings of Supervisory Council, Steering
Committee and Working Group on Coordination of the Russian Participants of the Project;
3.1.12 keeping, during the validity of this Agreement, documents related with the Project
implementation. At the termination of activities of the Project Office, the above documents will be
transferred to the Trustee in the established order. In case of corresponding instructions of the Trustee,
the Project Office should transfer the Project related documentation to other person or persons, as
specified by the Trustee.
3.1.13 maintain records of non-expendable equipment purchased under the Project and
submission of the inventory of this equipment to the UNEP twice a year in the standard UNEP format;
reports for any loss or damage of non-expendable equipment purchased out of UNEP proceeds;
3.1.14 consideration of any claims eventually presented by third parties to the UNEP under the
Project and drafting of decisions for the UNEP.
3.1.15 participating in negotiations with international financial organizations and other donors
on conditions and order of grant proceeds for the Project Implementation;
3.1.16 realization of other actions stipulated by the Project Document or related to execution
of Trustee's commissions.
3.2.
The Agent undertakes to provide conditions for effective work of the Project Office and
for earmarked expenditure of the Project proceeds.
3.3. The
Agent:
3.3.1 immediately informs the Trustee on any emergencies preventing Project implementation
and/or execution of the Project Office's obligations, following out of this Agreement;
3.3.2 within ten days from the date of coming into force of rights and duties of the Parties
under this Agreement submits to the Trustee a copy of signatures of the Project Manager and Financial
Management Officer authorized to sign Applications and other financial documents and reports of the
Project Office;
3.3.3 can only change the legal position in coordination with the Trustee;
3.3.4 within three days, notifies in writing the Trustee on changes of mailing address and
payment requisites;
3.4.
The Director (Project Manager) supervises the work of the Project Office. The Project
Office operates separate Project currency account and Project rouble account opened by the Agent. The
Project Office has its own-headed notepaper and the same legal address as the Agent. The Project
Office has the right to address the Trustee with inquiries on presentation of information or delivery of
Powers of Attorney necessary for execution of obligations under this Agreement by the Project Office
105
and for assistance in elimination of circumstances preventing execution of obligations by the Project
Office.
3.5. The Project Office prepares financial reports in accordance with normal accounting
practice as it is stipulated in paragraphs 59 and 60 of the project document and submits them to
UNEP/GEF through UNEP/Moscow Office. The Project Office follows also general procedure of
disbursement of funds from Trust Funds and financial reporting that will be regulated by a special
document subject to approval at the first Project Steering Committee meeting.
3.6.
During the Period of Technical Prolongation of the Grant the Director (Project
Manager) provides:
a) carrying out of audit of accounting (reporting) and procedures (methods) of internal
monitoring for the last accounting period of the Project Implementation according to the
Project Document;
b) preparation of the draft Project Terminal Report according to requirements of the
Trustee and UNEP and submission to the Trustee.
Article 4.
Rights and Responsibilities of the Trustee
4.1.
The Trustee has the right:
4.1.1. to monitor the execution of commissions under this Agreement by the Project Office and
at any time to direct the representatives for inspection of the Project Office to verify the earmarked
expenditure of proceeds, if necessary;
4.1.2. to terminate the Agreement ahead of schedule in cases and in order, stipulated by item 7.4
of this Agreement.
4.2.
The Trustee undertakes:
4.2.1. upon the request of the Project Office, to send to UNEP and Partner Agencies the letter
confirming authorized signatures of the Project Manager and the Project Financial Management Officer,
authorized to sign financial and other documents of the Project Office;
4.2.2. to provide necessary assistance, submission of information and documentation for
successful execution of the tasks following from this Agreement by the Project Office, including
delivery of necessary Powers of Attorney;
4.2.3. to undertake necessary measures on elimination of infringements of the Project Office
rights, preventing duly fulfillment of responsibilities under this Agreement;
4.2.4. at termination of the Project Office activities, to accept from the Project Office
independently or to assign other person to accept the documentation under the Project in the established
order.
Article 5.
Reimbursement of Agent's Expenditures and Reporting
5.1.
To cover the Authorized Expenditures under the Project, the Project Office makes
Applications and/or disbursements from the Project Currency Account and the Project Rouble Account
in the order stipulated by the Project Document. The specified Applications should be properly made
and signed by the Project Manager and the Project Management Officer.
5.2.
Disbursements under the contracts signed by the Project Office are made in the
currency of payment under such contracts directly the party under the respective agreement.
5.3.
The Project Office undertakes to report upon a written request of the Trustee all
information on the execution of obligations and regularly report on the execution of obligations under
this Agreement. In particular, the Project Office undertakes:
5.3.1 to maintain the accounting documentation reflecting the activities for the Project
Implementation;
5.3.2 to observe the established rules by the legislation of the Russian Federation and
UNEP/GEF requirements to financial and accounting reporting;
5.3.3 to submit annual estimates for the use of the Project proceeds or upon the Trustee's
request, within 3 (three) working days from the date of the request reception;
5.3.4 within three days from the date of the request reception, to submit to the Trustee and
the Project Supervisory Council any other information on the Project implementation.
106
Article 6.
Responsibilities of the Parties
6.1.
In the cases established by items 7.4.1 and 7.4.2 of this Agreement, the MEDT has the
right to withdraw signatory authority of the Agent on Applications and to suspend disbursement of
granted funds till the elimination of faults.
6.2.
In case of non Earmarked Expenditure incurred from proceeds by the Project Office,
the Agent undertakes to reimburse the above proceeds. The Agent undertakes to pay to the MEDT a
penalty at a double discount rate of the Central Bank of the Russian Federation (operating on date of
registration of payment application) from the rouble equivalent of the amount of not Earmarked
Expenditure at the exchange rate of the Central Bank of the Russian Federation on the date of
registration of payment application.
6.3. The Project Office is responsible for efficient management of the Project and execution of
all components of the Project Document in an appropriate way.
6.4. The Project Office shall be responsible for dealing with any claims which may be brought
by third parties against UNEP and its staff, and shall hold UNEP and its staff non-liable in case of any
claims or liabilities resulting from operations carried out by the Project Office or other project partners
under this Project Document and according to the Project Office instructions, except where it is agreed
by the Project Office and UNEP that such claims or liabilities arise from gross negligence or wilful
misconduct of the staff of UNEP.
6.5.
The Parties bear the responsibility for default or inadequate execution of liabilities
under this Agreement according to the current legislation of the Russian Federation.
Article 7.
Effectiveness of the Agreement and Termination of the Agreement
7.1.
This Agreement will be signed upon after coordination with UNEP in order to ensure
conformity with the Project Document between UNEP and the Ministry.
7.2.
The rights and responsibilities of the Parties under this Agreement inure from the date
of its signing.
7.3.
This Agreement is valid during the five years' period of the Project implementation or
till the term specified in the MEDT notifications, which will be directed to the Agent by way stipulated
by item 7.4 of this Agreement.
7.4.
During the validity of this Agreement, the Trustee has the right to terminate unilaterally
this Agreement with the preliminary notification in writing of the Agent not later than 30 days before
the prospective date of termination, in the following cases:
7.4.1 identification of non-Earmarked Expenditure of proceeds by the Project Office and in
case of excess of actual expenditures over the budget approved by the Project Steering Committee or
Supervisory Council, with observation of the conditions stated in item 6.2 of this Agreement by the
Project Office;
7.4.2 default or inadequate execution by the Project Office of any responsibility under this
Agreement;
7.4.3 if the MEDT or UNEP will make a decision on termination of the Project Document
ahead of schedule.
7.5.
At the completion (termination) of this Agreement, the Project Office undertakes to
execute in reasonable terms all responsibilities concerning the submission of the reporting as of the date
of termination of activities under this Agreement, including submission of the draft Project Termination
Report, and concerning transfer of the Project documentation according to the provisions of this
Agreement.
7.6.
If the right of the Russian Federation to disburse Grant proceeds is partially or
completely suspended or stopped by UNEP, irrespective of the reason of such suspension or
cancellation, this Agreement simultaneously, partially or completely, will be suspended for the term
established by the decision of UNEP.
Article 8.
Dispute Settlement
8.1. All disputes and disagreements, which may arise during implementation of this
Agreement, shall be resolved through negotiations between the Parties, if possible.
8.2.
In the event of inability to resolve disputes through negotiations, the disputes shall be
taken to the Arbitration Court of the City of Moscow.
107
8.3.
This Agreement is adjusted and interpreted according to the current legislation of the
Russian Federation.
Article 9.
Other Provisions
9.1.
Any of the Parties has no right to concede the rights and responsibilities under this
Agreement to any individual or legal entity without the written approval of the other Party.
9.2.
Any amendments and addenda to this Agreement are only valid under the condition that
they are made in writing and signed by the authorized representatives of the Parties. All amendments
and addenda to this Agreement inure after their approval by UNEP.
9.3.
This Agreement is made in two original copies having an equal validity, on one for
each of the Parties.
Article 10.
Essential Elements of the Parties
All notifications, confirmations, or requests by the Parties should be formalized in writing and
forwarded to the following addresses:
Trustee Agent
Ministry of Economic Development and
Legal Entity "Executive Directorate of the
Trade of the Russian Federation
Russian National Pollution Abatement Facility"
1st Tverskaya-Yamskaya St., 1,3, Moscow,
117218, Russian Federation, Moscow,
Russian Federation, 125993
Krzhizhanovskogo Street, 23, bldg.5
Requisites of the account:
INT 7710269619, BIC 044525225
Settlement account 40703810200020106434 with
the Savings Bank of Russia, Moscow,
Corr. account 30101810400000000225
Article 11.
Signatures of the Parties
Trustee Agent
Andrey V.Sharonov,
Yuriy L. Maksimenko,
Deputy Minister,
General Director,
Ministry of Economic Development
Executive Directorate of National Pollution
and Trade of the Russian Federation
Abatement Facility
Acquainted with the signed Agreement:
Project Manager (Signature)
Project Financial Management Officer (Signature)
108